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HomeMy WebLinkAbout121100 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION DECEMBER 11, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, December 11, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Henz. ROLL CALL Present: Nimeshein, and Absent: Also Present: Commissioners Edwards, Henz, Chairman Meyler. None. Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, and Minute Clerk Hansen. PRESENTATIONS Certificate of Appreciation - Museum Services Mana,qer Ott Chairman Meyler presented a Certificate of Appreciation to Museum Services Manager Ott in recognition of his exemplary work and commitment to the City of Temecula. With gratitude, Mr. Wendell Ott accepted the award, noting that he greatly appreciated the new staff member recently added to the Museum personnel (referencing Mr. Henry Miller's recent acceptance of a position on the Museum staff). Director of Community Services Parker commended Mr. Ott for his ~rofessionalism, thanking him for his excellent work. Presentation to Community Services Commissioner Nimeshein Chairman Meyler presented a plaque to Commissioner Nimeshein in recognition of his outstanding work while serving on the Commission; and relayed that the Commission would surely miss him. Reviewing his near ten years serving as a Commissioner, Commissioner Nimeshein noted that it had been an honor to serve on the Commission; relayed appreciation to the R:~CSCminutes\121100 City Council for its support of the Community Services Commission; commended the Community Services Department staff for their outstanding efforts which have contributed to greatly improving the quality of life for the residents in the City of Temecula; and applauded City Manager Nelson for his work as City Manager, exhibiting great leadership. ~, At 7:10 P.M. the Commission recessed to have refreshments in honor of Commissioner Nimeshein, reconvening at 7:20 P.M. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrin,qton provided a brief overview of various proiects that were completed by the Maintenance Division durinq the month of November, relayin,q the followinq: Holiday lights were installed on the pine trees at the Temecula Duck Pond, and Sam Hicks Monument Park. Assistance was provided to the Recreation Department with the coordination and set up of the Temecula Light Parade and the Tree Lighting Ceremony. The backflow and irrigation controller enclosures at the City parks were painted and labeled. The exterior lights were repaired at the CRC. The exterior drinking fountains were repaired and painted at the CRC. The Duck Pond water fountain was rebuilt. · At Veteran's Park, seven rusted-out barbecues were replaced. In response to Commissioner Edwards, Maintenance Superintendent Harrington relayed that a gate had been installed to prevent the Coots from damaging the Duck Pond, noting that the gate was removed in response to residents' comments expressing their concern with respect to the birds that could not get out of the water. For Commissioner Nimeshein, Director of Community Services Parker advised that staff was taking all of the necessary steps in preparing for the annexation of Vail Ranch, relaying that an analysis had been conducted with respect to all the landscaped areas that would come into the City, inclusive of all the medians, the streetlights, the traffic signals, and the parklands; noted that staff would be meeting with a consultant to establish the rates and charges for maintaining these areas; and relayed that there was an assessment being conducted to determine the necessary staffing levels. R:tCSCminutes~121100 Development Services Administrator McCarthy provided an overview of the proiects in process, noting the activity in the month of November, as follows: Noted that a Community Workshop was held for the Water Park Feasibility Study on November 27th, relaying that approximately 25 people attended; and advised that the study data would be compiled into a final document which would be completed in February or March and presented to the Community Services Commission, and then to the City Council. Relayed that the Trails Master Plan Committee met on December 4, 2000, relaying that the consultant presented information gathered from the survey and the two workshops that were held; noted that the focus would now be on developing specific routes to be studied for incorporation into the plan; and advised that the draft plan would most likely be presented to the Commission in February or March, of 2001. Advised that the Rancho California Sports Park Lighting Project was scheduled to begin work this week, and scheduled to complete the project prior to the Little League season, at the beginning of March, 2001. Announced that Long Canyon Creek Park would be dedicated on December 12, 2000 at 3:00 P.M., noting that the Commissioners had been sent invitations to the event. For Commissioner Henz, Development Services Administrator McCarthy relayed that with respect to the Children's Museum Project, that the agreement to award the contract to the consultant was scheduled to go before the City Council on December 12, 2000. In response to Commissioner Henz's queries, Development Services Administrator McCarthy noted that the plans for the Senior Center Expansion Project would be received by staff proximately; and noted that she would investigate the timing of the second plan check phase, this week. Recreation Superintendent Pelletier relayed an overview of the Holiday Events held durinq the month of December, as follows: The Tree Lighting Ceremony and the Electric Light Parade were held on Friday, December 1, 2000, noting that the events were well-attended, and enjoyed by all. Noted that the Museum was incorporating some special events and activities at that particular site, relaying that on December 9, 2000 a Tree Trimming Event was held for the first time, noting that there were 53 participants at this activity. The Holiday Lights and Festive Sights Program would be held from December 13- 31s*, noting that the judging would take place on December 13th; and relayed that the bus tour which would be held on December 17th had been sold out; and advised that in light of the energy crisis, staff was requesting participants to not turn their lights on until 7:00 P.M., and had provided an option for participants to not keep their lights on until December 31s", as stated in the entry rules. 3 R:~CSCminutes~121100 The Winter Wonderland Event would be held on December 16th from 8:00 A.M. to 1:00 P.M. which would be inclusive of breakfast with Santa, 18 tons of snow, crafts, vendors, and live entertainment. Commissioner Edwards noted that his favorite event was the Light Parade, relaying that the viewing enjoyment would be enhanced if the bright lights were not on during the actual parade, acknowledging that there were most likely safety issues associated with the lighting; and recommended that for next year's event, there be a designated two- block area which would be darker, noting that residents could be notified of this designated area in advance. In response to Commissioner Henz, Recreation Superintendent Pelletier relayed that approximately 25,000-30,000 people attended the Parade Event (per the newspaper accounts). Director of Community Services Parker noted that staff did change the scheduled night of the parade to a Friday night, relaying that a phone survey would be conducted in order to attain information regarding the day the parade would be held next year, advising that the change in days may have contributed to the larger crowd. For Commissioner Henz, Recreation Superintendent Pelletier relayed that a letter and a Certificate of Participation would be distributed to the participants of the Holiday Lights and Festive Sights Program. Chairman Meyler provided further comments regarding the energy crisis, commending staff for altering the lighting schedule. In response to Chairman Meyler, Recreation Superintendent Pelletier provided additional information regarding the judging of the Holiday Lights and Festive Sights Event. For Chairman Meyler, Director of Community Services Parker relayed that the energy issue became a political matter throughout southern California during this season, thanking Chairman Meyler for his comments regarding this issue at an early point in time. COMMISSION BUSINESS 1. Minutes of November t3, 2000 Commission Meeting RECOMMENDATION: t.1 Approve the minutes of the November 13, 2000 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. R:tCSCminutesH21100 2. Wolf Creek Development Proposed Parks RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the conceptual design for the proposed 6-acre park, and the linear park with activity nodes to be developed as part of the Wolf Creek Development. Via overheads, Development Services Administrator McCarthy presented the staff report (of record), relaying the revisions in the park plan; noted that the Wolf Creek Project has been recommended by the Planning Commission for approval and would subsequently be presented to the City Council; specified the variations from the original park plan and the current proposal, providing additional detail with respect to the relocation of the school site which was now proposed to be a 40-acre sports park, the 1.5 acres of expansion of Kent Hindergardt Park, the 6.7 linear park with three activity notes, and the 6-acre neighborhood park; relayed that the 40-acre site (proposed to be a sports park) would be dedicated to the City, effective the date of the Development Agreement; noted that the funds currently designated for the Northwest Sports Park would be utilized to develop this 40-acre site in lieu of the 32-acre site located at the end of Diaz Road; and relayed that the neighborhood and the linear park would be improved by the developer and dedicated to the City. Director of Community Services Parker noted that the amount of land dedicated with this development exceeds the Quimby requirements, relaying that the 40-acre site was flat land, advising that this site would be larger and have additional usable space in comparison to the City's previously proposed 32-acre site. For Commissioner Edwards, Development Services Administrator McCarthy relayed that the RJM Design Group would be working on the 40-acre park, noting that there would be community workshops held to solicit input; confirmed that the Subcommitee associated with this project has already held one meeting, noting that Chairman Meyler served on this Subcommittee; and advised that staff would keep the Commission apprised of the project's development, noting that the Master Plan would be presented to the Commission at a future date for review. Commissioner Edwards, echoed by the entire Commission, relayed that it was his desire to relay to the City Council the vital importance of this park site with respect to the growth of the City's parklands. In response to Commissioner Henz, Development Services Administrator McCarthy relayed the plan to have the sports park lighted, noting that there were no residential areas proximate to the site at this time, relaying that the site would be built and operational prior to residences being constructed in this area. For Commissioner Henz, Deputy Director of Community Services Ruse provided additional information regarding the 5-acre site of which a portion would be utilized for a fire station, noting that if the City ultimately does not need the remainder of the site, that the developer would utilize the site as a private recreational facility. Director of Community Services Parker relayed that a plan for the remainder of the site has not been determined at this point in time. R:~CSCminutes~t 21100 For Chairman Meyler, Director of Community Services Parker relayed that are issues that would be worked out by the developer with respect to the 40-acre site, noting that the development was granted a six-month period to have the property free and clear of liens; and advised that if the park proposal did not go forward, the City would still have access to the 32-acre park located at the end of Diaz Road, and to the other parklands dedicated to the City in conjunction with this project's Quimby requirements. Since no formal action was required with respect to this item, the Commission considered Agenda item No. 3. 3. "A Day With Temmy" Coloring Book and Park Guide RECOMMENDATION: 3.1 That the Community Services Commission approve the final draft design of the "A Day With Temmy" Coloring Book and Temecula Park Guide. Recreation Superintendent Pelletier presented the staff report (via agenda material), noting that the concept for the coloring book originated with Mayor Stone's request to Director of Community Services Director of Community Services Parker; provided an overview of the process of the development of the book; specified the sites denoted on the coloring pages of the book, noting the inclusions of a map of all the City's parks and facilities, as well as, a space available on the back of the book for a sticker which identified the City Council and the Community Services Commissioners; relayed the plan to have 5,000 copies available in February of 2001, noting that there would be no charge for the coloring book, providing an overview of the distribution plan inclusive of provision to the participants of the City's recreational programs. Commending staff for the great work on the coloring book, Commissioner Henz queried whether the coloring book could be purchased by Real Estate companies and other businesses. In response, Director of Community Services Parker relayed that staff would investigate and address this issue. Commissioner Edwards relayed that the coloring book represented outstanding effort. In response, Director of Community Services Parker commended Recreation Superintendent Pelletier and staff. Recreation Superintendent Pelletier noted that the artist had grown up in the Temecula Valley. Commissioners Edwards, Henz, and Nimeshein commented on what a creative marketing tool the coloring book would be, noting that the children would have a desire to visit the depicted City sites; and noted that it would relay how family and youth- oriented this community is. Chairman Meyler noted, additionally, that the coloring book would be a great source if provided to the tax businesses, relaying that the books would occupy the children while the parents worked with their accounting issues; and, additionally, recommended consideration of distribution of the book to the pre-schools in the area. R:~CSCminutes~121100 MOTION: Commissioner Hertz moved to approve staff's recommendation. The motion was seconded by Commissioner Nimeshein and voice vote reflected unanimous approval. 4. Community Services Commission Park Tour RECOMMENDATION: 4.1 That the Community Services Commission select a date for the annual park facility tour. Director of Community Services Parker provided an overview of the park tour; and, in response to Chairman Meyler's queries, noted that at the January regular meeting, new Commissioners would be sworn in, and a Specific Plan would be presented. After additional discussion, the tour was scheduled for Friday, January 19th, noting that the Commission would meet at 8:30 A.M., and leave at 9:00 A.M. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker reiterated that the contracts for the design and fabrication of the exhibits for the Children's Museum would be presented to the City Council on December 12, 2000; noted that the Agreement reviewed by the Commission regarding the Flood Control property would also be presented to the City Council at the December 12, 2000 meeting; and advised that the City Council would, additionally, be appointing Commissioners for the Community Services Commission. Director of Community Services Parker invited the Commissioners to attend the Park Dedication Ceremony on December 12th at Long Canyon Creek Park at 3:00 P.M. Director of Community Services Parker relayed gratitude to staff for their efforts with the Tree Lighting Ceremony and the Light Parade which were scheduled on the same day. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Edwards thanked staff for the Holiday activities that were well planned and executed. Commissioner Henz relayed gratitude to staff for this year's great activities; and invited all those present to attend a Christmas Party at his home on December 20t~. Commissioner Nimeshein relayed that over his ten years of service on the Commission, the Commission had done wonderful work, noting that it had been a pleasure to serve. In response, the Commissioners relayed that he would be greatly missed. R:~CSCminutes~121100 Chairman Meyler thanked Deputy Director of Community Services Ruse, and Development Services Administrator McCarthy for their efforts regarding the presentation to the Rotary Club with the plans for the Capital improvement Program. Chairman Meyler noted that the Historic Preservation Committee met on December 7~h, providing an overview of the discussions. With respect to the recent City Council meeting, Chairman Meyler relayed Councilman Pratt's request to authorize staff time to investigate vacant land parcels within the City for consideration of purchase by the City, providing additional information regarding this issue; and advised that the City Council awarded a contract for the Lighting Project at the Sports Park. Director of Community Services Parker provided additional information regarding the type of lighting, which would be utilized at the site. ADJOURNMENT At 8:11 P.M. Chairman Meyler formally adjourned this meeting to January 8, 200'1 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Herman D. Parker, Director of Community Services