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HomeMy WebLinkAbout051501 CC MinutesMINUTES OF A SPECIAL MEETING OF THE TEMECULA CITY COUNCIL MAY 15, 2001 The City Council convened in a special meeting at 3:08 P.M., on Tuesday, May 15, 2001, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. Present: Councilmembers: Naggar, Pratt, Roberts, Stone*, Comerchero Absent: Councilmember: None * - Councilman Stone arrived at 3:41 P.M. ALLEGIANCE The salute to the Flag was led by Mayor Pro Tem Roberts. PUBLIC COMMENTS No input. CITY COUNCIL REPORTS No comments. CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text Of all ordinances and resolutions included in the agenda. 2 Resolution Approvinq List of Demands RECOMMENDATION: 2.1 Adopt a resolution entitled: RESOLUTION NO. 01-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A R:\Minutes\051501 1 MOTION: Councilman Naggar moved to approve Consent Calendar Item Nos. 1 and 2. The motion was seconded by Mayor Pro Tem Roberts and voice vote reflected approval with the exception of Councilman Stone who had not yet arrived. At 3:12 P.M., Mayor Comerchero recessed the City Council meeting and convened as the Temecula Public Financing Authority. At 3:14 P.M., Mayor Comerehero reconvened in a joint City Council/Community Services District/Redevelopment Agency meeting to discuss the below- mentioned item. COUNCIL/DISTRICT/AGENCY BUSINESS 3 Review of the FY 2001-02 Proposed Operating Budget RECOMMENDATION: 3.1 Review and discuss the FY 2001-02 Proposed Operating Budget and provide direction to staff as appropriate. By way of a PowerPoint presentation, City Manager Nelson reviewed the proposed Operating Budget, highlighting main components such as the following: · Total proposed revenues $34,209,000 o 6.9% increase · Total proposed expenditures o 11.6% increase $32,339,920 · Fund Balance Reserved for Economic Uncertainty 30% reserve fund o 6/30/02 projected at $9.7 million Public Safety Costs R.E.S.T. Contribution (Revenue Excess Sharing in Temecula) o will increase to over $2 million Additional Budget Highlights o Provides City services to Vail Ranch per July 1, 2001, annexation o New authorized positions- 8.5 o Electric Utility Cost increase of 40% o $4.8 million commitment to the Capital Improvement Program · 5-year General Fund projection o creates benchmarks in the Operation Budget process Mr. Wayne Hall, 42131 Agena Street, requested that the addition of a paramedic squad be considered either in this or next year's budget. In response to Mr. Hall's request, Mayor Comerehero noted that $230,000 has been set aside in the proposed budget for a second squad. In recognizing the importance of public safety, City Manager Nelson reiterated that monies have been budgeted for a second squad and that monies for a paramedic team have been budgeted for next year and will be added once the Wolf Creek Fire Station has been completed (2 to 3 years). R:\Minutes\051501 2 Although it may appear as though the City Council is spending a limited amount of time on the review of this budget, Councilman Naggar noted that staff and the City Councilmembers have expended a tremendous amount of time, prior to this meeting, with regard to the preparation and review of this budget. City Manager Nelson thanked Finance Director Roberts, Assistant Finance Director McDermott, Administrative Secretary Caravelli, Accounting Assistant Dickey, Management Assistant I Ruddell, and all Department Heads for their efforts associated with the preparation and completion of the Annual Operating Budget. With regard to the Five-Year General Fund Projection, City Manager Nelson, for Councilman Naggar, noted that although current estimations, reflect that in years 2004-05 and 2005-06 revenues will equal expenditures, the City will be in a position to provide the maintenance and operation of all new facilities and programs, noting that these figures include an additional fire station at Roripaugh and the new library. Finance Director Roberts noted that the Five-Year General Fund Projection functions as a guide and that every year new information is received. For Councilman Naggar, City Manager Nelson clarified the intent/purpose of upgrading positions, noting that such action is taken on a yearly basis to ensure the employees are working in the right positions. In light of the projected expenditures for Public Works in the Capital Improvement Program and considering the City's intent to continually expand the City's Website, City Manager Nelson, for Councilman Naggar, provided input as to the increase of the CIP Specialist from half time to three-quarter time and the Webmaster from three-quarter time to full time. For Mr. Naggar, Mr. Nelson as well commented on the budgeted amount ($30,000) for an organizational consultant, addressing classifications and updated salary information. With regard to the Webmaster increase from three-quarter time to full time, Mayor Pro Tem Roberts addressed the amount of hours spent on putting transportation information on the City's Website, noting that this position is a full-time position. Commenting on the proposal to replace the existing electric vehicle with two new trucks, Mayor Pro Tem Roberts addressed his desire to obtain an alternative fueling station in Temecula and, therefore, questioned whether it may be possible to switch to alternative fueling trucks. Reiterating his concern with transportation and the importance of balancing between housing and growth, Councilman Pratt reviewed nine-year averages of the City as it relates to revenues, expenditures, public safety, and public works expenditures. Mr. Nelson ensured Councilman Pratt that he would be willing to meet with him any time in order to provide additional information with regard to the budget, noting that the five-year plan projections target revenues and expenditures and that amendments may be made. Mr. Pratt relayed his support of the funds budgeted toward the east of the freeway but does not support those amounts budgeted to the west of the freeway. For Mayor Comerchero, Finance Director Roberts advised that because of the Governor's budget reductions, the City's revenues will be reduced by $200,000 with regard to ERAP reimbursements ($160,000 approximately) as well as a Police Technology Grant was eliminated this year. R:\Minutes\051501 3 Advising that the motor vehicle in lieu revenue amount is based on population, Finance Director Roberts, for Mayor Comerohero, advised that the $523,000 increase is based on the population increase due to Vail Ranch and clarified that there has not been a change in formula. Proceeding with an overview of the Community Services District's Annual Operating Budget, City Manager Nelson addressed the following: · Total projected revenue $10,918,830 · Total projected expenditures $10,918,830 · Special Tax/REST · cost savings of $48.72 per household per year · Additional park and recreation facilities ' Because he will be requesting median improvements along Winchester Road up to Margarita Road, Councilman Stone questioned whether the maintenance of such medians should be addressed at this time. In response to Mr. Stone, Public Works Director Hughes advised that the medians are referenced in the Capital Improvement Program (CIP) and that even if the project were advanced to the current fiscal year, the maintenance aspect of it would not require budgeting until next year. Councilman Stone requested that an amount (approximately $145,000) be budgeted for a City- subsidized day camp program for the youth in this community (ages 7 to 15 years old) at $10.00 per day during the period of July 1, 2001 to August 31, 2001; that the expenditures for this program should be allocated from General Fund Reserve expenditures; and that the program should be called SMART (Summer Months Activities and Recreation in Temecula). Concurring with such a program, Councilman Naggar, echoed by Councilman Stone, commented on last year's Free Family Swim Night and requested that this program be extended this year to free swimming at the CRC for all City children. Although supporting both the suggestions recommended by Counoilmembers Naggar and Stone, Mayor Comerchero expressed concern as to overcrowding of the pool and as result, excluding the use of the pool for many people. Mr. Comerchero requested that staff address the issue and noted that next year the Chaparral High School swimming pool will be available. City Manager Nelson suggested that a subcommittee be formed; in response to Councilman Stone, that $145,000 be preliminarily appropriated for the day camp program; and that staff review the suggestions and forward a recommendation to the City Council at the June 12, 2001, City Council meeting. Mr. Nelson noted that a separate flier could be circulated to advertise this day camp program. Noting that medians have a traffic calming affect, Councilman Pratt suggested that the use of them be considered as well on SR79 South. In closing, City Manager Nelson reviewed the Annual Operating Budget for the Redevelopment Agency, highlighting the following: · Total projected revenue · Total projected expenditures · Programs $12,071,000 $10,183,240 For Councilman Pratt, City Manager Nelson noted that the Community Theater as well as the Children's Museum will be explored during the Capital Improvement Program. R:\Minutes\051501 4 At 4:35 P.M., the City Council recessed and reconvened in Closed Session. At 6:04 P.M., the City Council, Community Services District, and Redevelopment Agency reconvened in a joint meeting to discuss the Capital Improvement Program. COUNCIL/DISTRICT/AGENCY BUSINESS 4 Review of the Proposed FY 2002-06 Capital Improvement Proqram RECOMMENDATION: 4.1 Review and discuss the proposed FY 2002-06 Capital Improvement Program (CIP) and provide direction to staff as appropriate. By way of a PowerPoint presentation, City Manager Nelson reviewed the proposed budget, highlighting the following: · Projects completed - Fiscal Year 2000-01 with regard to circulation, infrastructure, parks, and Redevelopment Agency · CIP Projects for 2002-06 with regard to circulation, infrastructure, parks, and Redevelopment Agency, noting that funding has been identified for the first two years of the CIP · Projects under construction · Projects in design/planning with construction funding · Projects in design/planning without construction funding At this time, Finance Director Roberts presented, by way of a PowerPoint presentation, a financial overview of the CIP, noting the following: · That for 2002-06, 120 projects are being proposed at a total cost of $384,828,020 · That $235 million in project costs have no identified funding, reflecting 61% of the total project cost for the five years · That $149,756,100 of the total project costs have identified funding. As it relates to the circulation and infrastructure projects, Public Works Director Hughes, by way of a PowerPoint presentation, provided information with regard to projects under construction, projects in design/planning with construction funding, and projects in design/planning without construction funding. With regard to the park and infrastructure projects, Community Services Director Parker, by way of a PowerPoint presentation, reviewed the followir~g: projects under construction and projects in design/planning with construction funding. Addressing the Redevelopment Agency projects, Director of Housing and Redevelopment Meyer, by way of a PowerPoint presentation, reviewed the following: projects in design/planning with construction funding and projects with funding. Summarizing the CIP, City Manager Nelson reiterated that a total of 64 funded projects are being proposed at approximately $150 million. In closing, Mr. Nelson extended appreciation to Senior Management Analyst Papagolos, Senior Management Analyst Brown, Administrative Secretary Caravelli, and Accounting Assistant Dickey, the Department Heads, and staff on their efforts associated with the preparation of the CIP budget. R:\Minutes\051501 5 In response to Councilman Stone, City Manager Nelson advised that staff is proceeding with the design of the permanent fire station on the southside of the City (as per conditions of the Wolf Creek Specific Plan), noting that a condition was imposed requiring completion of the station prior to the issuance of the 400~h building permit and that an interim facility be constructed if the response time were below five minutes. In light of the upcoming annexation of Vail Ranch, effective July 1, 2001, Councilman Stone stated that although Wolf Creek will not pull any building permits for another 18 months, an interim fire station on the southside of the City and the employment of a second paramedic square must be explored. Finance Director Roberts advised that the truck for the future fire station has already been attained. It was suggested that the matter be reviewed and be readdressed at the June 12, 2001, City Council meeting. Advising that Pechanga has a fire station, Mayor Pro Tern Roberts suggested discussing a possibility of an agreement with Pechanga. In response to Councilman Naggar, Public Works Director Hughes commented on the Date/Cherry Streets project, noting the following: That Caltrans is completing the project study report for the upgraded interchange That the schedule reflects approval in July That Caltrans may express concerns with regard to the following: · Joint cooperation from both cities (Temecula and Murrieta) · Extension of Date/Cherry Streets may requires crossing of the Flood Control Detention Basin - potential environmental issue For Councilman Naggar, Mr. Hughes referenced the Pavement Management Plan; advised that construction bids for Rancho California Road, between Moraga and Cosmic, are being sought and that most major roadways throughout the City, prior to incorporation, were constructed with a substandard subgrade. Councilman Naggar requested that areas be set aside for several community gardens. Addressing the CIP, Councilman Pratt requested the following: That a chainlink fence be installed with locked gate at the northend of the apartment units on Feliz Valdez - 150' north of Sixth Street - for fire/police access only - to restrict through traffic to protect the safety of the residents of Sixth Street Pujol Apartment residential area Construct a new First Street access from the newly constructed First Street Bridge from Pujol Street to a portion of the Western Bypass Corridor - Phase I - in a northwesterly direction and north to connect with the southend of Vincent Moraga Drive; this will allow access to and from the commercial area to the north and relief congestion on Rancho California Road and Front Street Advising that Councilman Pratt's suggestion will be reflected by the Western Bypass Corridor - Phase I - page 116 of the CIP, Public Works Director Hughes advised that funding is being reviewed; that the City is not the lead in the project; that future developments will be conditioned to fund the completion of these improvements; and that since the opening of the bridge, there R:\Minutes\051501 6 have been no recognizable traffic increase on Pujol Street but that traffic counts will be available within the next three weeks. Concurring with Councilman Pratt, Councilman Naggar noted that if a public safety issue is being created on Pujol Street, the matter should be evaluated. Public Works Director Hughes noted that prior to the introduction of new traffic to this particular area, the City had completed a substantial amount of improvements to ensure adequate pedestrian sidewalks. Councilman Pratt relayed his opposition to Mr. Hughes' comment and requested that if more than 2,000 traffic trips are generated on Pujol Street, a chainlink fence should be installed. Mayor Comerchero noted that he would concur with Councilman Naggar's suggestion relative to community gardens and suggested that this project be identified as a Priority 3 (unfunded at an undetermined location). With regard to the Parkview tennis courts as mentioned by Mayor Comerchero, Councilman Naggar suggested that the Master Plan be revisited and that it be determined whether or not the three unbuilt tennis courts are actually needed. Mr. Comerchero concurred with the suggestion and recommended that the review of the Master Plan be forwarded to the Community Services Commission for further review and recommendation. At the time the Master Plan was originally approved, Mayor Pro Tem Roberts reminded the City Council of the commitment to retain open space. With regard to the Red Light Photo Enforcement Program project, City Manager Nelson, for Mayor Pro Tern Roberts, advised that the study should be completed by July 1,2001; that once completed, the study will be forwarded to the Public/Traffic Safety Commission for review and recommendation to the City Council; and that if approved by the City Council, the project could be funded. Councilman Stone requested that the median beautification project, included in the CIP, encompass a generalized study of intersections/streets from the south and north sides of the City and as well review and incorporate with this project the placement of art in public places. City Manager Nelson noted that an estimated cost of $100,000 would fund the median beautification project and with the City Council's concurrence, the amount would be reflected in the CIP. CITY MANAGER'S REPORT City Manager Nelson noted that the City Council's input with regard to the budgets would be reflected. In closing, Mr. Nelson extended his appreciation to the City Council for its support of the proposed budgets and as well to staff for their efforts associated with the preparation of the budgets. CITY ATDORNEY'S REPORT City Attorney Thorson advised that there were not reportable actions under the Brown Act. R:\Minutes\051501 7 ADJOURNMENT At 7:03 P.M., the City Council meeting was formally adjourned to Tuesday, May 22, 2001, at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ATTEST: ~/-/~ ~ Comerchero, Mayor R:\Minutes\051501 8