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Home My WebLink About032718 CC Action Minutes ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MARCH 27, 2018 –7:00 PM CLOSED SESSION Pursuant to Government Code Section 54953(b) Mayor Pro Tempore Mike Naggar will be teleconferencing in only for the Closed Session portion of the March 27, 2018 City Council meeting from the following location: 445 South D Street, Perris, California 92570 5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to one matter of potential litigation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. Based on existing facts and circumstances, the City Council will decide whether to initiate litigation. 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to one matter of pending litigation: Scharpen Foundation v. Kamala Harris et al; Riverside County Superior Court No. RIC1514022. At 7:03 PM Mayor Rahn called the City Council meeting to order to consider the matters described on the regular agenda. CALL TO ORDER: Mayor Matt Rahn Prelude Music: Ally Negulescu Invocation: Pastor William Rench of Calvary Baptist Church Flag Salute: Council Member Jeff Comerchero ROLL CALL: Comerchero, Edwards, Naggar(absent), Stewart, Rahn PRESENTATIONS/PROCLAMATIONS Presentation of Arbor Day Proclamation Presentation of Certificates of Welcome to Dignitaries from Sister City Leidschendam- Voorburg Action Minutes 032718 1 PUBLIC COMMENTS The following individuals addressed the City Council on non-agenda items: • Chris Herbers • Dennis Cullen CITY COUNCIL REPORTS CONSENT CALENDAR NOTICE TO THE PUBLIC 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of March 13, 2018 - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 2.1 That the City Council approve the City Council and Joint Meeting of the City Council/Community Services Commission action minutes of March 13, 2018. 3 Approve the List of Demands - Approved Staff Recommendation (3-0, Rahn abstain and Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards and Stewart with Rahn abstaining and Naggar absent. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 18-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of January 31, 2018 - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. Action Minutes 032718 2 RECOMMENDATION 4.1 That the City Council approve and file the City Treasurer's Report as of January 31, 2018. 5 Approve an Agreement with Raceway Ford, Inc. for the Purchase of Four (4) 2018 4X4 Ford Escapes - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 5.1 That the City Council approve an Agreement with Raceway Ford, Inc., in the amount of$103,716, for the purchase of four(4) 2018 4X4 Ford Escapes. 6 Approve the Second Amendment to the Agreement with Proactive Fire Design and Consulting, Inc. for Fire Department Plan Review Service - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 6.1 That the City Council approve the Second Amendment to the Agreement with Proactive Fire Design and Consulting, Inc., in the amount of $15,000, for Fiscal Year 2017-18 for Fire Department Plan Review Service. 7 Approve a Purchase and Installation Agreement with Canon Solutions America, Inc. for the Replacement of High Volume Copy Machines - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 7.1 That the City Council approve a Purchase and Installation Agreement with Canon Solutions America, Inc., in an amount not to exceed $51,968.37, for the replacement of high volume copiers within the Support Services Division of the Information Technology and Support Services Department (ITSS). 8 Approve an Agreement with Raceway Ford, Inc. for the Purchase of a Ford F-550XL Super Duty Truck - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 8.1 That the City Council approve an Agreement with Raceway Ford, Inc., in the amount of $120,910.43, for the purchase of a Ford F-550XL Super Duty Chassis Cab and Utility Bed with Equipment. Action Minutes 032718 3 9 Award a Construction Contract to PTM General Engineering Services, Inc. for the Traffic Signal Installation — Redhawk Parkway/Vail Ranch Parkway at EI Chimisal Road/Tehachapi Pass, PW15-09 - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 9.1 Award a Construction Contract to PTM General Engineering Services, Inc., in the amount of $299,099, for the Traffic Signal Installation — Redhawk Parkway/ Vail Ranch Parkway at EI Chimisal Road/Tehachapi Pass, PW15-09; 9.2 Authorize the City Manager to approve Contract Change Orders not to exceed the contingency amount of$29,909.90, which is equal to 10% of the contract amount; 9.3 Make a finding that the Traffic Signal Installation — Redhawk Parkway/Vail Ranch Parkway at EI Chimisal Road/Tehachapi Pass project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 10 Adopt a Resolution and a Mitigated Negative Declaration, Approve the Plans and Specifications, and Authorize Solicitation of Construction Bids for Pechanga Parkway Widening, PW15-14 - Approved Staff Recommendation (3-0, Rahn abstain and Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards and Stewart with Rahn abstaining and Naggar absent. RECOMMENDATION: 10.1 Adopt a resolution entitled: RESOLUTION NO. 18-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING A MITIGATED NEGATIVE DECLARATION FOR THE PECHANGA PARKWAY WIDENING PROJECT (PW15-14) AND APPROVING THE PROJECT 10.2 Approve the Plans and Specifications, and Authorize the Department of Public Works to Solicit Construction Bids for the Pechanga Parkway Widening, PW 15-14. 11 Approve the Plans and Specifications, and Authorize Solicitation of Construction Bids for Butterfield Stage Road — Phase III, PW15-11 - Approved Staff Recommendation (3-0, Comerchero abstain and Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Edwards, Stewart and Rahn with Comerchero abstaining and Naggar absent. RECOMMENDATION: 11.1 That the City Council approve the Plans and Specifications, and authorize the Department of Public Works to solicit construction bids for Butterfield Stage Road — Phase III, PW 15-11. Action Minutes 032718 4 RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 13 Community Development Department Monthly Report 14 Fire Department Monthly Report 15 Police Department Monthly Report 16 Public Works Department Monthly Report COMMISSION REPORTS PUBLIC SAFETY REPORT CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson stated there were no reportable actions under the Brown Act in regards to the Closed Session items. ADJOURNMENT At 7:44 PM, the City Council meeting was formally adjourned to Tuesday, April 10, 2018, at 5:30 PM for Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Adjourned in Memory of Jack Williams Matt Rahn, Mayor ATTEST: Randi Johl, Ci�erk [SEAL] Action Minutes 032718 5 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MARCH 27, 2018 – 7:00 PM CLOSED SESSION Pursuant to Government Code Section 54953(b) Mayor Pro Tempore Mike Naggar will be teleconferencing in only for the Closed Session portion of the March 27, 2018 City Council meeting from the following location: 445 South D Street, Perris, California 92570 5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to one matter of potential litigation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. Based on existing facts and circumstances, the City Council will decide whether to initiate litigation. 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to one matter of pending litigation: Scharpen Foundation v. Kamala Harris et al; Riverside County Superior Court No. RIC1514022. At 7:03 PM Mayor Rahn called the City Council meeting to order to consider the matters described on the regular agenda. CALL TO ORDER: Mayor Matt Rahn Prelude Music: Ally Negulescu Invocation: Pastor William Rench of Calvary Baptist Church Flag Salute: Council Member Jeff Comerchero ROLL CALL: Comerchero, Edwards, Naggar (absent), Stewart, Rahn PRESENTATIONS/PROCLAMATIONS Presentation of Arbor Day Proclamation Presentation of Certificates of Welcome to Dignitaries from Sister City Leidschendam- Voorburg Action Minutes 032718 1 PUBLIC COMMENTS The following individuals addressed the City Council on non-agenda items: • Chris Herbers • Dennis Cullen CITY COUNCIL REPORTS CONSENT CALENDAR NOTICE TO THE PUBLIC 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of March 13, 2018 - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 2.1 That the City Council approve the City Council and Joint Meeting of the City Council/Community Services Commission action minutes of March 13, 2018. 3 Approve the List of Demands - Approved Staff Recommendation (3-0, Rahn abstain and Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards and Stewart with Rahn abstaining and Naggar absent. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 18-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of January 31, 2018 - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. Action Minutes 032718 2 RECOMMENDATION 4.1 That the City Council approve and file the City Treasurer's Report as of January 31, 2018. 5 Approve an Agreement with Raceway Ford, Inc. for the Purchase of Four (4) 2018 4X4 Ford Escapes - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 5.1 That the City Council approve an Agreement with Raceway Ford, Inc., in the amount of$103,716, for the purchase of four (4) 2018 4X4 Ford Escapes. 6 Approve the Second Amendment to the Agreement with Proactive Fire Design and Consulting, Inc. for Fire Department Plan Review Service - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 6.1 That the City Council approve the Second Amendment to the Agreement with Proactive Fire Design and Consulting, Inc., in the amount of $15,000, for Fiscal Year 2017-18 for Fire Department Plan Review Service. 7 Approve a Purchase and Installation Agreement with Canon Solutions America, Inc. for the Replacement of High Volume Copy Machines - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 7.1 That the City Council approve a Purchase and Installation Agreement with Canon Solutions America, Inc., in an amount not to exceed $51,968.37, for the replacement of high volume copiers within the Support Services Division of the Information Technology and Support Services Department (ITSS). 8 Approve an Agreement with Raceway Ford, Inc. for the Purchase of a Ford F-550XL Super Duty Truck - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 8.1 That the City Council approve an Agreement with Raceway Ford, Inc., in the amount of $120,910.43, for the purchase of a Ford F-550XL Super Duty Chassis Cab and Utility Bed with Equipment. Action Minutes 032718 3 9 Award a Construction Contract to PTM General Engineering Services, Inc. for the Traffic Signal Installation — Redhawk Parkway/Vail Ranch Parkway at El Chimisal Road/Tehachapi Pass, PW15-09 - Approved Staff Recommendation (4-0, Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Stewart and Rahn with Naggar absent. RECOMMENDATION: 9.1 Award a Construction Contract to PTM General Engineering Services, Inc., in the amount of $299,099, for the Traffic Signal Installation — Redhawk Parkway/ Vail Ranch Parkway at EI Chimisal Road/Tehachapi Pass, PW15-09; 9.2 Authorize the City Manager to approve Contract Change Orders not to exceed the contingency amount of$29,909.90, which is equal to 10% of the contract amount; 9.3 Make a finding that the Traffic Signal Installation — Redhawk Parkway/Vail Ranch Parkway at EI Chimisal Road/Tehachapi Pass project is exempt from Multiple Species Habitat Conservation Plan (MSHCP)fees. 10 Adopt a Resolution and a Mitigated Negative Declaration, Approve the Plans and Specifications, and Authorize Solicitation of Construction Bids for Pechanga Parkway Widening, PW15-14 - Approved Staff Recommendation (3-0, Rahn abstain and Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards and Stewart with Rahn abstaining and Naggar absent. RECOMMENDATION: 10.1 Adopt a resolution entitled: RESOLUTION NO. 18-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING A MITIGATED NEGATIVE DECLARATION FOR THE PECHANGA PARKWAY WIDENING PROJECT (PW15-14) AND APPROVING THE PROJECT 10.2 Approve the Plans and Specifications, and Authorize the Department of Public Works to Solicit Construction Bids for the Pechanga Parkway Widening, PW 15-14. 11 Approve the Plans and Specifications, and Authorize Solicitation of Construction Bids for Butterfield Stage Road — Phase III, PW15-11 - Approved Staff Recommendation (3-0, Comerchero abstain and Naggar absent); Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Edwards, Stewart and Rahn with Comerchero abstaining and Naggar absent. RECOMMENDATION: 11.1 That the City Council approve the Plans and Specifications, and authorize the Department of Public Works to solicit construction bids for Butterfield Stage Road — Phase III, PW 15-11. Action Minutes 032718 4 RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 13 Community Development Department Monthly Report 14 Fire Department Monthly Report 15 Police Department Monthly Report 16 Public Works Department Monthly Report COMMISSION REPORTS PUBLIC SAFETY REPORT CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson stated there were no reportable actions under the Brown Act in regards to the Closed Session items. ADJOURNMENT At 7:44 PM, the City Council meeting was formally adjourned to Tuesday, April 10, 2018, at 5:30 PM for Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Adjourned in Memory of Jack Williams Matt Rahn, Mayor ATTEST: Randi Johl, erk [SEAL] Action Minutes 032718 5