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Home My WebLink About050818 CC Special Meeting Action Minutes ACTION MINUTES TEMECULA CITY COUNCIL SPECIAL MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 8, 2018 — 6:00 PM F_ No Closed Session At 6:00 PM Mayor Rahn called the City Council meeting to order to consider the matters described on the regular agenda. CALL TO ORDER: Mayor Matt Rahn Prelude Music: Susan Miyamoto Invocation: Pastor Shawn Bachor of Calvary Chapel Bible Fellowship Flag Salute: Council Member James "Stew" Stewart ROLL CALL: Comerchero, Edwards, Naggar, Stewart, Rahn PRESENTATIONS/PROCLAMATIONS Presentation of Certificates of Recognition to Great Oak High School Cross Country Teams Presentation of May is Mental Health Month Proclamation Presentation of Bike Month Proclamation Presentation of National Public Works Week Proclamation Presentation of Proclamation for Municipal Clerks Week PUBLIC COMMENTS The following individual addressed the City Council on a non-agenda item: • Ira Robinson CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. Action Minutes 050818 1 RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of April 24, 2018 - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 2.1 That the City Council approve the action minutes of April 24, 2018. 3 Approve the List of Demands - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 18-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the Cooperative Agreement with the County of Riverside to Provide Fire Protection, Fire Prevention, Rescue, Fire Marshal and Medical Emergency Services for Fiscal Years 2018-19 through 2020-21 - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 4.1 Approve the Cooperative Agreement with the County of Riverside to provide Fire Protection, Fire Prevention, Rescue, Fire Marshal and Medical Emergency Services for the City of Temecula; 4.2 Designate the City Manager as "Contract Administrator," in accordance with Section E. of the Cooperative Agreement with the County of Riverside to provide Fire Protection, Fire Prevention, Rescue, Fire Marshal and Medical Emergency Services for the City of Temecula. 5 Approve an Agreement with Granicus, LLC for an Automated Agenda and Commission Management System - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. Action Minutes 050818 2 RECOMMENDATION: 5.1 That the City Council approve an Agreement with Granicus, LLC, in a total amount not to exceed $250,000 during the four (4) year term of the agreement, for an automated agenda and commission management system. 6 Appoint Members to the Old Town Local Review Board and Planning Commission - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 6.1 That the City Council appoint Albert Blair, Craig Puma, and Ross Jackson to the Old Town Local Review Board and Ron Guerriero and Gary Youmans to the Planning Commission. 7 Approve an Agreement for Contractor Services with Digital Mapping, Inc. (DMI) for the Acquisition of Digital Ortho-Imagery and Associated Base Data - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 7.1 Approve a Contractor Services Agreement with Digital Mapping, Inc. (DMI), in an amount not to exceed $95,000, for the Acquisition of Digital Ortho-imagery and Associated Base Data; 7.2 Authorize the City Manager to approve contract change orders up to 5% of the contract amount or $4,750. 8 Approve a Purchase and Installation Agreement with Western Audio Visual for the Replacement of Audiovisual Equipment in the Temecula City Council Chambers and Conference Center-Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 8.1 Approve a Purchase and Installation Agreement with Western Audio Visual, in an amount not to exceed $179,787, for Audiovisual Equipment in the Temecula City Council Chambers and Conference Center; 8.2 Authorize the City Manager to approve contract change orders up to 7% of the contract amount or $12,586. 9 Award a Construction Contract to R.J. Noble Company, for Pavement Rehabilitation Program — Citywide, Rancho California Road (Old Town Front Street to Western City Limits), PW17-26 - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. Action Minutes 050818 3 RECOMMENDATION: 9.1 Award a Construction Contract to R.J. Noble Company, in the amount of $1,212,357.50, for Pavement Rehabilitation Program Citywide — Rancho California Road (Old Town Front Street to Western City Limits), PW 17-26; 9.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $121,235.75, which is equal to 10% of the Contract amount; 9.3 Make a finding that the Pavement Rehabilitation Program Citywide — Rancho California Road (Old Town Front Street to Western City Limits) project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 10 Receive and File Temporary Street Closures for 2018 Summerfest Events— Receive and file RECOMMENDATION: 10.1 That the City Council receive and file the following proposed action by the City Manager: Temporarily close certain streets for the following 2018 Summerfest Events: TEMECULA VALLEY SYMPHONY MEMORIAL DAY OBSERVANCE TEMECULA ART & STREET PAINTING FESTIVAL 4TH OF JULY PARADE 4TH OF JULY FIREWORKS SHOW SUNDAYS IN THE SQUARE RECESS: At 8:29 PM, the City Council recessed and convened as the Temecula Community Services District. At 8:31 PM, the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING 12 Approve a Fee Reimbursement Agreement with Hoehn Enterprise 4 Temecula LLC and an Economic Development Policy for Automobile Dealership Fee Reimbursement Program (At the Request of Luxury Car Dealership Ad Hoc Subcommittee Mayor Rahn and Council Member Comerchero) - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 12.1 Adopt a resolution entitled: RESOLUTION NO. 18-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED FEE REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF TEMECULA AND HOEHN ENTERPRISE 4 TEMECULA LLC Action Minutes 050818 4 12.2 Adopt an Economic Development Policy Regarding the Reimbursement of Fees for New Automobile Dealerships. 13 Approve Modification, Tentative Parcel Map and Development Plans Related to PA18-0588, PA14-2708, PA14-2707, and PA16-0090 for Property Generally Located on the Northwest Corner of Temecula Parkway and La Paz Road - Approved Staff Recommendation (4-0, Rahn absent); Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar and Stewart, with Rahn absent. RECOMMENDATION: 13.1 That the City Council adopt a resolution entitled: RESOLUTION 18-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A MODIFICATION CONSISTING OF CONDITION OF APPROVAL REVISIONS TO PA14-2708, A TENTATIVE PARCEL MAP FOR THE CREATION OF SIX LOTS FROM FOUR EXISTING LOTS; PA14-2707, A DEVELOPMENT PLAN TO ALLOW FOR THE CONSTRUCTION OF FOUR COMMERCIAL BUILDINGS; AND PA16-0090, A DEVELOPMENT PLAN TO ALLOW FOR THE CONSTRUCTION OF AN LA FITNESS. THE CONDITION MODIFICATION WILL CREATE A THIRD ALTERNATIVE ALLOWING THE DEVELOPER TO PROVIDE FUNDS TO THE CITY FOR THE CONSTRUCTION OF A ROUNDABOUT OR TRAFFIC SIGNAL AT THE INTERSECTION OF LA PAZ ROAD AND YNEZ ROAD. THE MODIFICATION WILL ALSO REQUIRE THAT THE DEVELOPER ACQUIRE THE NECESSARY RIGHT-OF-WAY (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-2707, 2708, AND PA16-0090) (PA18-0588) The following individuals addressed the City Council on this item: • Ken Westmyer • Matthew Fagan CITY COUNCIL BUSINESS 14 Receive Presentation from Fairbank, Maslin, Maullin, Metz and Associates (FM3) Regarding Cannabis Community Poll Results and Provide Direction on Various Related Items Motion 1 - Motion by Comerchero, Second by Edwards; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. Motion to keep existing Ordinance No. 17-02 in place as is prohibiting all commercial cannabis activity and direct staff to (1) bring back within sixty(60) days information related to regulating deliveries including mobile distribution, and (2) to conduct workshops for the purpose of educating the business and church community, as well as the general public, about the City's current ordinance and policy regarding cannabis. (5-0) Action Minutes 050818 5 Motion 2 - Motion by Naggar, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. Motion to direct staff to bring back information related to the laboratory, research and testing component of the cannabis industry, including the nature of the activity, land use options in the City, and associated security measures. (5-0) Motion 3- Motion by Naggar, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. Motion to direct staff to bring back information regarding outdoor grow within the City and related considerations. (5-0) Motion 4- Motion by Naggar, Second by Comerchero; and electronic vote reflected approval by Comerchero, Edwards, Naggar, Stewart and Rahn. Motion to direct staff to bring back policies and procedures related to expedited enforcement of laws against illicit cannabis-related businesses. (5-0) RECOMMENDATION: 14.1 That the City Council receive the presentation from Fairbank, Maslin, Maullin, Metz and Associates (FM3) regarding the cannabis community poll results and provide direction on the following related items: (1) Provide direction on whether or not to amend the existing ordinance in any capacity; (2) If amendment desired, provide direction on what is being amended in the ordinance for medicinal purposes; (3) If amendment desired, provide direction on what is being amended in the ordinance for recreational purposes; (4) If amendment desired, provide direction on whether to pursue the amendment through the legislative or initiative process; (5) Provide direction on the desire to conduct outreach and/or education through community workshops, including the purpose, timing and number of said workshops; (6) Provide other related direction as appropriate. The following individuals addressed the City Council on this item: • Alexandria Kometas • Adam Rideav • Bernard Budney COMMISSION REPORTS PUBLIC SAFETY REPORT CITY MANAGER REPORT CITY ATTORNEY REPORT Action Minutes 050818 6 ADJOURNMENT At 9:52 PM, the City Council meeting was formally adjourned to Tuesday, May 22, 2018, at 5:30 PM for Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. *** Adjourned in Memory of Deputy Kent Hintergardt *** Matt Rahn, Mayor ATTEST: Randi J I, Ci Clerk [SEAL] Action Minutes 050818 7