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HomeMy WebLinkAbout081301 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, AUGUST '13, 200~1 6:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: Chairman Jim Meyler Commissioner Hogan Edwards, Henz, Hogan, Yorke, Meyler, PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item no~t listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\081301 .doc DIVISION REPORTS COMMISSION BUSINESS Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the July 9, 2001 meeting. Naming of the Old Town Theater and Theater Court Yard RECOMMENDATION: 2.1 2.2 That the Community Services Commission recommend a name for the community theater in new Temecula Theater. That the Community Services Commission recommend a name for the court yard for the new Temecula Theater. 3. City of Temecula Parade Guidelines RECOMMENDATION: 3.1 That the Community Services Commission approve the attached guidelines for the Independence Day Parade and the Temecula Electric Light Parade, in their substantial form. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, September 10, 2001, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. R:\CSCAGEND\081301 .doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JULY 9, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, July 9, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Hogan. ROLLCALL Present: Commissioners Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Minute Clerk Hansen, and Minute Clerk Ice. PUBLIC COMMENTS No comments. DIVISION REPORTS Recreation Superintendent Pelletier provided the followinq information reqardinq recent and upcoming recreational events in the City of Temecula: Relayed that the Welcome Vail Ranch Annexation Celebration, which was held on July 1st, had been a great success, advising that the Vail Ranch residents have officially been accepted into the City of Temecula. Noted that staff implemented the 4t~ of July festivities, relaying that staff has received positive feedback regarding the planned events. Updated the Commission regarding the Summer Months and Recreation in Temecula (SMART) Program, noting the attendance of 30-40 youths per day. Apprised the Commission with respect to the 2nd season of the Reaching Out to Our City Kids (ROCKS) Program. R:CSC/minutes/070911 I Advising that this was her first experience on a float, Commissioner Yorke relayed her enjoyment at the 4th of July parade in Old Town. For Commissioner Hertz, Recreation Superintendent Pelletier relayed that the day camp program was conducted in two-week sessions, that there were approximately 100 youth a day in the program, and that there were planned activities throughout the day. In light of the popularity of the day camp program, and Commissioner Henz's queries as to whether expansion should be investigated, Director of Community Services Parker provided an overview of the program's past expansion, noting the restrictions with respect to available City facilities; and advised that next year the TCC will be available for use. For informational purposes, Recreation Superintendent Pe~letier noted that other organizations have similar successful day camp programs. Commending staff, Senior Planner Hogan relayed that all the events associated with the 4th of July were wonderful. Having attended the festivities at the Sports Park, Commissioner Edwards relayed that a couple from the City of Poway commented on what an extraordinary, special place the City of Temecula is. Maintenance Superintendent Harrinqton provided a brief overview of various projects that were completed by the Maintenance Division durinq the month of June, relayinq the followinq: The final turn over inspection process was completed for slope and landscaped areas in various tract developments in the City, allowing the City to assume maintenance responsibility. At Rancho California Spods Park tot lot, an ADA accessible drinking fountain was installed. At the Community Recreation Center (CRC), the nonskid flooring in the locker rooms was resurfaced. In the multipurpose room at the Mary Phillips Senior Center, the lighting system was retrofitted. The multipurpose room stage front was rebuilt at the CRC. · Occupancy sensors were installed in the office lighting systems at the TCC. The tot lot at Pala Community Park, which had been damaged by vandals, was rebuilt. For Commissioner Hertz, Maintenance Superintendent Harrington provided an overview regarding staffs efforts with respect to the newly acquired parks added to the City via the annexation of Vail Ranch, relaying the plans for future improvements at the park sites. R:CSC/minutes/070911 2 Providing additional information regarding the landscaped slopes and parks in the Vail Ranch area, Director of Community Services Parker specified the funds which had been set aside for rehabilitation; and noted the three proposed Capital Improvement Plan Projects for this area. In response to Commissioner Hogan's queries regarding the vandalism at Pala Community Park, Maintenance Superintendent Harrington advised that it was staff's opinion that the damage was most likely caused by teenagers, relaying that there was frequent vandalism in this area, specifically at Pala Community Park, and Kent Hintergardt Memorial Park; and noted staff's efforts to work with the Police Department's Problem Oriented Police (POP) Team in order that more attention be focused on these particular park sites. For informational purposes, Director of Community Services Parker noted that vandalism rates in the City of Temecula are extremely Iow in comparison to other cities. Development Services Administrator McCarthy updated the Commission re,qardinq the projects in process, noting the activity in the months of June and July, as follows' The contract for the Senior Center Expansion Project was awarded at the June 26, 2001 City Council meeting, relaying that work was expected to begin in July and be completed by year's end. The bid opening for the Chaparral Pool Project was held last week, and the contract would be presented to the Board of Directors for approval at the July 10, 2001 Community Services District meeting, noting the goal to begin construction in July, and to complete the project before spring. The Children's Museum Subcommittee has a tentatively scheduled meeting for July 24th at which time new design concepts will be presented. The Trails Master Plan Subcommittee met earlier today (i.e., July 9th), relaying that the consultant would be distributing the Draft Document to the Subcommittee Members, which subsequently would be brought before the Commission. · The Water Park Feasibility Study was presented on June 26th to the City Council. · The name Meadows Park was approved for the new park site in Paseo Del Sol. In response to Chairman Meyler's comments, Development Services Administrator McCarthy confirmed that Imagination Workshop - the Temecula Children's Museum was approved for the Children's Museum facility. COMMISSION BUSINESS 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the June 11, 2001 meeting. R:CSC/minutes/070911 3 MOTION: Commissioner Henz moved to approve the minutes as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 2. Vail Ranch Concert Series RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the Vail Ranch Annexation Celebration held on July 1, 2001. Deputy Director of Community Services Ruse provided an overview of the Vail Ranch Annexation Celebration (per agenda material), highlighting the formal ceremony which was inclusive of Mayor Comercbero's welcome, Mayor Pro Tern Roberts' comments, Supervisor Buster's remarks, as well as Mr. Bob Ritchie's; noted the opportunities for the new residents to become acquainted with the staff from each department of the City; provided an overview of the recreational activities which took place (i.e., face-painting, balloon art, softball pitching, etc.), relaying that all who attended had a good time; and noted that the City now has 67,000 residents, advising that the Vail Ranch residents were participating in the City's programs and activities. For informational purposes, Commissioner Henz noted that on July 7, 2001 (six days after annexation) the signage on the freeway that denotes the population stated that the City of Temecula has 67,000 residents. Relaying kudos to staff for a job well done with respect to the Welcome Celebration Event, Commissioner Edwards noted that he had heard a plethora of positive comments concerning the event. Deputy Director of Community Services Ruse added that much of the credit belonged to Recreation Superintendent Peiletier for her diligent efforts regarding this celebration activity. For Commissioner Yorke, Deputy Director of Community Services Ruse provided additional information regarding future plans for a pool facility in the Vail Ranch area. Director of Community Services Parker added that $175,000 has been earmarked for this future project, which would cost approximately $900,000. It is noted that no formal action was required regarding this item. 3. Summer Sunsets Concert Series RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on the 2001 Summer Sunsets Concert Series. Advising that the Summer Sunsets Concerts were well-attended last year, Recreation Superintendent Pelletier provided an overview of the 2001 Concert Series, which will be held every Thursday during the month of August in the Thomas H. Langley Amphitheater at the CRC from 6:30 P.M. to 8:00 P.M., specifying the schedule of performers. R:CSC/minutes/070911 4 Commissioner Yorke relayed her pleasure that the Langley Amphitheater was being utilized. Since no formal action was required regarding this item, the Commission moved on to consider Item No. 4. 4. Cancellation of the Auqust Community Services Commission RECOMMENDATION: 4.1 That the Community Services Commission discuss the cancellation of the August Commission meeting. Noting that this issue (i.e., the discussion of the cancellation of a summer Commission meeting) is presented annually due to various vacation schedules, Director of Community Services Parker advised that there were numerous items which will most likely be ready for presentation to the Commission in August, recommending that, if possible, the August meeting not be cancelled. MOTION: Commissioner Henz moved to maintain the current meeting schedule and not to cancel the August meeting. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT Apprising the Commission, Director of Community Services Parker reiterated that the Sports Park Subcommittee meeting would be held on July 24~h; and noted that the Chaparral Pool Project contract would be presented for approval at the Juty 10, 2001 CSD meeting, relaying hopes of completing the pool project in spring. COMMISSIONER REPORTS Reiterating kudos to staff, Commissioner Edwards, echoed by Commissioners Yorke and Henz, relayed that the 4th of July activities were fantastic. Having attended the Trails Master Plan Subcommittee meeting prior to tonight's meeting, Commissioner Henz updated the Commission regarding the project. Referencing Mr. Markham's letter, which had been distributed to the Commission, requesting that an item be agendized regarding a parcel located at Ynez Road and Santiago Road, Chairman Meyler requested guidance from staff. Director of Community Services Parker provided an update, noting that the issue could be solely addressed by staff and placed in the CIP, advising that the matter of installing a passive park was being discussed at this time. Chairman Meyler requested staff to investigate as to whether he could take action on this item if it was agendized due to his recent move from this area, noting that he was unsure of the time parameters. R:CSC/minutes/070911 5 Chairman Meyler noted the Arts Council's letter, which had relayed appreciation to City staff and specifically to the Community Services Department for their diligent efforts in assisting the Arts Council. tn response to Chairman Meyler's comments, Director of Community Services Parker advised that staff would be gathering policies from other cities regarding parade activities which will be reviewed with the City Attorney, noting that subsequently the Commission will be provided with additional information. For Commissioner Hertz, Recreation Superintendent Pelletier noted that the toy in the Commission's goodie bags was a slinky City souvenir toy that would be used for various children's activities. Commenting on the Summer Months and Recreation in Temecula (SMART) Program T-shirt, which was provided to the Commissioners in the past, Chairman Meyler noted that in response to a resident's questions he had referred an individual to Community Service staff for additional information regarding the program. Commissioner Yorke relayed thanks to staff for making sure she got her T-shirt although she had been absent from the last meeting. ADJOURNMENT At 6:43 P.M. Chairman Meyler formally adjourned this meeting to January 14~ 2001 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. James. A. Meyler, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/070911 6 ITEM NO. 2 CITY OFTEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman Parker, Director of Community Service~ August 14, 2001 Naming of the New Temecula Theater RECOMMENDATION: That the Community Services Commission approve: 1. A name to be recommended to the Board of Directors for the new Temecula Theater. A name to be recommended to the Board of Directors for courtyard in front of the new Temecula Theater. BACKGROUND: Pursuant to our City ordinance regarding the naming of public facilities, the Community Services Commission selects and approves names for public parks and facilities. The name selected by the Commission is then forwarded to the Board of Directors for final approval. The master conceptual plan for the new community theater, to be constructed adjacent to the Mercantile Building in Old Town, has been completed. The Commission approved for the theater facility at their Community Services Commission meeting on February 12, 2001. The facility will be a state-of-the-art theater featuring stage lighting and sound equipment, seating for 300, offices and back stage prop storage and a prop construction area. Staff has consulted with community members that were part of the steering committee regarding the name for the new theater and the courtyard area, which is located between the theater and the Mercantile building. The design committee members are recommending the following names in order of preference: #1 #2 Temecula Community Theater Old Town Temecula Community Theater The design committee members are recommending the following name for the courtyard in front of the theater: The Jeanne and Bob Burns Courtyard The Commission may consider the above names or any other names of the choice. Attachments: Resolution No. CSD 92-08: Naming Parks and Recreation Facilities R:~IGLERG',REPORT~081301 CSC naming cornmunily theater.doc RESOLUTION NO. CSD 92-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHI~REAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WHEREAS, the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETER/VIINE AND ORDER AS FOLLOWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTED this 8th day of September, 1992. Ronald J. Parks, President ATTF~T: ~AL./Greek, City ] R¢~o~ CSD 92-08 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, ffEREBY DO CERTIFY that the foregoing Resolution No. CSD 92~08 was duly adopted at a regular meeting of the City Council of the City of Temecula on the 8th day of September 1992 by the following roll call vote. AYES: 5 DIRECTORS: Birdsall, Moore, Lindemans, Mufioz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None Q.~U e S. Greek;~m)/Clerk Rcsos CSD 92-08 Exhibit "A" TEMECULA COMMUNITY SERVICES DISTRICT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical lacations, historic significance or geologic features. No park shall'be named for a person, except where an individual has made a significant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. Ail park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by the Commission to receive community input and- direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY Department ACTION Parks and Recreation Commission Department 4e Acquires a new park or recreation facility. Solicits possible names from community'. Forwards suggested names to the Parks and Recreation Commission for consideration. Receives any additional community input. Selects a name for the new park or recreation facility. Forwards name to City Council for ratification. Installs the appropriate naming sign or plaque. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman Parker, Director of Community Service~ August14,2001 City of Temecula Parade Guidelines RECOMMENDATION: That the Community Services Commission approve the attached guidelines for the Independence Day Parade and the Temecula Electric Light Parade, in their substantial form. BACKGROUND: For several years the Temecula Community Services Department has been coordinating the Independence Day Parade and the Temecula Electric Light Parade. Both of these parades are very successful events attracting between 10,000 and 20,000 spectators. Through the years, staff has modified parade entry guidelines to ensure that the parade maintains its local hometown feel, and provides a safe and enjoyable atmosphere for our local community. Each year both of these parades attract a variety of entries, which include equestrian entries, marching bands, drill teams, local merchant or business entries, scout troops, and faith-based organizations. All of these entries promote a hometown feel that has been enjoyed by all who attend. With the assistance of our City Attorney, staff has drafted the attached guidelines for these two annual parades. These guidelines provide rules regarding the dimensions of entries allowed in each parade, proper signage for each entry, safety issues and theme requirements. Once again, these guidelines were drafted to maintain a safe, enjoyable and well-organized parade event. If the Commission approves the guidelines tonight, a recommendation for final approval will go forward to the Board of Directors. R:~IGLERG'~REPORT~081301 CSC Parade Guidelines.doc CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT INDEPENDENCE DAY PARADE GUIDELINES The intent of these guidelines is to establish rules to enable the staffto implement a successful and safe parade event that can be enjoyed by spectators and participants. The Independence Day Parade celebration will accept no more than 70 parade entries. The parade is held in the Old Town area. Any entries above 70 will be placed on a waiting list. Banners and signage affixed to, or carried in connection with parade entries shall only indicate the name of the entrant and if applicable, the existing office of an elected or appointed public official. Participants shall not distribute flyers, business cards or other materials to spectators along the parade route during the parade. 4. Each participant must complete a liability waiver. Participants shall not throw any object, including candy, to spectators or onto the street along the parade route during the parade. Child participants age 6 and under must be placed on a moving vehicle during the parade and throughout the parade route. Clothing: All participants in parade entries must be fully clothed; no bikini tops, sports bras, etc., no bikinis or two piece bathing suit tops and/or bottoms will be permitted. 8. No parade entry shall exceed 60 feet in length or 14 feet in height. All entries are encouraged to show their patriotism by wearing red, white and blue and/or incorporating these colors and patriotic themes into their entries. 10. All entries will be reviewed by a parade coordinating committee. The City of Temecula reserves the right to deny access to any parade entry that does not satisfy these guidelines or the theme of the parade. 11. All entries should provide a banner, if possible, to identify their entry. 12. Shooting of firearms, discharge of fireworks and sounding of loud horns is prohibited. RSZIGLERG~FORMS~lndependence Day Parade Guidelines.doc 13. 14. The parade will start promptly at the designated start time. All Equestrian entries shall abide by the following: Immediately clean-up after horses along the route. Maximum number of 2 horse trailers per entry. More than 2 trailers will be considered another entry and a separate fee is necessary. All horses must have parade experience. Each entry must have an escort who is walking with the entry. Please walk only, no trotting on parade route. RSZIGLERG~FORMS\lndependence Day Parade Guidelines.doc CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT TEMECULA'S ELECTRIC LIGHT PARADE GUIDELINES The intent of these guidelines is to establish rules to enable the staffto implement a successful and safe parade event that can be enjoyed by spectators and participants. The Electric Light Parade celebration will accept no more than 95 parade entries. The parade is held on Jefferson Avenue, between Del Rio Road and Overland Drive. Banners and signage affixed to, or carried in connection with parade entries shall only indicate the name of the entrant and if applicable, the existing office of an elected or appointed public official. Participants shall not distribute flyers, business cards or other materials to spectators along the parade route during the parade. 4. Each participant must complete a liability waiver. Participants shall not throw any object, including candy, to spectators or onto the street along the parade route during the parade. Child participants age 6 and under must be placed on a moving vehicle during the parade and throughout the parade route. Clothing: All participants in parade entries must be fully clothed; no bikini tops, sports bras, etc., no bikinis or two piece bathing suit tops and/or bottoms will be permitted. 8. No parade entry shall exceed 60 feet in length or 14 feet in height. All entries are encouraged to embrace the holiday spirit and use holiday lights to decorate their parade entries. 10. All entries will be reviewed by a parade coordinating committee. The City of Temecula reserves the right to deny access to any parade entry that does not satisfy these guidelines or the theme of the parade. 11. All entries should provide a banner, if possible, to identify their entry. 12. Shooting of firearms, discharge of fireworks and sounding of loud horus is prohibited. 13. The parade will start promptly at the designated start time. RSZ1GLERG~FORMSXHoliday Light Parade Guidelines.doc 14. 15. All Equestrian entries shall abide by the following: Immediately clean-up after horses along the route. Maximum number of 2 horse trailers per entry. More than 2 trailers will be considered another entry and a separate fee is necessary. All horses must have parade experience. Each entry must have an escort who is walking with the entry. Please walk only, no trotting on parade route. No entry is permitted to include Santa Claus as part of their parade entry. The City of Temecula will invite the real Santa Claus as a special guest parade entry. 16. No parade entry shall contain heating devices or open flames. RSZIGLERG\FORMS~Holiday Light Parade Guidelines.doc