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HomeMy WebLinkAbout091001 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 10, 200t 6:00 P.M. CALLTO ORDER: FLAG SALUTE: ROLLCALL: Chairman Jim Meyler Commissioner Yorke Edwards, Henz, Hogan, Yorke, Meyler, PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\091001 .doc DIVISION REPORTS COMMISSION BUSINESS t Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the August 13, 2001 meeting. Community Advisory Committee for the General Plan Update Process RECOMMENDATION: 2.1 That the Community Services Commission appoint a Commissioner to the Community Advisory Committee for the General Plan Update Process. S.M.A.R.T. PROGRAM (Summer Months and Recreation in Temecula) RECOMMENDATION: 3.1 That the Community Services Commission receive and file this Report and video presentation regarding the "Summer Months Activities and Recreation in Temecula" (S.M.A.R.T.) program. 4. November 12~ 2001 Commission Meeting Date Conflict RECOMMENDATION: 4.1 That the Community Services Commission discuss rescheduling or canceling the November 12, 2001 Community Services Commission meeting. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS R:\CSCAGEND\091001 .doc ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, October 8, 2001, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. R.:\CSCAGEND\091001 .doc ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION AUGUST 13, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, August 13, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Hogan. ROLL CALL Present: Commissioners Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Minute Clerk Hansen, and Minute Clerk Ice. PUBLIC COMMENTS Ms. Charlotte Fox, 32800 Hupa Drive, announced the upcoming program for the Home Garden Symposium, which will be held on September Ist, from 9:00 a.m. to 4:30 p.m. at the Community Recreation Center, (CRC); and highlighted the scheduled events, activities, keynote speakers, and topics of discussion for this particular workshop. Mr. Leonard Bustin, 4935 Calle Cabrillo, representing the Temecula Sunrise Rotary Club, provided an overview of the proposed Safety Town Program, which enables children to learn courtesy, safety, and what to do in emergency situations, additionally providing avenues for preventing accidents via interactive exhibits and learning tools; relayed the program's coordination with the Fire Department and the School District; and distributed fliers regarding the program, requesting the Commission to provide input at a future point in time. Director of Community Services Parker recommended that Mr. Bustin meet with staff to further discuss the program. DIVISION REPORTS Development Services Administrator McCarthy updated the Commission reqardinq the current proiects in process, as follows: Relayed that the Senior Center Expansion Project began work on July 30, 2001, noting that the project was scheduled to be completed by the end of December. Advised that the Chaparral Pool Project Contract was awarded at the July 10th City Council meeting, relaying that the work began on August 13th and was scheduled to be completed by the end of February. Noted that the Master Plan for the Sports Park Complex Project will be presented to the Commission as soon as the soils work issues, and the location of the various facilities have been addressed. Apprising the Commission, relayed that the Children's Museum consultant presented the new concepts to the Subcommittee on July 24t~, which were well received. With respect to the Sports Park Deco-links Project, which was previously approved by the Commission, noted that the two sports figure silhouettes were installed at the Rancho California Sports Park, on Field Nos. 1 and 5. Maintenance Superintendent Harrinqton provided a brief overview of various projects that were completed by the Maintenance Division during the month of July, relaying the following: · At City Hall the building exterior was painted, the windows were cleaned, and the carpets were steam-cleaned. · At Pala Park, Winchester Creek Park, and Rancho California Sports Park, the restrooms were painted. · In the Vail Ranch area numerous maintenance items were completed throughout the park sites. At Riverton Park, and the Temecula Valley Elementary School Pool there was minor vandalism, relaying that both facilities were repaired; and noted the efforts with the Police Department to address this issue. Recreation Superintendent Pelletier provided the followinq information reqardinq recent and upcoming recreational events in the City of Temecula: Noted that the Summer Months and Recreation in Temecula (SMART) Program would conclude Friday, August 17th, relaying that staff had received positive feedback from the participants. R:CSC/minutes/081301 2 With respect to the Reaching Out to Our City Kids (ROCKS) Program, which was once again well received this summer, advised that this program would conclude August 17th. For future planning, noted that an evaluation of both of the above-mentioned programs would be conducted by staff at the conclusion of the programs. · Noting the success, relayed that the Free Public Swim Program was very popular this summer. Due to the end of the summer season, relayed that in September the aquatics staff will conclude the swim lesson sessions, noting that the number of swim lessons held this summer since July 18th was 1,650 lessons; and advised that staff would be investigating avenues to provide more aquatic opportunities as the community grows. Relaying that this year's August Summer Concert Series has once again been successful, applauded Administrative Secretary Zigler for her diligent efforts regarding to these August weekly events. With respect to the recent Monterey Conference, Yorke recommended that there be additional discussions regarding various valuable concepts (i.e. the Art Cart), which were presented at the conference. In response to Commissioner Yorke's comments, Recreation Superintendent Pelletier noted that Director of Community Services Parker concurred that the Art Cart concept should be further pursued. Chairman Meyler added that he had forwarded information regarding this program to Ms. Minkler, noting that the Arts Council may be interested in developing this program. COMMISSION BUSINESS 1. Minutes of July 9, 2001 Commission MeetinR RECOMMENDATION: 1,1 Approve the minutes of the July 9, 2001 Community Services Commission meeting. MOTION: Commissioner Hertz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards, and voice vote reflected unanimous approval. 2. Naminq of the Old Town Theater and Theater Courtyard RECOMMENDATION: 2.1 That the Community Services Commission recommend a name for the community theater in new Temecula Theater. R:CSC/minutes/081301 3 2.2 That the Community Services Commission recommend a name for the courtyard for the new Temecula Theater, Director of Community Services Parker presented the staff report (of record), relaying that the Old Town Theater Ad Hoc Committee/Theater Advisory Committee recommended the following names for the new theater: 1) Temecula Community Theater, and 2) Old Town Temecula Community Theater, and for the courtyard area: 1) The Jeanne and Bob Bums Courtyard. Ms. Julie Pitruzella, 3228 Code Santa Catalina, representing The Theater Foundation, relayed the foundation's support of the Committee's recommended names for the theater; clarified the rationale for not including "Performing Arts Center" in the name of the facility due to the connotation of a much larger facility; advised that the foundation additionally supported naming the courtyard area after Mr. and Mrs. Burns; and for informational purposes, noted that the Foundation has reached the halfway point with respect to fundraising goals for the theater. Mr. Robert Burns, 30112 Santiago Road, specified the numerous efforts of his wife, Jeanne, in the community; provided a brief overview of how the community playhouse evolved through the years; noted the need for the new proposed facility; and concurred with the recommendation to honor the memory of his wife in naming the courtyard area after her. Commissioner Yorke, echoed by Commissioner Edwards, and Chairman Meyler, concurred with the recommendation to name the theater the Old Town Temecula Community Theater. Noting his preference, Commissioner Henz recommended that the theater be named the Temecula Community Theater. Opining that both recommendations were well suited for the theater, Commissioner Hogan noted that she had no preference. In response to Commissioner Henz's comments, Commissioner Yorke relayed that to name the facility the Temecula Community Theater- Old Town would be too awkward. MOTION: Commissioner Edwards moved to recommend that the theater be named the Old Town Temecula Community Theater. The motion was seconded by Commissioner Hogan, and voice vote reflected a unanimous approval. Providing an additional name for the courtyard area, Commissioner Yorke suggested the name The Artist's Courtyard. Commissioner Edwards noted his strong support of the recommendation to name the courtyard The Jeanne and Bob Burns Courtyard. Both Commissioners Henz, and Hogan relayed their concurrence. MOTION: Commissioner Hogan moved to recommend that the courtyard be named The Jeanne and Bob Bums Courtyard. The motion was seconded by Commissioner Henz, and voice vote reflected unanimous approval. R:CSC/minutes/081301 4 3. City of Temecula Parade Guidelines RECOMMENDATION: 3.1 That the Community Services Commission approve the guidelines for the Independence Day Parade, and the Temecula Electric Light Parade, in its substantial form. Providing introductory comments, Recreation Superintendent Pelletier introduced Recreation Coordinator Gilliland who presented the parade guidelines developed with the assistance of the City Attorney for the purpose of providing rules regarding the size of entries, proper signage, safety issues, and theme requirements; specified various differences in the guidelines, as follows: 1) the Electric Light Parade would allow for a maximum of 95 entries, 2) the Independence Day Parade would allow for a maximum of 70 entries; provided the rationale for limiting the entries due to the desire to maintain a steady flow, and the restricted space on the parade routes; for Commissioner Edwards, noted that at this year's Independence Day Parade there had been 76 entdes; and for Chairman Meyler, confirmed that the City Attorney has reviewed the guidelines. For Commissioner Hogan, Recreation Superintendent Pelletier clarified Guideline No. 3 (regarding restrictions related to the distribution of flyers, and business cards), noting staff's intent with respect to monitoring the distributed material; provided additional information regarding enforcement of the guidelines; and noted the intent to limit signage only stating the name of the entrant. While noting that staff encouraged business participation, Director of Community Services Parker relayed the desire to limit the massive solicitation, noting that there would be no restriction with respect to the distribution of flags or items representing the parade theme. In response to Commissioner Henz's queries, Recreation Coordinator Gilliland noted the extensive research conducted with respect to safety issues related to children in the parade, providing the rationale for the restriction stating that a child participant, age 6 and under, must be on a moving vehicle. Addressing Commissioner Henz's comments regarding the desire of the Community Services Commission to prohibit campaigning, Director of Community Services Parker noted staff's goal to restrict either parade from being a campaign platform, clarifying that while the guidelines do not exclude individuals, it is specified that can be affixed in terms of a banner (as reflected in Guideline No. 2). For Commissioner Hogan, Recreation Superintendent Pelletier provided the rationale for the guidelines regarding horses having parade experience, noting the safety issues at hand. Commenting on the wisdom of setting these standards prior to problems developing, Commissioner Edwards noted his support of the documents. For informational purposes, Director of Community Services Parker noted that parade guidelines from approximately eight other cities were investigated. R:CSC/minutes/081301 5 In response to Commissioner Henz, Recreation Superintendent Pelletier clarified that the restrictions related to clothing (i.e., being fully clothed) were placed in the guidelines in response to residents' comments; noted that to date there have been no negative issues regarding religious themes. Director of Community Services Parker added that all religious affiliates were welcome in the parade; and for Chairman Mey~er, noted that the guidelines would be distributed via the application process form, press releases, and the website. Relaying the need for flexibility, Commissioner Yorke noted her support of the guidelines. MOTION: Commissioner Yorke moved to recommend approval of the guidelines for the Independence Day Parade and the Temecula Electric Light Parade, as proposed. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker thanked all the Commissioners who attended the conference in Monterey, noting the great information that was received at the seminars. Commending Recreation Superintendent Pelletier and staff for the excellent programs offered during the summer of 2001, Director of Community Services Parker noted that a short video will be developed regarding the SMART Program and would be presented to the Commission at a future meeting. Apprising the Commission, Director of Community Services Parker relayed that the ground has been broken on the Chaparral Pool Project. COMMISSIONER REPORTS Commissioner Yorke thanked staff for the opportunity to attend the conference, specifically, noting interest in developing the youth art program, citing the existing program in the City of Walnut Creek. With respect to the Sports Park Subcommittee meeting, Commissioner Yorke noted her attendance; and provided detailed overview of the discussed concepts (i.e., pool, tennis courts). Concurring with Commissioner Yorke's comments regarding the benefits of the mobile recreation programs, Commissioner Edwards expressed gratitude to the City for the Commissioners attendance to the conference. Noting that this year was her first opportunity to attend the conference, Commissioner Hogan updated the audience regarding the vast difference between the City of Temecula and many other cities, noting our vast number of parks, recreational programs, and activities; and for informational purposes, noted that it had been stated at the conference that by the year 2010, fifty percent (50%) of the individuals in the United States will be over 50 years of age. R:CSC/minutes/081301 6 With respect to vandalism, Commissioner Hertz recommended that this matter be agendized for a future Commission meeting, suggesting that it might be feasible to implement a Park Watch Program; acknowledged that by comparison, the City of Temecula had less vandalism than most other cities. In response, Director of Community Services Parker noted that this issue would be agendized. Concurring with previous comments, Chairman Meyler noted that the conference had been extremely informative. Chairman Meyler noted the positive response from the residents in Vail Ranch regarding the improvements by the City since becoming annexed, commending Maintenance Superintendent Harrington and staff for their diligent efforts. ADJOURNMENT At 7:08 P.M. Chairman Meyler formally adjourned this meeting to September 10, 2001 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. James. A. Meyler, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/081301 7 ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OFTEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community Services September 10, 2001 Community Advisory Committee for the General Plan Update Process RECOMMENDATION: Appoint a Commissioner to the Community Advisory Committee for the General Plan Update Process. BACKGROUND: The Council approved the contract with Cotton Bridges Associates in March of 2001 to assist the City in updating its General Plan. At the meeting June 12, the Council provided direction to staff concerning the structure, membership and role of a Community Advisory Committee. The attached City Council Agenda Report outlines these components. The City Council has requested one member of the Community Services Commission, appointed by the Commission, serve on this Community Advisory Committee. The remainder of the committee would be comprised by the following: one Planning Commission; one Public/'rraffic Safety Commissioner; one representative from the Chamber of Commerce or the Economic Development Council (appointed by the Chamber or the EDC); one representative from the local environmental or community organization (appointed by the City Council) and five City residents (one appointed by each City Councilmember). R:~lcCar[hC\Commission Reports\Community Advisory Committee for the General Plan Update,doc APPROVAL CITY ATTORNEY DIR.OF FINANCE. CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT City Manager/City Council Gary Thornhill, Deputy City Manager June 12, 2001 Community Advisory Committee for the General Plan Update Process PREPARED BY: David Hogan, Senior Planner RECOMMENDATION: Provide direction to staff concerning the structure, membership, and role of a Community Advisory Committee. BACKGROUND: The Council approved the contract with Cotton Bridges Associates in March of 2001 to assist the City in updating its General Plan. The consultant is currently acquiring information and beginning the process of doing background and issues analysis before the public plan development process begins. Once this background data collection process is complete, the issue identification, goal and policy review, and alternative plan processes will occur. The current General Plan Update program includes numerous community workshops and meetings with the City Council and Planning Commission. To assist in the process, staff is suggesting that an advisory committee be formed to assist in this process of reviewing documents and making alternate plans. The purpose of this staff report is to present this item to the Council for their consideration. Staff presented this matter to the members of the General Plan Subcommittee in April of 2001. Role of the Community Advisory Committee The primary role of the Community Advisory Committee should be to meet with and assist City staff and the consultant in the following Plan Development activities: · Future visioning and issue identification processes; · Review of the goals and policies; and, · Assisting in the development of the alternative land use and circulation plans. Both members of the General Plan Subcommittee felt that a community advisory committee would be helpful to the process of updating the City's General Plan and would compliment the already proposed community workshops. R:\GENPLAN\Cornp Plan Update\GP Advisory Committee Structure CC,doc 1 Structure of the Community Advisory Committee In considering the size of an advisory committee, staff was concerned with two primary factors. The first factor was the evenness of the representation on the committee. The second factor was the advisory committee's size. After a lot of discussion, staff ide~t!fie, c~ a potential advisory committee structu re that should enable diverse community input while m~n~m~z~ng the potential for unproductive conflict. Based upon staff's experience with advisory committees, an ideal committee would have between 8 and 12 members. The advisory committee structure that was proposed by staff would consist of 10 members representing the following. 1 Member of the Planning Commission (Appointed by the Commission) 1 Member of the Traffic Safety Commission (Appointed by the Commission) I Member of the Community Services Commission (Appointed by the Commission) 1 Representative of the Chamber of Commerce (or the Economic Development Council) (Appointed by the Chamber or EDC) 1 Representative of a local environmental or community organization (This person could also represent a valley-wide organization and would be appointed by the Council) 5 City residents (One appointed by each Council member for a total of 5) The structure of the Community Advisory Committee was an area of significant disagreement between the two Subcommittee members. Councilmember Naggar wanted the members of the General Plan Subcommittee to be part of the advisory committee, while Mayor Comemhero felt that the City Council members should not be part of the Community Advisory Committee. Function of the Community Advisory Committee Staff envisions that the Community Advisory Committee would meet between 3 and 5 times throughout the plan development process. Meetings would probably be held in the evenings and would normally be no more frequent than once every other month. It is expected that the function of the Committee would be concluded prior to the public hearing process. Both members of the General Plan Subcommittee were in general agreement as to the role of the advisory committee. Conclusion If the City Council feels that a Community Advisory Committee should be formed, staff will inform the various City Commissions and outside organizations of the Council's intent and, if directed by the Council, will publicize the availability of citizen positions on the committee. Staff envisions that the Council would formally designate the advisory committee at a later date after the membership has been determined. FISCAL IMPACT: There will some incidental staff and consultant costs associated with this activity. The consultant costs will be handled through the existing contract by making a minor modification to the approved scope of work. R:\GENPLAN~Cornp Plan Update\GP Advisory Committee Structure CC.doc 2 ITEM NO. 3 CiTY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Services,~'~'--~ September 10, 2001 S.M.A.R.T. Program (Summer Months and Recreation in Temecula) PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file this report and video presentation regarding the "Summer Months Activities and Recreation in Temecula" (S.M.A.R.T.) program. DISCUSSION: Staff members within the Recreation Division are proud to update the Community Services Commission on the overall success of the S.M.A.R.T. program. At the recommendation of Council member, Jeff Stone and approved by all members of the City Council, the program known as S.M.A.R.T. became a reality. On June 25, 2001, the Community Services Department officially introduced the S.M.A.R.T. program to the citizen's of Temecula. This program was designed to offer youth ages 7-15 years, the opportunity to participate in a free, drop-in supervised summer program that included games, arts and crafts, sports, water games, special events and much more. The program was held Monday - Friday from 9:00 a.m. - 5:00 p.m. at Winchester Creek Park, Margarita Community Park, Pala Community Park, Temeku Hills Park and the City's new park site at Vail Ranch Parkway and Nighthawk Pass. The intent of this program was to enable youth throughout the community to participate in organized, as well as supervised recreation programs in neighborhood park settings close to their homes. With the help of city staff, parents and Temecula's youth, the S.M.A.R.T. program of 2001 was a tremendous success. Tonight we have a special video presentation that illustrates the success of the program ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: RE: Community Services Commission Herman D. Parker, Director ~ September 10, 200t November 12, 2001 Commission Meeting Date Conflict PREPARED BY: Gail L. Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission discuss rescheduling or canceling the November 12, 2001 Community Services Commission meeting. DISCUSSION: The regularly scheduled Community Services Commission meeting to be held on Monday, November 12, 2001, falls on a City observed national holiday, Veteran's Day. The Commission may choose to cancel the November meeting or reschedule to another date. If the Commission moves for cancellation of the November 2001 meeting, the Community Services Commission will resume their regularly scheduled monthly meetings on December 10, 2001. R:\CSCAGEND~¥1eeting Cancellation Report 112001.doc