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HomeMy WebLinkAbout021102 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY 11, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, February 11, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Commissioners Edwards, Hogan, Meyler, and Chairman Henz. Absent: Commissioner Yorke. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelietier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Minute Clerk Ice. PRESENTATIONS Certificate of Appreciation: Graphics Unlimited - Mr. Phil Pike, Master Musician Relaying that Master Musician, Mr. Phil Pike graciously provides dinner to the Marine Corps Band that participates in the Annual Santa's Electric Light Parade, Chairman Henz displayed the Certificate of Appreciation for Mr. Pike for his continued dedicated service which enhances the quality of life for the residents of Temecula; and advised that the award would be forwarded to Mr. Pike who was un, able to attend this meeting. PUBLIC COMMENTS Ms. Rebecca Weersing, 41775 Yorba Avenue, representing the Temecula Valley Rose Society, relayed the following information regarding upcoming events and projects: · The Rose Show will be held on May 4th, noting that this year's event will also provide a variety of artistic displays; · Noted that surrounding the flag pole of City Hall a patriotic rose garden was planted and was expected to be in full bloom (in red, white, and blue) by the end of May for a dedication event; · Relayed that the rose garden (located at Jeddah Smith Road and Cabrillo Avenue) has been pruned and was expected to be in full bloom by the first part of May; and R:CSC/minutes/021102 1 · Extended a special thanks to the Commission for their continued support of the Rose Society and its activities. For Chairman Henz, Ms. Weersing advised that at staff's request, roses would be provided for the Volunteer Recognition Event in March, additionally relaying that she would bring roses to the Commission in either April or May. Ms. Charlotte Fox, 32800 Hupa Drive, representing the Temecula Valley Historical Society and the Vail Ranch Restoration Association (VARRA), relayed the following activities: On March 1, 2002, from 12:00 to 2:00 P.M. the Temecula Valley Historical Society wilt be presenting a program to present the future plans for the Old Vail Ranch, noting that artistic renderings and model plans will be presented; and invited all to attend. Noted that Joan Sparkman Elementary School students have been going on site at Vail Ranch, visiting different portions of the ranch, and learning (from VARRA representatives who are dressed in historic costumes) about the history of the Valley and the ranch over a thousand year period; advised that the program may expand, noting interest from the Girl Scouts and other organizations; and invited the Commission to attend this educational event on Friday, February 15th at the Vail Ranch site, noting that costumes may be worn. For Chairman Henz, Ms. Fox relayed that when the Vail Ranch Project is completed, it is anticipated that VARRA will be the docent program for this site. Ms. Para Grender, 45572 Callosito Altar, representing the Temecula Valley Historical Society, apprised the commission of a project which is being investigated at this time, noting the plan to install plaques/kiosks at specified historical locations in Temecula; for Commissioner Hogan, advised that with respect to the installation of plaques on historical buildings it would be within the purview of the private owner as to whether or not a plaque would be installed at their site. For informational purposes, Director of Community Services Parker noted that he had forwarded a book of State regulations to Ms. Eve Craig, advising that this information would provide needed data regarding State designated historical site regulations. Commissioner Meyler advised that with respect to Commissioner Hogan's concerns regarding a building becoming a State Historical Site here, private homeowners might have strict regulations to adhere to. DIVISION REPORTS Development Services Administrator McCarthy provided an update of the prelects in process, as follows: · Relayed that the Temecula Community Services District Board approved the Trails Master Plan unanimously at the January 22nd City Council meeting. Advised that the Chaparral Pool Project continues to progress, that the lighting has been installed, that the pouring of concrete for the decking is scheduled for February 12t', and that completion is expected in April. R:CSC/minutes/021102 2 Relayed that the Senior Center is close to completion, that a walkthrough is scheduled for February 12th, noting that at that time a list will be created for items to be addressed for correction, and that the Grand Re-Opening is scheduled for Tuesday, February 26, 11:00 A.M., for which the Commission will receive invitations. For Commissioner Meyler, Development Services Administrator McCarthy noted that the exterior of the existing building, the hallways and the entryway of the Senior Center have been painted, and that the kitchen renovation is complete. Recreation Superintendent Pelletier provided the followinq information reqardinq past and upcomincl recreational events and activities for the City of Temecula: Advised that the City's Family Fun Night Events have become more popular, that last month there were 15 participants pre-registered for Disco Night, and that while 40 participants were anticipated, a total of 125 attended the event. Relayed that February is Black History Month, and that the Museum has three programs scheduled for the month of February, on February 7th there will be a video presentation of the Battle of Fort Pillow, on February 9th there will be a video presentation of the Buffalo Soldiers, and that on Saturday, February 16th, an African/American Drummer and Storyteller will be presented; and additionally noted that from February 16-April 28, 2002 there will be temporary featured exhibits regarding Historic Highway 395 which will be on exhibit during the Old Town Rod Run Event, inviting all to visit this exhibit. Noted that the Annual Volunteers Recognition Event will be scheduled for Wednesday, March 6th from 11:45-1:00 P.M. at the CRC, relaying that invitations have been mailed to the Commissioners. Relayed that the Annual Spring Egg Hunt, co-sponsored by Rancon Real Estate, will be held Saturday, March 30, 2002, at three different park site locations as follows: Rancho California Sports Park, Paloma del Sol Park and Temeku Hills Park; and noted that a neighborhood Egg Hunt will be held at Rotary Park, and that all the events would begin at 10:00 A.M. Noted that staff is presently working on the summer events (i.e., the swim lessons, the mail-in registrations, the summer day camp, the Fourth of July Celebration, and the Summer Concert Series.) Chairman Henz commended staff regarding the sophisticated invitations for the Volunteer Recognition Luncheon, noting that they were very impressive. For Chairman Henz, Director of Community Services Parker relayed that with respect to the wind damage this past weekend, the City's estimation of lost or damaged trees were approximately 30 to 40 trees, with a replacement value at $20,000 to $25,000, advising that the clean up and removal has begun, and that is expected that by the end of the week most of the trees and debris will be removed; and noted that the fences and tiles from the rooftops were the responsibility of the property owner. R:CSC/minutes/021102 3 For Commissioner Hogan, Director of Community Services Parker noted that there was eucalyptus and pepper trees damaged, advising that some of the trees were in the Temeku Hills area. In response to Chairman Henz, Director of Community Services Parker advised that in spite of the coots' presence at the Duck Pond, the Maintenance Department will continue efforts to maintain the water quality. COMMISSION CONSENT CALENDAR 1 Minutes of February28, 2002 RECOMMENDATION: 1.1 Approve the minutes of the December 5, 2001 Community Service Commission Meeting, MOTION: Commissioner Edwards moved to approve the minutes, as written. The motion was seconded by Commissioner Hogan and voice vote reflected approval, with the exception of Commissioner Yorke who was absent. COMMISSION BUSINESS 2 Vail Ranch Park Site "C" Master Plan RECOMMENDATION: 2.1 That the Community Services Commission approve the Vail Ranch Park Site "C" Master Plan. Deputy Director of Community Services Ruse provided a brief overview of information regarding the annexation of the Vail Ranch Community (as per written record) which was inclusive of four park sites, relaying that Park Site "C" has been included in the Five-Year Capital Improvement Plan (ClP) for improvements; and introduced Mr. Doug Grove of RHA Landscape Architects who would provide a project presentation. Mr. Grove, a consultant for the Vail Ranch Park Site "C" Project, noted that the plan would encompass the following: the addition of two picnic shelter with picnic tables, new trees (for shading purposes), concrete walkways, and two tot lots (one for children ages 5-12 and one forages 0-5) In response to Commissioner Hogan, Mr. Grove relayed that there will be a variety of trees at the park site, noting that some of the species of trees were faster growing than others. For Commissioner Edwards, Mr. Grove advised that while there has not been a decision yet with respect to the manufacturer which would be utilized for the playground equipment, the top three manufacturers are: Landscape Structures, Little Tykes, and Commercial Play and Miracle companies. R:CSC/minutes/021102 4 Deputy Director of Community Services Ruse explained the reason for not installing a park sign initially, noting that staff will be soliciting input from the residents of Vail Ranch for the name of the park. Mr. Bob Ritchie, 44773 Tehachapi Pass, expressed thanks to staff for the park improvement plan; and requested that the Commission support this particular project. Ms. Charlotte Fox, 32800 Hupa Drive, relayed that the project will be a valuable addition to the community; requested that the addition of a covered area be considered (especially for the summer months) to provide a shaded protected area especially for the small children; and additionally requested that there be consideration to add handrails for handicapped children. Deputy Director of Community Services Ruse clarified that the material under the play structures as well as the playground equipment will meet American with Disabilities Act (ADA) requirements. Director of Community Services Parker advised that while there are constraints regarding the budget, the addition of a shade cover will be investigated by staff for Phase I of the project. For Commissioner Hogan, Mr. Grove provided additional information regarding the lighting and roofing at the park site. In response to Commission Edwards, Deputy Director of Community Services Ruse advised that there was a fence separating the park from the school; and relayed that that the park was approximately 2.2 acres. Chairman Henz thanked Ms. Fox and Mr. Ritchie for their comments regarding the Vail Ranch park site improvements, and for attending the meeting. For Chairman Henz, Director of Community Services Parker provided additional information regarding future park improvements in Vail Ranch, advising that while the projects are included in the five year CIP, that the funding has not yet been identified for these additional projects. MOTION: Commissioner Meyler moved to approve staff's recommendation. The motion was seconded by Commissioner Hogan and voice vote reflected approval with the exception of Commissioner Yorke who was absent. 3 Capital Improvement Fundinq Mechanism RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on the Community Recreation Center Rehabilitation Project. Development Services Administrator McCarthy provided a brief overview of some of the funding sources used to fund the projects for CIP (as per written record), as follows: R:CSC/minutes/021102 5 Development Improvement Fees (DIF): · These fees are generated from new developments and are collected when building permits are pulled. · The funding is divided into several areas including parks and recreation improvements, library facilities, fire protection, corporate facilities, street system improvements, traffic signals, and traffic control systems. · The City may enter into an agreement to credit fees in exchange for construction of actual improvements (i.e. Long Canyon Creek Project). Quimby Fees: · These fees are generated from new development within the City, which is required to provide five acres of parkland per 1,000 residents. · The requirements for the fees are incorporated into the conditions of the project by City staff. · The fees are usually paid at the recordation of the final map or at the issuance of a building permit. For Chairman Henz, Development Services Administrator McCarthy noted the differential in calculating Quimby fees for single-family detached homes verses multi- family housing. Community Development Block Grants (CDBG) · The fees are usually administered by the County. · The City must allocate 85 percent of funds received for City public service construction projects. · Current projects being developed with these funds are the Mary Phillips Senior Center Expahsion Project, and ADA improvements at the Temecula Middle School and Rancho California Sports Park ball fields. Donations: · Occasionally, donations are received from various groups and individuals usually for a specific purpose. In conclusion, Development Services Administrator McCarthy noted that based on these anticipated funding sources, the CIP projects are identified by staff, reviewed by the Commission, and subsequently approved b the City Council where funding is allocated. COMMUNITY SERVICES DIRECTOR'S REPORT No additional input. COMMISSIONER REPORTS A. Chairman Meyler updated the Commission regarding the two General Plan Update meetings he has attended, advising that there have been discussions regarding the Trails Master Plan. R:CSC/minutes/021102 6 Chairman Henz relayed his concerns after reading the editor's section of the newspaper that elaborated on the many students and teens who complain of the lack of nightclubs and "hangout spots" for our Temecula youths. In response, Recreation Superintendent Pelletier advised that the Teen Council is one mechanism utilized for addressing activities for the teens, that the Teen Council is seeing an increase in participation; that the Youth Task Force Committee discussions highlight how the City can better serve the teens goals and objectives; with respect to the nightclubs for the teens, advised that this recommendation will have to be investigated due to safety and legal issues; and that staff is very open and supportive of suggestions and will continue to seek to meet the needs of the Temecula teens. Director of Community Services Parker provided additional information regarding the function of the City, and the efforts of the Community Services Department to pursue programs to serve the teens in Temecula, clarifying that some of the requests cannot be met by a governmental agency (i.e., nightclubs.) Commissioner Edwards, echoed by Chairman Henz, expressed desire for the Teen Council to update the Commission periodically regarding activities and participation. Ms. Fox provided additional information regarding grant funding received by a nonprofit group to survey teens in the Cities of Murrieta and Temecula, advising that an update could be provided to the Commission once the data is collected. For Commission Hogan, Director of Community Services Parker relayed that staff is currently working on developing a webpage for Temecula Teens, which would be tied into the City website. D. In conclusion, Chairman Hertz enumerated the recent and upcoming activities in the City of Temecula. ADJOURNMENT At 7:09 P.I ~P.M., i { iha,irmar~Henz formally adjourned this meeting to March 11, 2002 at 6:00 our i, Ohambers. 43200 Bus,ness Park Drive. Temecu,a. Herman D. Parker, Director of Community Services R:CSC/rninutes/021102 ?