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HomeMy WebLinkAbout011402 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JANUARY 14, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:01 P.M., on Monday, January 14, 2002 in the Main Conference Room of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Edwards, Hogan, Meyler, Yorke, and Chairman Henz. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Minute Clerk Ice. PRESENTATIONS Certificate of Appreciation: Graphics Unlimited - Ms. Penny Steinbeck Chairman Henz presented Ms. Steinbeck, representing Graphics Unlimited, a Certificate of Appreciation for the company's diligent efforts and support, noting the quality printed materials provided for the City. Director of Community Services Parker relayed best regards and appreciation to Mr. Stan Schroeder, of Graphics Unlimited, as well. Certificate of Appreciation: Community Service Committee Chairman 2001 - Mr. James A. Meyler Chairman Henz presented a Certificate of Appreciation to past Chairman Meyler for his exemplary work for the year 2001 as Chairman, and his sincere commitment to enh.ancing the quality of life for the residents in Temecula. PUBLIC COMMENTS Councilman Sam Pratt, presented an overview of a proposed future transit system in which the Community Service Commission could be involved to help promote a R:CSC/minutes/011402 1 transportation project with respect to the sports activities, community projects, school events, et cetera, serving the entire community; and recommended that a mass transit program as well as a promotional program to encourage public transit be implemented in the City of Temecula. Councilman Pratt's vision essentially requires a manager assistant and analyst to be appointed from the Community Services Department in order to aid in the growth and development of this program. For Commissioner Meyler, Councilman Pratt relayed that this project would be a comprehensive traffic program inclusive of provision of data regarding ridesharing. For Commissioner Hogan, noted that the role of the Public/Traffic Safety Commission would be to coordinate with the various departments and agencies; and that the Community Service Department could coordinate with the Police Departments (i.e., San Diego and Riverside County). Responding to Commissioner Hogan, Councilman Pratt advised that the potentially new organized committee selected would be the liaison with the Commission and the Police Department. In response to Commissioner Yorke, Councilman Pratt noted that all transportation systems for the City should be tied together for a more effective program, while advising there are problems with respect to the laws and regulations regarding School District busses. DIVISION REPORTS Development Services Administrator McCarthy provided an update of the proiects in process, as follows: Noted that the Senior Center Expansion Project was near completion; that the flooring in the multipurpose room would be replaced; that the reception area is nearly completed; that the entire project is expected to be completed in the next couple of weeks; and that the Grand Re-Opening is expected to take place in mid-February. Advised that the Chaparral Pool Project was progressing, that the block work for the building is close to completion; that work regarding the decking, permanent facing, irrigation and landscaping would begin soon; and that the expected completion date is the end of March. With respect to the Trails Master Plan, the requested changes have been implemented (from the December Commission meeting) and would be presented before Council on Tuesday, January 22, 2002. Apprising the Commission, noted that the recycle calendars were distributed to the schools last week and were well received. For Commissioner Yorke, Development Services Administrator McCarthy relayed that Management Analyst Smith was able to accommodate all those who requested extra R:CSC/minutes/011402 2 calendars, while noting that additionally the calendars were distributed to all 3¢d and 4th graders in the City at no cost. Chairman Commission Henz requested that kudos and appreciation be forwarded to Graphics Unlimited staff for the efforts going the extra mile on the Recycle Calendars. Maintenance Superintendent Harrinqton provided a brief overview of various projects that were completed bv the Maintenance Division durinq the Month of December 2001, relayinq the followinq: · At the Temecula Community Center the multipurpose room was painted and new locking thermostat covers were installed. At City Hall the walls were repaired and repainted, the carpets were cleaned, and electrical fixtures were installed in several work areas that are being reconfigured to create more workstations. · The restrooms at the Maintenance Facility were painted. · Inspected and repaired the chain link fences at the North/South ball fields. · Completed construction and landscaping on the median islands at the Cosco Center (2), and Margarita Road at Highway 79 (1). For Commissioner Edwards, Maintenance Superintendent Harrington relayed that Rancho Vista is currently undergoing extensive renovation due to the wear from the soccer teams that utilize the fields, advising that the fields are scheduled to reopen for Little League at the beginning of March. With respect to Commissioner Hogan's concern regarding landscaping during the windy months, Maintenance Superintendent Harrington advised there is a tree-trimming program, noting that the work is usually performed in the winter and fall months, which is on a three-year rotation (for every tree in the City of Temecula), advising that there are over 4,000 trees managed. In response to Chairman Hertz, Maintenance Superintendent Harrington relayed that vandalism has not been severe, advised that during the Christmas vacation, vehicles were driven through the fields and that maintenance teams expeditiously seeded and repaired the damaged areas. Recreation Superintendent Pelletier provided the followinq information reqardinq past and upcomin(~ recreational events and activities for the City of Temecula: Noted that the judging of the Holiday Lights and Festive Sights took place on Thursday, December 13; that the hospitality from the homeowners was first-rate for those who were able to participate; and thanked all the judges for their participation. · Advised that the Holiday Lights and Festive Sights Guided Bus Tours took place on Sunday, December 16, and Wednesday, December 19, and that this program R:CSC/minutes/011402 3 attracted approximately 135 citizens, and was continuing to grow each year; and noted that staff was anticipating that the number of participants will double in size next year. With respect to the Annual Winter Wonderland and Breakfast with Santa Claus, which was held at the CRC on Saturday, December 15, noted that over 450 breakfasts were sold and approximately 300 to 400 participants enjoyed the 18- tons of snow, the Children's Craft Table and the Holiday Vendor Fair. · Apprising the Commission, relayed that the Bi-Annual Guide to Leisure Activities Brochure was mailed to Temecula residents on December 28 and 29th. Noted that the CRC Pool was open as of today January 14, 2002, that the lap swimming schedule expanded to encompass Mondays through Fridays from 6:00 to 8:00 A.M., 11:00 to 12:45 P.M.; and on Saturdays 8:00 to 9:00 A.M., noting that there are more adult swimmers interested in participating in the daily training. In response to Commissioner Hogan, Recreation Superintendent Pelletier relayed that another brochure is scheduled to be mailed out in June to Temecula residents; and noted that staff would investigate the suggestion of increasing the Christmas Festive Sights Guided Bus Tour by publishing advertisements in the newspaper with the details of the deadlines, registration, et cetera. COMMISSION BUSINESS 1. Community Recreation Center Facility (CRC) and Swimmincl Pool Rehabilitation Proiect RECOMMENDATION: 1.1 That the Community Services Commission receive and file the report on the Community Recreation Center Rehabilitation Project. Maintenance Superintendent Harrington provided and overview of the Rehabilitation Project and advised that the CRC is one of the largest recreation facility in the City consisting of 26,500 square feet, which provides the necessary space for a vast amount of activities throughout the year (concerts, yoga classes, day care, basketball), allowing thousands to pass through its doors; relayed that the Maintenance Department's annual typical maintenance involves painting the interior, patching holes, refinishing the gym floor and other minor repairs, however, this year the Maintenance Department spent approximately $100,000 refurbishing the building and pool, advising that the following work was conducted on the pool: · The pool was emptied in the fall, refilled with fresh water to reduce total dissolved solids; · Cleaned the filters and replaced new sand, as needed; · Repaired the valves, and chemical lines; · Rebuilt the pumps; R:CSC/minutes/011402 4 · Re-plastered the pool, replaced the deck tiles with new large ceramic tiles, and covered expansion joints; · Replaced 14 new light bulbs and seals; · Ordered a newdiving board; · Repaired (approximately 30) chips and minor cracks on the water slide; and polished and wet-sanded the entire slide to create a lustrous finish. Noted that the following work was performed on the CRC Building: · Applied a new coat of paint to the exterior metal and stucco of the building as well as the doors, light fixtures, et cetera. · Removed the countertops, polished and reinstalled new braces to reinforce the sinks; installed new shut-off faucets to save on water and prevent flooding; and painted both restrooms. · Installed a non-slip surface to both restroom floors (non-skid epoxy). · Renovated and refinished 8,600 square feet of gym floor, sanding off the varnish, and applying two coats of varnish with epoxy varnish. For Commissioners Yorke and Hogan, Maintenance Superintendent Harrington relayed that typically plaster lasts eight to ten years, advising that when it was first installed there had been problems, relaying that the new piaster has a 10-year guarantee; noted that all the seals and gaskets (with respect to the lighting of the pool), were replaced; and relayed that lights have been purchased for the outside walkways, slopes, and the relighting of the trees, and that a contractor will be hired to perform this part of the work. For Chairman Henz, Maintenance Superintendent Harrington explained that the new shut-off valves for the faucets replaced in the restrooms were less expensive than automatic water faucets, requiring very Iow maintenance. Commissioner Edwards, echoed by Commissioner Meyler, commended Maintenance Superintendent Harrington and his staff for the outstanding work performed throughout the CRC; and applauded staff regarding the refurbishment project. 2. Teen Council Update RECOMMENDATION: 2.1 That the Community Services Commission receive and file the report on the Community Recreation Center Rehabilitation Project. Recreation Superintendent Pelletier presented the staff report; summarized the formation of the Temecula Teen Council; advised that the primary purpose of this Council was to allow teen representatives from each local school the opportunity to assist in the planning, programming and implementing teen activities sponsored by the City; that the City believes local teens should play an active role in determining the types of programs offered to them; that the Teen Council meetings are open to the public and all teens are encouraged to attend; and introduced Ms. Susie McVey, Senior Recreation Leader, who provides guidance to the Teen Council and encourages active participation. R:CSC/minutes/011402 . 5 Senior Recreation Leader McVey, with the assistance of Teen Council President Melissa Hill provided a Power Point presentation with the following information regarding the Temecula Teen Council as follows: · That the Teen Council has a Commission Statement, which provides opportunities for teen entertainment, social activities and a variety of programs for all teens · That the Teen Council has monthly meetings (twice per month - held first and third Thursday of the month); and that the meetings are published in brochures and are open to all teens. · That there is an evaluation for past and current activities in order to make any changes necessary. · That programs implemented such as the "Race for the Prize Program" are reviewed. · That "new business" the Teen Council should be covering is discussed. · That the officers of Teen Council are, as follows: > President Melissa Hill, ~' Vice President Krystle Gudvangen, ~ Treasure Megan Hardison, and ~' Secretary Ben Scatliffe. · That all Temecula Public Schools, as well as two private schools are represented by Teen Council. · That the Teen Council currently has 19 active members - 10 high school students, 9 middle school students. · That the volunteer hours average six to eight hours per month. Teen Council President Ms. Hill provided an overview of the "Race for the Prize Program," as follows: · Noted that all Teen Council members are given points for attending meetings (1 hour = 1 point), bringing a new member (7 points), that the points are reviewed quarterly; that the top three point earners have the opportunity to attend events (Knott's Scary Farm). · That Teen Council events are held throughout the year, specified as follows: Beach trips (4), which cost $10.00 per person, Every Sunday a Band Jam is held in the summer, Pool parties are held at the CRC - private for teens, Dance at the Skate Park, Ice Cream Sunday Event, Disneyland trip scheduled for 2002, Biggest event held in the fall -"Search forthe Stars", Volunteering for Spooktacular Carnival, Participating in Electric Light Parade, Volunteering and bake at the Senior Center. The Teen Council upcoming events were noted, as follows: · End of January- Mystery Dinner, $10 per person, · February- Hip Hop Classes every Friday (free), · April-Saturday Bowling, R:CSC/minutes/011402 6 · March- Band Jam, · May- Dance at Skate Park, and · June - Annual School's Out Party - pool open for teens. The Teen Council ongoing activities were relayed, as follows: · A new program called "Get Cultured and Taste The WorlcF is held once a month with the focus on a specific country and its culture (Japan - Teriyaki Chicken and Rice); and · "Search and Survival" is held once a month The Teen Council upcoming projects were noted, as follows: The adoption of a street in Temecula, including maintaining it, presently being discussed with the Public Works Department. The increase of volunteer hours with the local senior facilities - one weekend per month at the Sterling Senior Center. The recruitment efforts to increase membership for the Teen Council events and activities, noting that the present attendance at the CRC for various functions, as follows: 15 teens per day, Monday through Friday - after school and evenings (video and pool are popular activities) > 20 to 30 teens Saturdays and Sundays which increases when events are held. > 7 to 10 teens Friday night Pizza. In conclusion, the Temecula Teen Council thanked the City for allowing the teens to become involved, express their ideas and help to make a difference in the community. For Commissioner Meyler, Teen Council President Hill relayed that throughout the year, an overall total of approximately 500 teens attend the various functions sponsored, noting that attendance varied according to the type of events. In response to Commissioner Yorke, Teen Council President Hill noted that the advertising for special events sponsored by the Teen Council is promoted through the schools, and publicized in the newspaper Commissioner Yorke suggested that the Teen Council develop their own web site. Responding to Commissioner Hogan, Teen Council President Hill advised that the means of transportation utilized for teens to attend the various functions was typically transportation provided by the parents or walking, concurring that one of the major deterrents for teens attending some of the functions was due to the lack of available transportation. Recreation Superintendent Pelletier interjected that ten years ago the topic of transportation was not a big issue, but that due to the growth of Temecula it has become somewhat of a hindrance, noting staff's continued efforts to investigate solutions to aid the teens with attendance. R:CSC/minutes/011402 7 In response to Commissioner Edwards, Teen Council President Hill confirmed that the Teen Council meetings are being held using the Rules of Order, and that the meetings are evolving into a more orderly form. For Commissioner Yorke, Teen Council President Hill relayed that high school students are required to acquire community service hours in order to fulfill graduation requirements; and confirmed that advertising for the Sterling Senior Center as an avenue for attaining community hours may be a way to increase membership. Chairman Henz thanked and congratulated the teens for their excellent presentation, and their work throughout the community; and wished them much success in the future. In response to Director of Community Services Parker, the Teen Council members present introduced themselves, as follows: Julie Robinson, Luis Haro, Brittany Aanestad, Krystle Gudvangen, Matt Aanestad, Zachary Gilliland, Megan Hardison, Rachelle Owings, and Melissa Hill. Commissioner Yorke relayed a special thanks for the excellent work of Ms. McVey (a member of the Youth Council), advising that she enjoyed riding and participating in the Electric Light Parade together with her. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker advised that staff will be reviewing Councilman Pratt's proposal (regarding a program to address traffic impacts and transit needs) internally; that the opening of the Senior Center should be completed by the middle of February, that the Grand Re-Opening Event would be held on February 14, and if on schedule with that date would be inclusive of a Valentine's Day Program for the seniors with the theme "Temecula Loves its Seniors." Chairman Henz echoed by all the Commissioners, relayed that it was a terrific idea, inquiring whether the Commission would be invited. COMMISSIONER REPORTS B. Commission Hogan, echoed by Commissioner Edwards, thanked all those who were involved with the judging of the Christmas Lights; noted that it was her first time participating and that she had enjoyed it, advising that it was well organized; Commissioner Edwards further relayed a special thanks to Ms. Robin Gilliland. For informational purposes, Chairman Hertz relayed that since the Senior Center also serves as an Emergency Center that the Red Cross could supply additionally needed emergency equipment. R:CSC/minutes/011402 8 ADJOURNMENT R:CSC/minutes/011402 9