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HomeMy WebLinkAbout061102 TCSD Minutes MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT JUNE 11, 2O02 A regular meeting of the City of Temecula Community Services District was called to order at 7:36 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. President Stone presiding. ROLL CALL PRESENT: 4 DIRECTORS: Comerchero, Naggar, Pratt, Stone ABSENT: 1 DIRECTORS: Roberts Also present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No comments. CONSENT CALENDAR 1 Minutes RECOMMENDATION: 1.1 Approve the minutes of May 28, 2002. 2 Professional Services Aqreement for TCSD Landscape Plan Check and Inspection Services RECOMMENDATION: 2.1 Approve a Professional Services Agreement with PELA, a landscape architectural firm, for TCSD landscape plan check and inspection services in the amount of $60,000.00 and authorize the Board President to execute the agreement. 3 Inclusion of Tracts into Service Level B for Fiscal Year 2002-2003 RECOMMENDATION: 3.1 Adopt a resolution entitled: Minutes.cs~061102 1 RESOLUTION NO. CSD 02-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ACCEPTING CERTAIN TRACTS INTO TCSD SERVICE LEVEL B FOR PURPOSES OF FUNDING THE ENERGY CHARGES FOR RESIDENTIAL STREET LIGHTS BEGINNING FISCAL YEAR 2002-2003 4 Financial Statements for the nine months ended March 311 2002 RECOMMENDATION: 4.1 Receive and file the Financial Statements for the nine months ended March 31, 2002, and approve the following increases: 1) Increase the Debt Service bond proceeds revenue estimate by $3,684,000; 2) Increase the Debt Service Fund appropriation for refunding bonds by $4,010,000; 3) Increase the Debt Service Fund appropriation for cost of issuance by $179,400. MOTION: Director Naggar moved to approve Consent Calendar Item Nos. 1-4. The motion was seconded by Director Comerchero and voice vote reflected unanimous approval with the exception of Director Roberts who was absent. President Stone advised that in order to accommodate the numerous residents who were in attendance to hear Item No. 7 that the Board would change the order of the agenda, considering Item No. 7 next in order. PUBLIC HEARING 5 TCSD Proposed Rates and Charqes for Fiscal Year 2002-2003 RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. CSD 02-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B - RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C - PERIMETER LANDSCAPING, AND SERVICE LEVEL D - TRASH AND RECYCLING COLLECTION SERVICES FOR FISCAL YEAR 2002-2003 5.2 Adopt a resolution entitled: Minutes.csd~061102 2 RESOLUTION NO. CSD 02-05 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING RATES AND CHARGES FOR SERVICE LEVEL R - ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2002-2003 It was noted that President Stone abstained with regard to Item No. 5.2. This item was considered out of order, after consideration of Item No. 7; see page 6. DISTRICT BUSINESS 6 Review and Adoption of the FY 2002-2003 Annual Operatin.q Budqet RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. CSD 02-06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING THE FY 2002-03 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS This item was heard out of order; see page 7. 7 Aquatic Schedule - Summer 2002 RECOMMENDATION: 7.1 Review the Aquatics Program Schedule for the Summer of 2002 and provide staff with direction as it relates to this season's schedule. Presenting the staff report (of record), Director of Community Services Parker relayed that this item had been agendized at the request of Temecula Community Services District President Stone due to an allegation by Inland Gold Aquatics Swim Club that staff had been unfair in scheduling the Chaparral High School Swimming Pool for the upcoming season; acknowledged that while at an August, 2001, City Council meeting President Stone had stated, "The Inland Gold Aquatic Swim Club would be first in line for consideration of use of the Chaparral Swimming Pool," that he had not stated that Inland Gold would have exclusive use of the swimming pool as a swim club; advised that Inland Gold Aquatics had an equal amount of swim time at the Chaparral Pool as the Temecula Swim Club; clarified that when scheduling the City's aquatic facilities, staff first considers the City's needs, secondly, considers the needs of the high school swim team programs, and thirdly, considers the needs of the competitive recreational swim teams; relayed that there were two swim clubs in the community, listed as follows: Temecula Swim Club consisting of approximately 230 participants, and Inland Gold Aquatics consisting of approximately 32 participants; noted that typically when scheduling facilities for youth programs, the facilities were allocated according to the percentage of youth involved in Minutes.csd~061102 3 each organization; advised that there were a total of 262 youth participating in aquatic competitive swim programs, Inland Gold Aquatics making up approximately twelve percent (12%) of those youth, which would typically justify the allocation of twelve percent (12%) of the total available swim time; noted that out of the 44 hours weekly swim time available Temecula Swim Club (the larger program) had been allocated 19 hours per week, and Inland Gold Aquatics 12 hours per week; and advised that the 2002 aquatic schedule was reviewed and unanimously approved by the Community Services Commission. At this time President Stone opened the public hearing. The following individuals, representing the Temecula Swim Club, spoke regarding the 2002 aquatic schedule: Mr. Mike Hoppe o Mr. Bob Norman o Ms. Alison Breier o Ms. Stephanie Grallicle o Ms. Karen Bales 42685 Sage Road 32199 Calle Avella 44801 Longfellow Avenue 44881 Longfellow Avenue 39340 Bales The above-mentioned individuals relayed the following comments regarding the 2002 aquatic schedule: · Thanked the Community Services Department staff and the City Council for their support of the Temecula Swim Club over the years; · Noting that other cities have determined to support only one swim team, advised that the City of Temecula most likely could not accommodate every swim club that decided to move to Temecula to utilize the City's facilities; · Relayed that Temecula Swim Club works via departmental staff regarding requests for swim time, noting concern that Temecula Swim Club would be disadvantaged due to not jumping the chain of command (as the other swim club had) and seeking political influence to promote their agenda, requesting the City Council to provide direction; · Advised that Temecula Swim Club had originated in Temecula, represented the most Temecula citizens, and carried the name of the City that supported the team; · Thanked the City Council for its consideration of this issue; · Specified the various meets that Temecula Swim Club has hosted; · Relayed that two members of the Temecula Swim Club will be representing the City, as well as the United States, in Australia; · Commended the coaches of Temecula Swim Club for their diligent efforts; · Noted that it was an awesome experience when the Mayor of Temecula had visited one of the swim meets and declared it Temecula Swim Club Day; and · Supported the concept of providing equal swim time to the swim clubs dependent on the number of participants on each team. In response to President Stone, Miss Breier and Miss Grallicle relayed that the new pool facility at Chaparral High School had an adequate depth, that the landscaping was pleasing, and that overall it was a spectacular facility. Ms. Jana Clark, P.O. Box 2449, representing Inland Gold Aquatics, relayed the following comments regarding the 2002 aquatic schedule: Minutes.cs~061102 4 Disputed the fact that Temecula Swim Club had 230 members, relaying that for a week in November of 2001, as well as in May'of 2002, parents on her team had videotaped Temeeula Swim Club's swim practice, advising that the largest number of participants present during the videotaped practices was 48; and additionally noted that at the meets Temecula Swim Club had approximately the same number of participants as Inland Gold Aquatics; Relayed that in August of 2001, President Stone had relayed to the Inland Gold Aquatics representatives that the Inland Gold Aquatic Team would be first in line when the new facility opened; and Requested that Monday through Friday from 5:30 P.M. to 8:30 P.M. be designated for Inland Gold at the CRC Pool. At this time President Stone closed the public hearing. Referencing Ms. Clark's comments whereby she stated her desire for a fair chance, Director Comerchero noted that in reviewing the aquatic schedule it appeared obvious to him that staff has been more than fair regarding scheduling swim time for Inland Gold Aquatics; while supporting the swim club, queried the allegation that they were not being treated equitably; in response to Mr. Hoppe's queries, noted that the process of requesting swim time has not changed; and advised that it had been a pleasure while serving as Mayor last year to visit one of the swim meets, noting that while he did not take a specific count that there had been a plethora of swimmers present from Temecula Swim Club at that meet. Councilman Pratt noted that it was his understanding that the concern of Inland Gold Aquatics was not the allocation of the number of hours, but the late hours their swim times had been scheduled; and with respect to equity, concurred that staff has done a wonderful job regarding the 2002 aquatic schedule. Concurring with Director Comerchero's comments, Director Naggar noted that need for additional pools in the City, advising that if the School District desired to partner with the City regarding an additional pool facility the City Council would most likely take the matter under consideration; noted the possibility that a pool facility could be considered for inclusion in the upcoming 40-acre sports park facility. For informational purposes, Director Comerchero, as a member of the Sports Park Ad Hoc Subcommittee, noted that it has been identified that there should be a footprint for an aquatics center, not necessarily in the sports park, but possibly at the adjacent high school site. President Stone reiterated the process for obtaining swim time which is based on the number of participants in each club; elaborated regarding his support of the excellent City staff; commented on the previous misquoting of his remarks from the August, 2002, City Council meeting by the swim club; opined that staff has been more than generous to Inland Gold Aquatics due to the distribution of swim time and the number of participants in the clubs; clarified the rationale for requesting that this issue be agendized in order to demonstrate to the public the City's thorough, equitable process of addressing these types of issues; reiterated that due to the finite number of facilities, swim time had to be allocated based on a certain formula; and relayed hopes that in the future Temecula would have an additional aquatic facility. It is noted that the Board concurred with the previously approved 2002 aquatic schedule. Minutes.csd~061102 5 MOTION: Director Comerchero moved to receive and file this report. The motion was seconded by Director Naggar and voice vote reflected unanimous approval with the exception of Director Roberts who was absent. The meeting recessed from 8:06 P.M. to 8:26 P.M. At this time the Temecula Community Services District resumed the regular order of the Agenda, considering Item No. 5. 5 TCSD Proposed Rates and Char,qes for Fiscal Year 2002-2003 RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. CSD 02-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B - RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C - PERIMETER LANDSCAPING, AND SERVICE LEVEL D - TRASH AND RECYCLING COLLECTION SERVICES FOR FISCAL YEAR 2002-2003 5.2 Adopt a resolution entitled: RESOLUTION NO. CSD 02-05 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING RATES AND CHARGES FOR SERVICE LEVEL R - ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2002-2003 It was noted that President Stone abstained with regard to item No. 5.2. Community Services Director Parker reviewed the staff report (per agenda material), noting that the rate levels for the upcoming fiscal year have not changed and that no increase is being proposed, advising that this will be the third year with the same rates. At this time, President Stone opened the public hearing. There being no public input, the public hearing was closed. MOTION: Director Naggar moved to approve Item No. 5.1. The motion was seconded by Director Comerchero and voice vote reflected unanimous approval with the exception of Director Roberts who was absent. MOTION: Director Comerchero moved to approve Item 5.2. The motion was seconded by Director Naggar and voice vote reflected unanimous approval with the exception of Director Roberts who was absent and President Stone who abstained. Minutes.csd~061102 6 DISTRICT BUSINESS 6 Review and Adoption of the FY 2002-2003 Annual Operatinq Bud,qet RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. CSD 02-06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING THE FY 2002-03 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS By way of a PowerPoint presentation, General Manager Nelson presented an overview of the proposed Annual Operating Budget; regarding the City's special tax, relayed that when Measure C was passed in 1997 the voters of Temecula established the special tax rate of $74.44 per home, per year, that the City Council has consistently reduced that rate to the current level of $63.44, that if the Parks and Recreation Program were totally funded through the special tax it would cost the residents approximately $122.00 per year, and that due to the Revenue Access Sharing in Temecula (REST) Program the residents have a cost savings of $58.46 per home, per year; and specified various additional facilities and programs which would be added inclusive of free public swimming for all Temecula residents at all three aquatic facilities, noting that Temecula may be the only city in the State offering this type of benefit to the residents. For the public's information, President Stone advised that there had been a special workshop held regarding the budget, noting the efforts previously expended with respect to this comprehensive budget. MOTION: Director Comerchero moved to approve staff recommendation. The motion was seconded by Director Naggar. (Ultimately this motion passed; see page 8.) Director Naggar commended staff for a job well done regarding the budget in particular the inclusion of the maintenance of the freeway offramps. For informational purposes, President Stone relayed that the Summer Months Activities and Recreation in Temecula (SMART) Program was a free program for Temecula residents where residents could drop off their children at one of seven designated parks in the community, that the children would be supervised at the parks, that activities would be planned, and that there would be five excursions scheduled for a modest fee. In response to President Stone, Director of Community Services Parker relayed that additional information regarding the SMART Program could be obtained via the City's website. Mayor Pro Tem Stone noted the benefits (i.e., the new Chaparral Pool facility) to the community due to the monies spent locally at Temecula businesses, urging residents to continuing doing SO. Minutes.csd't061102 7 At this time voice vote was taken regarding the motion reflecting unanimous approval with the exception of Director Roberts who was .absent. It is noted that Item No. 7 was considered out of order; see page 3. DIRECTOR OF COMMUNITY SERVICES REPORT Director of Community Services Parker noted that the SMART Program would begin on June 24, 2002, from 9:00 A.M. to 5:00 P.M., and would be held at seven park sites, listed as follows: Margarita Community Park, Temeku Hills Park, Winchester Creek Park, Pala Community Park, the Paseo Park (located in Vail Ranch), Long Canyon Creek Park, and Rotary Park; and relayed that staff was excited about the upcoming scheduled excursions that would be part of the SMART Program. GENERAL MANAGER'S REPORT Commending Director of Community Services Parker and his staff for their excellent work regarding the preparation of the budget, President Nelson relayed that he looked forward to the next twelve months' new activities and programs. BOARD OF DIRECTORS' REPORTS Noting that he had received a letter from a 7th grader from Temecula Middle School regarding the lack of designated locations available for youth to skateboard in Temecula, Director Comerchero relayed that he has heard many other similar comments, recommending that there be a Free Family Night at the Skate Park scheduled as a pilot project through the summer, and that at the end of summer, the program be assessed. In response, Director of Community Services Parker advised that Recreation Superintendent Pelletier had relayed that Friday nights would be a great night to implement the Free Family Fun Night at the Skate Park. Based on a recommendation that he had received from Community Services Chairman Henz, President Stone requested that there be a Needs Assessment and Analysis conducted at the Temecula Elementary School Pool, noting his desire to have data regarding needed improvements to this facility for consideration in next year's CIP. Councilman Naggar added that there was room to enlarge this pool, Executive Director Nelson noting that the size of the pool would be explored as part of the analysis. · Specifying another need for public transit, Director Pratt advised that if mass transit was implemented, children could more easily access the City's recreational facilities. Commenting on the recent plan to improve the Murrieta Creek Trail (with grant monies), Director Naggar noted that the implementation of the Master Trails Program would be additional avenue for children to access City facilities. Minutes.csd~061102 8 ADJOURNMENT At 8:46 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, June 25, 2002, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. ATTEST: ~ Sterne, President Minutes.csd~061102 9