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HomeMy WebLinkAbout052902 CC Budget Workshop MinutesMINUTES OF A BUDGET WORKSHOP MEETING OF THE TEMECULA CITY COUNCIL MAY 29, 2002 The City Council convened in a special meeting at 5:10 P.M., on Wednesday, May 29, 2002, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. There were no Closed Session items. Present: Councilmembers: Comerchero, Naggar, Pratt, Stone*, Roberts Absent: Councilmember: None * - Councilman Stone arrived at 5:18 P.M. PUBLIC COMMENTS A. Referencing marketing/promotional material produced by the Ontario Convention and Visitors' Bureau, Ms. Mary Jane Olhasso, 32644 Savara Road, informed that City Council that the Bureau has included information with regard to the City of Temecula in its materials; advised that San Bernardino County has supported the allocation of monies toward the cost of producing this publication; noted that Riverside County has not supported such allocation; and requested that the City, in the future, encourage the County to support such allocation. B. As Chairman of the Community Partners Group (Inland Empire Economic Partnership - IEEP), Ms. Olhasso expressed concern with the City not having reflected a line item for IEEP and encouraged to City to support IEEP for the following reasons: fiscal impact as a result of September 11, 2001, regional perspective, and regional voice to Trade and Commerce Agency. C. Ms. Ted Corns, 301 E. Vanderbilt Way, San Bernardino, representing Inland Empire Economic Partnership, advised that IEEP operates as the regional Economic Development Corporation to attract, refrain, expand, and create businesses. Ms. Corns proceeded with an overview of the Partnership's services, responding to Mayor Pro Tem Stone's comment as to how the Partnership will address the impacts of the State budget and commenting on the benefits the City would derive as a result of its membership with IEEP. For Mayor Roberts, Ms. Corns advised that the City of Corona currently is not a member and that the Cities of Lake Elsinore and Murrieta are current members. As a member of the Economic Development Advisory Committee, Mayor Roberts relayed his opinion that the cost of membership does not outweigh the services provided to the City. Although IEEP and the City has experienced a good association throughout the years, Councilman Comerchero noted that the City has chosen to shift its focus more toward the south and less toward the north. CITY COUNCIL REPORTS No comments. R:\Minutes\052902 1 COUNCIL/DISTRICT/AGENCY BUSINESS 1 Review of the FY 2002-03 Proposed Operatinq Budqet RECOMMENDATION: 1.1 Review and discuss the FY 2002-03 Proposed Operating Budget and provide direction to staff as appropriate. By way of a PowerPoint presentation, City Manager Nelson reviewed the proposed Operating Budget, highlighting main components such as the following: · Total proposed revenues o 9.0% increase $37,746,820 · Total proposed expenditures o 6.9% increase $36,809,795 Fund Balance Reserved for Economic Uncertainty o Achievement of the $10 million goal o Minimum of $500,000 to be set aside for the purchase of open space - separate fund o Future retiree health benefits - separate fund With the concurrence of the City Council, it was suggested that the previous 30% target rate for economic uncertainty be retained but restructured to reflect the needed % for retiree health benefits and that the remaining % be allocated toward the purchase of open space. For Councilman Naggar, City Manager Nelson recommended that the Open Space Element and associated policies/criteria be discussed as part of the General Plan Update. · Public Safety Costs It was noted by staff that the County, at this time, has not expressed an interest to partnership with the City to provide the services of a second Paramedic Assessment Squad for Fire Station No. 92 in order to service the Redhawk residents. It was recommended by Councilman Naggar that the City explore increasing the one sworn police officer to every 1,000 residents ratio prior to the rise of crime. It was suggested by staff that this matter be discussed under the General Plan Update. Additional Budget Highlights o 11 new positions o 16 project positions to permanent full-time positions o Implementation of MOU & Salary Survey o Commits $2 million to the Capital Improvement Program It was noted by staff, for Councilman Naggar, that two of the newly proposed positions will enable the City to better police and monitor water quality running off private and public property, noting that this monitoring mandate is a State unfunded mandate. R:\Minutes\052902 2 · 5-year General Fund projection o State budget impacts CITY COUNCIL COMMENTS Councilman Naggar requested that the processing of permits be reviewed by the City Council within the next 90 days and that no permit application exceed a timeframe of six months. Mayor Pro Tem Stone requested that functionality of the electronic voting equipment in the City Council Chambers be researched. Mayor Roberts requested that the City Council Conference Budget be increased to $33,000.00. COMMUNITY SERVICES DISTRICT'S ANNUAL OPERATING BUDGET Proceeding with an overview of the District's Annual Operating Budget, City Manager Nelson addressed the following: Total projected expenditures $11,328,420 Special Tax/REST $ 2,403,210 Total projected revenue $11,328,420 o State budget impacts Additional park and recreation facilities o Vail Ranch Park C o Temecula Children's Museum o Chaparral High School Swimming Pool o 26 parks and 9 major recreation facilities o Comprehensive Community Services Program CITY COUNCIL/BOARD MEMBERS' COMMENTS Councilman Naggar, with Council concurrence, requested enhancement of the maintenance of the on/off ramps; suggested the exploration of seeking partnership from Pechanga, local businesses, tourism, etc. with regard to cost assistance for the maintenance of these ramps. Councilman Naggar requested that the additionally three-acre park site obtained in the Harveston community, along with the additional $150,000, be utilized to build an additional two to three lighted soccer fields. City Manager Nelson suggested that this matter be discussed under the Capital improvement Program budget. Mayor Pro Tem Stone requested that an allocation be approved for the purchase of a new vehicle to be utilized for the Mobile Craft Program and that this allocation not affect the Community Services District budget. Councilman Comerchero suggested that the kids, participating in this program, be given the pleasure of painting this new van. Mayor Roberts suggested that, in the future, the YMCA possibly oversee the Summer Months Activities and Recreation in Temecula Program. It was suggested that the Community Services Commission be given the opportunity to review the above-mentioned matters. R:\Minutes\052902 3 Mayor Roberts requested that $15,000.00 be allocated toward SAFE by way of Community Services Funding; City Council noted its concurrence. REDEVELOPMENT AGENCY'S ANNUAL OPERATING BUDGET Mayor Pro Tem Stone abstained from discussion with regard to this matter. City Manager Nelson reviewed the Annual Operating Budget for the Redevelopment Agency, highlighting the following: · Total projected revenue $11,163,000 · Total projected expenditures $ 8,591,230 · Program Highlights o First-Time Homebuyer Program o Employee Relocation Program o Old Town Development Incentives o Facade Improvement Program o Old Town Specific Plan Implementation AGENCY MEMBER COMMENTS For Mayor Roberts, Director of Housing and Redevelopment Meyer informed that the infrastructure for Habitat for Humanity would be considered under the CIP and that the needed expenditure for infrastructure has been included in the budget. In response to Councilman Comerchero, Director Meyer advised that the Facade Improvement Program ($75,000) has been reduced and noted that to include landscaping improvements in this program, the Agency would have to amend the program as it relates to the parameters of funding. The City Council noted concurrence to proceed with such an amendment. In response to Councilman Comerchero's inquiry with regard to the imposition of an Transient Occupancy Tax (TOT), Finance Director advised that the TOT would not apply for stays over 30 days, noting that the average stay at Extended Stay American ranges from three to four weeks and that the reporting of such information will be monitored as quarterly reports are submitted. As a result of the State budget, Councilman Comerchero advised that the City will loose its $106,000 for booking fees. In response to Councilman Comerchero's recommendation, the City Council's Mission Statements was amended and a Goal No. 5 was added, as follows: · The City Council is elected by the citizens of Temecula to set overall policies, legislative and otherwise, and to give direction to the City Manager to ensure his effective and efficient operation of the City and to identify the types and levels of programs and services to be provided to its residents. · Goal No. 5 - to collaboratively work with the City Manager to ensure that all City Departments operate as smoothly and effectively as possible. Mr. Comerchero received City Council concurrence with regard to his above- noted recommendations. R:\Minutes\052902 4 For Councilman Comer.'hero, it was clarified that the City Manager's Department budget reflects half auto allow~mce for the Assistant City Manager and the Assistant to the City Manager. In response o Mr. Comerchero, it was noted that the Human Resources Director position should be reflected in the Human Resources Department. Mr. Comerchero commended staff on the Ireduction of $5,000 in the City Attorney's budget. ] In response to Mayor Pt'o Tem Stone, Fire Chief Windsor advised that all necessary monies have been budgeted (approximately $180,000) to equip all emergency vehicles with the GIS equipment, noting that all equipment should be installed by September. infrastructure, · CIP Projects Redevelopm( of the CIP At 6:39 P.M., the City C~uncil recessed and reconvened in a joint meeting at 7:07 P.M., as the City Council, Communit~ Services District, and Redevelopment Agency to discuss the Capital Improvement Program. COUNCIIJDISTRICT/A~ iENCY BUSINESS 2 Review of the Pr( ~osed FY 2003-07 Capital Improvement Pro.qram RECOMMENDA' 'ION: 2.1 Review aid discuss the proposed FY 2003-07 Capital Improvement Program (CIP) and ~rovide direction to staff as appropriate. By way of a PowerPoir presentation, City Manager Nelson reviewed the proposed budget, highlighting the following: · Projects co~npeted - Fiscal Year 2001-02 with regard to circulation, facilities, parks, and Redevelopment Agency for 2003-07 with'regard to circulation, infrastructure, parks, and nt Agency, noting that funding has been identified for the first two years Finance Director Robert= · 110 projects = o $249 milli o $160 mill 60%, infr~ · Identified Re~ · Projects und( ; provided a financial overview of the CIP, noting the following: -- $+409 million )n approximately have not identified funding - 61% on approximately are funded of which circulation projects represent structure at 19%, parks at 13%, and RDA at 8% enue Sources - $166 million approximately r construction o Circulation · RAncho California Bridge Widening over Murrieta Creek - although trail ac ,'ess under the bridge is not a part of this project, the project would not pr )hibit such access o Infrastruc It was clarified th further synchroni · Projects in dE sign/planning with construction funding ure/Facilities at the Traffic Signal Interconnect improvements are to allow the City to ,.e its signals. o Buttediel¢ Stage Road Improvements (Proposed CFD) - City proceed but awaiting developer's actions o State RoL te 79 South Medians - landscaping is intended R:\Minutes\052902 5 in a position to · Projects in design/planning without construction funding COMMUNITY SERVICES DISTRICT'S CAPITAL IMPROVEMENT PROGRAM Community Services Director Parker reviewed the proposed budget, highlighting the following: Projects under construction Projects in design/planning with construction funding o Library (Grant) - grant will be submitted June 14, 2002 and that the Library is a Priority I CITY COUNCIL/BOARD MEMBERS' COMMENTS Councilman Naggar requested the City Council's concurrence with proceeding to raise funds from a clock structure, noting that the purchase of this structure would have not cost impact to the City and that he would agendize the matter to a future City Council meeting. No objection was noted. To address issues such as medians, a clock structure, etc., Councilman Comerchero suggested the creation of a City Beautification Account into which $30,000 to $50,000 would be allocated every other year. In order to create an aesthetically pleasing entry system into the City (Winchester Road), Mayor Pro Tern Stone commented on the need to provide landscaping. The City Council noted its concurrence. For Mr. Stone, Public Works Director Hughes advised that page 110 of the CIP should be corrected to accurately reflect Winchester Road/79 North Landscaping and Irrigation Improvements, noting that no funding has been identified until year 2005-06. Following additional discussion, it was noted by staff that costs have been budgeted under street maintenance to address the weeding and clean up of the medians. Discussion ensued as to whether or not AB2766 would be the appropriate funding source for the Winchester Road/79 South Landscaping and Irrigation Improvements. Considering AB2766 funds are allocated through the Air Quality Management District (AQMD), Councilman Comerchero requested that he be provided additional information with regard to its funding ability. Mayor Roberts recommended that $75,000 be allocated, in this year's budget, toward the planning/design of the above-mentioned project. Councilman Naggar readdressed his desire to have the additional three-acre park site (Harveston community) included with the existing 16.5 acres, thereby creating 19.5 acres, and developing soccer fields on the additional three acres. Councilman Comerchero suggested that the $150,000 (Harveston Project) be allocated toward year 3 - unfunded CIP project and $200,000 - $300,000 unspecified contingent upon the Master Plan being approved by the City Council. The City Council concurred with the suggestion. Councilman Naggar requested that during the next budget process that the Trails Program and its implementation be considered. Mayor Roberts requested that information be provided to the City Council with regard to the Cid Town Trail and its impacts from the Flood Control District, noting that the Flood Control Channel Project includes a trail component. City Manager Nelson noted that the ClP in year 3 of the Park and Recreation DIF budget, $625,000 has been designated for trail improvements. R:\Minutes\052902 6 With regard to the underground transit system, Mayor Pro Tem Stone commented on the exorbitant cost associated with completing such a project ($1 to 2 billion) and reiterated his previous comments that unless the State and Federal government is involved in mass transit, such action would be too exorbitant for the City to proceed. in closing, Mayor Pro Tern Stone commended staff on a job well done in the preparation of this budget and thanked the City's residents for sL~pporting the City by making local purchases. Councilman Pratt requested that staff explore the feasibility/cost of utilizing a monorail. City Manager Nelson noted that this matter be considered in the Circulation Element of the General Plan Update. Having to abstain from the discussion with regard to the Redevelopment Agency, at 8:04 P.M., Mayor Pro Tem Stone left the meeting. REDEVELOPMENT AGENCY'S CAPITAL IMPROVEMENT PROGRAM Mayor Pro Tem Stone was absent from this portion of the meeting. Housing and Redevelopment Director Meyer reviewed the proposed ClP, highlighting the following: Projects in planning/design with construction funding o Old Town Community Theater · It was noted that construction would begin the first of the year (2003) with a completion date of approximately 14 months later; that a completion date of December 2003 would be aggressive; and that the Master Plan for the Theater has been approved o Mercantile Building Retrofit o Old Town Southern Gateway Landscaping City Manager Nelson commented on the benefits of the recent renegotiation of the Pass Through Agreement and sale of new bonds, noting the following: full funding for the Old Town Community Theater, full funding for the Children's Museum, and $4.6 million toward the bridge widening project at Rancho California Road across Murrieta Creek. Projects with funding o Residential Improvement Programs o Affordable Housing Units- Pujol Street o Affordable Housing Units- Senior Housing o Affordable Housing Project- Future Obligations Housing and Redevelopment Director Meyer, in response to Councilman Comerchero, advised that he would explore the option of the City obtaining a landscape easement for the northeast corner of First StreetJFront Street and to include this portion with the Old Town Southern Gateway Landscaping Project. CITY MANAGER'S REPORT City Manager Nelson extended his appreciation to staff for their efforts associated with the preparation of the budgets. R:~Vlinutes\052902 7 CITY ATFORNEY'S REPORT No Closed Session and, therefore, there were no comments. ADJOURNMENT At 8:11 P.M., the City Council meeting was.formally adjourned to Tuesday, June 11, 2002, at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ATTEST: //'~. ~u_san W[O6i ~s, CMC ~.~.. -~- Ron Roberts, Mayor R:\Minutes\052902 8