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HomeMy WebLinkAbout060397 CC Workshop MinutesMINUTES OF A TEMECULA CITY COUNCIL WORKSHOP HELD JUNE 3, 1997 A workshop meeting of the Temecula City Council was called to order at 6:37 PM at the City of Temecula Main Conference Room, 43200 Business Park Drive, Temecula, California. Mayor Birdsall presiding. PRESENT: 5 COUNCILMEMBERS: Ford, Linderoans, Roberts, Stone, Birdsall ABSENT: 0 COUNCILMEMBERS: None Also present were City Manager Ronald Bradley and City Clerk June S. Greek. PLEDGE OF ALLEGIANCE The audience was led in the flag salute by Councilmember Ford. PUBLIC COMMENTS None given COUNCIL BUSINESS Review of the Proposed FY 1998/02 Capital Improvement Program Jim Caldwell, 30260 Cabrillo, expressed his concern over the deteriorating roads in the Los Ranchitos area and asked that the roads get repaired even though they do not have a high priority. Councilmember Stone stated a long-term plan is needed to replace the older streets and money should be aside for the Pavement Management Study to address old neighborhoods. Public Works Director Joe Kicak reported since the study was completed, a lot of damage has been done to many streets listed as low priority and they are being re-evaluated. He anticipates the revised Pavement Management Study will come to the City within a month. Councilmember Ford asked Mr. Kicak to look at removal and replacement vs slurry seal for the roads in Los Ranchitos. City Manager Ron Bradley stated tonight's discussion will not center on funding, but priority exchange of projects as long as the funding sources remain available. Jack Hill, 620 W. Country Club, Escondido, asked when the Wedding Chapel at Sam Hicks Park will be completed. Mayor Birdsall stated the Museum is having financial CITY COUNCIl WORKSHOP MINUTFS JUNF 3, 1997 Mayor difficulties and although the City is providing funding, it is not a City project and there is not a definite date for the opening. City Manager Ron Bradley presented an overall view of the Capital Improvement Program (CIP). Director of Finance Genie Roberts reported on the financial aspects of the CIP. Mayor Pro Tern Roberts inquired about state monies received and included in the CIP. Mr. Bradley replied a $182 million additional appropriation proposed and approved by the State Senate should result in more revenue from the State. Councilmember Ford asked about the renewal date for Measure A funds. Mr. Kicak replied it is under consideration to go back to the voters in about two (2) years. Mr. Bradley mentioned the City receives very little Measure A money and the City Council representatives are working with RCTC to get our share of the money. Councilmember Ford said we only get about 40% of our contribution. Mr. Kicak reported on the completed and proposed circulation projects. Median construction on Rancho California Road at Ynez - After a brief discussion, Mayor Birdsall stated she believes the Council consensus is that this project should go to the bottom of the list. Mr. Kicak explained the left-turn in/right-turn in and out movements plus the signal at Via Las Colinas and Rancho California will provide necessary traffic safety at a cost of $69,000. Hwy 79S from 1-15 to Avenida des Mission - Councilmember Stone suggested the Council send a letter to Supervisor Buster asking him to participate in funding this needed improvement. Winchester Road - Jefferson Road to Entericrise Circle West - Mayor Birdsall asked if by doing only the median and signal, it would still be cost effective and address the safety factors; Mr. Kicak stated that it would. Mayor Pro Tern Roberts stated widening may not be needed once the Winchester Bridge is open, plus extending Diaz Road is being discussed. Larry Markham, chairman of the Public Safety Traffic Commission, stated there was very little opposition when this project was heard and everyone agreed the median and signal were needed as soon as possible. Mayor Pro Tem Roberts stated since the road is deteriorating, it may be necessary to start actively enforcing truck weight limits. Mayor Birdsall reiterated the Council is talking only about the median and signal at this time. Mr. Bradley stated this project is principally unfunded and staff will let it lag. Birdsall called a recess at 7:40 PM and the meeting was reconvened at 7:52 PM. 2 -- CITY COUNCIL WORKSHOP JUNE 3, 1997 Councilmember Stone asked how to get a signal at the Yukon and Margarita intersection in the CIP. Mr. Kicak replied there is a priority list of over 20 signals which is evaluated each year. He will review the data for that intersection and return with information for the Council. Mayor Pro Tern Roberts stated his concerns about that intersection are due to traffic volumes and a signal will make turning left onto Yukon safe for gasoline fueling trucks going to the proposed Shell station. He asked for funding source identification and cost by the time of the hearing. The Council agreed to add the signal to the priority list for additional review. Community Services Director Shawn Nelson reported on infrastructure projects. Mayor Birdsall stated there is a need to look at permanent rest rooms instead of portable restrooms in some parks, especially Nicholas Park. Mr. Nelson reported most of the portable restrooms have been removed from the neighborhood parks, and staff will address the problems at Nicholas Park. Councilmember Lindemans questioned the amount received by parks from the DIF residential home amount of $2,934 and why it does not go to roads. Mr. Nelson replied $1,609 goes to parks; parks get very little from Quimby fees as developers are constructing parks rather than paying the fee. Mr. Bradley mentioned this money cannot go to roads as it has to support the designated component. Mr. Nelson mentioned the $1,609 is only for park capital improvements; with Measure C, property is a revenue generator as it goes from a unimproved to improved status. Since Prop. 218 passed, the City's ability to raise fees thru the Community Services District is restricted, and the General Fund is going to have to make more of an investment in the parks in the future. Mr. Nelson stated the City is getting out of the park development business. Councilmember Lindemarts asked if the money could be used for a library project. Mr. Bradley stated no; there is a library component in that $2,934 fee - $208. Councilmember Stone asked if the Community Services District could utilize its capital funds to build a library. Mr. Nelson replied the park's component of DIF cannot be used to build a library. Mayor Pro Tern Roberts inquired how long before the $495,000 in Library Mitigation Fees is lost. Mr. Bradley stated the Council needs to commit to a project, and that is being done tonight. Mr. Nelson stated staff is waiting for the results of the RFP from the County. Mayor Birdsall remarked the City needs to go forward with plans for a library as she CITY COUNCIL WORKSHOP JUNE 3, 1997 believes the Riverside library structure is going to collapse and our library will be a casualty. Mr. Bradley stated there is enough money today to start the planning and design process and the City has several potential locations. Mayor Birdsall suggested Santiago and Ynez Roads. Councilmember Stone suggested Margarita Park where it can be designed in such a way that Community Services can help augment the building and it will be centralized in the city. Mr. Bradley recommended staff bring an analysis of prospective sites to the Council. Councilmember Ford asked staff to look at the entire city -- not just parcels the City currently owns; and to consider the possibility of having three to four satellites -- one in each area of town. Mayor Birdsall stated staff should bring a plan and design to the Council as soon as possible. Mr. Nelson mentioned current cost for design and construction is $5 million; $800,000 specified funding is in the CIP, with $4.2 million unspecified. Councilmember Stone suggested staff contact Microsoft who is looking for municipal partners to share in their research to provide library accessibility from homes. Mayor Birdsall mentioned Friends of the Library are willing to help and they have raised over $80,000 in the last four years for the library. Councilmember Ford stated in the 1997/98 budget, Margarita Park has $2 million of Public Facilities Fee funds which are discretionary. He asked the Council to consider downgrading the project -- grass and more usable area rather than structures -- and utilize some of the funds for road construction. Mr. Nelson clarified Phase I is for lighting of two fields at Temecula Elementary School, tennis courts and a roller hockey rink; Phase 2, to renovate the swimming pool at Temecula Elementary School; Phase 3, improvement on the South side of the creek that runs through the park. Mayor Birdsall asked if any of the money is tied into the drainage problem that went to Moraga Road. Mr. Nelson replied there is some drainage that will be underground and fully improved from Moraga Road to Pechanga Creek. Assistant City Manager Mary Jane McLarney reported on RDA projects. Councilmember Stone stated regarding unfunded projects, more north/south arterials are needed, and cooperation is needed from the City of Murrieta regarding Diaz Road, but Temecula also needs to find the funds and get Diaz Road in the CIP. Mr. Kicak reported at the last Joint Murrieta/Temecula Traffic Committee meeting, Councilmember Walsh asked the two cities to adopt a resolution to fund the Diaz Road and the Ynez Road/Jackson Road extensions and the committee requested the consultant doing the 1-15/I-215 corridor study to develop a concept of how to fund the project and possible CITY COUNCIL WORKSHOP JUNE 3, 1997 proportional shares. Councilmember Lindemans suggested Measure A money may be a possible source under an emergency ruling. The Council agreed Diaz Road extension is one of the City's highest priorities. Mayor Birdsall asked staff to come back to the Council on the Diaz Road extension project. Regarding the Jefferson Street lighting project from Rancho California Road to Winchester Road, Mayor Birdsall asked what type of lights are being considered. Mr. Kicak answered the lights will be standard ones located on both sides of Jefferson from Rancho California Road to Winchester Road, and conduits installed in the pavement prior to repaving. Councilmember Lindemans reiterated his list of necessary projects over the next two (2) years are: A library, Diaz Road extension, widening of Rancho California and Pala Roads, Overland Bridge, all necessary traffic signals wherever needed; fix roads in Los Ranchitos and wherever else necessary; and no new parks except for those being worked on; police station and land banking considered after two years. Councilmember Stone suggested increasing the allocation for the Pavement Management System restoration in the CIP. Councilmember Stone asked if the Council can mandate that, in lieu of building parks the City gets money from new development which can be utilized in any part of the city to upgrade park facilities. Mr. Bradley replied the Council can do so. Councilmember Stone stated he has asked Ms. Roberts to research Police Department transportation expenses as it is possible a facility can be leased in the City for less cost. Councilmember Ford stated maintenance operations, storage, and housing expenses also need to be considered. Captain LeBahn stated a 35 to 50,000 sq. ft. building is needed with 20 to 25 secured impound parking spaces, 20 to 25 secured employee parking spaces and public parking. Mr. Nelson reported there is a component in DIF specifically for facilities and staff is looking at using a portion of those funds to acquire a five to ten acre parcel. Mayor Birdsall asked if it is economically feasible to bring the police department into the city within the next five (5) years. Mr. Bradley replied it becomes feasible because as the City grows and the County continues to expand, the City will spend less money and have more control of the Police Department. Mayor Birdsall asked staff to contact INS about an old proposal to have a joint facility with impound yards, gas pumps, and maintenance facilities for use by the City, INS, CHP, and the School District as there are ways to share such a facility that would be CITY COUNCIL WORKSHOP JUNE 3, 1997 equitable and cost effective. Councilmember Ford requested information regarding Margarita Park and that the allocation be brought to the Council for review of options. Mr. Bradley stated at the June 24, 1997 meeting, Council will make a decision to approve the CIP and direct staff to come back on August 1 or September 1 with re- allocations. ADJOURNMENT It was moved by Mayor Pro Tern Roberts, seconded by Councilmember Lindemans, to adjourn at 9:07 PM to a meeting on June 10, 1997, 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. Patricia H. Birdsall, Mayor ATTEST: City Clerk 6