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HomeMy WebLinkAbout031003 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MARCH 10, 2003 6:00 P.M. CALL TO ORDER: Chairman Tom Edwards FLAG SALUTE: Commissioner Yorke ROLL CALL: Henz, Hogan, Yorke, Meyler, Edwards PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be flied with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\031003 doc DIVISION REPORTS CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the February 10, 2003 meeting. COMMISSION BUSINESS 2. Namin.q of City Parks RECOMMENDATION: 2.1 That the Community Services Commission approve names for Park site A, a 4.5 acre park in the Crowne Hill development and a 3.15 acre park in the Serena Hills development. 3. Ima.qination Workshop - Temecula Children's Museum RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report updating the Commission on the Children's Museum project. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER°S REPORTS ADJOURNMENT That the Community Services Commission adjourn to the regularly scheduled meeting on Monday, April 14, 2003, 6:00 pm at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGEND\031003.doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY 10, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, February 10, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyler. ROLL CALL Present: Commissioners Henz, Meyler, Yorke, and Chairman Edwards Absent: Vice Chairman Hogan Also Present: Director of Community Services Parker Director of Finance Roberts Development Services Administrator McCarthy Recreation Superintendent Pelletier Maintenance Superintendent Harrington Recreation Services Manager Olsen Recreation Supervisor Adkisson Assistant Finance Director Jester Senior Accountant Brown Administrative Secretary Zigler Minute Clerk Ross SPECIAL PRESENTATION TO DIRECTOR OF FINANCE - GENIE ROBERTS Director of Community Services Parker presented a plaque of recognition to Director of Finance Roberts for her many years of dedicated and noteworthy service to the citizens of Temecula. R:\MINUTES\CS Commission 021003.doc PUBLIC COMMENTS John Stillman, 1536 South State, Hemet, offered to donate his services as well as equipment to build a model train exhibit in the new Temecula Children's Museum. Mr. Stillman advised that he was involved in creating the hands-on exhibit at the museum in La Habra, California; and that the Temecula Children's Museum would be the only one in the area without such an exhibit. Director of Community Services Parker advised that he would contact Mr. Stillman. Chairman Edwards commented that there was the issue of space to be considered as well as the possibility of other locations for such an exhibit such as the Senior Center or the Boys and Girls Club, and thanked Mr. Stillman for his offer. DIVISION REPORTS Maintenance Superintendent Harrin.qton provided a brief overview of various proiects that were completed by the Maintenance Division since the Commission last met, relavin,q the followinq: · Rebuilt and reinstalled the water fountain at the Temecula Duck Pond. · Installed new water heaters at Paloma del Sol Park snack-bar building and the north/south snack-bar building. · Painted the interior of Winchester Creek Park restroom due to some heavy graffiti. · Resurfaced the basketball courts at Winchester Creek Park. · Painted the doors and touched up the building exteriors at Temeku Hills Park, Rancho California Sports Park and Paloma del Sol Park. · Repaired the parking lot lighting system at several parks including Winchester Creek Park, Rancho California Sports Park, Pala Community Park, and Paloma del Sol Park. · Repaired the Old Town sound system. · Repaired and replaced all of the GFI outlets in the Old Town area. · Preparing for the Temecula Town Association Rod Run Event to be held this weekend in Old Town. R: CSC/minutes/021003 2 Referring to a recent Press Enterprise article entitled, "U.S. Warns of Risk in Treated Play Equipment," Commissioner Meyler asked Maintenance Superintendent Harrington if the City has any arsenic-treated wood playground equipment. Maintenance Superintendent Harrington advised that all the City's playground equipment is constructed of aluminum or steel. In response to Chairman Edward's inquiry, Maintenance Superintendent Harrington stated that vandalism wasn't a recurring problem at Winchester Park; that the routine maintenance was just sped up a little in response to the vandalism. Development Services Administrator McCarthy provided a brief overview of the various projects in process, as follows: · That the Conceptual Master Plan for the 43-Acre Sports Park was approved by the Board of Directors on January 14, 2003. · That the contract for the repair of the wall in the Children's Museum was awarded on January 18, 2003, and the repair work will begin in the next few weeks. An update on the project will be presented at next month's Community Services Commission meeting. Recreation Superintendent Pelletier provided an update on the recreational activities in the City, noting the following: · That the Department is busy enrolling citizens in classes that were recently publicized in the latest Leisure Activities Brochure. · That, currently, preparations for the March 5, 2003, Annual Volunteer Recognition Event, "Mardi Gras," are underway with invitations being mailed out tomorrow. · That the very popular "Father/Daughter Date Night" is scheduled for Saturday, February 22, 2003, and currently includes 115 participants. · That preparations for the Annual 4th of July Celebration are already underway. Director of Community Services Parker introduced the City's new Recreation Services Manager, Kristen Olsen, and advised that Kristen would be assisting Recreation Superintendent Pelletier. Recreation Services Manager Olsen commented that she is pleased to be part of such a wonderful team and is looking forward to the new challenges. R: CSC/minutes/021003 3 On behalf of the Commission, Chairman Edwards welcomed Recreation Services Manager Olsen to the City of Temecula. CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the January 13, 2002, meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Meyler, and voice vote reflected unanimous approval. COMMISSION BUSINESS 2. Overview of the Impact of the Governor's Proposed State Bud.qet Reductions to the City of Temecula RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report presented by the Director of Finance Genie Roberts. Director of Community Services Parker introduced Director of Finance Roberts and advised, that at the request of Commissioner Meyler, she would present an overview of the impact of the Governor's proposed State budget reductions to the City of Temecula, highlighting the following via the use of overheads: · That the most significant proposed impact could be the vehicle license backfill. In 19§8, the vehicle license fees were reduced by two-thirds; and the State decided to backfill from the general fund so that cities would remain whole. The backfill amount to the City of Temecula is approximately $2,000,000. If the State reduces the backfill and does not increase vehicle license fees to the average citizen, the City would be impacted in the amount of $2,000,000. A $1,000,000 impact to the City would result if the State initiates the backfill for this fiscal year in the mid- year report. · The City receives approximately $100,000 annually in booking fee reimbursements. If those fees were cut next year, there would be a $100,000 impact to the City. R: CSC/rninutes/021003 4 · That the State is proposing that mandated costs, reimbursed by the State, be deferred to a future date. The City would submit a request for reimbursement for this fiscal year but would not receive reimbursement until some time in the future. · That the Redevelopment tax shift to the Education Revenue Augmentation Fund (ERAF) has impacted the City this year in the amount of $256,000, and that amount must be paid to the County of Riverside by May 1, 2003. · Referring to the overhead chart, the proposed figure shown for fiscal year (FY) 2003-04 is about 3.3 times this year's impact ($75 million) and is based on the State's need to shift $250 million to augment its schools. The State's proposal to shift these funds could be problematic due to the bonded indebtedness and commitment of funds by Redevelopment and State agencies. · That State discussions involving the taking of Redevelopment Iow- moderate housing funds that were uncommitted, unencumbered as of December 2002 is difficult to quantify, involves complicated legalities, and currently is an unknown factor. · In summary, developments are occurring on a weekly, if not, daily basis. Replying to Commissioner Henz's query regarding projected sales tax revenues, Director of Finance Roberts advised that sales tax estimates would be increased as well as a few other revenue line items in the mid-year report. In response to Commissioner Yorke's inquiry, Director of Finance Roberts confirmed that the City has $1,000,000 in undesignated funds. With no further discussion, the Community Services Commission received and filed the overview report of the impact of the Governor's proposed State budget reductions to the City of Temecula. 3. Senior Citizen Programs RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report regarding City-sponsored senior citizens programs offered at the Mary Phillips Senior Center. Recreation Superintendent Pelletier provided a brief overview of the activities and services provided at the Mary Phillips Senior Center and introduced R: CSC/minutes/021003 5 Recreation Supervisor Adkisson who is responsible for overseeing the daily operations of the senior center. Via overheads, Recreation Supervisor Adkisson highlighted the following senior center new activities and programs: · Stepping Out for Seniors - a statewide special event held on May 17, 2003, introducing and encouraging seniors and their families to participate in the many programs offered to seniors, which include a health fair, senior walk, class demonstrations, prizes, funds and much more. · Picking up the Pieces - a bereavement class that helps seniors and their families cope with the loss of a loved one. · Grandparents Support Group - the Mary Phillips Senior Center staff networks with the Department of Social Services and provides Grandparents Raising Grandchildren Support Groups for Southwest Riverside County. · Buildinq Better Bones- Pilates is a popular exercise program that focuses on improving flexibility on the body's core (the back, hips, thighs, and legs). The program was so well received that two additional Pilates classes have been added to enhance the participation levels. · The Senior Golden Years of Temecula - This very important part of the Mary Phillips Senior Center is a non-profit organization dedicated to improving and enriching the lives of local seniors. The Senior Golden Years of Temecula provides additional programs such as dances, excursions, and special events as well as much needed volunteer support that is instrumental in the overall success of the center. Director of Community Services Parker commented on the recently expanded, beautiful facility and thanked Recreation Supervisor Adkisson and her staff for doing such an excellent job. In response to Commissioner Henz's inquiry, Recreation Supervisor Adkisson advised that the Grandparents Support Group involves approximately 2 percent of grandparents in the area, and that the program is networked with other facilities in Temecula Valley. Responding to Commissioner Henz's query regarding increased participation, Recreation Supervisor Adkisson relayed that all the additional new rooms were being utilized with programs involving approximately 200 to 300 seniors, and that approximately 500 lunches were served per week. Commissioner Henz and Chairman Edwards commended staff for doing a tremendous job. R: CSC/minutes/021003 (~ With no further discussion, the Community Services Commission received and filed the report regarding City-sponsored senior citizens programs at the Mary Phillips Senior Center. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker advised that a full report on the progress of the Children's Museum would be presented at the next Community Services Commission meeting on March 10, 2003. COMMUNITY SERVICES COMMISSION REPORT No additional comments were made. ADJOURNMENT At 6:59 p.m. Chairman Edwards formally adjourned this meeting to March 10, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Jack Hertz, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes/021003 "7 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: March 10, 2003 SUBJECT: Naming of City Parks RECOMMENDATION: That the Community Services Commission approve names for park site A, a 4.5 acre park in the Crowne Hill development and a 3.15 acre park in the Serena Hills Development. BACKGROUND: Crowne Hill is a large specific plan development in the eastern area of the City south of Pauba Road and east of Butterfield Stage Road. The developer was conditioned to construct and dedicate two parks to the City of Temecula. The first park has already been developed, Crowne Hill Park and the second is the park site you will be naming tonight. Serena Hills is a 220 residential home development located off La Serena Road and Butterfield Stage Road. The developer was conditioned to construct a 3.15 acre park site, which is currently located on La Serena Road and Walcott Lane. The Commission may use one of the names on the attached list or recommend a name for these parks. Once a name has been chosen, the name will be forwarded to the Board of Directors for final approval. The Board may approve the names selected by the Commission or recommend another name of their choice. FISCAL IMPACT: None ATTACHMENTS: Park Names List Resolution No. CSD 92-08: Naming Parks and Recreation Facilities R:~lcCart hC'~Agenda Relx~ts/Park Names Crowne Hill and Serena Hills doc CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT PROPOSED PARK NAMES March 2003 The following is a list of names for various park sites within the City of Temecula. These names were compiled through a community wide park naming campaign, which requested residents of the City of Temecula to submit names for their local park sites to be constructed in the future. The Community Services Commission may select one of these names or another name of their choice, based on the geographical location of the park, a geological feature of the site, or they may name the facility after an individual that has made a significant contribution towards parks, recreation or community services in Temecula, or has played a vital role in the development of this community. Walter Vail Park Palomar Park Palomar Mountain Park Sunset Park Kit Carson Park Luiseno Park Immigrant Trail Park Cattleman Park Ramona Wolf Park Erie Stanley Gardner Park Roripaugh Park Wolf Valley Park Vineyard Park Vaqueros Park Palomino Park Pauba Park Santa Rosa Park Temecula Creek Park Patricia H. Birdsall Park Mountain View Park Ron Parks Park Ronald Reagan Park Toddler Park City View Park Tony Tobin Park Columbia Park Columbia Memorial Park President's Park Tuscany Hills Park Good Neighbor Park Verde Valle Park Fun City Park Kingston Park Pauba Meadows Park Wine Country Park Pauba Park Jewel of Crowne Hill Park RESOLUTION NO. CSD 92-08 A RESOLUTION OF THlg BOARD OF DIRECTORS OF TKE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHEREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WttEREAS, the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, TI4~REFORE, THE BOARD OF DIRECTORS OF THE TEMECULA CO~TY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section I. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTED this 8th day of September, 1992. Ronald J. Parks, President ^TrEST: ~ne~f~EAL.] Greek, Ci y STATE OF CALIFOR/qIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, HEREBY DO CERTIFY that the foregoing Resolution No. CSD 92-08 was duly adopted at a regular meeting of the City Council of the City of Temecula on the 8th day of September 1992 by the following roll call vote. AYES: 5 DIRECTORS: Bird~ll, Moore, Lindemans, Mufioz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None Exhibit "A" TEMECULA COMMUNITY SERVICES DISTR/CT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection Of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall.be named for a person, except where an individual has made a significant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by the Commission to receive community input and direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY A TION Department 1. Acquires a new park or recreation facility. 2. Solicits possible names from community. 3. Forwards suggested names to the Parks and Recreation Commission for consideration. Parks and 4. Receives any additional community input. Recreation Commission 5. Selects a name for the new park or recreation facility. 6. For-wards name to City Council for ratification. Department 7. Installs the appropriate naming sign or plaque. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: March 10, 2003 RE: Imagination Workshop - Temecula Children's Museum RECOMMENDATION: That the Community Services Commission receive and file a report updating the Commission on the Children's Museum project. DISCUSSION: In November 2001 the Community Services Commission approved the conceptual master plan for the Imagination Workshop - Temecula Children's Museum. The Board of Directors later approved this plan in 2002. The Imagination Workshop - Temecula Children's Museum is the home of an elusive, mysterious inventor by the name of Phinneaus P. Pennypickle, PhD. The facility will house the Professor's library, which focuses on exhibits related to invention and travel; the Professor's bedroom, which focuses on perception and illusion; the kitchen, which focuses on physics and chemistry; the dining area, which focuses on electric and power; a music room and tot play room. Sparks Exhibits and Environments of San Diego designed the master plan for the 7,500 square foot facility. The construction of the exhibitry and fabricated environments continues to take place at Sparks Exhibits and Environments in San Diego. Recently staff visited their facility to inspect the exhibits, environments and interactives that are currently being constructed. The construction of the exhibits appears to be going well. R.H. Flemming Construction is constructing the tenant improvements of the vanilla shell box of the building. These improvements include replacement of the roof, sidewalk and concrete work, rehabilitation of the restroom facility, construction of walls, electrical outlets and plumbing. This process will also include the replacement of wood siding as needed and construct[on of the gazebo attached to the front porch. 2H Construction is currently in the process of securing the east wall of the building and staff anticipates these corrections will be completed in the next 4 to 6 weeks. At that time, R.H. Flemming Construction will finish the tenant improvements on the interior of the building. Staff is also pursuing copywriting the name and logo of the Children's Museum, as well as the name "Pennypickle's" for the gift shop. Tonight staff will present photographs of the work in progress on both the exhibits and the construction project. In addition, Maggi Alien, our Museum Services Manager for the Children's Museum, will be providing the Commission with an overview of some of the program ideas that are being considered for the Imagination Workshop, Temecula Children's Museum. R:\CSCAGEND\Children's Museum Update.doc