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051203 CSC Agenda
AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, May 12, 2003 6:00 P.M. CALLTO ORDER: FLAG SALUTE: ROLL CALL: Chairman Tom Edwards Commissioner Meyler Henz, Hogan, Yorke, Meyler, Edwards PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\031003.doc DIVISION REPORTS CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the April 14, 2003 meeting. COMMISSION BUSINESS 2. TCSD Proposed Rates and Char.qes for Fiscal Year 2003-2004 RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report regarding the proposed TCSD Rates and Charges for Fiscal Year 2003-2004. Capital Improvement Proqram Projects for FY2003-2004 RECOMMENDATION: 3.1 That the Community Services Commission approve, in its substantial form, the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY2003-2004. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT That the Community Services Commission adjourn to the regularly scheduled meeting on Monday, June 9, 2003, 6:00 pm at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGEND\031003 .doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION APRIL 14, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:02 p.m., on Monday, April 14, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE TheaudiencewasledintheFlagsalutebyCommissionerMeyler. ROLLCALL Present: Commissioners Henz, Hogan, Yorke, Meyler and Chairman Edwards. Absent: None. PUBLIC COMMENTS: None. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief overview of various projects that were completed by the Maintenance Division since the Commission last met, relaying the following: · That new park signs were installed at Vail Ranch Park and Stephen Michael Linen, Jr. Memorial Park; · That at all parking lot lighting was checked and repaired at all City Parks; · That a new ice machine was installed at the Mary Phillips Senior Center; · That the gymnasium floor was refinished at the Community Recreation Center; · That staff assisted the Public Works Department with a space relocation at the maintenance facility; · That the roof and ceiling of the Terneku Hills snack bar was repaired; · That the circulation pump at theTemecula Elementary School Pool was repaired. Development Service Administrator McCarthy provided a brief overview regarding the design work of the Murrieta Creek Trail, the following was noted: R: CSC/minutes/041403 The Public Works Department will be working on the design for the segment between Winchester Road and Rancho California Road on the west side of the creek; That staff will be holding a Household Hazardous Waste Round Up and Community Clean-Up on Saturday, April 26, 2003, from 8:00 a.m. to 2:00 p.m. in the upper parking lot at Temecula Valley High School. Residents of Temecula will be able to drop off motor oil, batteries, anti-freeze, and large bulky items. In response to Commissioner Henz' query regarding the Children's Museum, Development Services Administrator McCarthy noted that the repairs are currently in progress. In response to Commissioner Hogan's query regarding the trails at Murrieta Creek, Ms. McCarthy noted that beautification options of the trail (class 1) will be explored. Recreation Superintendent Pelletier provided an update on the recreational activities in the City, noting the following: That this Saturday, April 19, 2003 will be the City's Spring Egg Hunt which starts at 10:00 a.m. at Rancho California Sports Park, Temeku Hills Park, Paloma Del Sol Park, and Rotary Park; That on Saturday, April 19, 2003, there will an event titled "Military Dependents Support Day". Retired Navy Chief Petty Officer Fanene, Sr., along with Temecula Community Services Department has put together a family fair for dependents of military personnel. The purpose of this event will be to support the troops and their families during this time of war. There will be live music, children's activities, food, as well as networking with Camp Pendleton and other agencies to help these military families; · That the Community Services Department is in preparation for Spring Swim Lessons-registration begins next week and lessons begin May 12; That staff is also in the process of hiring and training for Summer Day Camp, Summer Months Activities and Recreation in Temecula (SMART Program), Summer swim lessons, as well as putting together the Community Services brochure which will be distributed the last week in May; · That staff will be also preparing for 4th of July festivities. In response to Commissioner Yorke's query, regarding adults with disabilities in the swim program, the following was noted: That although staff has addressed special need programs in aquatics, staff noted that currently there is no specific program for adults with disabilities; that staff wilt explore options. R: CSC/minutes/04'~403 2 CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the March 10, 2003, meeting. MOTION: Commissioner Meyler moved to approve the minutes, as written. The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. COMMISSION BUSINESS 2. Library Grant Update RECOMMENDATION: 2.1 That the Community Services Commission receive and file a Report concerning the status of the grant application for the Temecula Public Library. Deputy Director of Community Services Ruse provided a library grant update, highlighting the following: · That on March 28, 2003, The City of Temecula submitted an application for second cycle library grant application to the State Office of Library Construction (OLC) requesting $8 1/2 million in funding to complete the first City library, which would be located on Pauba Road; · That Staff worked with the School District, architects, and the City's grant writer to enhance and improve the application; · That enhancements to this application included a revised joint use agreement with the School District which added an additional four hours of supervised homework assistance (weekend hours), bringing the total to 20 hours per week. · Staff worked with Information Systems Department (IS) Department to discuss current and future needs, including a T3 high-speed connection; · That a total of 70 computers will be available to the public, including 10 on-line public access computers; two self check out units, 58 work stations, including application software packages as well as high speed internet access; · That 24 computers are in the technology and homework centers specifically for kids; · That an additional 26 workstations will be available for staff purposes; R: CSC/minutes/041403 3 · That the technology and the plan provide for an ultimate build of 160 computers in the library; · That staff has also included wireless technology capabilities, video conferencing in the community room, and web casting capabilities in the technology and homework center; · That the architect prepared new drawings of elevations and sections required by the application; · That staff and the consultants also explained the community benefits of future library site addressing location access, linear nature of the site, criteria, site selection process and unique needs of the community; · That the Office of Library Construction has not released a time line for the application considerations, but that staff would anticipate a 6- to 7- month process (September or October 2003). The Commission commended staff on a job well done. In response to Commissioner Henz' query, Deputy Director of Community Services Ruse relayed staff's diligent effods to ensure clarity in the application. Ms. Ruse commended Webmaster Comerchero on her efforts associated with this project. If the grant were approved, Deputy Director of Community Services Ruse advised the Commission that the Library project would be completed in 2006. 3. Sports Field Renovation Proqram RECQMMENDATI©N: 3.1 That the Community Services Commission receive and file this repod on the athletic field renovation program. Maintenance Superintendent Harrington provided a brief overview of the Sports Field Renovation Program, noting the following: · That the City has approximately 9,300 participants in organized sports leagues; · That the majority of these participants use the sports parks for games and practices; · That due to heavy use, the Maintenance Division instituted an extensive sports field renovation program; o That the purpose of the renovation program is to maintain the safety and quality of the fields by relieving compaction, repairing bare areas, and thinning turf areas which are a result of this heavy use; R: CSC/minutes/041403 4 o That all turf fields at the City's sports parks receive two renovations per year; o That winter renovation requires the most intense restoration due to extreme conditions. o That in addition to the turf restoration, the skinned infields and the and baseball fields require renovation as well; · That this process is completed during the winter renovation period; o That restrooms, snack bars, dugouts are detailed and painted if needed; o That all areas of the park sites are reviewed and repaired as necessary to ensure that the parks are safe, clean, and green. By way of PowerPoint, depicting before and after pictures, Mr. Harrington further elaborated on park restorations. In response to Commissioner Henz' queries, Maintenance Supervisor Harrington relayed the following: · That sod is easier to establish than seed due to poor drainage and high salinity in the soil; · That due to pressure fluctuation and high salinity in the reclaimed water, certain types of sod can better withstand reclaimed water than others. In response to Commissioner Yorke's query, Maintenance Supervisor Harringto relayed that for safety reasons, staff does regularly regrade the road and parking areas of the Pit. In response to Commissioner Hogan's query, Maintenance Supervisor Harrington relayed that the ducks at The Temecuia Duck Pond were not affected by the New Castle Disease, noting that game fowl, and chickens are more affected by this disease. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker advised the Commission of the following: · That the Meadows Park Dedication will be held Thursday, April 24, 2003 at 11:00 a.m. The Commission is welcomed to attend, noting that cookies and punch will be served; · That the Crown Hill Park Dedication (already open) will entail a ribbon cutting ceremony. R: CSC/minutes/041403 5 COMMUNITY SERVICES COMMISSIONER'S REPORTS A In response to Commissioner Henz' query regarding vandalism at Crowne Hill Park, Maintenance Supervisor Harrington relayed that the vandalism is not concentrated only at Crowne Hill Park, noting that the vandals move from park to park. B In response to Commissioner Meyler's query regarding park tours, Director of Community Services Parker relayed that park tours could be scheduled for August. C Administrative Secretary Zigler introduced Norma Childs, the City's newly hired Minute Clerk to the Commission. ADJOURNMENT At 6:36 p.m. Chairman Edwards formally adjourned this meeting to May 12, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Thomas W. Edwards, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes/041403 (~ ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Services Commission Community ~ Herman D. Parker, Director of Community Service May 12, 2003 TCSD Proposed Rates and Charges for Fiscal Year 2003-2004 PREPARED BY: Barbara Smith, Management Analyst ~ RECOMMENDATION: That the Community Services Commission receive and file this report regarding the proposed TCSD Rates and Charges for Fiscal Year 2003-2004. BACKGROUND: The Temecula Community Services District (TCSD) operates under the authority of Community Services District Law and provides residential street lighting, slope maintenance, trash and recycling collection, and road maintenance services in the City of Temecula. The boundaries of the TCSD are the same as those of the City and the City Council serves as the Board of Directors. Property owners only pay for the TCSD services that they actually receive through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks/Street Lighting Tax, approved by the Voters as Measure C on March 4, 1997. However, pursuant to a cooperative agreement with the City, the TCSD continues to operate and maintain the City's recreational facilities and programs. The levy budget for the special tax will be considered by the City Council on June 10, 2003. The current services provided by the TCSD are divided into the following four (4) service levels: Service Level B - Residential Street Liqhtinq. Operations, maintenance, utility costs and administration of residential street lighting. Service Level C - Perimeter Landscapinq. Operations, maintenance, utility costs, improvements, and administration for all perimeter landscaping and slope protection and maintenance areas maintained by the TCSD. Service Level D - Trash/Recyclinq Collection. Operation and administration of the refuse and recycling program, and street sweeping services for single family residences. Service Level R - Road Maintenance. Maintenance of specific unpaved streets and roads after inclement weather. Service Level "B" includes only those pamels within residential subdivisions that have street lighting services. The proposed rate of $25.68 per property owner has not been increased from last fiscal year. Service Level "C" includes only those parcels within residential subdivisions receiving TCSD maintenance of slopes and perimeter landscaping, The seven (7) established rate levels for Service Level "C" will not increase from last year and are identified as follows: Rate C-1: $ 46.00 Rate C-2: $ 89.00 Rate C-3: $116.00 Rate C-4: $175.00 Rate C-5: $ 70.00 Rate 0-6: $225.00 Rate 0-7: $129.00 The TCSD is proposing to establish a new rate level C-8 for Tract 19872 (Loma Linda Tract) at an annual rate of $20.00. Ballots were mailed to all property owners on April 25, 2003. The City Clerk will canvass the ballots on June 12, 2003. A majority of the returned ballots are needed to approve the creation of this new landscape area and authorize the TCSD to levy the parcels within the Loma Linda Tract. For the Fiscal Year 2003-2004 the rate levied will be $10.00 due to the anticipation of only a half-year of maintenance. Beginning 2004-2005 the levy amount will increase to the full amount of $20.00 per year. Service Level "D" provides refuse, recycling and street sweeping services to all single-family residential properties in the City of Temecula. For Fiscal Year 2003-2004, the rate and charge is proposed to be $176.28, which represents an annual rate increase of $3.72. The Service Level D increase is based on a formula, which factors in the Consumer Price Index (CPO. This rate increase follows a three (3) year rate moratorium as provided for in a July 2000 agreement between the City and CR&R Inc., our solid waste hauler. Service Level "R" includes only those parcels that receive benefit from the emergency maintenance of certain unpaved roads that are washed out during rainstorms. The proposed rates for this service level will not increase from last year. The two (2) rate levels for Service Level R are identified as follows: Residential Rate R-l: $115.26 Vacant Rate R-l: $ 57.64 Residential Rate R-2: $121.92 Vacant Rate R-2: $ 60.96 The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD. A'I'FACHMENTS: Levy Report for Fiscal Year 2003-2004 Loma Linda Tract Vicinity Map l CITY OF TEMECULA ENGINEER'S ANNUAL LEVY REPORT Temecula Community Services District (TCSD) Fiscal Year 2003/2004 INTENT MEETING: PUBLIC HEARING: April 22, 2003 June 24, 2003 MuniFinancial Corporate Office 27368 Via Industria Suite 110 Temecula, CA 92590 Tel: (909) 587-3500 Tel: (800) 755-MUNI (6864) Fax: (909) 587-3510 Regional Offices Antelope Valley, CA Jacksonville, FL Los Angeles, CA Oakland, CA Orange, CA www.muni.com Phoenix, AZ San Diego, CA Sacramento, CA Seattle, WA ENGINEER'S REPORT AFFIDAVIT Establishment of Annual Rates and Charges for the: Temecula Community Services District (TCSD) City of Temecula Riverside County, State of California This Report and the information contained herein reflect the proposed budget for each of the various services provided by the District and the rates and charges applicable to those services as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the Board of Directors of the Temecula Community Services District. Dated this Z / ~ day of /Z~L-- ,2003. MuniFinancial District Engineer On Behalf of the City of Temecula and The Temecula Community Services District Scott D. jc~olito Projec~ Manager, District Administration Services Richard Kopecky R. C. E. # 16742 TABLE OF CONTENTS I. INTRODUCTION ........................................................................................... 1 I1. PLANS AND SPECIFICATIONS ........................................................ 3 A. GENERAL DESCRIPTION OF THE DISTRICT AND SERVICES .......................................... 3 B. BUDGETAND LEVYSUMMARY ................................................................................. 3 C. DISTRICT SERVICES AND CHARGES ......................................................................... 5 III. CHANGES TO THE DISTRICT ........................................................... 9 A. NOTABLE MODIFICATIONS TO THE DISTRICT ............................................................. 9 B. PROPOSED MODIFICATIONS OF THE DISTRICT FOR FISCAL YEAR 2003/2004 ............ 10 IV. DISTRICT BUDGETS ............................................................................ 12 V. METHOD OF APPORTIONMENT ................................................... 14 APPENDIX A -- 2003/2004 COLLECTION ROLL ............................ 16 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 INTRODUCTION Upon incorporation of the City of Temecula ("City"), effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("District") to provide specified services to properties within its jurisdiction previously provided by the County of Riverside ("County'). The boundary of the District is coterminous with the City boundary and includes all parcels within the City with the City Council acting as the Board of Directors ("Board") for the District. The District collects property-related fees and charges ("Charges") in order to provide services and maintain the improvements within the District. The District was formed, and Charges are set and established, pursuant to the Community Services District Law, Title 6, Division 3 of the California Government Code ("CSD Law"). Each fiscal year, an Annual Levy Report is prepared, filed and approved by the Board. This Annual Levy Report describes the District, any changes to the District and the proposed Charges for the fiscal year. The Charges contained in the Annual Levy Report are based on the historical and estimated cost to service properties within the District. The services provided by the District and the corresponding costs are budgeted and charged as separate Service Levels and include all expenditures, deficits, surpluses, and revenues. Each parcel is charged for the services provided to the parcel. The District provides residential street lighting, perimeter landscaping and slope protection, and refuse collection in numerous residential developments as well as road improvement and maintenance within specified areas of the District. Pursuant to Government Code Sections 61621 and 61621.2, the District has prescribed, revised and collected rates and charges for residential street lighting (Service Level B), perimeter landscaping (Service Level C), trash/recycling (Service Level D), and road maintenance (Service Level R) services furnished by the District, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, its general taxes in the manner prescribed by Government Code Sections 61765.2 to 61765.6, inclusive. Pursuant to Government Code Section 61621.2, this Engineer's Annual Levy Report ("Report") is prepared and presented to the Board to prescribe Service Level B, Service Level C, Service Level D and Service Level R Rates and Charges for the parcels and territories within the District. MunlFinancial Page 1 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessment Number or Assessor's Parcel Number by the Riverside County Assessor's Office. The Riverside County Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to identity on the tax roll, properties charged for District services. A Public Hearing is held each year before the Board to allow the public an opportunity to hear and be heard regarding the District, Following consideration of all public comments and written protests at the noticed Public Hearing, and review of the Engineer's Annual Levy Report, the Board may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the Charges, the Board shall order the levy and collection of Charges for Fiscal Year 2003/2004. In such case, the levy information will be submitted to the Riverside County Auditor/Controller, and included as Charges on the property tax roll for the various services provided in Fiscal Year 2003/2004. MunlFinancial Page 2 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 II. PLANS AND SPECIFICATIONS A. General Description of the District and Services The boundary of the District is coterminous with the City boundary, and includes all parcels within the City of Temecula. The District provides certain property related services and improvements consisting of four (4) separate and distinct services referred to as Service Levels. Each parcel within the District is charged proportionately for only those services attributable to the parcel. Each Service Level has differing costs depending upon the services provided. All parcels identified within a Service Level share in the cost of the service. The costs associated with the service are proportionately spread among all properties within that Service Level to which the service is provided. Services and improvements provided through the District include residential street lighting; perimeter landscape maintenance and slope protection; a refuse and recycling collection program; and road improvement construction and maintenance. The Service Levels are identified as follows: · Residential Street Lighting · Perimeter Landscaping · Trash/Recycling · Road Maintenance B. Budget and Levy Summary The budgets for each Service Level are shown in detail in Section IV of this report. Each Service Level provides different and specific services and improvements to various parcels within the District. Only the parcels that the services and improvements are levied for are included at each of the Service Levels. The 'q'otal Levy Units" and the resulting "Charge Per Levy Unit" (shown in Table I), reflect a method of apportionment that most fairly proportions the costs of the services to the parcels in that Service Level. The "Total Levy Units" for Service Levels B, C, and D is based on a per parcel count. For Service Level R, levy units are based on a Parcel Development Unit (PDU), which is similar to a per parcel count, but makes a distinction between developed and undeveloped parcels. For a more complete description of the methods used for calculating the 'q'otal Levy Units" used for each Service Level, please refer to (Section V), Method of Apportionment. MunlFinancial Page 3 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 C. District Services and Charges Service Level B, Residential Street Lighting -- includes all developed single family residential pamels and residential vacant lots for which the District provides on-going servicing, operation, and maintenance of local street lighting improvements. The current rate and charges for Service Level B is $25.68 per residential lot and shall be applied to developed and undeveloped residential pamels within the following Tracts and subdivisions for Fiscal Year 2003/2004. Service Level B Tracts 04153-00 19872-04 20879-01 21675-01 22916-03 23174-03 24133-03 25892-00 04188-00. 19872-05 20882-00 21675-02 22962-00 23174-04 24133-04 26488-00 04457-00 19939-00 20882-01 21675-03 23100-01 23174-05 24133-05 27827-00 06559-00 19939-01 20882-02 21675-04 23100-02 23174-06 24134-00 27827-01 07401-00 19939-02 20882-03 21675-05 23100-03 23177-00 24134-01 27827-02 07402-00 20079-00 20987-00 21675-06 23100-04 23209-00 24134-02 27827-03 08369-00 20079-01 21067-00 21760-00 23100-05 23220-00 24134-03 28309-00 08369-01 20079-02 21082-00 21765-00 23100-06 23267-00 24135-00 26480-00 08369-02 20079-03 21082-01 22148-00 23100-07 23267-01 24135-01 28482-00 11087-01 20130-00 21082-02 22203-00 23100-08 23267-02 24135-02 28482-01 11087-02 20130-01 21082-03 22204-00 23101-01 23267-03 24135-03 26482-02 12189-01 20130-02 21082-04 22208-00 23101-02 23267-04 24136-00 26482-03 12189-02 20130-03 21340-00 22593-00 23101-03 23371-00 24136-01 28503-00 12189-03 20130-04 21340-01 22593-01 23101-04 23371-01 24136-02 28510-00 12189-04 20130-05 21340-02 22593-02 23101-05 23371-02 24136-03 28510-01 12189-05 20130-06 21340-03 22627-00 23101-06 23371-03 24182-01 28510-02 12189-06 20153-00 21340-04 22627-01 23125-00 23371-04 24182-02 28510-03 12189-07 20154-00 21340-05 22715-00 23125-01 23371-05 24182-03 28526-00 13060-01 20319-03 21340-06 22715-01 23125-02 23371-06 24182-04 28553-00 13060-02 20643-00 21340-07 22715-02 23125-03 23371-07 24183-00 28553-01 13060~03 20644-00 21430-01 22716-00 23126-00 23371-08 24183-01 28810-00 13060-04 20703-01 21561-00 22716-01 23128-00 23371-09 24164-00 29033-00 13060-05 20703-02 21672-01 22716-02 23142-00 23371-10 24184-01 29036-00 13060-06 20703-03 21672-02 22716-03 23143-02 23371-11 24185-01 29286-00 13060-07 20735-01 21672-03 22716-04 23143-03 23371-14 24185-02 PM 26488 13060-08 20735-02 21672-64 22761-00 23143-04 23483-00 24186-00 PM 27493 18518-00 20735-03 21673-00 22762-00 23143-07 24131-00 24186-01 PM 28122 18518-01 20735-04 21673-01 22786-00 23143-09 24131-01 24186-02 OidTown 18518-02 20735-05 21673-02 22915-00 23173-00 24131-02 24186-03 18518-03 20735-06 21673-03 22915-01 23173-01 24131-03 24187-00 18583-00 20735-07 21674-00 22915-02 23173-02 24132-00 24187-01 19872-00 20735-08 21674-01 22915-03 23173-03 24132-01 24187-02 19872-01 20735-09 21674-02 22916-00 23173-04 24133-00 24188-01 19872-02 20848-00 21674-03 22916-01 23174-01 24133-01 24232-00 19872-03 20879-00 21675-00 22916-02 23174-02 24133-02 25004-01 f : MunlFinancial Page 5 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 Service Level C, Perimeter Landscaping -- includes all developed single family residential pamels and residential vacant lots for which the District provides on-going servicing, operation, and maintenance of perimeter landscaped areas and slopes within the public right-of-ways and dedicated easements adjacent to and associated with certain tracts and subdivisions. The level of maintenance required within these tracts and subdivisions vary depending on operating costs. Eight (8) subzones and their corresponding rates have been established within Service Level C. For Fiscal Year 2003/2004, the District proposes to establish subzone C-8 for the development known as the Loma Linda tract. The results of the property owner election for this new subzone is scheduled to be ratified on June 24, 2003. The rate and charges for each of the subzones in Service Level C are as follows: · The approved · The approved · The approved · The approved · The approved · The approved rate for C-1 is $ 46.00 and is currently charged $46.00, rate for C-2 is $ 89.00 and is currently charged $89,00. rate for C-3 is $116.00 and is currently charged $116.00. rate for C-4 is $175.00 and is currently charged $175.00. rate for C-5 is $ 70.00 and is currently charged $70,00. rate for C-6 is $225.00 and is currently charged $225.00. The approved rate for C-7 is $129.00 and is currently charged $129.00. The noticed rate for C-8 is $20.00, but will be charged $10.00 for fiscal year 2003/04. The current rate and charges for Service Level C is per residential lot and shall be applied to developed and undeveloped residential parcels within the following Tracts and subdivisions for Fiscal Year 2003/2004. Service Level C Tracts Rate Level C-1 Tract Name PRESLEY DEVELOPMENT RANCHO SOLANA THE VINEYARDS MONTE VISTA Tract Numbers 23267-00 23267-01 23267-02 23267-03 23267-04 26861-00 26861-01 26861-02 26861-03 22593-00 2259301 22593-02 20879-00 20879-01 28309-00 MuniFinancial Page 6 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 Tract Name MORRISON HOMES RIDGEVlEW WINCHESTER CREEK WOODCREST COUNTRY Rate Level C-2 Tract Numbers 22148-00 20735-07 20735-08 20735-09 20130-00 20130-01 20130-02 21340-00 21340-01 21340-02 21340-07 21561-00 22208-00 21764-00 27493-PM 20130-03 20130-04 20130-05 20130-06 21340-03 21340-04 21340-05 21340-06 Tract Name MARTINIQUE RANCHO HIGHLANDS SADDLEWOOD VINTAGE HILLS LENNAR Rate Level C-3 Tract Numbers 23128-00 20643-00 20644-0o 21760-00 222o300 22204-00 22761.00 22762-00 18518-00 18518-Ol 18518-02 18518-03 22715-00 22715-01 22715-02 22716-00 2271601 22716-02 22716-03 22716-04 22915-00 22915-01 22915-02 22915-03 22916-00 22916-01 22916-02 22916-03 28122-PM 2~86-00 Tract Name SARCLEY ESTATES MEADOW VIEW SIGNET SERIES TRADEWINDS VILLAGE GROVE CROWNE HILL Rate Level C-4 Tract Numbers 25004-01 21765-00 20882-00 20882-01 20882-02 20882-03 23125-00 23125-01 23125-02 23125-03 21672-01 21672-02 21672-03 21672-04 21673-00 21673-01 21673-02 21673-03 21674-00 21674-01 21674-02 21674-03 21675-00 21675-01 21675-02 21675-03 21675-04 21675-05 21675-06 23143-02 23143-03 23143-04 Tract Name TEMEKU HILLS Rate Level C-5 Tract Numbers 23371-00 23371-01 23371-02 23371-03 23371-04 23371-05 23371-06 23371-07 23371-08 23371-09 23371-10 23371-11 23371-14 23371.15 28482*00 28482-01 28482-02 28482-03 28526-00 29033-00 Rate Level C-6 Tract Name Tract Numbers WOODSIDE 28510-00 28510-01 28510-02 28510-03 MunlFinancial Page 7 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 Rate Level C-7 Tract Name VAIL RANCH Tract Numbers 23173-00 23173-01 23174-03 23174-04 23173-02 23173-03 23173-04 23174-01 23174-05 23174-06 28480-00 28832.00 Rate Level C-8 23174-02 Tract Name Tract Numbers Loma Linda Tract 19872-00 19872-01 1972-02 19872-03 19872-04 19872-05 Service Level D, Trash/Recycling Collection -- provides for the operation and administration of the refuse collection program including recycling and street sweeping services for all developed single family residential homes within the District. The rate and charges for fiscal year 2003/04 for Service Level D is $176.28.per single family residential home (developed residential parcel) and will be applied to all parcels that have been identified as developed residential homes. Service Level R, Road Maintenance -- provides funding for construction, improvement, service and maintenance of public streets and roads throughout the District. The services provided may include, but are not limited to: renovation or restoration due to damage; flood and drainage control; repairs and re-grading; and upgrades of the existing areas as required for unpaved roads. All parcels identified within Service Level R, share in the cost of the services provided. The costs associated with the services are proportionately spread among all parcels within various areas (rate levels) of the Service Level R. Service Level R currently has two (2) rate levels. The level of maintenance required within these two (2) areas vary due to operating costs, and therefore separate rate levels have been established. Only the parcels within each of the two (2) boundary areas will be charged for the costs associated with servicing and maintaining the roads and streets in the area. MuniFinancial Page 8 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 Rate Level R-1 --The parcels within this rate level consists of seventy- five (75) assessable parcels that have direct access to roads or streets that are serviced and maintained through the District. This rate level provides funding for servicing and maintenance of: Nicolas Road; Greenwood Lane; Liefer Road; Gatlin Road; Pala Vista. A total of 1.068 miles of reads are serviced and maintained in this area. Rate Level R-2 --The parcels within this rate level consists of sixty-six (66) assessable parcels that have direct access to roads or streets that are serviced and maintained through the District. This rate level provides funding for servicing and maintenance of: Ormsby Road; Santiago Road; Lolita Road; and John Warner Road. A total of 1.003 miles of roads are serviced and maintained in this area. III. CHANGESTO THE DISTRICT Changes or modifications to the District structure, if any, could include, but are not limited to: changes or expansion in the existing improvements or in the types of services provided; addition of new services or Service Levels; restructuring of the current Service Levels; inclusion of parcels into the District or Service Levels; or revisions in the method of apportionment. Changes or modifications within the District that may affect the levy are outlined in the following. A. Notable Modifications to the District On March 4, 1997, the voters of Temecula approved a Special Tax to fund citywide community services. This Special Tax replaced two existing Service Levels, previously charged through the Community Services District. Community Services, Parks, and Recreation -- that provided for the maintenance, service and operation of all public parks and recreation services within the City. Service Level A, Arterial Street Lighting and Medians -- that provided servicing, operation, and maintenance of traffic signals, street lighting and landscaped medians along arterial streets. Beginning in Fiscal Year 1997/1998 these two Service Levels were replaced by the Special Tax and are no longer charged through the District. Page 9 MunlFinancial Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 B. Proposed Modifications of the District for Fiscal Year 2003/2004 The most notable modification to the District for Fiscal Year 2003/2004 is related to the addition of improvements and expansion of existing services as a result of new development. When a new residential tract is developed, the District accepts additional improvements for maintenance and servicing. Along with acceptance of the improvements, the parcels within those tracts are included in the appropriate Service Levels. The improvements and services for Service Levels B and C are typically tract or development specific and therefore, all parcels within a tract or development are included in these two Service Levels when the District accepts the improvements. Additionally, individual residential parcels are included in Service Level D when a new single family residential unit is identified and service is ordered. Service Level B Inclusions to Service Level B (Residential Street Lighting) include 630 residential units. The following tracts are the new developments for Fiscal Year 2003/2004: Tract Number Total Number of Units 23143-07 85 23143-09 127 23209-00 220 24136-02 74 24187-00 92 25892-00 32 Total 630 The number of units for each of the tracts referenced for inclusion in Service Level B represents the total number of residential parcels and lots within that tract. Although these tracts have been fully subdivided or a tract map has been approved, in some cases, the actual Assessor's Parcel Numbers (APN's) for each of the individual residential parcels may not have been established by the County Assessor's Office. In such cases, the APN's currently recognized by the County are assigned and charged for the number of residential lots associated with each parcel within the tract. The new APN's for each of the individual residential parcels and lots are expected to be established by the time the levy is submitted to the County, but if not, the existing APN's will be charged based on the number of residential lots associated with each APN. MuniFinancial Page 10 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 Service Level C The results of the property owner election will be ratified on June 24, 2003 to annex an ama in Pechanga Parkway known as the Loma Linda Tract to be included in Service Level C (Perimeter Landscaping and Slopes) for Fiscal Year 2003/2004. Them am a total of 420 assessable pamels in this ama which will be known as subzone C-8. The taxable pamels are proposed to be assessed at $10.00 per EBU for fiscal year 2003/04. The maximum special tax is $20.00 per EBU. Service Level D In Fiscal Year 2001/02 Service Level D was segregated into D-1 and D-2 to identify separately the parcels within the Vail Ranch Area (D-2) because there was the possibility of a different service provider. This situation no longer exists and Service Level D has been updated to reflect a single rate level. A total of 678 newly developed residential parcels have been identified and added to Service Level D (Trash/Recycling) for Fiscal Year 2003/2004. New single family residential units am identified each year and included in Service Level D based on updated County Assessor's data, City building permits and the waste hauler's updated service records. The actual cost per household last year for this service was $172.56. For Fiscal Year 2003/2004, the proposed rate and charge is increased at $176.28 for actual service costs, as provided in the City's franchise agreement with the contracted waste hauler (CR&R). Service Level R There are no new inclusions to Service Level R (Road Maintenance), proposed for the current fiscal year. f; MuniFinancial Page 11 I. Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 IV. DISTRICT BUDGETS The Tables on the next three (3) pages shows the District budget for Fiscal Year 2003/2004. 2003/2004 DISTRICT BUDGET Temecula Community Services District Operating Budget Department Summary for the Year Ending June 30, 2004 Acct. Level B Level C Level D Level R Total Bud~let Items No. 192 193 194 195 District PERSONNEL SERVICES $4,643 $227,821 $35,682 $0 $268,146 Subtotal $4,643 $227,821 $35,682 $0 $268,146 OPERA TIONS MAINTENANCE Repair & Maintenance Facilities 5212 $0 $44,500 $0 $0 $44,500 Office Supplies 5220 500 0 0 I 0 500 Pdnting 5222 0 0 12,880 0 12,880 Election Costs (Offset by Developer Deposits) 5225 3,000 3,000 0 0 6,000 Dues and Memberships 5226 0 0 3,270 0 3,270 Postage and Packaging 5230 5,250 0 0 0 5,250 Property Tax Administrative Fees 5231 3,800 1,200 3,000 80 8,080 Utilities 5240 0 271,000 0 0 271,000 Consulting Services 5248 0 40,000 0 0 40,000 Other Outside Services 5250 0 0 5,000 0 5,000 Public Notices 5256 5,700 3,300 6,000 0 15,000 Recognition Program 5265 0 0 2,730 0 2,730 Subtotal (5200s) $18~250 $363~000 $32~880 $80 $414~210 ManlFinancial Page 12 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 2003/2004 DISTRICT BUDGET Temecula Community Services District Operating Budget Department Summary for the Year Ending June 30, 2004 Acct. Level B Level C Level D Level R Total Budget Items No. 192 193 194 195 District OPERA TIONS MAINTENANCE Waste Hauling 5316 $0 $0 $3,376,115 $0 $3,376,115 Street Lighting 5319 535,000 0 0 0 535,000 Subtotal (5300s) $535,000 $0 $3,376,115 $0 $3,911,115 Emergency Road Maintenance 5402 0 0 0 17,080 17,080 Landscape Maintenance 5415 0 570,750 0 0 570,750 Landscape Rehabilitation 5416 0 55,000 0 0 55,000 Subtotal (5400s) $0 $625,750 $0 $17,080 $642,830 Capital Outlay $0 $0 i $6,270 $0 $6,270 Subtotal $0 $0: $6,270 $0 $6,270 TOTAL DIRECT DISTRICT COSTS $557,893 $1,217,746 $3,450,947 $17,160 $5,242,571 EXPENDITURES Reserve Collection (Contingency) $0 $0 $0 $0 $0 Total Direct District Costs 557,893 1,216,571 3,450,947 17,160 5,242,571 TOTAL EXPENDITURES $557,893 $1,216,571 $3,450,947 $17,160 $5,242,571 REVENUES Revenue Subject to Voter Approval * $0 $4,200 $0 $0 $4,200 Other Revenue 557,893 1,212,371 3,450,947 17,160 5,238,371 TOTAL REVENUES $557,893 $1,216,571 $3,450,947 $17,160 $5,242,571 Other Revenues/General Fund (Contributions) 41,541 44,400 30,000 300 116,242 Fund Balance 56,731 183,236 44,832 4,105 288,904 Balance to Levy (Budgeted) $459~621 $988~935 $3~376~115 $12~755 $4~837~425 * For Fiscal Year 2003/2004, the District proposes to establish subzone C-8 for the develc ~ment known as the Loma Linda tract. The results of the property owner election for this new subzone is scheduled to be ratified on June 24, 2003. MunlFinancial Page 13 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 V. METHOD OF APPORTIONMENT As in past years, the cost to provide services within the District will be fairly distributed among each eligible property. Service Level B (Residential Street Lighting); Service Level C (Perimeter Landscaping and Slopes); and Service Level D (Trash/Recycling): The following is the formula used to calculate each property's District charges by the per parcel (residential lot) method. Total Balance to Levy (Budgeted) / Total Residential Lots (in Service Level) = Parcel Charge Service Level R (Roads): The Charge Per Levy Unit for Service Level R is based on a Parcel Development Unit (PDU), which is similar to a per parcel charge, but makes a distinction between developed and undeveloped parcels. Parcel Development Units = 1.0 for Developed Parcels Parcel Development Units = 0.5 for Undeveloped Parcels Total Balance to Levy / Total Parcel PDU (in rate Level) = Parcel Charge The following tables reflect the levy calculations for each Service Level. PARCEL CHARGE CALCULATIONS FOR SERVICE LEVEL B Charge per Parcel Property Type Parcel/Unit X Parcel = Charge Multiplier Single Family Residential Lot 1.00 $25.68 $25.68 Per Parcel Vacant Residential Lot 1.00 $25.68 $25.68 Per Parcel ' MunlFinancial Page 14 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 PARCEL CHARGE CALCULATIONS FOR SERVICE LEVEL C Charge per Parcel Property Type and Zone Parcel/Unit X Parcel = Charge Multiplier Residential Lot C-1 1.00 $46.00 $46.00 Per Parcel Residential Lot C-2 1.00 $89.00 $89.00 Per Parcel Residential Lot C-3 1.00 $116.00 $116.00 Per Parcel Residential Lot C-4 1.00 $175.00 $175.00 Per Parcel Residential Lot C-5 1.00 $70.00 $70.00 Per Parcel Residential Lot C-6 1.00 $225.00 $225.00 Per Parcel Residential Lot C-7 1.00 $129.00 $129.00 Per Parcel Residential Lot C-8 1.00 $t0.00 $10.00 Per Parcel PARCEL CHARGE CALCULATIONS FOR SERVICE LEVEL D Lot X Charge per = Parcel Multiplier Property Type * Parcel/Unit Parcel Charge Single Family Residential 1.00 $176.28 $176.28 Per Parce · Developed residential parcel identified by CR&R for which refuse collections are available. PARCEL CHARGE CALCULATIONS FOR SERVICE LEVEL R Charge Parcel Property Type and Zone Parcel/Unit X per Unit = Charge Multiplier Single Family Residential Lot R-1 1.00 $115.26 $115.26 Per Parcel Vacant Residential Lot R-1 0.50 $115.26 $57.64 Per Parcel Single Family Residential Lot R-2 1.00 $121.92 $121.92 Per Parcel Vacant Residential Lot R-1 0.50 $121.92 $60.96 Per Parcel I' MunlFinancial Page 15 Temecula Community Services District Engineer's Annual Levy Report Fiscal Year 2003/2004 Appendix A 2003/2004 COLLECTION ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor's map for the year in which this report is prepared. A listing of parcels within this District, along with the charges, has been submitted to the City Clerk and, by reference, is made part of this report. Page 16 MunlFinancial Loma Linda Tract · ITEM NO. 3 CITY OFTEMECULA AGENDA REPORT TO: BY: DATE: SUBJECT: Community Services Commission ~ Herman D. Parker, Director of Community Service May 12, 2003 Capital Improvement Program Projects for FY2003-2004 PREPARED BY: Cathy McCarthy, Development Services Administrator RECOMMENDATION: That the Community Services Commission approve, in its substantial form, the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY2003-2004. BACKGROUND: On an annual basis, the TCSD presents the proposed CIP projects to the Community Services Commission for their review and approval. The attached list of CIP projects is divided into three categories: projects completed, projects with construction funding or design funding for FY2003-200 and new proposed projects for future years. Staff is recommending that the Community Services Commission approve 13 projects that are currently funded for FY2003-2004. The TCSD has selected these 13 projects as priority projects. They include the Children's Museum, Erie Stanley Gardner Exhibit, Margarita Community Park Erosion Control and Fencing, Murrieta Creek Trail, Old Town Gymnasium Design, Rancho California Sports Park Channel Silt Removal, Roripaugh Open Space Trails Master Plan, Sports Park ADA Access, Sports Complex, Vail Ranch Middle School Basketbal~ Court Lighting, Pablo Apis Park Amenities, Vail Ranch Park Site "D" Master Plan and Veteran's Memorial - Phase I. Staff is also recommending that the Community Services Commission approve the list of new projects for inclusion in the 5-year CIP. With the Commission's approval, the proposed CIP projects will be forwarded to the City Council for final approval. R:WIcCarthCL4genda Reports\Commission CIP 2003-2004.doc TCSD CAPITAL IMPROVEMENT PROJECTS COMPLETED Children's Museum Master Plan North/South Ball Field Netting Sports Complex Master Plan Sports Park ADA Access design and construction documents Pablo Apis Master Plan and construction documents R:~_IGLERG\LISTS\TCSD CIP UPDATE FOR FY2003 2004.doc TCSD CAPITAL IMPROVEMENT PROGRAM NEW PROPOSED PROJECTS/FUTURE YEARS Proiect Desiltation Pond Silt Removal History Museum Expansion Old Town Branch Library Skate Park Renovation Southside Branch Library Temecula Community Center Expansion Wolf Creek High School Pool Cost Fundin.q $ 167,500 Unspecified $1,285,750 Unspecified $5,680,000 Unspecified $ 468,750 Unspecified $6,640,000 Unspecified $ 615,000 CDBG $4,375,000 Unspecified Definitions: Unspecified D.I.F. C.D.B.G. Cap. Res. COP Bond Proceeds Quimby RDA TEA Park Bond EDI Grant No funding source at this time Development Impact Fee Community Development Block Grant Capital Reserves Certificate of Participation Bond Proceeds Park Land Dedication Fees Redevelopment Agency Fund Transportation Enhancement Activities Prop 40 and Prop 12, Park Bond Act Economic Development Initiative Federal Grant R:~_IGLERG\LISTS\TCSD CIP UPDATE FOR FY2003 2004.doc TCSD CAPITAL IMPROVEMENT PROJECTS (CIP) Proiect Children's Museum FY2003-2004 Cost $3,780,000 Erie Stanley Gardner Exhibit $ 38,930 Margarita Community Park Erosion Control and Fencing $ 90,000 Murrieta Creek Trail $1,513,483 Pablo Apis Park Amenities $ 342,400 Sports Park ADA/Access $ 72,500 Sports Park Channel Silt Removal $ 90,000 Sports Complex $14,912,600 Veteran's War Memorial Phase I Vail Ranch Middle School $ Basketball Court Lighting Vail Ranch Park Site (C) $ Vail Ranch Park Site (D) $ Master Plan PROJECTS WITH DESIGN FUNDING: $ 200,000 150,000 Old Town Gymnasium Roripaugh Open Space Trails Master Plan Vail Ranch Park Site "D" Master Plan Funding Cap. Reserves, RDA, Prop t2 Grant, Donations RDA, Museum Asso. DIF DIF, TEA Grant DIF CDBG, DIF DIF DIF, Quimby, COP Bond Proceeds, CAP Reserves, Prop 40, CFD Outside Financing 321,500 59,000 CAP Reserve Funds DIF, EDI Grant $ 310,500 $ 30,000 $ 25,000 DIF CSA 143 DIF Transfer CDBG; EDI Grant DIF R:~ZIGLERG\LISTS\TCSD CIP UPDATE FOR FY2003 2004.doc