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HomeMy WebLinkAbout030804 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MARCH 8, 2004 6:00 P.M. CALL TO ORDER: Chairman Felicia Hogan FLAG SALUTE: Commissioner Meyler ROLL CALL: Edwards, Fox, Henz, Meyler, Hogan PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Se,rvices Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGENDlO30804.doc DIVISION REPORTS COMMISSION BUSINESS 1. Commission Meetinq Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the February 9, 2004 meeting. 2. Erie Stanley Gardner Exhibit Expansion RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report concerning the Temecula Valley Museum expansion and creation of a permanent Erie Stanley Gardner exhibit. 3. The Imaqination Workshop. Temecula Children's Museum Update - Slide Presentation RECOMMENDATION: 3.1 That the Community Services Commission receive and file this update on the Imagination Workshop, Temecula Children's Museum project. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT That the Community Services Commission to a meeting on Monday, April 12, 2004, 6:00 pm at Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGENDIO30804.doc ~ ITEM NO.1 R"'-'CAGENI>ITE>t<O.SHL MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY 9,2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, Februar( 9, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Tem3cula, California. ALLEGIANCE Commissioner Henz led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Henz, Meyler and Chairwoman Hogan. Absent: None. PUBLIC COMMENTS Mr. Darell Farnbach, 41403 Bittercreek Court, relayed that he has lived in Temecula for the last 25 years and is a member of the Temecula Valley Historical Society, Chairman of the Research and Preservation Commission, and is President of Vail Ranch Restoration Association. Mr. Farnback also relayed that the Vail Ranch Restoration Society in conjunction with the Historical Society will be coordinating a program for third graders at the Old Historic Vail Ranch on Feburary 23 and 25, 2004; and that it will be a two-hour session covering history from the Luiseno Indians to present time. Mr. Farnbach also invited the Community Services Commission and staff for a tour of the City's historical sites. Commissioner Meyler and Henz relayed that they would be interested in a tour after April 15, 2004. DIVISION REPORTS Services Administrator McCarthy presented a brief report relaying the following: That a contract will be in place for an electrical engineer for the design of the Vail Ranch Middle School basketball court lighting; . That the walls at the Children's Museum were textured, primed, and painted; that larger shelves and cabinøts were installed; that exhibits will be brought in after the flooring is completed; and th",t grand opening will be in April 2004. R: CSC/minuteslO20904 For Commissioner Meyler, Director of Community Services Parker noted that a soft opening in conjunction with Friends of the Children's Museum is currently pending. For Chairwoman Hogan, Maintenance Superintendent Harrington stated that Director of Community Services Parker and he reviewed the landscaping plans, submitted it to the landscape contractor, and that pricing is currently pending. Recreation Superintendent Pelletier gave a brief staff report, noting the following: . That the annual Daddy Daughter Date Night was held Friday and Saturday February 6 and 7, 2004; that 330 were in attendance; that due to popularity, Friday night was added and it was moved from the TCC to the CRC due to the large response; . That classes in the brochure are continuing; . That an excursion to Cirque Du Solei I will be offered on March 3, 2004; . That the Youth baseball season will begin the first weekend in March. Commissioner Henz relayed kudos to Recreation Coordinator Walker and Recreation Supervisor Adkisson for a job well done with the Daddy Daughter Date Night. Maintenance Superintendent Harrington presented a brief overview of items addressed by the Maintenance Division since the last meeting, noting the following: . That numerous damaged roof tiles were replaced at the Pala Community Park restroom and snack-bar building; . That a broken water supply mainline was repaired at the Mary Phillips Senior Center; . That energy-efficient porch lights were installed at the Mary Phillips Senior Center; . That the park lighting system at Long Canyon Creek Park was repaired; . That approximately 10 dasher board panels and 10 kick-plate panels were replaced at the Rancho California Sports Park Hockey Rink; . That the Maintenance Division assisted with the installation of the painted ponies throughout the Old Town area; . That tree trimming began in January 2004; and that 600 trees in Vail Ranch, 300 trees in Temeku Hills, and 350 trees at Rancho California Sports Park have been trimmed; and that an average of 2500 trees per year are trimmed. For Chairwoman Hogan, Maintenance Superintendent Harrington relayed that because there have not been any high winds or heavy rains, trees have not been damaged. For Commissioner Fox, Maintenance Superintendent Harrington relayed that he would be of the opinion that the Public Works Department planted over 250 trees for the Street Trees for TemecuJa program. R: CSC/minulesO20904 COMMISSION BUSINESS~ 1. Commission Meetina Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the January 12,2004 ml3eting. 1.2 That the Community Services Commission approve the minutes of the January 23, 2004 m3eting. MOTION: Commissioner Meyler moved to approve item Nos. 1.1 and 1.2. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. With respect to the January 12, 2004 minutes, page 5, Commissioner Fox relayed that she queried regarding recycled water for landscaping, not recycled pool water. 2. Turf Maintenance Standards RECOMMENDATION: 2.1 That the Community Services Commission receive and file the report on Turf Maintenanc:e Standards Maintenance Superintendent Harrington presented a staff report (as per agenda material), noting the following: . That the City has a reputation of being a well-maintained City with a high-level of design and architectural standards; . That many of the City's residents have moved to the area for its high-quality services and appearance; . That the City's parks and landscaped areas are one of the main focal points that has helped maintain the distinctive image; therefore, it is imperative that landscape areas be maintained in a consistent fashion to meet the image and expectations of the citizens; That the turf maintenance requires detailed standards to ensure appropriate cultural practices are implemented; . That turf maintenance standards are as follows (per staff report): 0 Mowin! 0 Frequency 0 Height 0 Machine Type 0 Clippings 0 Edging 0 Weeds R: CSC/minutesO20904 0 Pre-emergent Herbicide a Fertilizer a Irrigation Management a Turf Reseeding and Restoration of Bare Areas a Aeration 0 Renovation For Commissioner Meyler, Maintenance Superintendent Harrington relayed that the City has two centralized irrigation control systems; that not all the systems are on the central control; and that most of the large sports fields are parks are on a central control system. For Chairwoman Hogan, Mr. Harrington relayed that the City has a maintenance contract which includes the mowing, edging etc.; that there are inspectors that oversee the maintenance contractors; and that there are three different contractors to perform services. For Commissioner Edwards, Mr. Harrington relayed that the City does not control irrigation at school sites but that the City does oversee the infield maintenance. For Commissioner Henz, Mr. Harrington relayed that the inspectors determine what turf areas need to be treated with Pre-emergent Herbicide; that during the winter months, a product nitra king is used; and that during the summer months, sulfur coded urea is used. 3. Marv Phillips Senior Center Program Update RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report on senior programs at the Mary Phillips Senior Center. Recreation Superintendent Pelletier introduced Recreation Supervisor Adkisson. Recreation Supervisor Adkisson presented a staff report (as per agendå material), noting the following: . That the programs at the Mary Phillips Senior Center continues to attract a greater participation; . That the programs offered at the Senior Center include a daily nutrition program, transportation program, exercise classes, dance classes, art classes, bridge, pot lucks, excursions, special events, and much more; . That several new classes include: The Alzheimer's Association Support Group, Yoga for Seniors, Picking up the Pieces, Ceramics, Bereavement Support Group, Crazy Quilting, Chess, Care Connection, Inc., and Grand-parents Support Group, which is a now in conjunction with the Riverside Office on Aging; . That the Senior Center will be planning its second annual Stepping Out for Seniors, which is a statewide special event in conjunction with the Califomia Parks and Recreation Society aging section; and that the event will be held Saturday, May 15, 2004; R: CSCfminutesO20904 4 . That staff will be working to create programs which are not traditionally offered at Senior facilities such as golf and softball; . That it would be staff's desire to create programs designed to meet the needs of active Seniors; . That the Senior Golden Years of Temecula Valley (a non-profit organization) have additional programs such as dances, excursions, special events, as well as much needed volunteer support that is instrumental in the overall success of the center. For the Commission, Recr'9ation Supervisor Adkisson relayed the following: . That the Senior Center averages over 500 people weekly; . That the Senior Center provides 115 meals daily; . That with the expansion of the Senior Center, staff was able to offer more programs; . That currently staff is able to meet the needs of the community as far as available space; . That at this time, the current 2003 statistic for senior population is 11 to 15 percent; In regard to a new Senior Center, Development Services Administrator McCarthy relayed that staff will be adding a sheet for the Capital Improvement Program (CIP) for the next year. Director of Community Services Parker relayed the following in regard to adding a new Senior Center into the Capital Improvement Program (CIP): That staff will be preparing a list of worksheets of proposed CIP projects; . That staff and the Community Services Commission review the worksheet; . That a workshop session will be scheduled with the City Council; . That the City Council will review and make changes if needed; . That once a resolution is adopted by the City Council, it will be entered into the five-year CIP; . That currently them are several programs that are not funded; . That the City Council prioritizes the allocation of funds. For Commissioner Fox, Diirector of Community Services Parker noted that staff has approached HOAs in regards to using its facilities for public programs and have been turned away due to the fact that HOA facilities are built and paid for by the people who pay the HOA dues. Chairwoman Hogan queril3d why the Mary Phillips Senior Center has not been designated on a tourist map that is distributed to tourists who visit Old Town area. R: CSC/minutesO20904 Recreation Superintendent Pelletier stated that she would investigate this matter. Commissioner Edwards and Chairwoman Hogan congratulated Recreation Supervisor Adkisson for her outstanding work with the Mary Phillips Senior Center. DIRECTOR'S REPORTS Director of Community Services Parker queried if the Community Services Commission would be interested in using the speaker request to speak screens at the dais. COMMISSIONER'S REPORTS None at this time. ADJOURNMENT At 6:45 p.m., Chairwoman Hogan adjourned this meeting to the next regularly scheduled meeting on Monday, March 8, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Herman D. Parker, Director of Community Services Felicia Hogan, Chairwoman R: CSC/minutesO20904 6 ITEM NO.2 ."""'GE""""","O.,"' CITY OF TEMECULA AGENDA REPORT TO: DATE: Community Services Commission Herman Parker, Director of Community services~ March 8, 2004 FROM: SUBJECT: Erie Stanley Gardner Exhibit Expansion PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file a report concerning the Temecula Valley Museum expansion and creation of a permanent Erie Stanley Gardner exhibit. BACKGROUND: Staff and the Temecula Valley Museum, Inc. (TVMI) non-profit organization have been working together in obtaining various artifacts and personal items related to Erie Stanley Gardner. Staff and TVMI created a temporary exhibit of these items and a history of Mr. Gardner, highlighting the years he resided in the Temecula Valley. The exhibit ran in the Temecula Valley Museurn from November 1,2003 through January 4,2004, in conjunction with the Erie Stanley Gardner Murder Mystery Weekend event. The exhibit was very well received by the public. The City and the TVMI have been successful in acquiring several additional exhibit items and artifacts, including furnishings from Mr. Gardner's office in his Temecula home where most of his Perry Mason murder mystl3ry books were written. The TVMI has created and donated a continuous- run video, showcasing many interesting facts about the author and has also designed and donated special exhibit casing for eertain historical objects. Staff has worked with thE! TVMI in the design of an expansion area on the second floor of the T emecula Valley Museum to provide a home for these items and create a permanent exhibit for one of T emecula's most famous residents. The exhibit space will be located in the southeast corner of the second floor of the exhibit space, with a structural expansion over the first floor work area. The total exhibit space will be approximately 374 square feet. A portion of the exhibit will be the re- creation of Mr. Gardner's office in his Temecula home, know as the Rancho del Paisa no. The balance of the exhibit space will house the video, additional artifacts, memorabilia, and cabinets. Staff is working with a local architect, W. Dean Davidson, in the completion of the construction drawings. Once the plans and specifications have been approved through the City's plan check process, staff will bid the project for construction of the improvements. The TVMI has committed to a donation of at least $10,000 for the completion of this project. The project is included as a part of the City's five-year Capital Improvement Program and will be a welcome addition to the museum's exhibits. R:\RUSEP\AGENDAS\e~e stanley !lardner expansion-cso-3-8-04.doc ~ ITEM NO.3 ",>CSCAGENO'mMNOSHL CITY OF TEMECULA AGENDA REPORT DATE: Community Services Commission Herman Parker, Director of Community servicesGJ, March 8, 2004 TO: FROM: SUBJECT: Children's Museum Update - Slide Presentation PREPARED BY: Cathy McCarthy, Development Services Administrator / RECOMMENDATION: That the Community Services Commission receive and file a report on the Children's Museum pmject. BACKGROUND: Work on The Imagination Workshop - Temecula Children's Museum has been progressing well. The Commission visited the site during their park tour January 23, 2004. Since that time, a great deal of work has been completed. Tonight staff will present recent photographs of the museum to show the progress that has been made. R:\McCarthClCommission Report>,IChiidren's Museum Update.doc