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HomeMy WebLinkAbout110804 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, NOVEMBER 8,2004 6:00 P.M. CALL TO ORDER: Chairman Felicia Hogan FLAG SALUTE: Commissioner Edwards ROLL CALL: Edwards, Fox, Henz, Meyler, Hogan PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\2004\IIO804.doc DIVISION REPORTS CONSENT CALENDAR 1. Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the September 13, 2004 Community Services Commission meeting. COMMISSION BUSINESS 2. Election of Chairperson and Vice Chairperson RECOMMENDATION: 2.1 That the Community Services Commission: 2.1.1 Elect a member from the Community Services Commission to serve as Chairperson from November 1, 2004 to October 31, 2005. 2.1.2 Elect a member from the Community Services Commission to serve as Vice-Chairperson from November 1, 2004 to October 31,2005. 3. Boys and Girls Club Facility at Kent Hinteraardt Memorial Park RECOMMENDATION: 3.1 That the Community Services Commission approve the conceptual master plan for the Boys and Girls Club Facility at Kent Hintergardt Memorial Park. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT That the Community Services Commission adjourn to a regular meeting on Monday, December 13, 2004, 6:00 pm at Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGEND\2004\IIO804.doc ITEM NO.1 R"'SCAG'NO",,"NO'"' MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION SEPTEMBER 13, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, September 13, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Edwards led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Henz, Meyler, and Chairwoman Hogan. Absent: None. PRESENTIONS: Chairwoman Hogan presented Mr. Tony Grant and Mr. Roger Treadwell an award of appreciation for their extraordinary efforts extended toward the completion of the imagination workshop for the Temecula Children's Museum; relaying that they have spent countless hours in the design, fabrication, and the installation of a very unique facility. PUBLIC COMMENTS None. DIVISION REPORTS Maintenance Superintendent Harrington presented a brief overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: That the City of Temecula monument sign located off the 1-15 freeway was repainted; That the dasher-board system at Margarita Community Park hockey-rink was repaired; That a section of split-rail fencing at Rancho California Sports Park tot-lot was rebuilt; That the exterior wood trim at Pala Community Park was repainted as well as the wood shade structures; That the exterior wood trim of the Rancho California Sports Park restroom building was painted; That the semi-annual carpet cleaning at City Hall and Maintenance facility was also completed; That the construction of the Veteran's Memorial at the Duck Pond has begun. R: CSC/minutes/O91304 Commissioner Fox thanked Mr. Harrington and his staff for their hard work. Development Services Administrator McCarthy presented a staff report, noting the following: That the construction of the Harveston Community Park will be completed in the next few weeks That a contract for the Veteran's Memorial has been awarded and construction has begun That construction began at Pablo Apis on August 23, 2004 That a request for qualifications has been sent out for the Temecula Community Center expansion, noting that the deadline is September 23, 2004 That the 43-acre Sports Complex bid opening is scheduled for September 16,2004. For Chairwoman Hogan, Ms, McCarthy relayed that she is of opinion that the developer of the Lake Park does not intend to stock the lake with fish. . COMMISSION BUSINESS 1. Commission Volunteers Needed for Calendar Project RECOMMENDATION: 1.1 That the Community Services Commission selects two (2) Commission members to be on a judging panel for a children's poster contest Management Analyst Smith presented a staff report (of record), noting the following: That information has been distributed to local schools with request that the posters be returned to the Community Services Department by Friday, October 8, 2004 That the Community Services Department respectfully requests two volunteers from the Community Services Commission to serve on the judging panel along with Ed Campos and Dolores Santos of CR&R and Museum Services Manager Maggie Allen That students and teachers whose posters are selected for the calendar, will be presented to the Community Services Commission at the January 2005 meeting. Chairwoman Hogan and Commissioner Fox volunteered to be on the calendar project. MOTION: Commissioner Henz moved to approve Chairwoman Hogan and Commissioner Fox to act as representatives for the calendar project. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. 2. Review of the Draft Updated City General Plan RECOMMENDATION: 2.1 That the Community Services Commission review the Draft General Plan and provide the Planning Department with their comments and concerns. Principal Planner Hogan presented a brief overview of the elements of the City General Plan which included the following: R: CSC/minutesO91304 Land Use Circulation Housing Open Space and Conservation Growth Management and Public Facilities Public Safety Noise Air Quality Community Design Economic Development The draft updated General Plan was presented to the City Council and Planning Commission at a Workshop on August 10, 2004; and that based upon the direction provided at that meeting, there were few changes to this draft document. COMMISSION DISCUSSION For Commissioner Henz, Mr. Hogan relayed that he will get the exact location to Pauba Ridge Park and add it to the list. For Commissioner Meyler, Mr. Hogan relayed that he will update the Public Art Ordinance and add it to the General Plan. Mr. Hogan thanked Commissioner Meyler for his service on the General Plan Committee. 3. Renamina Rancho California Sports Park RECOMMENDATION: 3.1 That the Community Services Commission consider changing the name of the Rancho California Sports Park to Ronald Reagan Sports Park to honor President Ronald Reagan. Deputy Director Ruse presented a staff report (of record), noting the following: That at the City Council meeting of June 22, 2004, Mayor Naggar expressed the desire to rename the Rancho California Sports Park in honor the of the late President Ronald Reagan That the Mayor directed staff to bring forward an item to the Community Services Commission to consider honoring the past President That several articles appeared in the local newspaper expressing similar opinions; and that relayed in the articles, President Reagan was fond of the Temecula area and purchased property near Temecula in the 1970s; and that although the property was later sold, President Reagan remembered Temecula and referred to the spirit of volunteerism exhibited by the residents in the area in the construction of the Rancho California Sports Park during a speech that he delivered to the U.S. Olympic Committee That during the course of preparing the item for the Commission's consideration, staff became aware of a deed condition placed on the property several years ago by the previous owner, Kaiser Development; and that the condition requires that the property be used as a park named the Rancho California Sports Park R: CSC/minutesO91304 That the Condition was brought to the City Attorney's attention; and that after research, the City Attorney is confident that the issue could satisfactorily be resolved That the City Attorney advised staff that it would be appropriate for the Community Services Commission to consider the name change at this time That in accordance with the City policy, the Community Services Commission may consider renaming the Park in honor of past President Ronald Reagan, keeping the park named as it is, or consider any other name that the Commission would like to consider That staff will forward the Community Services Commission recommendation to the Board of Director's at its September 28, 2004 meeting. At this time, the Public Hearing was opened. Mr. Perry Peters of Temecula, spoke in favor of the renaming of the Sports Park, relaying that he recalls a speech made by the former President, where he extolled the efforts the citizens in the area that joined efforts and privately raised funds to a build a sports park. He further proposed that on the anniversary of the President's speech, March 3, 1983, the tape of this event be played and that Mrs. Reagan be invited to attend. Mr. John Hunneman of Murrieta spoke in favor of the changing of the Rancho California Sports Park to the Ronald Reagan Sports Park, stating that there is a history of changing names of the parks and roads in this area and that this would be an appropriate name change. Ms. Adele Harrison of Temecula, a retired Temecula Valley Unified School District teacher, joined those requesting the name of the Rancho Sports Park being changed to the Ronald Reagan Sports Park. She urged the Commission to honor one of the greatest President's as he honored Temecula. The Commission spoke in favor of the proposed name change. Commissioner Henz requested that staff explore the possibility of acquiring a copy of the tape that Mr. Perry referred to; and that if it is found, to find a place for it at the Temecula Museum. MOTION: Commissioner Henz moved to rename the Rancho California Sports Park to the Ronald Reagan Sports Park. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. DIRECTOR'S REPORT Mr. Parker relayed that the Veteran's Memorial is progressing well and the dedication is scheduled for Veteran's Day noting that the VFW to date has sold 750 brick pavers. COMMISSIONER REPORTS Commissioner Fox expressed excitement toward the construction of the Pablo Apis Park. Commissioner Meyler relayed that he will not be attending the Community Services Commission meeting on October 11, 2004. R: CSC/minutesO91304 4 For Commissioner Edwards, Mr. Parker relayed that he will explore the possibility of having the slope across the street from Temecula Elementary School maintained, noting that there is no HOA for that community. ADJOURNMENT At 6:44 p.m., Chairwoman Hogan adjourned this meeting to the next regular scheduled meeting on Monday, September 13,2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Felicia Hogan, Chairwoman Herman D. Parker, Director of Community Services R: CSC/minutesO91304 ITEM NO.2 R,"'CAG'NOmMNOS"' CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: November 8, 2004 SUBJECT: Election of Chairperson and Vice Chairperson - Community Services Commission PREPARED BY: Gail Zigler, Administrative Secretary c¡jð That the Community Services Commission: RECOMMENDATION: 1. Elect a member from the Community Services Commission to serve as Chairperson from November 1, 2004 to October 31, 2005. 2. Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 2004 to October 31,2005. DISCUSSION: The term of Chairperson and Vice Chairperson for the Community Services Commission is for one (1) year beginning November 1 and ending October 31 of any given year. Therefore, it is necessary for the Commission to select two members to serve as Chairperson and Vice Chairperson for the upcoming new term. R: ICSCA G ENDIELECTN. 04 .doc ITEM NO.3 R,"SCAG'NDmMNO.S"' CITY OF TEMECULA AGENDA REPORT FROM: Community Services Commission Herman D. Parker, Director of Community Services ~ November 8, 2004 TO: DATE: SUBJECT: Boys and Girls Club Facility at Kent Hintergardt Memorial Park RECOMMENDATION: That the Community Services Commission approve the conceptual master plan for the Boys and Girls Club Facility at Kent Hintergardt Memorial Park. BACKGROUND: Last year the city entered into a Lease Agreement with the Boys and Girls Club of Southwest County to lease a portion of the Kent Hintergardt Memorial Park so they could build a new facility to serve the needs of the children in that area. The original proposal was to allow them to put a modular building on the site and the city would build an expansion of the parking lot on the 1.5 acres of land given to the city by Wolf Creek Development. After evaluating the needs of the community the Boys & Girls Club Board of Directors decided that a more permanent facility would be appropriate. They are proposing to build a 5,520 s.f. facility that will allow them to provide services to an additional 1 ,500 children. The building will be wood framed stucco finish with concrete barrel roof tile to complement the existing restroom building and match existing residential development in the area. The floor space will include a Recreation Room, Teen Center, Art Room, Multi-Purpose Room, Computer Lab, Homework Area, as well as Restrooms and Staff Offices. There will be outside walks and patios to compliment the uses and the park landscaping will be modified to accent the new structure. The Club is proposing to construct a donor monument to identify those who contribute to the construction of this facility. That design will be submitted separately. The Club has entered into a contract with EDGE Development to provide Construction Management Services to see this project gets completed on time and within budget. Since the City is not in a position to complete the parking lot at this time EDGE Deyelopment has offered to design and construct the parking lot and basketball court along with this project with the understanding that the City will reimburse that cost to EDGE Development during the 2005-2006 Fiscal Year. That would be addressed in a separate agreement between EDGE and the City of Temecula. The building will be open from Monday to Friday 6:30 AM until 7:30 PM and Saturdays from 9:00 AM until 2:00 PM. The services provided by the Boys & Girls Club of Southwest County include youth care in the mornings and afternoon with transportation provided to and from local Temecula school sites. The mission of the Club is to inspire and enable all youth to realize their full potential as productive, responsible, and caring citizens by providing stimulating and challenging programs through interaction with dedicated caring people. The Club currently serves 2,600 youth through their facilities in Temecula and Murrieta. This site will expand services to an additional 1 ,500 children. R:IZIGLERGIREPORT\\ \0804 CsC BoysGirlsCluba\Ken\ Hin\ergard\ Park.doc ~~ "'0 Ifo/'" ~." N~"" , I ~ 11 I I 1\ I I I I ~II I I I 1 I I ~ I I , I I I I I I I I I I I I I I I I I I I tì= ) I \ 000 ':1 JI .1O11O1 I D19~ D tj /, /~ 0 -- al