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HomeMy WebLinkAbout051407 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MAY 14, 2007 6:00 PM CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: Meyler ROLL CALL: Henz, Hogan, Meyler, Edwards, Fox PUBLIC COMMENTS: A total of. 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the April 9, 2007 Community Services Commission meeting. R:\CSCAGEND\2006\2007\051407.doc COMMISSION BUSINESS 2. Proposed TCSD Rates and Charoes FY2007-2008 RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report regarding the proposed TCSD Rates and Charges for Fiscal Year 2007-2008. 3. Capital Improvement Prooram Proiects for FY2007-2008 RECOMMENDATION: 3.1 That the Community Services Commission approve, in its substantial form, the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY2007-2008. 4. Amphitheater Namino RECOMMENDATION: 2.1 That the Community Services Commission consider renaming the Community Recreation Center Amphitheater the Foundation Amphitheater. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on on June 11, 2007, 2007, 6:00 P.M., atTemecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R:\CSCAGEND\2006\2007\051407.doc ITEM NO. 1 R:ICSCAGENQlJTEMNO.sHL MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION APRIL 9, 2007 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:01 p.m., on Monday, April 9, 2007, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the flag salute. ROLL CALL Present: Commissioners: Hogan, Meyler, Edwards, and Chairperson Fox. Absent: Henz. PUBLIC COMMENTS Ms. Barbara Miller, representing the Temecula Valley Garden Club, invited the Community Services Commission to the 22M Annual Flower Show and Plant Sale, to be held at the Mary Phillips Senior Center on Saturday, April 28, 2007, from 10:00 a.m. to 4:00 p.m. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief staff report, highlighting on the following: o That the Maintenance Division refinished the gymnasium floor at the Community Recreation Center (CRC) o That the Community Recreation Center (CRC) was treated for termites and repaired the damaged lumber o That the Maintenance Division completed the state required inspection of the water slide at the Community Recreation Center (CRC) o That the basketball court at Pala Community Park was resurfaced o That the hockey rink at Margarita Community Park was resurfaced o That a new drinking fountain was installed at Paloma Del Sol Park o That numerous drinking fountains were repaired at various park sites throughout the city o That the multi-purpose room at the Temecula Community Center (TCC) was painted. In response to Commissioner Meyer's query regarding loss of landscaping due to cold weather, Maintenance Superintendent Harrington advised that Harveston Park lost nearly 5,000 plants due to extreme cold weather. The Community Services Commission thanked Mr. Harrington for his report. R: CSC/minutes/040907 Development Services Administrator McCarthy provided a staff report, offering the following: o That the Youth Master Plan contract was approved by the City Council on March 27, 2007 o That the YMCA project was approved by the Planning Commission and will be moving forward o That the bid opening for the Murrieta Creek Trail Project along Diaz Road between Winchester Road and Rancho California Road is scheduled for bid on May 1, 2007 o That the concession stand at Patricia H. Birdsall Sports Park opened on March 17, 2007. Cultural Arts Administrator Betz provided the Community Services Commission with a brief overview of items addressed in the Cultural Arts Division, noting the following: o That the month of March, 2007 at the Temecula Valley Museum broke all attendance records; advising that the Abraham Lincoln Exhibit was a huge success o That 1,933 patrons attended 15 ticket performances at the Old Town Temecula Theater o That the Mercantile was booked with Neil Simon's Rumors and the 1" Annual Blue Grass Festival o That the Imagination Workshop hosted 2,012 patrons in the month of March, 2007 o That Imagination Workshop will sponsor Egg Month for the month of April, 2007. In response to Chairperson Fox's question, Cultural Arts Administrator Betz noted that he would not be aware of the exact number of performances booked for the year. Director of Community Services Parker relayed that the Old Town Temecula Theater would be booked solid for the year 2007. Advising that Recreation Superintendent Pelletier would not be available for her division report, Director of Community Services Parker relayed that the Spring Egg Hunt was a success; and advised of the Volunteer Recognition Program scheduled for Monday, April 16, 2007, at South Coast Winery Resort and Spa. CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the March 12, 2007, Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the Consent Calendar. Commissioner Edwards seconded the motion and voice vote reflected approval with the exception of Commissioner Henz who was absent. R: CSC/minutes040907 2 COMMISSION BUSINESS 2. Abraham Lincoln Exhibit RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the recent Abraham Lincoln exhibit at the Temecula Valley Museum. Museum Services Manager Ott provided the Community Services Commission with a staff report with regard to the Abraham Lincoln Exhibit (of written record), noting the following: o That the Temecula Valley Museum presented the exhibition Abraham Lincoln Memorabilia from the collection of Charles Becht/off o That the collection was shown from January 20, 2007 until April 1, 2007 o That the collection contained 150 items including photographs, documents, and memorabilia o That during the course of the Abraham Lincoln Exhibition a number of special events were held including presentations by Civil War re-enactors, and special guest speakers o That during the three months of the Abraham Lincoln Exhibition the attendance broke all previous records; noting that the first quarter total was 51% above the average attendance o That school scheduled visits came from not only Temecula/Murrieta area, but also from as far away as Corona, o That staff received tour requests from a large number of classes including 5th grade through high school, which would not be normal requests o And that there was a 90% increase in visitor donations. In response to Chairperson Fox's query, Museum Services Manager Ott noted that after Mr. Bechloffs first experience with the City, he was at ease in loaning his high value collection: advising that there was no security officers or cameras available. Mr. Ott also advised that advanced notice of the exhibit was published through the City's Guide to Leisure Activities brochure and the news media. Mr. Ott also noted that Mr. Bechtloff agreed to grant the city a Civil War Exhibit which would also include some Abraham Lincoln Memorabilia in spring, 2009. Referencing the donation box at the History Museum, Mr. Ott relayed advised that relocating the box near the door would not allow staff to monitor it, noting that it would be more secure near the reception area. For Commissioner Meyler, Mr. Ott informed that a low cost fee for a traveling exhibit would be estimated to be $5,000. to $8,000; that an average fee would be $15,000. to $20,000; and that a traveling Smithsonian Exhibit would be $20,000. to $50,000. Mr. Ott advised that 90% of the local elementary schools participate in the traveling exhibit programs. The Community Services Commission thanked Mr. Ott for his report. It was the consensus of the Community Services Commission to receive and file this report. R: CSC/minutes040907 3 3. Temecula Elementary School SwimminG Pool Re-Plaster RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the re- plastering of the Temecula Elementary School Swimming Pool. By way of overheads, Maintenance Superintendent Harrington provided pictures of the re- plastering of the Temecula Elementary Swimming Pool and provided a staff report (of written material). The Commission thanked Mr. Harrington for his report. It was the consensus of the Commission to receive and file this report. DIRECTOR'S REPORT Director of Community Services Parker relayed his excitement with the upcoming Youth Master Plan. COMMISSIONER'S REPORT Referencing the Spring Egg Hunt, Commissioner Hogan gave kudos to staff for all their efforts with the event and noted that it was well organized. In response to Commissioner Meyler's question with regard to rides for seniors, Director of Community Services Parker noted that Riverside Transit Agency would have limited resources but will contact him with more information. Chairman Fox noted that she will not be in attendance of the City Council meeting on Tuesday, April 10, 2007, advising that Commissioner Hogan will take her place at the dais. ADJOURNMENT At 6:50 p.m. Chairperson Fox adjourned this meeting to the next regularly scheduled meeting on Monday, May 14, 2007, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. Charolette Fox, Chairperson Herman D. Parker, Director of Community Services R: CSC/minutes040907 4 ITEM NO.2 R:\CSCAGENDVTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman D. Parker, Director of Community service~ May 15, 2007 DATE: SUBJECT: TCSD Proposed Rates and Charges for Fiscal Year 2007-2008 PREPARED BY: Barbara Smith, Senior Management Analyst ~ RECOMMENDATION: That the Community Services Commission receive and file this report regarding the proposed TCSD Rates and Charges for Fiscal Year 2007-2008. BACKGROUND: The Temecula Community Services District (TCSD) operates under the authority of Community Services District Law and provides residential street lighting, slope maintenance, recycling and refuse collection, and street and road maintenance services in the City of Temecula. The boundaries of the TCSD are the same as those of the City, and the City Council serves as the Board of Directors. Property owners only pay for the TCSD services that they actually receive through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks! Lighting Special Tax, approved by the Voters as Measure C on March 4, 1997. However, pursuant to a cooperative agreement with the City, the TCSD continues to operate and maintain the City's recreational and cultural facilities and programs. The levy budget for the special tax will be considered by the City Council on June 12, 2007. As a result, the current services provided by the TCSD are divided into the following four (4) service levels: 1. Service Level B - Residential Street Liohtino. Operations, maintenance, utility costs and administration of residential street lighting. 2. Service Level C - Perimeter Landscaoino and Slope Maintenance. Operations, maintenance, utility costs, improvements, and administration for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D - Refuse Collection. Recvclino. Operation and administration of the refuse and recycling program, for single family residences. 4. Service Level R - Streets and Roads. Operations, reconstruction, and maintenance of unpaved streets and roads in designated areas of the City. Service Level "B" includes only those properties within residential subdivisions that have street lighting services. The proposed rate of $25.68 has not been increased from last fiscal year. R:\SMITHBlAssessments\07.08 Assessment\Commission Staff Report.doc 5/8/2007 Service Level "C" includes only those properties within residential subdivisions receiving TCSD maintenance of slopes and perimeter landscaping. Rate Levels C-1 through C-13 were established in previous years. Rate C-12 was established to be used within the Roripaugh Ranch Development however due to construction delays the landscaping will not be accepted by the TCSD and this rate and charge will not be assessed for FY 2007-2008. Rate C-13 was established to be used within the Gallery Homes "Portraits" Development located on the southeast corner of Ynez and Rancho Vista Roads. This rate was approved at $315.00 per parcel however this rate included a CPI inflator. Based on a 4.3% annual average increase to the CPI rate C-13 will increase $13.55 to a maximum rate of $328.55. Service Level "C" rate levels are identified as follows: Rate Level C-1: Rate Level C-2: Rate Level C-3: Rate Level C-4: Rate Level C-5: Rate Level C-6: Rate Level C-7: Rate Level C-8: Rate Level C-9: Rate Level C-10: Rate Level C-11 Rate Level C-12 Rate Level C-13 $ 46.00 $ 89.00 $116.00 $175.00 $ 70.00 $225.00 $129.00 $ 20.00 $200.00 $100.00 $270.00 $ 27.12 $328.55 Service Level "D" provides refuse and recycling services to all single family residential properties in the City of Temecula. For Fiscal Year 2007-2008, the rate and charge is proposed to be $210.24. During Fiscal Year 2006-2007, the rate and charge for this Service Level was $200.88. This $9.36 increase is based on a 4.3% annual average CPI increase; 3.3% increase to the Riverside County Landfill Tipping Fee and a 14.7% increase to the #2 Diesel Fuel index provided by the U. S. Department of Labor. These changes are pursuant to our franchise agreement. Service Level "R" includes only those properties that receive benefit from the emergency maintenance of certain unpaved roads after inclement weather. The proposed rates for this service level will not increase from last year for Rate Level R-1 and R-2. The following is a breakdown of these service level rates: Residential Rate R-1: Vacant Rate R-1: Residential Rate R-2: Vacant Rate R-2: $115.26 $ 57.64 $ 95.86 $ 47.94 The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD. R:\SMITHB\Assessments\07-08 Assessment\Commissioll StaffReport.doc 5/8/2007 ITEM NO.3 R:ICSCAGEND'lTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: BY: Community Services Commission ~ Herman D. Parker, Director of Community ServicesV - May 14, 2007 DATE: SUBJECT: Capital Improvement Program Projects for FY 2007-2008 PREPARED BY: Cathy McCarthy, Development Services Administrator~ RECOMMENDATION: That the Community Services Commission approve, in its substantial form, the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY2007-2008. BACKGROUND: On an annual basis, the TCSD presents the proposed CIP projects to the Community Services Commission for their review and approval. The attached list of CIP projects is divided into three categories: projects completed, projects with construction funding or design funding for FY2007 -2008 and new proposed projects for future years. Staff is recommending that the Community Services Commission approve the following projects that are tentatively identified for funding in FY2007 -2008. They include: . Children's Museum Refurbishment . Margarita Community Dog Park . Murrieta Creek Multi-Purpose Trail . Old Town Gymnasium Design . Redhawk Park Improvements Construction Documents . Ronald Reagan Sports Park Channel and Desjftation Pond Silt Removal . Ronald Reagan Sports Park Roller Hockey Rink Renovation . Roripaugh/Johnson Ranch Open Space Trails . Temecula City Entry Monumentation Design · Temecula Community Center Expansion . Vail Ranch Park Site D Design The following twelve (12) CIP Projects were completed during FY2006-2007: . Erie Stanley Gardner Exhibit . Kent Hintergardt Memorial Park Improvements . Lama Linda Park Play Structure Surfacing . Library . Margarita Park Roller Hockey Resurfacing . Patricia H. Birdsall Sports Park . Play Structure Retrofit R:\McCarthClAgenda Reports\Commission crr 2007-2008.doc . Redhawk Park Improvements Conceptual Design . Santa Gertrudis Creek Trail Reseal and Restriping . Temecula Community Center Expansion Design . Temecula Elementary School Pool . Veteran's Memorial Pavers - Phase II There are no new projects proposed to be included in the 5-year CIP. With the Commission's approval, the proposed CIP projects will be forwarded to City Council for final approval. R:\McCarthClAgenda ReportslCommission CIP 2007-2008.doc ITEM NO.4 R:\CSCAGENDVTEMNO_SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission Herman D. Parker, Director of Community Services ';~ '--... FROM: DATE: May 14, 2007 AMPHITHEATER NAMING SUBJECT: RECOMMENDATION: That the Community Services Commission consider renaming the Community Recreation Center Amphitheater the Foundation Amphitheater. BACKGROUND: This item is presented to the Community Services Commission at the request of Mayor Chuck Washington. Members of the Community Recreation Center Foundation have approached the City and requested that the name of the amphitheater at the Community Recreation Center be established as the Foundation Amphitheater. The CRC Foundation played an integral role in leading the funding raising efforts to build the CRC and all of its amenities. As a result, it is requested the Community Services Commission consider renaming the amphitheater the Foundation Amphitheater. R:\CSCAGEND\Amphitheater Naming.doc