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HomeMy WebLinkAbout030409 PC Agenda In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II]. AGENDA TEMECULA PLANNING COMMISSION REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE MARCH 4, 2009 - 6:00 PM Next in Order: Resolution: 2009-05 CALL TO ORDER: Flag Salute: Commissioner Carey Roll Call: Carey, Chiniaeff, Guerriero, Harter, and Telesio PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Commission on items that are not listed on the Agenda. Speakers are limited to three minutes each. If you desire to speak to the Commission about an item not on the Agenda, a salmon colored "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name for the record. For all other agenda items a "Request to Speak" form must be filed with the Commission Secretary prior to the Commission addressing that item. There is a three-minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Planning Commission request specific items be removed from the Consent Calendar for separate action. CONSENT CALENDAR 1 Minutes RECOMMENDATION 1.1 Approve the Minutes of February 18, 2009 1 COMMISSION BUSINESS 2 Long Range Planning Project LR08-0005 review and comment on CEQA Procedures Handbooks for Private Development and CIP Projects, Cheryl Kitzerow RECOMMENDATION: 2.1 Receive and Comment REPORTS FROM COMMISSIONERS REPORTS FROM PLANNING DIRECTOR ADJOURNMENT Next regular meeting: Planning Commission, Wednesday, March 18, 2009, 6:00 PM City Council Chambers, 43200 Business Park Drive, Temecula, California. NOTICE TO THE PUBLIC - The agenda packet (including staff reports) will be available for viewing at City Hall's Planning Department Public Counter located at 43200 Business Park Drive and at the Temecula Library located at 30600 Pauba Road during normal business hours. Additionally, any supplemental material distributed to a majority of the Commissioners regarding any item on the Agenda, after the posting of the Agenda, will be available for public review at the locations indicated above. The packet will be available for viewing the Friday before the Planning Commission meeting after 4:00 p.m. You may also access the packet the Friday before the meeting after 4:00 p.m. on the City's website at www.citvoftemecula.org. 2 ITEM 1 ACTION MINUTES TEMECULA PLANNING COMMISSION REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE FEBRUARY 18, 2009 - 6:00 PM Next in Order: Resolution: 2009-04 " CALL TO ORDER: Flag Salute: Commissioner Harter Roll Call: Carey, Chiniaeff, Guerriero, Harter, and Telesio CONSENT CALENDAR 1 Minutes RECOMMENDATION: 1.1 Approve the Minutes of February 4, 2009 APPROVED 5-0, MOTION BY COMMISSIONER CHINIAEFF, SECOND BY COMMISSIONER GUERRIERO; VOICE VOTE REFLECTED UNANIMOUS APPROVAL 2 Director's Hearing Summary RECOMMENDATION: 2.1 Receive and File the Director's Hearing Summary Report APPROVED 5-0, MOTION BY COMMISSIONER CHINIAEFF, SECOND BY COMMISSIONER GUERRIERO; VOICE VOTE REFLECTED UNANIMOUS APPROVAL PUBLIC HEARING ITEMS 3 Planning Application Number LR08-0019, review the proposed Heritage Tree Ordinance, adding Chapter 8.48 to Title 8 of the Municipal Code, and recommend that the City Council adopt the Ordinance. Emery Papp APPROVED 5-0, MOTION BY COMMISSIONER TELESIO, SECOND BY COMMISSIONER CHINIAEFF; VOICE VOTE REFLECTED UNANIMOUS APPROVAL RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION 09-04 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF TEMECULA RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ORDINANCE ENTITLED "AN ORDINANCE OF THE CITY OF TEMECULA, CALIFORNIA, ADDING NEW CHAPTER 8.48 (TEMECULA HERITAGE TREE ORDINANCE) TO TITLE 8 (HEALTH AND SAFETY) OF THE MUNICIPAL CODE OF THE CITY OF TEMECULA" REPORTS FROM COMMISSIONERS REPORTS FROM PLANNING DIRECTOR ADJOURNMENT Next regular meeting: Planning Commission, Wednesday, March 4, 2009, 6:00 PM City Council Chambers, 43200 Business Park Drive, Temecula, California. Stanley Harter Debbie Ubnoske Chairman Director of Planning ITEM 2 STAFF REPORT - PLANNING CITY OF TEMECULA PLANNING COMMISSION DATE OF MEETING: March 4, 2009 PREPARED BY: Cheryl Kitzerow, Case Planner PROJECT Long Range Planning Project Number LR08-0005, City's CEQA SUMMARY: Procedures Handbooks for Private Development and Capital Improvement Projects RECOMMENDATION: Receive and Comment BACKGROUND SUMMARY City staff, in conjunction with Environmental Science Associates (ESA), have prepared two CEQA Procedure Handbooks - one which focuses on private development projects and a separate handbook dedicated to the City's Capital Improvement Projects. Staff pursued this work effort to create a uniform Citywide approach to CEQA review for all projects, whether they are public or private. Through the development of the handbooks, Planning staff worked closely with Community Services (TCSD), Public Works, and City Attorney staff to ensure Citywide input and consistency. The handbooks will ensure that both in-house CIP projects and developer sponsored projects follow the State-mandated CEQA review process in a consistent and uniform manner. These handbooks will be adopted by City Council resolution. Updates and minor changes would be performed with the approval of the Planning Director. The handbooks would be available on the City's website and from the Community Development Department; and would be used as an information tool through the City's Development Review Committee (DRC) process. CEQA Private Development Proiect Handbook The Private Development Project Handbook establishes a written procedure to be used by staff and the development community to explain the City's CEQA process and submittal requirements. The handbook provides procedural guidelines for staff and applicants to follow throughout the entitlement process. Also included in this handbook is a procedure for establishing qualified consultant lists for the City to hire applicant-funded consultants to prepare technical studies and/or Environmental Impact Reports for a development project. The City has released request for qualifications to the environmental consulting industry in order to establish lists for EIR consultants and technical study consultants (ie. Traffic, Air Quality, Noise) and is currently compiling these lists. Once established, these lists would be updated every two years. Placement on the list does not guarantee any work. When a project-related study is required, staff would seek proposals from firms on the list. These lists would be effective upon City Council adoption of the handbooks. i CEQA CIP Handbook The CIP Handbook provides a manual for City staff to utilize to foster inter-departmental coordination for the CEQA review of City projects. This handbook explains that the Planning Department is responsible for CEQA review in the City, and defines the roles and responsibilities of the CIP Project Managers (either Public Works or TCSD staff), Planning staff, and when applicable, design consultants. In addition, the handbook defines the City's procedures for reviewing outside agency CEQA documents, where the City is a responsible agency. ATTACHMENTS City of Temecula Environmental Review Procedures Handbook - Private Development Projects City of Temecula Environmental Review Procedures Handbook - CIP Projects 2 CITY OF TEMECULA ENVIRONMENTAL REVIEW PROCEDURES HANDBOOK PRIVATE DEVELOPMENT PROJECTS CITY OF TEMECULA ENVIRONMENTAL REVIEW PROCEDURES HANDBOOK Private Development Projects I,y¢Taarcc~ ~Qf TE ~1a¢ [prrr~~ t~ - 10. T WNW 6 w 1489' 1989 $3 1999 iF$ °Q, 1989 r 1989 - 1989 jy I 1989 t~ a.~ 4.w_a~ 'w+.,w t~uY 7.ayea[4 4 of T"k AA oil Tl*t. ux, Of TRA(t(,4! ~ J of TEAfec, ' ~A,.pEI~'Y/~,;y ♦ 1 ..'~.i 21-1 1989 =5 4''. 1989 /.`a° Q, 1999 44jq 1989 F~ 1999 49 1999 1989 u¢ iEA(f.CU, ,`,i O¢ T BCG ♦1OF TE1(BCL t-k d¢ TYil/8C ~y-O¢ TEAidrb ~y Of T6Mg4 ,y v♦ ~ fin. r i 1989 & 590 1999 6 1989 9°'9, 1999 ~'Z5~ 1999 v 40+ 1999a 1989 ''"o.....e~ rp. w. e~'y",` ~.•v_~+, 'W:r~r~ Ny: y.-~ "w.....~ G♦~y ~¢2Gfq(, ~9 iSy ofT/gt,G~ G~{01 .T9.1(g(,~~7 GAli of tEA/g~~~87 Gp¢'TE.1(p1 C 9 ? 1. ..i T Kra 1989 1989 t989 y.~ R631989 1989 ,~My~~ 1999'` 19}{9 CITY OF TEMECULA ENVIRONMENTAL REVIEW PROCEDURES HANDBOOK Private Development Projects Table of Contents Page 1. Introduction 1 1.1 Purpose of Handbook 1 1.2 Environmental Review Requirements 1 2. CEQA Review Procedures 5 2.1 City Department CEQA Review Procedures 5 2.2 Private Development Projects 6 3. Environmental Consultant Hiring Process 11 3.1 Private Development Projects 11 3.2 Qualified Consultant List 11 3.3 RFP Process 12 3.4 Consultant Selection 12 3.5 Project Initiation/Applicant Deposits 12 Appendix A: Environmental Review Process Flowchart A-1 City of Temecula Environmental Review Procedures Handbook- I ESA D208082 Private Development Projeds January 2009 CHAPTER 1 Introduction The City of Temecula Environmental Review Handbook has been developed to outline policies and procedures for private development project environmental review within the City of Temecula and to provide an overview of the environmental review process for City staff, project applicants and consultants. The handbook contains provisions for the implementation and administration of the California Environmental Quality Act (CEQA), the National Environmental Policy Act (NEPA) and related technical studies. 1.1 Purpose of Handbook The handbook is organized into three (3) separate chapters, including: 1) Introduction / Overview, 2) CEQA Review Procedures and 3) Environmental Consultant Hiring Process. In addition, an appendix is included to provide a visual representation of the CEQA process. This Environmental Review Procedures Handbook has been approved by City Council resolution and any future revisions will be approved administratively by the Director of Planning in consultation with the Public Works and Community Services Departments. 1.2 Environmental Review Requirements State of California Requirements The California Environmental Quality Act (CEQA) was enacted in 1970 as a system of checks and balances for discretionary land-use development and management decisions in California. Environmental review is characterized by an Initial Study process which results in one of three possible types of CEQA documents: an Exemption, Negative Declaration (ND)/Mitigated Negative Declaration (MND), or Environmental Impact Report (EIR). In cases where the discretionary action is not exempt from CEQA and the Initial Study concludes that the discretionary action could have a potentially significant effect on the environment (where mitigation could not reduce the impacts to below a level of significance), an EIR is required to be prepared to analyze the potential environmental effects. The City of Temecula in its statutory role as lead agency for both publicly and privately initiated projects is responsible for complying with a variety of state and federal laws pertaining to the protection of the environment. In addition, the City of Temecula in its other role as responsible agency is mandated to provide input to environmental documentation prepared by other agencies that could have an adverse effect on the City's residents and/or environment. The primary City of Temecula Environmental Review Procedures Handbook - ESA / 0208082 Private Development Projects January 2009 1. Introduction environmental compliance law that the City must comply with is the California Environmental Quality Act (CEQA). CEQA is promulgated in the California Public Resources Code, Division 13, Sections 21000 et seq. and the California Code of Regulations, Title 14, Chapter 3, Sections 15000 et seq. Online CEQA guidance (statute, guidelines and CEQA case information) is available at www.ceres.ca.gov/ceqa. Federal Requirements Federal agencies have environmental compliance and permit authority over certain activities (including federal funding of local projects) on federal, state and local lands and over certain resources which have been the subject of congressional legislation: (i.e., air and water quality, wildlife, and navigable waters). The National Environmental Policy Act (NEPA) was enacted by Congress in 1969 and all federal actions must comply with the provisions of NEPA (42 U.S.C 4321, et seq.) Federal actions include a variety of discretionary permits and funding. The U.S. Environmental Protection Agency generally oversees the federal agencies environmental review process and requirements, although each federal agency has developed customized guidelines for the implementation of NEPA. The responsibility for implementing some federal regulatory programs, such as those for air and water quality and toxics management, has been delegated to specific state agencies. In certain instances, local agencies are charged with federal environmental compliance requirements, usually associated with federal agency funding of a local public facility or related to a federal agency regulatory permit requirement. Typical examples of these kinds of projects include Federal Highway Administration (FHWA) funding of state or local highway improvements, projects which require dredge or fill into waters of the United States, and projects which may affect a federally listed endangered species. City of Temecula Requirements The City of Temecula General Plan states: The California Environmental Quality Act (CEQA) was adopted by the State legislature in response to a public mandate for more thorough environmental analysis of projects that might affect the environment. Provisions of the law and environmental review procedures are described in the CEQA Statutes and CEQA Guidelines. Implementation of CEQA ensures that during the decision making stage of development, City officials and the general public will be able to assess the environmental impacts associated with private and public development projects. The City of Temecula General Plan Land Use, Circulation, Housing, Open Space/Conservation, Growth Management/Public Facilities, Public Safety, Noise, Air Quality, Community Design and Economic Development Elements outline citywide goals, objectives and policies that establish the physical and environmental blueprint for the City and form the basis for evaluation of specific projects in a CEQA document. City of Temecula Environmental Revi. Procedures Handbook- 2 ESA I D208082 Private Development Projects January 2009 1. Introduction The City of Temecula Municipal Code contains specific local requirements for a variety of land uses that may be regulated through local land use permit requirements. In addition, the Old Town Specific Plan contains a listing of historic resources and outlines a procedure for making findings of historic significance. The City of Temecula is a signatory to the Western Riverside County Multiple Species Habitat Conservation Plan (MSHCP), which has been prepared to conserve over 150,000 acres of sensitive habitat within southwestern Riverside County, including incorporated cities. The MSHCP was designed to streamline project review by minimizing federal and state resource agency permitting requirements for projects that are not located in sensitive biological resources areas (criteria cells) identified as containing sensitive habitat or species. All City of Temecula discretionary projects must demonstrate conformance with the MSHCP and the CEQA document must include this analysis. City of Temecula Environmental Review Procedures Handbook- 3 ESA/D208082 Private Development Projects January 2009 CHAPTER 2 CEQA Review Procedures The City of Temecula has developed citywide environmental review procedures to ensure that all City departments comply with local, state and federal environmental review requirements in a consistent and adequate manner. The protection of the environment is of the utmost importance to the City and its residents and shall be considered in every land use and development project decision, as promulgated by the City's General Plan and Municipal Code. 2.1 City Department CEQA Review Procedures The City of Temecula acts as: 1) Lead Agency for privately initiated projects, 2) Applicant / Lead agency for City sponsored projects, and 3) Responsible Agency for projects initiated by other agencies that could have an effect on the City's residents or environment. The City, in its role as lead and/or responsible agency, is mandated to ensure that CEQA is adequately complied with for all City discretionary actions, projects that are carried out within the City, and projects that may directly or indirectly affect the City. The following City departments are involved in the CEQA process for private development projects: 1. Planning Department - The Planning Department is the lead department for environmental review, responsible for ensuring that private development applications comply with CEQA/NEPA, as required (NEPA compliance is only required when a project has a federal nexus, including federal funding or federal permitting mandates.) The Planning Department is responsible for coordinating environmental review and document preparation. 2. Public Works Department - The Public Works Department is responsible for ensuring that private development applications are in conformance with Public Works and Capital Improvement Project requirements. For the CEQA process, the Public Works staff assists the Planning Department in. the review of environmental technical studies to ensure technical accuracy and consistency with City standards. 3. Community Services Department - The Community Services Department is responsible for ensuring that private development projects comply with city parks & recreation facilities and other community facility requirements. City of Temecula Environmental Review Procedures Handbook- 5 ESAI D208082 Private Development Projects January 2009 2. City Department CEQA Review Procedures 2.2 Private Development Projects Application Submittal Requirements The Planning Department is responsible for the initial intake and processing of applications for privately initiated development projects within the City of Temecula. Applications for private development projects can include residential, commercial, industrial, mixed use, recreational, institutional and other land uses. Applicants are required to submit a completed development application and associated project materials, including any applicable project related information to the Planning Department, along with required fees and deposits to initiate project review. Project Technical Studies Applicants are discouraged from preparing or submitting technical studies for their projects prior to consulting with City staff, as the City will determine the type and extent of studies required for the project related environmental documentation. If technical studies are prepared and submitted with application materials, the studies will be peer reviewed by the City to determine if they can be utilized in the CEQA process. The City has the right to reject applicant submitted technical studies and require that they be completed by a City-selected CEQA consultant, if necessary. For complex projects it is recommended that applicants meet with the Planning Department staff prior to project application submittal to ensure that all submittal requirements are understood to avoid delays associated with incomplete case filings. Review for Exemption During the initial review of project application materials, the Planning Department will review the project application to determine whether the project is eligible for an exemption under the CEQA Guidelines. Certain classes and types of projects have been determined to be exempt from CEQA under normal circumstances. If a project is determined to be exempt, then a Notice of Determination / Notice of Exemption is filed with the County Clerk within five (5) days following project approval and no further CEQA documentation is required. The City is responsible for all required CEQA notices, while the applicant is responsible for any required filing fees. Initial Study / CEQA Document Determination Once the City determines that the project is not exempt from CEQA, an Initial Study will be prepared, pursuant to CEQA Guidelines, to assist in determining the appropriate CEQA document for the project. The City may request that the applicant provide technical studies prior to completion of the Initial Study to assist with determining the appropriate CEQA documentation. The applicant will be notified of the deposits required to fund the technical studies, which will be prepared by a City-hired consultant. Planning Department staff will complete the Initial Study following the determination that the application is accepted for filing and that all materials that will assist the City with Initial Study preparation have been submitted. The Initial Study checklist must be completely filled out with adequate supporting information City of Temecula Enmronmental Review Procedures Handbook- 6 ESA/D208082 Private Development Projects January 2009 2. City Department CEDA Review Procedures provided to determine if any potentially significant impact could result from implementation of the proposed project and if any project design features or mitigation measures are available to reduce the potential project impacts to less than significant levels. The Initial Study will consider all available information, including applicant submitted information during preparation of the checklist' and final determination. The Initial Study is the basis for all project related CEQA documentation requirements and determines whether the appropriate CEQA document will be a Negative Declaration, Mitigated Negative Declaration, or an Environmental Impact Report. The Planning Department will complete the Initial Study checklist and based on the supporting analysis determine that either: 1) the project could not have a significant effect on the environment and a Negative Declaration (ND) will be prepared, 2) the project may have a significant effect on the environment and mitigation measures have been identified to reduce the impacts to less than significant levels and a Mitigated Negative Declaration (MND) will be prepared, or 3) the project may have a significant effect on the environment and an Environmental Impact Report (EIR) is required. The applicant will be notified of the decision to prepare a CEQA document. If the Initial Study determines that an EIR is required, the City will issue a Request for Proposal (RFP) for preparation of the FIR, pursuant to the requirements contained in Chapter 3. Coordination with City Departments The Planning Department will coordinate with the Public Works Department and TCSD as required for projects that may affect a City of Temecula public facility or may require specialized technical input (traffic, hydrology, geotechnical, etc.). MSHCP Conformance Riverside County adopted the Western Riverside County Multi-Specifies Habitat Conservation Plan (MSHCP) on June 17, 2003. The City of Temecula is a signatory to the MSHCP, and therefore development projects conducted within the city are required to comply with the MSHCP. Section 6.0 of the MSHCP identifies the local implementation measures, including city and county obligations. The first step of MSHCP review is to determine whether the project site is located within a criteria cell and/or is subject to special studies analysis. This information can be found on the Riverside County Integrated Plan (RCIP) conservation summary report generator website at www.wrc-rca.org. For all discretionary projects, the city must make a consistency determination in accordance with Section 4.0 of the MSHCP. A project located outside of a criteria area does not mean that MSHCP compliance is not necessary. All discretionary projects are subject to the Riparian/Riverine, Vernal Pool and Fairy Shrimp policies (refer to Sections 6.1.1 - 6.1.4, 6.3.1, and 6.4 of the MSHCP). If a project is located within an identified species survey area, then a habitat suitability assessment must be conducted. This biological report must make a clear determination as to whether or not suitable habitat is present. If a project is located within a City of Temecula Endronmental Review Procedures Handbook- 7 ESA I D208082 Pnvale Development Projects January 2009 2. City Department CEQA Review Procedures criteria cell, it must comply with the Reserve Assembly requirements. Once the city reviews the MSHCP biological report and has made the MSHCP consistency determinations, planning staff will send the consistency determination letter with supporting technical studies to the Western Riverside County Regional Conservation Authority (RCA). If a project is located within a criteria cell, a Joint Project Review (JPR) application will also be required. If the JPR determines that a project is located within an area identified for conservation, the city will be asked to revise the project to accommodate the conservation or proceed to the Habitat Acquisition and Negotiation Strategy (HANS) process. Negative Declaration / Mitigated Negative Declaration Should the Initial Study (including required technical studies) determine that the proposed project would result in no unavoidable adverse significant affects, the Planning Department will prepare a Negative Declaration (ND) or Mitigated Negative Declaration (MND), along with all applicable notices, postings and fees. Within 45 days of determining that a Negative Declaration is required, City staff will complete the required Notice of Intent to Adopt the Negative Declaration or Mitigated Negative Declaration. Negative Declarations require a minimum 20 or 30 day public review period, depending on the project scope as provided in the CEQA Guidelines. Negative Declarations must be completed within 180 days of an application being deemed complete. The City is responsible for all required CEQA notices, while the applicant is responsible for any required filing fees. Environmental Impact Report If the Initial Study determines that the project could result in a potentially significant effect on the environment, an Environmental Impact Report (EIR) will be prepared for the project, and the Planning Department will select a consultant to prepare the EIR. (See Chapter 3 of this document). Once the Consultant is selected, the City will prepare the Notice of Preparation for the EIR and circulate it to applicable responsible and trustee agencies, as well as interested members of the public. Planning Department staff will be responsible for managing the EIR consultant, including serving as direct liaison between the applicant and the consultant. The City is responsible for all required CEQA notices, while the applicant is responsible for any required filing fees. Mitigation Monitoring & Reporting Program Mitigation Monitoring Programs must be adopted by the final decision making body for all Mitigated Negative Declarations and EIRs to ensure that identified mitigation measures are implemented as required. Pursuant to Section 21081.6 of the Public Resources Code and the CEQA Guidelines Section 15097, a public agency is required to adopt a monitoring and reporting program for assessing and ensuring compliance with any required mitigation measures applied to a proposed development. As stated in Section 21000 the Public Resources Code: City or Temecula Environmental Review Procedures Handbook- 8 ESA/D208082 Private Development Projects January 2009 2. City Department CEOA Review Procedures "...the public agency shall adopt a program for monitoring or reporting on the revisions which it has required in the project and the measures it has imposed to mitigate or avoid significant environmental effects. " CEQA provides general guidelines for implementing mitigation monitoring programs and indicates that specific reporting and/or monitoring requirements, to be enforced during project implementation, shall be defined prior to final project approval. The public agency may delegate reporting or monitoring responsibilities to another public agency or a private entity which accepts delegations. The lead agency, however, remains responsible for ensuring that implementation of the mitigation measures occur in accordance with the program. The applicant will have the responsibility for implementing the mitigation measures, and the various City of Temecula departments will have the primary responsibility for monitoring and reporting the implementation of the mitigation measures. City of Temecula Environmental Review Procedures HandMak- 9 ESA/D208082 Private Development Projects January 2009 CHAPTER 3 Environmental Consultant Hiring Process The City of Temecula hires environmental consultants to prepare CEQA-related technical studies and Environmental Impact Reports (EIR) for private development projects where the Initial Study determines that potentially significant impacts could result with implementation of the proposed project. The following procedures summarize the consultant hiring process for EIRs and technical studies. 3.1 Private Development Projects Applicants are discouraged from preparing or submitting technical studies for the project prior to consulting with City staff as the City will determine the type and extent of studies required for the project related environmental documentation. The environmental consultant will be directly contracted with the City of Temecula and all environmental consultant interaction with the applicant and the applicant's team will be managed by the City. The City may hire an environmental consultant to assist with preparation of Mitigated Negative Declarations for projects that require specific technical studies or are more complex than a typical project requiring a Negative Declaration, as well as for the preparation of an EIR. 3.2 Qualified Consultant Lists The Planning Department maintains qualified Environmental Consultant lists which are established through a Request for Qualifications (RFQ) process that is initiated every other year. The Planning Department prepares and distributes a RFQ to consultants interested in providing CEQA services to the City of Temecula. The RFQ will be made available to the general consulting community and will be available via the City's web site. The City will review all submitted Statement of Qualifications and determine if the consultant meets the City's minimum qualification requirements, including but not limited to project understanding, technical expertise, related project experience, team qualifications and competitive budget. The list of qualified consultants shall be updated every two years (January 2009, 2011, etc.) to ensure that the City receives the highest caliber consulting services. Placement on the City's qualified CEQA consultant list does not guarantee any specific CEQA work. City of Temecula Enoronmental Redew Procedures Handbook- ESA I D208082 Pnvate Development Projects January 2009 3. Environmental Consultant Hiring Process 3.3 RFP Process When the Planning Department determines that an EIR, MND, or technical study is required for a private development project, the City will select a limited number of environmental consultants from the qualified consultant list to receive a Request for Proposal (RFP). RFP's will be mailed to a select number of consultants as determined by either a rotating list or a grouping of consultants determined to be highly qualified for a particular type of project. The RFP will clearly spell out the project description and the requested environmental consulting services required for the proposed project and will specify a due date and the required number of copies of the proposal to be submitted to the City. The RFP may also include other requirements as determined by the City. In addition, the RFP will clearly spell out the selection criteria and any criterion weight. Consultants may be disqualified from final selection, if the City determines that any conflict of interest exists. 3.4 Consultant Selection The City of Temecula will review all proposals submitted for a project CEQA document and make a determination of the most qualified proposal that meets the needs of the City. The City may elect to form a committee to review all submitted proposals and may conduct interviews of the most qualified consultants to assist in the final consultant selection. The successful consultant will be notified upon selection and will enter into contract negotiations with the City. All consultant contracts must be approved by the appropriate City authority in accordance with current city purchasing procedures. 3.5 Project Initiation/Applicant Deposits For private development projects, the City shall collect the total amount of the contract plus a City administrative fee for processing the environmental documents from the applicant. The environmental consultant will be given notice to proceed when the funds have been received from the applicant. City staff will provide updates to the project applicant regarding project budget/available funds. City of Temecula Environmental Review Procedures Handbook- 12 ESA/D208082 Private Development Projects January 2009 APPENDIX A Environmental Review Process Flowchart City of Temecula Environmental Review Procedures Handbook- A-1 ESA/D208082 Private Devdoprnent Projects January 2009 City of Temecula Environmental Review Process PRIVATE DEVELOPMENT PROJECTS Wait for Exemption Exempt - - File NOE NotExgmpt Pr are Initial Sf* City Selects CandUetTarihnleal Applicant Deposit Technical Study Consultants Studies If Required Funding PreviousGEUA ' EIR ND/MND DocumentAdeglmte NOD RFP for EIR Consultant - NDA At No Furthered EIRConsullant -Public Review NOP Final MND / MMRP Scoping Meeting NOD Administrative Draft EIR Draft EIR / NOC Public Review Response to Comments Final EIR / MMAP LEGEND Planning Commission NOE - Notice of Exemption NOD - Notice of Determination NOA - Notice of Availability Ciry. Council NOP - Notice of Preparation EIR tyerWicatiort NOC -Notice of Completion EIR - Environmental Impact Report NO - Negative Declaration NOD i MND - Mitigated Negative Declaration MMRP - Mitigation Monitoring Reporting Program CITY OF TEMECULA ENVIRONMENTAL REVIEW PROCEDURES HANDBOOK CIP PROJECTS CITY OF TEMECULA ENVIRONMENTAL REVIEW PROCEDURES HANDBOOK CIP Projects and City's Role as Responsible Agency 1 °T T crv ~,~<a~'~ iq.U y.oY SinrgE,4 *0v; FCt't,, ti -PAO rlOTNWTTF;~WT 8 1989 «a~ 1989 °3, 19lt9 1989 ° 1989}~'~ '{s.,_ 1989 4~ .f yh gyp.,, 'y4q `ti-. 1989 y~.\\~t1F~ ~~M°I!~ LMI.w~OF' ~41.V\. MV {ry~~~ ~~ql~ ,I Of TEMf~.G A,1 of T vqBCG 44 OT TE44t, iy Of nut,, of TtA% '4 i9%9 44~, 1989 6 '?O d+ . 9 4° $ , 1989 3 1989 1489 1989 1989 8 pf IEAJJ.t`G 3J tX41r, S`pf TE.IIfCG Of TEAJB.CG Cy,04tb4* 401 T$A(E.1 ~i~ 1989 94+y4 1989 < 1989 Q9't, 1984 \+`g* 4'~a, 1989 49+x, 19%9 44+x,; 1989 `,A4pf 7E.yT,J'' OJT EAfg~,~` .G~.pf 7EAJfC~' Of iE,lfg4of T1ygS `9 ` ` t9 (rK p 1989 4OQ19891484 ~Y1,1989 wr , CITY OF TEMECULA ENVIRONMENTAL REVIEW PROCEDURES HANDBOOK CIP Projects and City's Role as Responsible Agency Table of Contents Page 1. Introduction 1.1 Purpose of Handbook 1 1.2 Environmental Review Requirements 1 1 2. CEQA Review Procedures 5 2.1 City CEQA Review Procedures 5 2.2 CIP Projects 6 2.3 CEQA Requirements for In-House CIP Projects 7 2.4 Joint Agency Projects 10 2.5 Review of Other Agency Environmental Documents 10 3. Environmental Consultant Hiring Process 11 3.1 CIP Projects 11 3.2 Qualified Consultant List 11 3.3 RFP Process 11 3.4 Consultant Selection 12 Appendices A. Environmental Review Process Flowchart A-1 B. Project Information Checklist B-1 City of Temecula Enwonmental Remw Procedures Handbook- j CIP Projects and City's Role as Responsible Agency ESA/ D208082 CHAPTER I Introduction The City of Temecula Environmental Review Handbook has been developed to outline policies and procedures for Capital Improvement Program (CIP) project environmental review within the City of Temecula and to provide an overview of the environmental review process for City staff and consultants. The handbook contains provisions for the implementation and administration of the California Environmental Quality Act (CEQA), the National Environmental Policy Act (NEPA) and related technical studies. 1.1 Purpose of Handbook The handbook is organized into three (3) separate chapters, including: 1) Introduction / Overview, 2) CEQA Review Procedures and 3) Environmental Consultant Hiring Process. In addition, an appendix is included to provide additional resources. This Environmental Review Procedures Handbook has been adopted by resolution by the City Council and any future revisions will be approved administratively by the Director of Planning in consultation with the Public Works and Community Services Departments. 1.2 Environmental Review Requirements State of California Requirements The California Environmental Quality Act (CEQA) was enacted in 1970 as a system of checks and balances for discretionary land-use development and management decisions in California. Environmental review is characterized by an Initial Study process which results in one of three possible types of CEQA documents: an Exemption, Negative Declaration (ND)/Mitigated Negative Declaration (MND) or Environmental Impact Report (EIR). In cases where the discretionary action is not exempt from CEQA, and the Initial Study concludes that the discretionary action could have a potentially significant effect on the environment (where mitigation could not reduce the impacts to below a level of significance), an EIR is required to be prepared to analyze the potential environmental effects. The City of Temecula in its statutory role as lead agency for both publicly and privately initiated projects is responsible for complying with a variety of state and federal laws pertaining to the protection of the environment. In addition, the City of Temecula in its other role as responsible agency is mandated to provide input to environmental documentation prepared by other agencies that could have an adverse effect on the City's residents and/or environment. The primary City of Temecula Environmental Review Procedures Handbook- ESA / D208082 CIP projects and Citys Role as Responsible Agency January 2009 1. Introduction environmental compliance law that the City must comply with is the California Environmental Quality Act (CEQA). CEQA is promulgated in the California Public Resources Code, Division 13, Sections 21000 et seq. and the California Code of Regulations, Title 14, Chapter 3, Sections 15000 et seq. Online CEQA guidance (statute, guidelines and CEQA case information) is available at www.ceres.ca.gov/cega. Federal Requirements Federal agencies have environmental compliance and permit authority over certain activities (including federal funding of local projects) on federal, state and local lands and over certain resources which have been the subject of congressional legislation: (i.e., air and water quality, wildlife, and navigable waters). The National Environmental Policy Act (NEPA) was enacted by Congress in 1969 and all federal actions must comply with the provisions of NEPA (42 U.S.C 4321, et seq.) Federal actions include a variety of discretionary permits and funding. The U.S. Environmental Protection Agency generally oversees the federal agencies environmental review process and requirements, although each federal agency has developed customized guidelines for the implementation of NEPA. The responsibility for implementing some federal regulatory programs, such as those for air and water quality and toxics management, has been delegated to specific state agencies. In certain instances, local agencies are charged with federal environmental compliance requirements, usually associated with federal agency funding of a local public facility or related to a federal agency regulatory permit requirement. Typical examples of these kinds of projects include Federal Highway Administration (FHWA) funding of state or local highway improvements, projects which require dredge or fill into waters of the United States, and projects which may affect a federally listed endangered species. City of Temecula Requirements The City of Temecula General Plan states: The California Environmental Quality Act (CEQA) was adopted by the State legislature in response to a public mandate for more thorough environmental analysis of projects that might affect the environment. Provisions of the law and environmental review procedures are described in the CEQA Statutes and CEQA Guidelines. Implementation of CEQA ensures that during the decision making stage of development, City officials and the general public will be able to assess the environmental impacts associated with private and public development projects. The City of Temecula General Plan Land Use, Circulation, Housing, Open Space/Conservation, Growth Management/Public Facilities, Public Safety, Noise, Air Quality, Community Design and Economic Development Elements outline citywide goals, objectives and policies that establish the physical and environmental blueprint for the City and form the basis for evaluation of specific projects in a CEQA document. City of Temecula Emo onmental Review Procedures Handbook - 2 ESA I D208082 CIP Projects and City's Role as Responsible Agency January 2009 1. Introduction The City of Temecula Municipal Code contains specific local requirements for a variety of land uses that may be regulated through local land use permit requirements. In addition, the Old Town Specific Plan contains a listing of historic resources and outlines a procedure for making findings of historic significance. The City of Temecula is a signatory to the Western Riverside County Multiple Species Habitat Conservation Plan (MSHCP), which has been prepared to conserve over 150,000 acres of sensitive habitat within south western Riverside County, including incorporated cities. The MSHCP was designed to streamline project review by minimizing federal and state resource agency permitting requirements for projects that are not located in sensitive biological resources areas (criteria cells) identified as containing sensitive habitat or species. All City of Temecula discretionary projects must demonstrate conformance with the MSHCP and the CEQA document must include this analysis. City of Tennmla Environmental Review Procedures Handbook- 3 ESAI D208082 CIP Projects and City's Role as Responsible Agency January 2009 CHAPTER 2 CEQA Review Procedures The City of Temecula has developed citywide environmental review procedures to ensure that all City departments comply with local, state and federal environmental review requirements in a consistent and adequate manner. The protection of the environment is of the utmost importance to the City and its residents and shall be considered in every land use and development project decision, as promulgated by the City's General Plan and Municipal Code. 2.1 City CEQA Review Procedures The City of Temecula acts as: 1) Lead Agency for privately initiated projects, 2) Applicant / Lead agency for City sponsored projects, and 3) Responsible Agency for projects initiated by other agencies that could have an effect on the City's residents or environment. The City, in its role as lead and/or responsible agency, is mandated to ensure that CEQA is adequately complied with for all City discretionary actions, projects that are carried out within the City, and projects that may directly or indirectly affect the City. The following City departments are involved in the CEQA process for CIP projects: 1. Public Works Department - The Public Works Department is responsible for ensuring that City of Temecula Public Works and Capital Improvement Projects comply with CEQA and NEPA as required. Public Works staff will work with Planning Department staff to coordinate required environmental review (see Appendix B). NEPA compliance is only required when a project has a federal nexus, including federal funding or federal permitting mandates. City of Temecula Public Works projects include local roadway and drainage improvement projects, public facilities and interstate highway improvements, as well as coordination with local water, sewer and dry utility agencies/companies. 2. Planning Department - The Planning Department is the lead department for environmental review and is responsible for coordinating with the Public Works and Community Services Departments on CEQA documentation and CEQA expertise relating to environmental issues including aesthetics, air quality, biological resources (including MSHCP compliance), cultural resources, noise, hazardous materials and other related issues. 3. Community Services Department - The Community Services Department is responsible for ensuring that city parks & recreation facilities and other community City of Temecula Environmental Review Procedures Handbook- a ESA/0208082 CIP Projects and Citys Role as Responsible Agency Januarv 2009 2. City Department CEOA Review procedures facility projects comply with CEQA/NEPA. The Community Services Department works closely with both the Planning Department and the Public Works Department to ensure CEQA/NEPA compliance for their projects. Community Services staff will work with Planning Department staff to coordinate required environmental review (see Appendix B). 2.2 CIP Projects CIP projects generally fall into one of the following categories: 1) In-house (City) designed projects, 2) consultant designed projects and 3) highway and flood control projects. In-House City Designed Projects For in-house (City) designed projects, once the project scope is conceptually defined through preliminary design development, a memo is sent to the Planning Department with the scope or the preliminary plans requesting review and determination of the level of document and required studies, if any (See Appendix B). The project manager (Public Works or Community Services staff) works with the Planning Department to satisfy the project's CEQA documentation requirements. The environmental review procedure outlined in Section 2.3 will be complied with for in-house public works design projects. CEQA documentation requirements (Exemption / ND / MND) will be completed by City planning staff for most projects, unless an EIR is required, which would require hiring an environmental consultant to complete the CEQA document and any required studies during the design process. In-house city designed projects may also involve other environmental permitting requirements, including state or federal resource agency jurisdictional permitting or biological or cultural resource monitoring during construction operations, as defined by the approved mitigation monitoring program. City Projects Designed by Consultants Public Works/Community Services projects designed by consultants are procured through the Request for Proposal (RFP) process (initiated by the lead department) and typically have both engineering design and environmental services packaged together. If environmental services are requested, the lead department will involve the Planning Department in the RFP process to ensure that environmental issues are addressed as part of the design phase of the project. The selected environmental consultant will prepare all environmental documentation as outlined in Section 2.3. The lead department is responsible for coordinating with the Planning Department to ensure that the appropriate type of CEQA document is prepared and processed for the project. The Planning Department is available to assist with CEQA documentation as required. Normally, the selected engineering design and environmental consultant have worked together historically on numerous projects and they would already have established relationships and protocols for coordination and data transfer. This close teaming relationship assists with City of Temecula Environmental Review Procedures Handbook- 6 ESA/D208082 CIP Projects and City's Role as Responsible Agency January 2009 2. City Department CEDA Review Procedures minimizing inefficiencies and ensures that environmental impacts are eliminated or minimized through project design modifications during the design process. Highway and Flood Control Projects with State or Federal Involvement Under State of California guidelines, the State Department of Transportation (Caltrans) takes the lead in the preparation of the highway project CEQA and NEPA (federally funded) documents. The Public Works Department will hire an environmental consultant to work closely with Caltrans environmental staff to prepare the proper environmental documents (similar to the consultant designed projects, except that the City's Planning Department has a minimum role in this process, since the State takes the lead). The Public Works Department manages the environmental consultant and Caltrans manages the environmental process. Typical highway projects that would fall into this type of process include interchanges, bridges over state/federal highways and state/federal facility widening. Flood control projects may involve partnering with regional, state and /or federal agencies to design, permit or fund facilities. Similar to the Caltrans environmental process, the Public Works Department will retain the environmental consultants and the state or federal agency will oversee the process. An exception to this process may occur when projects are regional in nature and benefit an area larger than the City of Temecula. In these cases, the City then becomes a responsible agency and provides input to the lead agency for the environmental documents. 2.3 CEQA Requirements for In-House CIP Projects Review for Exemption During the initial review of project materials, the Planning Department will review the project description to determine whether the project is eligible for an exemption under the CEQA Guidelines. Certain classes and types of projects have been determined to be exempt from CEQA under normal circumstances. If a project is determined to be exempt, then a Notice of Determination / Notice of Exemption is filed with the County Clerk within five (5) days following project approval and no further CEQA documentation is required. The Planning Department will prepare the Notice of Exemption (NOE) and return the completed NOE to the lead department (Pubic Works or Community Services) to file it and associated fees with the County Clerk. Initial Study / CEQA Document Determination If it is determined that the project is not exempt from CEQA, an Initial Study will be prepared, pursuant to CEQA Guidelines, to assist in determining the appropriate CEQA document for the project. Technical studies may be required prior to completion of the Initial Study to assist with determining the appropriate CEQA documentation. If technical studies are required, the Public Works Department will hire the appropriate consultants. The Initial Study checklist must be City of Temewla Eavroomental Rev" Procedures Handbook- 7 ESA/0208082 CIP Projects and City's Role as Responsible Agency January 2009 2. City Department CECA Review Procedures completely filled out with adequate supporting information provided to determine if any potentially significant impact could result from implementation of the proposed project and if any project design features or mitigation measures are available to reduce the potential project impacts to less than significant levels. The Initial Study will consider all available information. The Initial Study is the basis for all project related CEQA documentation requirements and determines whether the appropriate CEQA document will be a Negative Declaration, Mitigated Negative Declaration, or an Environmental Impact Report. The Planning Department will complete the Initial Study checklist and based on the supporting analysis determine that either: 1) the project could not have a significant effect on the environment and a Negative Declaration (ND) will be prepared, 2) the project may have a significant effect on the environment and mitigation measures have been identified to reduce the impacts to less than significant levels and a Mitigated Negative Declaration (MND) will be prepared, or 3) the project may have a significant effect on the environment and an Environmental Impact Report (EIR) is required. If the Initial Study determines that an EIR is required, the City will issue a Request for Proposal (RFP) for preparation of the EIR, pursuant to the requirements contained in Chapter 3. MSHCP Conformance Riverside County adopted the Wester Riverside County Multi-Specifies Habitat Conservation Plan (MSHCP) on June 17, 2003. The City of Temecula is a signatory to the MSHCP, and therefore development projects conducted within the city are required to comply with the MSHCP. Section 6.0 of the MSHCP identifies the local implementation measures, including city and county obligations. The first step of MSHCP review is to determine whether the project site is located within a criteria cell and/or is subject to special studies analysis. This information can be found on the Riverside County Integrated Plan (RCIP) conservation summary report generator website at www.wrc-rea.org. For all discretionary projects, the City must make a consistency determination in accordance with Section 4.0 of the MSHCP. A project located outside of a criteria area does not mean that MSHCP compliance is not necessary. All discretionary projects are subject to the Riparian/Riverine, Vernal Pool and Fairy Shrimp policies (refer to Sections 6.1.1 - 6.1.4, 6.3.1, and 6.4 of the MSHCP). If a project is located within an identified species survey area, then a habitat suitability assessment must be conducted. This biological report must make a clear determination as to whether or not suitable habitat is present. If a project is located within a criteria cell, it must comply with the Reserve Assembly requirements. Once the city reviews the MSHCP biological report and has made the MSHCP consistency determinations, planning staff will send the consistency determination letter with supporting technical studies to the Wester Riverside County Regional Conservation Authority (RCA). If a project is located within a criteria cell, a Joint Project Review (JPR) application will also be required. If the JPR determines that a project is located within an area identified for conservation, the city will be asked to revise the project to accommodate the conservation or proceed to the Habitat Acquisition and Negotiation Strategy (HANS) process. City of Temecula Environmental Review Procedures Handbook- 8 ESA/D208082 CIP Projects and City's Role as Responsible Agency January 2009 2. City Department CEQA Review Procedures Negative Declaration / Mitigated Negative Declaration Should the Initial Study (including required technical studies) determine that the proposed project would result in no unavoidable adverse significant effects, the Planning Department will prepare a Negative Declaration (ND) or Mitigated Negative Declaration (MND), along with all applicable notices, postings and fees. Within 45 days of determining that a Negative Declaration is required, Planning staff will complete the required Notice of Intent to Adopt the Negative Declaration or Mitigated Negative Declaration. Negative Declarations require a minimum 20 or 30 day public review period, depending on the project scope. The City is responsible for all required CEQA notices. The Planning Department will prepare the Notice of Intent (NOI) and file it with the county clerk. The Planning Department will prepare the Notice of Determination (NOD) and return the completed NOD to the lead department (Pubic Works or Community Services) to file it and associated fees, with the County Clerk. Environmental Impact Report If the Initial Study determines that the project could result in a potentially significant effect on the environment, an Environmental Impact Report (EIR) will be prepared for the project, and the Public Works or Planning Department will select a consultant to prepare the EIR. The Planning Department will prepare requisite CEQA notices for CIP projects, and return the completed notices to the lead department (Pubic Works or Community Services) to file, along with associated fees, with the County Clerk. Mitigation Monitoring & Reporting Program Mitigation Monitoring Programs must be adopted by the final decision making body for all Mitigated Negative Declarations and EIRs to ensure that identified mitigation measures are implemented as required. Pursuant to the Public Resources Code and the CEQA Guidelines, a public agency is required to adopt a monitoring and reporting program for assessing and ensuring compliance with any required mitigation measures applied to a proposed development. As stated in the Public Resources Code: the public agency shall adopt a program for monitoring or reporting on the revisions which it has required in the project and the measures it has imposed to mitigate or avoid significant environmental effects. " CEQA provides general guidelines for implementing mitigation monitoring programs and indicates that specific reporting and/or monitoring requirements, to be enforced during project implementation, shall be defined prior to final project approval. The public agency may delegate reporting or monitoring responsibilities to another public agency or a private entity which accepts delegations. The City, as the applicant, will have the responsibility for implementing the mitigation measures, and for monitoring and reporting the implementation of the mitigation measures. City of Temecula EnAronmental Review Procedures Handbook- 9 ESA/D208082 CIP Projects and City's Role as Responsible Agency January 2009 2. City Department CEOA Review Procedures 2.4 Joint Agency Projects Joint agency projects occur relatively infrequently and typically require partnering with other local, state and/or federal agencies for the design, construction and operation of a project within the City of Temecula. The City may participate in the funding of a regional transportation or flood control facility and may function as a co-lead agency, depending on the circumstances of the project. 2.5 Review of Other Agency Environmental Documents The City of Temecula, in its role as responsible agency, routinely reviews and comments on CEQA and NEPA documents prepared by other lead agencies that could potentially result in an adverse effect to City residents or the environment. These documents are typically prepared by surrounding jurisdictions including Riverside County (TLMA, Transportation Department, Facilities Management, and Flood Control & Water Conservation District), Riverside County Transportation Commission, San Diego County, the City of Murrieta, Pechanga, Caltrans, etc. The City of Temecula Planning Department will review all incoming notices for other agency CEQA/NEPA documents and make a determination if the project could result in adverse effects to the City of Temecula and if the CEQA/NEPA document requires review and comment by the City. As part of this review, the Planning Department will coordinate with the Pubic Works Department for the review of the traffic and other technical studies. The Planning Department will coordinate the City's comments and will solicit input from other City departments as required. The Planning Department is responsible for ensuring that City comments are included in the CEQA/NEPA document and if any additional follow-up (additional comments, meetings and/or public hearing attendance) is required. City of Temecula Ewronmental Review procedures Handbook- 10 ESA/D208082 CIP Projects and City's Role as Responsible Agency January 2009 CHAPTER 3 Environmental Consultant Processes The City of Temecula hires environmental consultants to prepare CEQA-related technical studies and Environmental Impact Reports (EIR) for CIP projects where the Initial Study determines that potentially significant impacts could result with implementation of the proposed project. The following procedures summarize the consultant hiring process for EIRs and technical studies. 3.1 CIP Projects The City of Temecula directly hires environmental consultants to prepare CEQA compliance documents (Environmental Impact Reports and Negative Declarations) for CIP projects where the Initial Study determines that potentially significant impacts could result from implementation of the proposed project. Depending on the type of project, either the Planning Department, Public Works Department, or Community Services Department will oversee this process. The design and CEQA consultants are generally hired as a team under one contract. The City may hire an environmental consultant to assist with preparation of Mitigated Negative Declarations for projects that require specific technical studies or are more complex than a typical project requiring a Negative Declaration. 3.2 Qualified Consultant Lists The Planning and Public Works Departments maintain qualified Environmental Consultant lists. The Planning Department list is established through a Request for Qualifications (RFQ) process that is initiated every other year to ensure that the City receives the highest caliber consulting services. For CIP projects, consultants may request to be added to the list at any time. Placement on the City's qualified CEQA consultant lists does not guarantee any specific CEQA work. 3.3 RFP Process For projects designed in-house that may require an EIR or MND (as determined by Planning staff), the City will select a limited number of environmental consultants from the qualified consultant lists to receive a Request for Proposal (RFP). RFP's will be mailed to a select number of consultants as determined by either a rotating list or a grouping of consultants determined to be highly qualified for a particular type of project. The RFP will clearly spell out City of Temecula Environmental Review Procedures Handbook - ESA / D208082 CIP Projects and Cdys Role as Responsible Agency January 2009 3. Environmental Consultant Hiring Process the project description and the requested environmental consulting services required for the proposed project and will specify a due date and the required number of copies of the proposal to be submitted to the City. The RFP may also include other requirements as determined by the City. Consultants may be disqualified from final selection, if the City determines that any conflict of interest exists. 3.4 Consultant Selection The City of Temecula will review all proposals submitted for a project CEQA document and make a determination of the most qualified proposal that meets the needs of the City. The City may elect to form a committee to review all submitted proposals and may conduct interviews of the most qualified consultants to assist in the final consultant selection. The successful consultant will be notified upon selection and will enter into contract negotiations with the City. All consultant contracts must be approved by the appropriate City authority in accordance with current City purchasing procedures. City of Temecula Environmental Review Procedures Handbook - 12 ESA / D208082 CIP Projects and City's Roe as Responsible Agency January 2009 APPENDICES A. Environmental Process Flowchart B. Project Information Checklist City of Temecula Environmental Rea" Procedures Handbook - ESA / D208082 CIP Projects and City's Role as Responsible Agency January 2009 APPENDIX A Environmental Process Flowchart City of Temecula Environmental Review Procedures Handbook- A-1 ESA / D208082 CIP Projects and City's Rote as Responsible Agency January 2009 City of Temecula Environmental Review Process CAPITAL IMPROVEMENT PROGRAM PROJECTS - CIP0Onsbltant DeslpneE RrgJ~ct ii nl'} Exempt File NOE (PW) Qes,roenpl Copau Iann1m minelodes.f Enrl N~~ilaptp'tPf~_ . Condnd$clialW . sfudteauRe~arec (Responside tTm6ti~d !t12a Cawdlml> - - PreviousCEOA ElR F ND.CMND Document )kgequate 'RFPfoiElRConsultaN aiOA NOD No Fuither EIRCoosNtant Public Review r; . ACIiW Rerp ir4 NOP FinaIMND/MMRP scoping Meeting NOD Administrative Draft EIR DraREIR/NOC Public Review Response to comments FinatEIR/ MMRP LEGEND Planning Commission NOE - Notice of Exemption NOD - Notice of Determination NOA- Notice of Availability CityyCouncil NOP - Notice of Preparation EIR Cerbfiwdon NOC - Notice of Completion EIR - Environmental Impact Report NO - Negative Declaration N00 MIND - Mitigated Negative Declaration MMRP- Mitigation Monitoring Reporting Program APPENDIX B Project Information Checklist City of Temecula EnAnonmental ReNew Procedures Handbook- B-1 ESAI D208082 CIP Projects and City's Role as Responsible Agency January2009 m..r I ssv _ Project Information Checklist The Project Manager should include the following information when requesting a Planning Department CEQA evaluation: • Contact name / telephone number • Due Date - Please allow a minimum of 3 weeks • Plans - 11 x 17 or full size • Detailed project description including: 1) type of project (maintenance/new construction), 2) lineal feet, 3) building size and 4) property size • Aerial photograph illustrating location and limits of work • Project schedule / duration of work • Type of equipment to be used • Is right-of-way acquisition required? If yes, provide details. • Is a generator proposed? If yes, provide details