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Home My WebLink About091310 CSC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 13, 2010 6:00 PM CALL TO ORDER: Chairman Tom Edwards FLAG SALUTE: Commissioner McCracken ROLL CALL: Edwards, Fox, Hogan, McCracken, Meyler PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the , Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS R:\CSCAGEND\2010\09132010 Agenda (2).docx 1 CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the Action Minutes of the August 9, 2010, Community Services Commission meeting. COMMISSION BUSINESS 2. Youth Master Plan Amendment for Youth with Special Needs RECOMMENDATION: 2.1 That the Community Services Commission approve the Youth Master Plan Amendment for Youth With Special Needs and add the following recommendation to the Youth master Plan. 3. Temecula Valley Museum RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report regarding updates on the programs and activities of the Temecula Valley Museum DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on October 11, 2010 at 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing at City Hall — 43200 Business Park Drive, Temecula, or the Temecula Library — 30600 Pauba Road, Temecula — during normal business hours. The packet will be available for viewing the Friday before the Community Services Commission meeting after 4:00 PM. You may as well access the packet on the City's website — www.cityoftemecula.orq — which as well will be available the Friday before the Community Services Commission meeting after 4:00 PM. R:\CSCAGEND\2010\09132010 Agenda (2).docx 2 Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the Commission regarding any item on the Agenda, after the posting of the Agenda, will be available for public review in the reception area at City Hall, 43200 Business Park Drive, Temecula, California, during normal business hours. In addition, such material will be made available on the City's web — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's Department — 951-694-6444. The agenda packet (including staff reports) will be available for viewing at City Hall's Planning Department Public Counter located at 43200 Business Park Drive and at the Temecula Library located at 30600 Pauba Road during normal business hours. The packet will be available for viewing the Wednesday before the Old Town Local Review Board meeting after 4:00 p.m. You may also access the packet the Thursday before the meeting after 4:00 p.m. on the City's website at www.cityoftemecula.org. R:\CSCAGEND\2010\09132010 Agenda (2).docx 3 ITEM NO. 1 ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION TEMECULA CITY HALL MONDAY, August 9, 2010 6:00 PM CALL TO ORDER: Chairman Tom Edwards FLAG SALUTE: Commissioner Hogan ROLL CALL: Edwards, Fox, Hogan, McCracken, Meyler ABSENT: Meyler PUBLIC COMMENTS: None given. DIVISION REPORTS CONSENT CALENDAR 1. Minutes - Approved staff recommendation — (4-0-1) — Commissioner McCracken made the motion; it was seconded by Commissioner Fox and voice vote reflected approval with the exception of Commissioner Meyler who abstained. RECOMMENDATION: 1.1 That the Community Services Commission approves the Action Minutes of the July 12, 2010, Community Services Commission meeting. COMMISSION BUSINESS 2. Mary Phillips Senior Center Garden — Received and filed the item. RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report updating the Commission on the City sponsored Senior Center Garden at the Mary Phillips Senior Center. Linda Cole, President of the Senior Golden Years addressed the Commission. 3. Old Town Temecula Community Theater Recap and Temecula Presents 2010-2011 Season Preview — Received and filed item. RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report recapping the activity during the 2009-2010 season at the Old Town Temecula Community Theater and previewing the upcoming Temecula Presents 2010-2011 season. DIRECTOR'S REPORT COMMISSIONERS' REPORTS ADJOURNMENT At 7:00 P.M., the Community Services Commission meeting was adjourned to Monday, September 13, 2010, at 6:00 P.M., at Temecula City Hall. Tom Edwards, Chairperson Herman D. Parker, Director of Community Services ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: September 11, 2010 SUBJECT: Youth Master Plan Amendment for Youth with Special Needs RECOMMENDATION: That the Community Services Commission approve the Youth Master Plan Amendment for Youth With Special Needs and add the following recommendation to the Youth master Plan. DISCUSSION: In June of 2009 the City Council requested that that Community Services Department work with our consultant Moore Iacofano Goltsman (MIG) who developed the original Youth Master Plan to create an amendment that would address the needs of youth with special needs in our community. After conversations with our consultant MIG staff moved forward with a scope of service that would gather information form the community regarding issues and concerns related to youth with special needs. The process to gather the information involved our consultant working with a steering committee made up of civic leaders, parents of youth with special needs, the Temecula Valley Unified School District, Public Health Department and other non-profit organizations in the community that could provide insight. A community workshop was held which attracted approximately 35 people who also provided their input and suggestions for consideration. The consultant also held several key stakeholder interviews with parents, non-profit organizations and educators. At the conclusion of this process youth with special needs were defined by this process as "In the City of Temecula, a youth with specials needs is any child exhibiting physical, cognitive, emotional, or social needs who requires reasonable accommodations to participate in community activities." The final document provides strategies and directions for the City as we move forward in addressing special needs populations in the community. These strategies include: *Community Education — Educate and inform the community about youth with special needs and available services *Volunteerism — Create and promote volunteerism opportunities *Training — Expand training among key constituencies that serve or engage youth with special needs such as public safety, youth, volunteers, recreation providers, and food service *Public -Private Partnerships and Resources — Build new or expand current — partnerships among public and private sector organizations that improve coordination, bridge gaps in services, and leverage resources opportunities *Programs and Services — Provide, facilitate, collaborate and encourage programs and services, including recreation, sports and therapeutic opportunities that build on existing resources Tonight, Mr. Andy Pendoley of MIG is here to provide you with an overview of the process and outcomes that are proposed for the amendment to the Youth Master Plan. r:\cscagend\2010\youth master plan amendment.doc City of Temecula Youth Master Plan: Amendment for Youth with Special Needs DRAFT AMENDMENT August 31, 2010 Introduction In July 2009, the Temecula City Council directed the Community Services' Department to prepare an amendment to the adopted Temecula Youth Master Plan (YMP) that focuses on serving youth with special needs. This amendment outlines a targeted set of strategies and actions developed through a community-based approach for community -driven implementation. Background Developed in 2007-2008 through a community-based process involving a wide range of youth and stakeholders, the YMP responds to the growing challenges of providing productive, healthy and diverse activities and long-term support needed by the City's youth, teens and parents. The YMP documents the ;planning process and resulting action plan that involves all stakeholders in affecting changes for youth in the areas of safety, recreation, life and job skills, transportation, public-private partnerships; and more. While the YMP casts a wide net in addressing the needs of all youth, in 2009 the City Council recognized that youth with special needs and their families have unique and complex issues that are not easily addressed. The Community Services Department engaged a wide range of stakeholders with a vested interest in supporting the community's youth with special needs in an effort to create an additional set of tailored and focused strategies and actions. Similar to the YMP, the community's assets and needs of youth with special needs and their families would provide the foundation and direction for developing strategies and actions that facilitate partnerships, leverage existing resources, and capitalize on the "can do" spirit throughout the community. Process and Activities The process to create the amendment to the YMP began in September 2009 with select activities to engage a wide range of stakeholders with a vested interest in youth with special needs. Participating stakeholders represented parents of youth with special needs, public agencies, nonprofit organizations, educators, medical professionals, private businesses, and many others. Activities included the following: Prepared by MIG, Inc. 1 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 Steering Committee The Steering Committee included civic leaders, parents of youth with special needs, leaders of organizations that serve youth with special needs, educators, and other stakeholders. This group met to define who is considered a youth with special needs for the purposes of the amendment; identify community assets, challenges and gaps; and consider opportunities and strategic directions that could shape a set of strategies and actions. Community Workshops A community workshop was attended by over 35 people.. Participants learned about the YMP and the amendment process, and provided valuable input about community assets, opportunities, and strategic directions. Stakeholder Interviews The project team conducted a total of six stakeholder interviews, asking key civic leaders, educators, a medical professional, and service providers to youth with special needs and their families to provide their perspectives about needs and assets. Participants also provided important background and information about priority strategies and partnerships for implementation. Defining Youth with Special Needs The strategic framework established for the YMP outlines the community's vision, values, and desired outcomes (see Chapter 2). The planning process for the amendment applied this framework as its basis and also defined youth with special needs to provide clear direction on who is to be served by this amendment's strategies and actions. In the City of Temecula, a youth with special needs is any child exhibiting physical, cognitive, emotional, or social needs who requires reasonable accommodations to participate in community activities. Strategic Directions The YMP strategic framework includes a set of strategic directions that outline the major categories of actions for achieving the community's vision and desired outcome. They are based on major themes that emerged from the multi - pronged community outreach during the initial phases of the planning process. Likewise, stakeholders involved in the amendment process produced strategic directions focused on youth with special needs as follows: ■ Community Education—Educate and inform the community about youth with special needs and available services ■ Volunteerism—Create and promote volunteerism opportunities ■ Training—Expand training among key constituencies that serve or engage youth with special needs such as public safety, youth, volunteers, recreation providers, and food service Prepared by MIG, Inc. 2 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 ■ Public -Private Partnerships and Resources—Build new --or expand current—partnerships among public and private sector organizations that improve coordination, bridge gaps in services, and leverage resources opportunities • Programs and Services—Provide, facilitate, collaborate and encourage programs and services, including recreation, sports and therapeutic opportunities thatbuild on existing resources Prepared by MIG, Inc. 3 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 Strategies and Action Plan Strategies were identified for each of the strategic directions for serving youth with special needs, along with partners and timeframe for implementation. 1. Community Education—Educate and inform the community about youth with special needs and available services Strategy Partners Timeframe Short (0-2 years) Medium (2-5 years) Long (5-10 years) la. Distribute information sources in the community i. Research and categorize available information sources ii. Identify existing communication channels for distributing information (e.g., City website, community health care providers, 211, community-based organizations, etc.) County of Riverside Department of Mental Health (DMH) Inland Regional Center Inter -Agency Council School District Community Services Department Short 1 b. Assess community events for opportunities to educate and inform the community through presentations, information booths, etc. Community Services Department Inland Regional Center Service providers Faith -based organizations Short lc. Create a directory of local existing services and programs for youth with special needs County of Riverside DMH Inland Regional Center Community Services Department Short -- Medium Prepared by MIG, Inc. City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 2. Volunteerism—Create and promote volunteerism opportunities that provide support to youth with special needs • Strategy Partners Timeframe Short (0-2 years) Medium (2-5 years) Long (5-10 years) 2a. Canvass organizations that provide services to youth with special needs to assess gaps in volunteer -based support, including training and resource requirements Community Services Department County of Riverside DMH Inland Regional Center Inter -Agency Council School District Service providers Short 2b. Assess capacity levels and requirements for school-based service learning, peer programs and volunteer support School District Short 2c. Engage volunteer and faith -based organizations that do not currently provide services to youth with special needs to understand existing bases of volunteers, potential resources, and areas of expertise that could potentially be provided to these youth Community Services Department Inland Regional Center Inter -Agency Council Faith -based organizations Volunteer organizations Short Prepared by MIG, Inc. 5 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 Strategy Partners Timeframe Short (0-2 years) Medium (2-5 years) Long (5-10 years) 2d. Connect service providers with potential new partner organizations Community Services Medium based on shared interests Department Short -- Medium i. Outline clear agreements, expectations and resources for Inland Regional Center partnerships Inter -Agency Council ii. Explore the use of City facilities to host volunteer activities School District Service providers Faith -based organizations Volunteer organizations 3. Training --Expand training among key constituencies that serve or engage youth with special needs such as public safety, youth, volunteers, recreation providers, and food service Strategy Partners Timeframe Shortyears) doi(0-2 (rs years) Long (5-10 years) 3a. Assess existing training curricula for serving youth with special needs among City of Temecula service providers including: i. Community Services ii. Police iii. Fire City Manager's Office Public safety providers Community Services Department County of Riverside DMH Short -- Medium 3b. Recommend potential revisions to the training curricula for City service providers, as needed City Manager's Office County of Riverside DMH Short -- Medium Prepared by MIG, Inc. 6 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 • Strategy Partners Timeframe Short (0-2 years) Medium (2-5 years) Long (5-10 years) 3c. Canvass a selection of service-oriented businesses—particularly retail, restaurants, and entertainment—to understand their knowledge of, challenges with, and support needed for serving youth with special needs and their families Chamber of Commerce Short 3d. Prioritize service-oriented businesses that would benefit most from increased education and training in serving youth with special needs and their families Chamber of Commerce County of Riverside DMH Inter -Agency Council Short 3e. Identify training needs for volunteer efforts, programs and services that support youth with special needs (Linked to #2 and #5) County of Riverside DMH Inland Regional Center Inter -Agency Council School District Service providers Volunteer organizations Short . 3f. Research best practices in training to serve youth with special needs for businesses and volunteer programs and services County of Riverside DMH Short -- Medium Prepared by MIG, Inc. 7 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs --8/31/10 Strategy Partners Timeframe Short (0-2 years) Medium (2-5 years) Long (5-10 years) 3g. Develop curricula for training and educating businesses and volunteer programs and services that support youth with special needs County of Riverside DMH Inland Regional Center Chamber of Commerce Community Services Department Medium -- Long 4. Public -Private Partnerships and Resources --Build new --or expand current—partnerships among public and private. sector organizations that improve coordination, bridge gaps in services, and leverage resource opportunities Strategy Partners Timeframe Short o Medium (0-2years) years) Long (5-10 years) 4a. Pursue partnerships with other public, private, and non-profit agencies for all strategies proposed throughout this Plan City and partners Ongoing 4b. Research local, regional and national organizations (government, foundations, nonprofits, etc.) that provide resources for training, programs and services for youth with special needs Community Services Department Inland Regional Center Inter -Agency Council County of Riverside DMH School District Ongoing Prepared by MIG, Inc. 8 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 5. Programs and Services-- Provide, facilitate, collaborate and encourage programs and services, including recreation, sports and therapeutic opportunities that build on existing resources and are created from new resource networks Strategy Partners Timeframe Short m years) Medium(2 years) Long (5-10 years) 5a. Canvass service providers to understand priority recreation, sports and therapeutic needs that could serve a wide range of youth with special needs including: i. Existing programs and services ii. Critical gaps iii. Best practices iv. Opportunities that could leverage volunteer support v. Potential new resources County of Riverside DMH Inland Regional Center Boys & Girls Club YMCA Community Services Department _ Short 5b. Assess City -sponsored recreation programs to identify opportunities for serving youth with special needs and their families i. Consider opportunities to link programs that serve youth with special needs with programs that provide family respite and support, when possible Community Services Department County of Riverside DMH Short 5c. Consider providing City facilities to organizations providing programs and services to youth with special needs at reduced rates Community Services Department Short 5d. Identify training needs for programs and services that support youth with special needs (Linked to #3e above.) 5e. Assess models and best practices for providing transportation options for youth with special needs - County of Riverside DMH Inland Regional Center School District Short -- Medium Prepared by MIG, Inc. 9 City of Temecula Youth Master Plan Draft Amendment for Youth with Special Needs -8/31/10 Strategy Partners Timeframe short m years) Medium(2 years) Long (5-10 years) 5f. Facilitate development of new formal and informal transportation networks such as carpools and rideshare for youth with special needs County of Riverside DMH Inland Regional Center Short -- Medium 5g. Identify gaps in respite and support services specifically for parents of youth with special needs i. Link new services for parents to those provided to youth with special needs wherever possible (e.g., parent support meetings scheduled during activities for youth with special needs) County of Riverside DMH Inland Regional Center Short -- Medium Prepared by MIG, Inc. 10 ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Servic DATE: September 7, 2010 SUBJECT: Temecula Valley Museum PREPARED BY: Wendell Ott, Museum Services Manager RECOMMENDATION: That the Community Services Commission receive and file this report regarding updates on the programs and activities of the Temecula Valley Museum. BACKGROUND: The Temecula Valley Museum is a City owned facility with collections of Historical interest. The Museum, which opened to the public in November 1999, provides for the preservation of our local history, and provides educational programs, and conserves the objects in its care. The Museum gives residents of all ages an opportunity to learn and study the local history of Temecula. The 7,200 square foot museum provides exhibit space for both permanent and traveling exhibits, a research area, storage space and an area for curatorial services and a gift shop which is operated by Temecula Valley Museum Inc., a local non-profit organization. The Museum staff, working in conjunction with Temecula Valley Museum Inc., provides countless exhibits and education opportunities for the public. The Museum continues to be well received by the community and a thriving success. Tonight, Wendell Ott our Museum Services Manager, is here to provide an overview of the museum operations and upcoming events. R:\CSCAGEND\2010\Commission Staff Report-TVM 9-10.doc 9/8/2010