The URL can be used to link to this page

Home My WebLink About021411 CSC Agenda � � In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting wili enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR � � 35.102.35.104 ADA Title II] AGENDA TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TO BE HELD AT TEMECULA CIVIC CENTER MONDAY, FEBRUARY 14, 2011 6:00 PM CALL TO ORDER: Chairman Michael McCracken FLAG SALUTE: Commissioner Fox ROLL CALL: Edwards, Fox, Hogan, McCracken, Meyler PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a"Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS r:\cscagend�2011 \02142011.docx CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the Action Minutes of the January 10, 2011 Community Services Commission meeting. COMMISSION BUSINESS 2. SPORTS FIELD ALLOCATION OVERVIEW RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the Sports Field Allocation process for Temecula youth and adult sports leagues. 3. SPORTS AD-HOC COMMITTEE RECOMMENDATION: 3.1 That the Community Services Commission appoints two Commissioners to serve on an ad-hoc committee to assist staff in the review of sports field allocations and sports policies, and work with staff in the development of new sports guidelines. 4. PROPOSED PROGRAM —"PARKS MAKE LIFE BETTER" RECOMMENDATION: 4.1 That the Community Services Commission: 4.1.1 Approves the establishment of a new program entitled "Parks Make Life Better", an elementary school essay contest for fifth grade students to express their enjoyment of City parks. 4.1.2 Appoint two Commissioners to serve on the essay review committee. DIRECTOR'� REPORT COMMISSIONER'S REPORTS ADJOURNMENT ' The next meeting of the Community Services Commission will be adjourned to a regular meeting to be held on Monday, March 14, 2011 at 6:00 P.M., at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, CA. r:\cscagend\2011 \02142011.docx NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing at Civic Center — 41000 Main Street, Temecula, or the Temecula Library — 30600 Pauba Road, Temecula — during normal business hours. The packet will be available for viewing the Friday before the Community Services Commission meeting after 4:00 PM. You may as well access the packet on the City's website — www.cityaftemecula.org — which as well will be available the Friday before the Community Services Commission meeting after 4:00 PM. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the Commission regarding any item on the Agenda, after the posting of the Agenda, will be availabie for public review in the reception area at City Hall, 41000 Main Street, Temecula, California, during normal business hours. In addition, such material will be made available on the City's web — www.citvoftemecula.orq — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's Department — 951-694-6444. r:\cscagend�2011 \02142011.docx IT EM NO. 1 � R:\CSCAGENDUTEMNO.SHL ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION TEMECULA CIVIC CENTER MONDAY, JANUARY 10, 2011 6:00 PM CALL TO ORDER: Chairman McCracken FLAG SALUTE: Commissioner Edwards ROLL CALL: Edwards, Fox, Hogan, Meyler, McCracken, PRESENTATIONS: Wayne and Mary Bershaw PUBLIC COMMENTS: • Jonathon Sevy, Eagle Scout, addressed the Commission. DIVISION REPORTS CONSENT CALENDAR 1. Minutes - Approved staff recommendation —(5-0-0) — Commissioner Fox made the motion; it was seconded by Commissioner Meyler and voice vote reflected unanimous approval. RECOMMENDATION: 1.1 Approve the Action Minutes of the December 8, 2010, Community Services Commission meeting. COMMISSION BUSINESS 2. Pennvpickle's Workshop Overview — received and filed RECOMMENDATION: 2.1 Receive and file a report on the 2010 programs and events offered to the citizen's of Temecula at Pennypickle's Workshop, the Temecula Children's Museum. DIRECTOR'S REPORT COMMISSIONERS' REPORTS ADJOURNMENT At 6:50 P.M., the Community Services Commission adjourned its meeting to Monday, February 14, 201, at 6:00 P.M., at the Temecula Civic Center, 41000 Main Street. Michael McCracken Herman D. Parker, Chairperson Director of Community Services ITE M N O. 2 R:\CSCAGENDVTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: February 14, 2011 SUBJECT: City of Temecula Athletic Field Allocation Process Overview RECOMMENDATION: That the Community Services Commission receive and file a report on the Sports Field Allocation process for Temecula youth and adult sports leagues. BACKGROUND: The Community Services Department is responsible for establishing the field schedule of field usage for the various youth and adult sports leagues throughout the year including Pop Warner, Temecula Youth Baseball, Temecula Youth Soccer, Temecula Adult Softball, Temecula Adult Soccer and a host of other sports organizations. Staff works closely with the presidents of the leagues who participate in a Sports Council for the purpose working together to allocate fields to meet the many sports league needs. Tonight, Julie Pelletier and James Willcox will provide an overview of the field allocation process. R:\CSCAGEND�2011\02142011 Sports Ad Hoc Committee.doc ITE M N O. 3 R:\CSCAG EN DUTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission � r FROM: Herman D. Parker, Director of Community Servic i� ` DATE: February 14, 2011 SUBJECT: Ad-hoc Committee Appointments - Sports RECOMMENDATION: That the Community Services Commission appoints finro Commissioners to assist staff in the review of sport field allocations and sports policies, and work with staff in the development of new sports guidelines. BACKGROUND: Since the City's incorporation and the construction of 39 parks, Temecula has experienced a significant increase in population which has resulted in a tremendous growth in sports activities and events in Temecula, as well as the addition of many new sports activities and leagues. Several years ago the City established the Sports Council to bring together the different sports leagues and foster a cohesive approach to allocating fields during the various sports seasons. Although the Sports Council has proven to be a productive approach to addressing the needs of the many sports leagues, the City is constantly faced with requests and demands by new sports leagues requesting time on our fields. The ad-hoc subcommittee will assist the Community Services Department in addressing concerns with regards to field allocations, and work closely with staff in reviewing and establishing sports policies and the development of new sports guidelines. R:\CSCAGEND�2011\02142011 Sports Ad Hoc Committee.doc ITE M N O. 4 R:\CSCAGENDUTEMNO.SHL CITY OF TEMECULA AGENDA REPORT , TO: Community Services Commission FROM: Herman D. Parker, Director of Community Servic s DATE: February 14, 2011 SUBJECT: Proposed Program —"Parks Make Life Better" RECOMMENDATION: That the Community Services Commission: 1) Approves the establishment of a new program entitled "Parks Make Life Better", an elementary school essay contest for fifth grade students to express their enjoyment of City parks 2) Appoint two Commissioners to serve on the essay review committee. BACKGROUND: Approximately five weeks ago TCSD staff met with Commission Chairman Michael McCracken to discuss the feasibility of establishing a Commission supported program which encourages elementary school age children to visit and experience our local parks. At the request of Chairman McCracken the Community Services Department brings this item forward to the Community Services Commission for consideration. The "Parks Make Life Better" program would encourage fifth grade students at one or two of our local elementary schools to write a short essay, approximately 250 words, describing their experience visiting one of our local City park sites. The intent of the essay program is to encourage young people to visit and use City local parks, promote pride in our City park system, and foster a sense of community. All essays would be due to the Community Services Department by April 25, 2011. Two members of the Commission would work with staff to review each essay submitted and select a first, second and third place winner. Each student participating would receive a ribbon, and the first, second and third place winners would receive prizes for their essays. Our hope is to have the first, second and third place prizes donated from local merchants. The cost of the program is minimal and would include ribbons, flyers and some publicity, which could be absorbed within the existing TCSD budget. Once again, staff feels this is an outstanding method to promote our parks, and encourage youth to visit our local parks. R:\CSCAGEND�2011\02142011 Parks Make Life Better.doc