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Home My WebLink About110512 CSC Agenda � In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR � 35.102:35.104 ADA Title I I] AGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED MEETING TO BE HELD AT TEMECULA CIVIC CENTER MONDAY, NOVEMBER 5, 2012 6:00 PM CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: Temecula Valley Young Marines ROLL CALL: Edwards, Hogan, McCracken, Meyler, Fox PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a"Request to Speak" form must be filed with the � Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS Special Events Recreation Human Services Maintenance r:\cscagend�2012\11052012 agenda.docx CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Seryices Commission approves the Action Minutes October 8, 2012 Community Services Commission meeting. COMMISSION BUSINESS 2. RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the design guideline for Santiago Road. 3. RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the remediation plan for the Old Town Temecula Community Theater. DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT The Community Services Commission will adjourn to a regular meeting to be held on Monday, December 3, 2012 at 6:OOpm at the at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California: NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the Community Services Commission meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula:or4 — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the Commission regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material may be accessed on the City's website — www.cityoftemecula.ora — and will be available for public viewing at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the Community Services Department at the Temecula Civic Center, (951) 694-6480. - r:\cscagend�2012\11052012 agenda.docx ITEM NO. 1 ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION � REGULAR MEETING TO BE HELD AT TEMECULA CIVIC CENTER MONDAY, OCTOBER 8, 2012 6:00 PM CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: Troop 1299 ROLL CALL: Edwards, Hogan, McCracken, Fox ABSENT: Meyler RECOGNITION: Temecula Valley Women's Club PUBLIC COMMENTS: Emmett Keith Jones addressed the Commission regarding the STEM Academy and the launch of The Educated Student.com DIVISION REPORTS Special Events Recreation Human Services Maintenance CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the Action Minutes of the September 10, 2012 Community Services Commission meeting. Approved staff recommendation (4-1-0) — Commissioner Hogan made the motion; � it was seconded by Commissioner Edwards; Commissioner Meyler was absent. r:\cscagend�2012\10082012 action minutes.docx COMMISSION BUSINESS 2. Autism Communitv Plavbook RECOMMENDATION: 2.1 That the Community Services Commission receives and files a report on the Autism Community Playbook/Resource Guide. Received and filed. DIRECTOR'S REPORT - COMMISSIONER'S REPORTS ADJOURNMENT In observance of the Veteran's Day holiday, the Community Services Commission adjourned to an adjourned regular meeting to be held on Monday, November 5, 2012 at 6:OOpm at the at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California. Charlotte Fox, Chairperson Aaron Adams, Executive Director Community Services Commission Community Services Department r:\cscagend�2012\10082012 action minutes.docx ITEM NO. 2 ��\ I //� �� , ;� r _ � ��.:E: i9s� MEMORANDUM TO: Community Services Commission FROM: Greg Butler, Director of Public Works/City Engineer DATE: November 5, 2012 SUBJECT: Santiago Road — Design Guideline . RECOMMENDATION: That the Community Services Commission receive and file a report on the Design Guideline for Santiago Road. BACKGROUND: Santiago Road is shown as a"Limited Secondary Arterial Road (2- Ianes Divided)" on #he Circulation Element of the City's General Plan. This roadway designation has a unique offset cross-section intended to enhance the rural nature of the sfreets with this designation, while supporting all modes of transportation including vehicular, bicycle, and pedestrian. In areas with long stretches of undeveloped land or an entirely new street alignment the implementation of such a roadway cross-section would serve its purpose well. Along the Santiago Road corridor though there are only two developable properties that would be subject to the current roadway cross-section. Approaching these undeveloped segments Santiago Road has been developed to various other roadway cross-sections that were in place at the time of development. To further complicate the development of Santiago Road a meandering natural drainage course traverses the area encroaching into what would be improved road right-of-way if one strictly adhered to the current roadway cross section. The Public Works department has analyzed the existing improved segments of Santiago Road, as well as the alignment of the natural drainage course, and determined that without significant drainage course re-alignment requiring costly and burdensome resource agency permits, implementing the existing cross section would be infeasible. We are therefore recommending that a flexible design guideline be implemented so we can accommodate all modes of travel and still maintain the rural feel of the roadway cross-section. The guideline allows flexibility to adjust the pavement alignment within the ROW to avoid physical obstacles while still providing enough pavement width for a wider bike lane and a wider curb adjacent graded walkway for pedestrians and. equestrians. Attachment: Santiago Road Design Guideline Diagram . . . . . . . -1- . R:\CSCAGEND12012\11052012 Santiago Rd.doc � R/W VAR/ES = 66' M/N. R/W 46' 23' � 23' � l0' M/N. Il' l2' l2' ll' l0' M/N. I., Z GRADED i GRADED. 2. � SHOULDER SNOULDER � I ' A. C. BERMPER i A. C. BERM PER � C. 0. T. STD.. 2/4 C. 0: T.. STD. 2/4 �'QY. Z� � A. �MT. I 2916 PVMT. 2� . L. � f . STABI '� - BASE STAB/L/ZED : D.6.' . COMPAClE . COURSE D.6.' _ SUB6RADE R/W. VAR/ES - 66' M/N. R/W 46' 23' � 23' Z, (!0' M/N. 5' l2' . 6"` 6"' l2' 5' l0' MlN. ( 2 , �RADED � GRADED � SHOULDER P�EO LEf/ TURN SHOULOER � A. C. BERM PER i A. C. BERM PER � C. 0. T. STD: 2/4 C. 0. T. STD.. 2/4 � 'Ql,' 2 �'" A ` 2%MT. I A.C. PVMT. 2% � ,,,�� , . P%� , .�. s G. . � � . ` ? \ � BASE COMPACTE COURSE �T� B/L/ZED SUB6RADE �T� BlLIZED /NlERSECT/ON DETA/L NOTES.• * FOR CON6/TUDINAL GRADES OVER 5�, THE �RADED SHOULDER SHALL BE ASPHALT CONCRETE PAVEMENT. " PA/NTEO LEfT-TURN LANE AT INTERSECTIONS. COMBINED THICIfNESS Of BASE AND SURFACE MATER/AL TO BE DETERMINED BY THE SDICS EN6/NEER'S RECOMMENDA TIONS STABILIZED DECOMPOSED 6RANlTE (D. �.) SHALL CONFORM T0 6REENB00/f SECTION 200-7, EXCEPT AS M00/FIED BY THE DIRECTOR OF PUBLIC WORI(S. SEE STANDARD NOS. ll3 & ll5 fOR PAVEMENT DES/�N REQUIREMENTS AND 6ENERAL NOTES APPROVED BY.• _ � � . CITY OF T'EMEC�14 DEPARTMEIl�T OFPUBLIC WORKS 6REG BUTLER, D/REGTOR OF PUBL/C WORKS/C/TY EN6/NEER DATE �� R.C nro. 4��ov SANT/AGOI90�4D REVISIONS REV. BY.• APPR'D DA�E REY. BY.• APPR.D DA�E DES/GN GU�DEL/NES _ , 4 2 LANES 2 5 J 6 ITEM NO. 3 ��\ I //� �J,� ;� ^��i, I989�:�`" MEMORANDUM TO; Community Services Commissioh FROM: Greg Butler, Director of Public Works/City Engineer DATE: November 5, 2012 SUBJECT: Old Town Theater Remediation RECOMMENDATION: That the Community Services Commission receive and file a report on the Remediation Plan for the Old Town Temecula Community Theater. BACKGROUND: The Old Town Theaterwas opened to the public on October4, 2005. Unfortunately, since opening the facility has had water intrusion problems. A forensic investigation directed by the City Attorney's office in the summer of 2009 disclosed that various architectural and hidden construction problems caused the water intrusion problems and concluded that these problems can only be remedied by the removal and replacement of the Theater's substrate and exterior siding. In September 2011 the City settled the lawsuits against the designers and construction contractors through mediation and secured just under $2.9M to cover the cost of repairs after legal fees. In June 2012 the City entered into a professional services agreement with Meyer and Associates to perform a preliminary investigation and make recommendations on the work necessary to repair the theater's ongoing water intrusion problems. They have completed their work for formalized their findings and recommendations in a detailed report on file in the City Engineer's office. In summary the recommendations include completely removing the exterior siding and underlayment down to the plywood or gypsum board sheathing, then reconstructing the "building envelope" with a new state of the art water.proofing system covered with hardy boacd siding; "boxing" in the steel exterior structure and applying the same water-proofing system and applying a smooth stucco type product; removing and replacing the wood frame casement windows with high efficiency double hung combination extruded aluminum/wood frame windows; removing and replacing the hollow metal door frames with two piece flanged door frames; replacing the wood/timber stairways with self-. supporting steel stair cases with concrete/time treads and new aluminum hand rails; reconstructing the decks with a water-proofing system, cement mortar bedding and tiled surface. If all goes well; the project is scheduled to commence in summer 2013. The completed exterior will maintain the overall iook of the existing structure, but will be more durable and easier to maintain. -1- R:\CSCAGEND�2012\11052012 CSD Theater Memo.doc