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AGENDA
TEMECULA COMMUNITY SERVICES COMMISSION
REGULAR MEETING
TO BE HELD AT
TEMECULA CIVIC CENTER
MONDAY, MAY 13, 2013
6:00 PM
CALL TO ORDER: Chairperson Felicia Hogan
FLAG SALUTE: Air Force JROTC
ROLL CALL: Fox, McCracken, Meyler, Schwank, Hogan
PUBLIC COMMENTS:
A total of 15 minutes is provided so members of the public can address the
Commissioners on items that are not listed on the Agenda. Speakers are limited to
three (3) minutes each. If you desire to speak to the Commissioners about an item not
listed on the Agenda, a green "Request to Speak" form should be filled out and filed
with the Commission Secretary.
When you are called to speak, please come forward and state vour name and address.
For all other agenda items, a"Request to Speak" form must be filed with the
Community Services Commission Secretary before the item is addressed by the
Commission. There is a three (3) minute time limit for individual speakers.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless
members of the Commission request specific items be removed from the Consent
Calendar for separate action.
DIVISION REPORTS
Recreation and Special Events
Human Services and Cultural Events
Maintenance
CONSENT CALENDAR
1. MINUTES
1.1 RECOMMENDATION:
Approve the minutes of the April 8, 2013 Commission meeting.
2. TCSD PROPOSED RATES AND CHARGES FOR FISCAL YEAR 2013-14
2.1 RECOMMENDATION:
Receive and file report regarding the proposed TCSD Rates and Charges
for Fiscal Year 2013-14.
COMMISSION BUSINESS
None
DIRECTOR'S REPORT
COMMISSIONER'S REPORTS
ADJOURNMENT
The Community Services Commission adjourn to a regular meeting to be held on Monday, June
10, 2013 at 6:OOpm at the at the Temecula Civic Center Council Chambers, 41000 Main Street,
Temecula, California.
NOTICE TO THE PUBLIC
The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic
Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the Community Services Commission meeting. At that time,
the agenda packet may also be accessed on the City's website — www.citvoftemecula.or4 — and will be available for public viewing
at the respective meeting.
Supplemental material received after the posting of the Agenda
Any supplemental material distributed to a majority of the Commission regarding any item on the agenda, after the posting of the
agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula,
8:00 AM — 5:00 PM). In addition, such material may be accessed on the City's website — www.cityoftemecula.orq — and will be
available for public viewing at the respective meeting.
If you have questions regarding any item on the agenda for this meeting, please contact the Community Services Department at the
Temecula Civic Center, (951) 694-6480.
ITEM NO. 1
ACTION MINUTES
TEMECULA COMMUNITY SERVICES COMMISSION
REGULAR MEETING
TEMECULA CIVIC CENTER
MONDAY, APRIL 8, 2013
6:00 PM
CALL TO ORDER: Chairperson Felicia Hogan
FLAG SALUTE: Temecula Young Marines
ROLL CALL: Fox, McCracken, Meyler, Schwank, Hogan
RECOGNITIONS: �
Temecula Valley Young Marines
City of Temecula Volunteers
PUBLIC COMMENTS: None
DIVISION REPORTS
Recreation and Special Events
Human Services and Cultural Events
Maintenance
CONSENT CALENDAR
1. MINUTES
1.1 RECOMMENDATION:
Approve the minutes of the March 11, 2013 Commission meeting.
Approved staff recommendation (5-0) — Motion by Commissioner Meyler,
seconded by Commissioner McCracken.
2. CITY OF TEMECULA VOLUNTEER PROGRAM OVERVIEW AND RECOGNITION
RECOMMENDATION:
2.1 That the Community Services Commission receive and file this
report on the City of Temecula Volunteer Program.
Received and filed.
DIRECTOR'S REPORT
COMMISSIONER'S REPORTS
ADJOURNMENT
The Community Services Commission adjourned at 6:30 pm. The next regular meeting to be
held on Monday, May 13, 2013 at 6:OOpm at the Temecula Civic Center Council Chambers,
41000 Main Street, Temecula, California.
Felicia Hogan Tamra Irwin
Chairperson � Acting Director of Community Services
ITEM NO. 2
CITY OF TEMECULA
AGENDA REPORT
TO: Community Services Commission •
FROM: Kevin L. Hawkins, Director of Community Services
DATE: May 13, 2013
SUBJECT: TCSD Proposed Rates and Charges for Fiscal Year 2013-2014
PREPARED BY: David Bilby, Senior Debt Analyst •
RECOMMENDATION: That the Community Services Commission receive and file this report
. regarding the proposed TCSD Rates and Charges for Fiscal Year 2013-2014.
BACKGROUND: The Temecula Community Services District (TCSD) operates under the
authority of Community Services District Law and provides residential street lighting, perimeter slope
landscape maintenance, recycling and refuse collection, and emergency road maintenance services
in the City of Temecula. The boundaries of the TCSD are the same as those of the City, and the
City Council serves as the Board of Directors.
Property owners only pay for the TCSD services that they actually receive through separate rates
and charges on their property tax bill. The Community Services, Parks and Recreation and Service
Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks and
Lighting Special Tax, approved by the voters as Measure C on March 4, 1997. However, pursuant to
a cooperative agreement with the City, fhe TCSD continues to operate and maintain the City's
recreational and cultural facilities and programs. The levy budget for the special tax will be
considered by the City Council on June 11, 2013.
As a result, the current services provided by the TCSD are divided into the following four (4) service
levels: �
1. Service Level B- Residential Street Lightinq. Operations, maintenance, utility costs
and administration of residential street lighting.
2. Service Level C- Perimeter Landscapina and Slope Maintenance. Operations,
maintenance, utility costs, improvements, and administration for all perimeter slope
landscape maintenance areas maintained by the TCSD.
3. Service Level D— Recvclinq and Refuse Collection. Operation and administration of
the recycling programs and refuse collection for single family residences.
4. Service Level R- Streets and Roads. Operations, reconstruction, and maintenance
of unpaved streets and roads in a designated area of the City.
Service Level "B" includes only those properties within residential subdivisions that have street
lighting services. The proposed rate of $25.68 has not been increased from last fiscal year.
Service Level "C" includes only those properties within residential zones where TCSD provides
perimeter slope landscape maintenance services. Most of the zone rate levels were established in
previous years and have not increased since last fiscal year. On March 4, 2008 a property owner
election was held for twenty-nine (29) zones in Service Level C. The election proposed to assess
an appropriate fee to cover the costs associated with landscape maintenance for each specific
zone. Only one (1) zone successfully passed this election which was Woodcrest Country — Zone 6.
The level of maintenance provided in each zone will be commensurate with the amount of revenue
received for each zone.
Note: The CPI change from December 2011 to December 2012 was 1.9%.
Zone 6— Woodcrest Country rate is subject to the annual CPI inflator which will increase the rate
from $100.22 to $102.12.
Zone 29 - Gallery Homes "Portraits" rate is subject to the annual CPI inflator which will increase the
rate from $357.70 to $364.48.
Zone 31 was established to be used within the Roripaugh Ranch Development however due to
construction delays the landscaping will not be accepted by the TCSD and this rate and charge will
not be assessed for FY 2013-2014. However, this rate is subject to a CPI inflator and will increase
from $29:52 to $30.08.
Zone 32 was established to be used for the Vinyard View Estates. Vinyard View Estates is located
on the northwest corner of Butterfield Stage Road and Chemin Clinet adjacent to Chardonnay Hills.
Due to the economy this 37 lot development is being delayed and will not be assessed by the TCSD
for FY 2013-2014. However, this rate is subject to a CPI inflator and will increase from $675.18 to
$688.00.
Service Level "D" provides recycling and refuse collection services to single family residential
properties in the City of Temecula. Per our Franchise Agreement the CPI, Diesel Fuel Component
Index (DFCI), and land-fill tipping fee increases may cause our Service Level D rate and charge to
change. For Fiscal Year 2013-2014, the rate and charge is proposed to increase from $237.28 to
$238.03. This $0.75 increase is due to a CPI increase of 2.03% (based on the annual average CIP
changes in 2012) a DFCI increase of 3.4% and a land-fill tipping fee increase of $0.55.
Service Level "R" includes only those properties that receive benefit of emergency maintenance of
certain unpaved roads after inclement weather. The area covered by Service Level R is located on
and around Liefer Road in the northeastern area of the City. The maximum rate that can be
charged for Service Level R is $115.26 for an improved parcel, and is $57.62 for an unimproved
parcel. In Fiscal Year 2012-2013 parcels were charged the full rate to offset the costs of the
emergency road maintenance services. For Fiscal Year 2013-2014 parcels in Service Level R are
proposed to be charged the full rate.
The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the
California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California
Public Resources Code and Section 15273 of the State Guidelines because the rates and charges
are necessary to maintain existing services within the TCSD,