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HomeMy WebLinkAbout050895 CSC AgendaAGENDA · EiVI~.L'1J]~ COM]VIUN[I~ S]~,VICE, S COMallUSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, May 8, 1995 7:00 P.M. CALL TO ORDER: Flag Salute Chairman Miller ROLL CALL: Comerchero, Nimeshein, Rund, Soltys|ak, Miller PRESENTATIONS: Chairman Miller Patricia H. Birdsall Jacob Nelson Shelly Chacon Florasense by Endar PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. COMMUNITY SERVICES COMMISSION AGENDA DIVISION REPORTS MAY 8. 1995 COMMISSION BUSINESS Ao, Oroval of Minutes 1.1 Approve the minutes of Monday, April 10, 1995. Capital Improvements Proiects Uodate RECOMMENDATION: 2.1 Receive and file report concerning the status of capital improvement projects. Capital Improvement Funding Mechanisms RECOMMENDATION: 3.1 Receive and file report concerning funding mechanisms available to fund Community Service District capital improvement Drojects. COMMUNITY SERVICES DIRECTOR REPORT COMMUNITY SERVICES COMMISSION REPORT ADJOURNMENT A special meeting of the City of Temecula Community Services Commission will be held on Monday, May 15, 1995, 6:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, June 12, 1995, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMF_,C[~A COMMUNITY SERVICES COMMISSION MONDAY, APRIL 10, A regular meeting of the City of Temecula Community Services Commission was called to order on Monday, April 10, 1995, 7:00 P.M., at Temecula CIty Hall lVrnin Conference Room, 43174 Business Park Drive, Temecula, California. The meeting wa~ called to order by Chairman Henry Miller. Commissioner Soltysiak led the flag salute. PRESENT: 5 COMMISSIONERS: Comerche~o, Nimeshein, Rund, Soltysinlc. ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Recreation Superintendent Herman Parker, Maintenance Superintendent Bruce Hartley and Administrative Secreta~ Gaff Ziglet. PRESENTATIONS The Community Services Commission recognized the efforts of the following individual: Brad Buron, Maintenance Superintendent, City of Temecula PUBLIC COMMENT None DMSION REPORTS Recreation Superintendent Herman Parker reported the following: * Teen Fest activities have concluded and included the following activities: Spaghetti Dinner - Talent Competition Teen Olympics * The Community Services Department held a Spring Fair, in conjunction with Mesa Homes, on April 1, 1995. The event was held at Paloma Del Sol park and had approximately 1,800 in attendance. COMMUNITY SERVICES COMMISSION MINUTES , Upcoming events: Saturday, April 15, 1995: ARIL 10, 1995 Swing & Jitterbug Dance Contest - 11:00 A.M. Pizza Tasting Contest - During swing contest half time event. Annual ~ter Egg Hum - 10:00 A.M. at the Sports Park and Paloma Del Sol. CRC Pool opens for public swimming, Saturdays and Sundays, 1:00 P.M. to 5:00 P.M. Teen excursion to Universal Studios. Maintenance Superintendent Bruce Hartley reported the following: * Complemd four community service proj~ts: 25 - 30 box trees wer~ planted on the slopes at Rancho California Sports Park. Improvements to the Dodd Memorial Grave. 30 trees planted at Veteran's Park as pan of an Eagle Scout project. The bronze plaque for Kent I-Iintergardt Memorial Park is done. Staff will be looking at installing the monument as part of a Eagle Scout project. * Maintenance staff supported the Community Services Department as follows: Preparing the pool for spring swim season. Preparations for the Spring Fair and F=nter Egg Hunt. * Provided an outline of inspectors duties as follows: Inspect maintenance contracts Oversee storm repairs Field improvements * Near completion of the construction of Pala Community Park. Staff wffi be completing some minor renovations to the Rancho California Road landscape medians. Split nil fencing was completed at Kent Itintergardt Memorial Park. The restroom/snack bar facility is open. COMMUNITY SERVICES COMMISSION MINUTES D'~ector Nelson added that the new senior van will be delivered to City Hall this week and the department will be advertising for a pan-time driver. COUNCIl, BUSINESS 1. Approval of M'mutes 1,1 Approve the minutes of February 13, 1995. It was moved by Commissioner Comerchew, seconded by Commissioner Rund to approve the minutes of February 13, 1995. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchew, Nimeshein, Rund, Soltysialc~ Miller NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None 1.2 Approve the minutes of March 13, 1995. It was moved by Commissioner Nimeshe'm, seconded by Commissioner Comerchero to approve the minutes of March 13, 1995. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchew, Nimeshe'm, Rund, Soltynialc, Miller NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Namin~ of Park and Recreation Facilities Community Services Director Shawn Nelson presented the staff report. Ouarter-acre Parks - Van Daele's Tract 22627-0/Lyon's Tract 22627-I It was moved by Commissioner Nimeshein, seconded by Commissioner Rund to approve the following park names: ARIL 10. 1995 COMMUNITY SERVICES COMMISSION MINUTES Voorburg Patio Na~ayama Park In addition, an interpretive plaque providing information regarding the cities of Voorburg and Nalmyama be installed adjacent to the park signs. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Nimeshein, Rund, Soltysiak, NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None ARIL 10, 1995 Three-acre Park -Coscan Davidson Tract 27827 It was moved by Commissioner Comerchero, seconded by Commissioner Nimeshein to approve the following park name: Nicolas Road Park The motion carried as follows: AYES: 4 COMMISSIONERS: Comerchero, Nimashein, Soltysiak, Miller NOES: 1 COMMISSIONERS: Rund ABSENT: 0 COMMISSIONERS: None Commissioner Rund said she preferred the name Roripaugh Park. Three-acre Park - Kaufman & Bwad Tract 13125 It was moved by Commissioner Rund, seconded by Commissioner Comehero to approve the following park name: Butterfield Stage Park The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Nimeshein, Rund, SolWsiaL COMMUNITY SERVICES COMMISSION MINUTES Miller ARIL 10. 1995 NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Twenty-acre Park - City Owned It was moved by Commissioner Comerchero, seconded by Commissioner Nimeshein to approve the following park name: Margarita Community Park The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Nimeshein, Rund, Soltysiak, NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Americans With Disnbilltles Act Maintenance Superintendent Bruce Hartley presented the staff report. This item was receive and file, no action was taken. Santa Mar~arita River and Creeks Celebration Recreation Superintendent Herman Parker pre,~nted the staff report. The item was receive and file, no action was taken. Fwst Annual Temecula Clean Up Day Director Nelson presented the staff report. The item was receive and file, no action was taken. COMMUNITY SERVICES COMMISSION MINUTES ARIL 10, 1995 COMMITNITY SERVICES DIRECTOR REPORT Director Nelson reported the following: Staff has had some concerns about the back stops at ~e Sports Park. A petition was faxed today requesting the City look at extending the back stops after an incident which took place over the weekend at the Sports Park in which a women was struck on the back of the neck by a ball Director Nelson advised a emergency P.O. will be issued tomorrow morning for the modifications to the back stops on Fields No. I and No. 2. * City Council Agenda items: Annual contract for July 4th festivities Receive and file report on the Senior Citizen Advisory Committee * May Community Services Commission Agenda items: Duck pond CIP Status Report * Provided an overview of the Community Services Conference. COMMUNITY SERVICES COMMISSION REPORT Commissioner Comerchero suggested signs be posted at the Sports Park to advise park patrons they are present at their own risk in problem areas (i.e., near ball fields). Director Nelson said he would bring this issue to the City's Risk Management agent. Commissioner Comerchero asked Director Nelson to request a copy of the City of Claremont Youth Master Plan for the Commissioners. Commissioner Comerchero asked for a report concerning various funding mechanisms of the Community Services Department. Chairman Miller suggested Pat Birdsall and Tom Leevers be given a Certificate of Appreciation at the May 8, 1995, Commission meeting. AD.IOURNM~NT Chairman Miller declared the meeting adjourned at 8:45 P.M. COMMUNITY SERVICES COMMISSION MINUTES ARIL 10, 1995 The next regular meeting of the City of Temeeula Community Services Commission will be held on Monday, May 8, 1995, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Henry Miller Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: May 8, 1995 SUBJECT: Capital Improvement Projects Update PREPARED BY: Phyllis L. Ruse, Senior Management Analyst RECOMMENDATION: improvement projects. Receive and file report concerning the status of capital BACKGROUND: Construction of the interim fire station at the Linfield School site has been completed and the facility was dedicated and placed in service on March 31, 1995. This station provides fire protection on the east side of Interstate 15 and will remain in service until the permanent station is competed on Pauba Road in the spring of 1996. Two mobile units provide housing and office space for a three-person company and one engine. The first phase of improvements in the Parkview Improvement Project include the construction of the permanent fire station on the east side of the freeway. Also included in the first phase are road improvements to the north side of Pauba Road from Margarit8 Road to the Lutheran church site. Construction documents for the permanent fire station end road improvements are being prepared by the design consultant team, headed by RJM Design Group. Staff anticipates a first submittal for plan check in June, 1995. Phase II of the Parkview Improvement Project is a small retention pond to be constructed adjacent to the CRC parking lot in the existing channel bed. This project was the focal point of the Second Annual Santa Margarita River and Creeks Celebration held at the site on Sunday, April 23, 1995. The event was designed to solicit support for the project and to inform the community on the importance of caring for our natural resources. The first project committee meeting for the Margarits Park Master Plan was held on April 18, 1995. Representatives from the City Council, Community Services Commission, the Temecula Valley Unified School District, sports organizations, the adjacent shopping center, surrounding apartments, interested members from the community, and staff met to discuss potential uses and park amenities for the site. The site is a 20 acre parcel on Margarits Road west of Moraga and adjacent to the Temecula Elementary School. It is anticipated that the committee will discuss opportunities and constraints of the site at the second meeting to be scheduled in May. The plans for the sports field lighting project at Temecula Middle School are still under review by the Department of State Architect. The project will provide lighting for two baseball diamonds, a soccer overlay, the track, and the football field. Staff anticipates that the project is still on schedule to be completed and ready for use by Pop Warher by September 1, 1995. Final construction items such as, fencing, court surfacing, hydroseeding, and other landscaping are being completed at Pale Community Park during the next week. Construction will be completed by mid-May and the project will enter into a maintenance I~eriod. Staff anticipates the park will be open for public use in the summer of 1995. Bids for the Rancho California Sports Park Improvement Project were opened on April 13, 1995. E. A. Mendoz was the lowest responsible bidder with a bid of $1,464,600. The Community Services Board of Directors awarded the construction contract on April 25, 1995 and construction is scheduled to being in May, 1995. Development of the 10 acre site will complete the improvements to the northeast corner of the Park at Rancho Vista and Margarita Roads. The improvements will include parking, picnic facilities, a roller hockey rink, a skateboard facility, restroom/concession building, landscaping and irrigation system. Plans for Sam Hicks Monument Park have been approved by the Economic Development Agency and staff anticipates bidding the project in May, 1995. The Temecula Valley Museum has received bids for the renovation to St Catherine's Church and will be awarding a construction contract in May, 1995. The Public Works Department will be working with TCSD and the Museum to ensure coordination between construction efforts on this project. The restroom/snack bar at Kent Hintergardt Memorial Park has been completed and is open for public use. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: Community Services Commission (~Shawn D. Nelson, Director of Community Services May 8, 1995 SUBJECT: Capital Improvement Funding Mechanisms PREPARED BY: Phyllis L. Ruse, Senior Management Analyst RECOMMENDATION: Receive and file report concerning funding mechanisms available to fund Community Service District capital improvement projects. BACKGROUND: The Community Services District uses several different funding mechanisms to fund facility and park capital improvements. Following is a brief description of some of the most used mechanisms employed by the Temecula Community Services District to fund our projects. Develooment Impact Fees (DIF): Development Impact Fees (DIF) are generated from developers at the time building permits are pulled, At the current time, the City is conducting a study to establish Development Impact Fee requirements for various types of development within the City. Until such time as the study is completed and an Ordinance is adopted setting the fees, developers are paying existing Development Agreement Fees until the Development Impact Fees are adopted. DIF funding is broken into several impact areas; public facilities, parks and habitat, public services off-set, fire mitigation, traffic signal mitigation and library fees. TCSD funding comes primarily from public facilities and park and habitat fees. Each year during the Capital Improvement Program process, TCSD identifies the projects we envision completing in the upcoming fiscal year and subsequent years along with estimates of the costs of completion. The Community Services Commission and the City Council review all City CIP requests and allocates DIF funding based on overall City prioritization. This year, TCSD has also received funding from the Fire Mitigation portion of DIF for the construction of the Parkview Fire Station on Pauba Road. Fire Mitigation fees may only be used for fire prevention projects. Quimbv Fees: New development within the City is required to provide five acres of developed parkland or fees in lieu of parkland per 1,000 population impact estimate from the proposed development. City staff conditions developments to meet these requirements, reviews park plans prior to construction, and accepts dedication of completed facilities once they meet our standards. Fees collected in lieu of dedicated parks may be used for acquisition or development of new parks. RedeveloDmentAQencv(RDA): The Redevelopment Project Area was established and adopted by the County of Riverside prior to incorporation of the City. At the time of creation, projects that would qualify for RDA financing were loosely defined. The City, acting as the RDA, subsequently issued approximately $17 million in bonded indebtedness to fund the RDA projects. The debt will be serviced by the incremental tax revenue generated from the RDA area. TCSD has received funding for a portion of the Sam Hicks Monument Park Improvement Project from RDA. Community Develooment Block Grants (CDBG): The County Economic Development Agency administers the CDBG program for the Federal government in Riverside County. The City is allocated a percentage of the County's total annual entitlement each year. Of that amount, 15% may be distributed to private organizations to provide service programs to the community and 85% for City public service (construction) projects. The requests must qualify in one of three categories: 1 ) primary benefit to low and moderate income persons, 2) prevention or elimination of slums and blight, and 3} documented health or safety condition of particular urgency. TCSD has applied for and received the following grants: FY 93/94 Upgrade the tot lot at Sam Hicks Monument Park to comply with the Americans with Disabilities Act (ADA) access requirements. FY 94/95 Portions of the Sam Hicks Monument Park Improvement Project which pertain to further ADA access issues within the park, such as walkways, drinking fountain, and restroom access. FY 95/96 ADA renovations at Rancho California Sports Park, John Magee Park, Calle Aragon Park, and Veteran's Park. TCSD Bonds: In 1992, the TCSD issued bonded indebtedness in the amount of $5,280,O00for the construction of the Temecula Community Recreation Center. Debt service is collected as a portion of the annual TCSD rates and charges and have a 20 year maturity. Donations: On occasion, TCSDreceives donations from various groupsand individuals for specific purposes. The CRC Foundation contributed $300,000to the ecluipping and furnishing of the Community Recreation Center. This year, the Foundation has pledged to raise and donate $100,000 for the construction of the roller hockey rink which is part of the Rancho California Sports Park Improvement Project. The Fox family has made a donation in memory of their wife and mother for the lighting project at the Temecula Middle School.