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HomeMy WebLinkAbout090996 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, September 9, 1996 7:00 P.M. CALL TO ORDER: Flag Salute Commissioner Nimeshein ROLL CALL: Edwards, Henz, Miller, Nimeshein, Comerchero PRESENTATIONS: City of Temecula Volunteers Gil Beaudoin Mike Monteleone Mike Theising Geoffrey Gaier PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. COMMIYNITY SERVICF, q COMMISSION AGENDA DIVISION REPORTS SEPTF. MBER 9, 1996 COMMISSION BUSINESS ADOroval of Minutes RECOMMENDATION: 1.1 Approve minutes of the July 8, 1996 Community Services Commission meeting. Winchester Creek Park Master Plan RECOMMENDATION: 2.1 That the Community Services Commission approve the master plan for the Winchester Creek Park. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT Adjourn to the regular meeting of the City of Temecula Community Services Commission to be held on Monday, October 14, 1996, 7:00 P.M., at Temecula City Hall, 43174 Business Park Drive, Temecula, California. R:\CSCAGF~ID\090996 914/96 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JULY 8, 1996 A regular meeting of the City of Temecula Community Services Commission was held on Monday, July 8, 1996, 7:00 P.M. at the Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Comerchero called the meeting to order. Commissioner Miller led the flag salute. PRESENT: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Development Services Administrator Phyllis Ruse, Maintenance Superintendent Bruce Hartley, Recreation Superintendent Julie Pelletier and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Brent Baker, City of Temecula Employee Jose Mendoza, City Temecula Project Employee DIVISION REPORTS Deputy Director Herman Parker reported the following: The Grand Opening ceremony for the Temecula Skate Park was held on June 27, 1996. Free skate was offered from 11:00 AM to 3:30 PM. The first paid session at the Skate Park started at 5:00 P.M. that same day. Some beginning sessions have been added to the program. The 1996 4th of July parade and fireworks program was a success this year. There were several food vendors at the Sports Park and a musical program provided by KRTM, followed by the fireworks presentation at 9:00 P.M. The second session of Summer Day Camp is underway. The sessions are two weeks long and there is one excursion planned for each two week session. Registration for each session is generally full. sq,t~d~4. ~996 Summer Swim lessons and aquatics program is currently underway. Teen talent show tryouts will be held on August 29, 1996. The Teen Talent Show will be held on September 7, 1996, at the Community Recreation Center. Chairman Comerchero expressed a concern that there was no beginner's session set aside for the Roller Hockey arena. Deputy Director Parker said there is no supervision at the Roller Hockey arena. Therefore, it would be difficult to enforce set times for different levels of players. Commissioner Henz said he has received some complaints that during the breaks at the Temecula Skate Park, kids are skating around the parking lot, presenting a safety hazard. Director Nelson said staff will be asked to monitor what is happening in the parking lot during the breaks. Maintenance Superintendent Bruce Hartley reported the following: Maintenance staff assisted in preparing the Temecula Duck Pond for the ribbon cutting, and Rotary Park and Temecula Skate Park for the dedication and grand opening ceremonies. Staff completed the installation of the fountain at the Temecula Duck Pond. Installation of the aerators should be complete in July or August. The Creek Restoration Project is currently underway. A lot of the sidewalk and some of the trees have been placed. Nakayama Park has completed the 90 day maintenance period. The sign should be installed by the end of this month. The contractor has completed the restroom project at Sam Hicks Monument Park and will be working on installation of the landscaping. The Boy Scouts are looking for Eagle Scout projects and staff will have them assist in planting 300 trees which were donated by the Rotary Clubs of Temecula. Maintenance staff assisted the Recreation Department during the July 4th event. Commissioner Henz complimented staff for the excellent 4th of July program. Commissioner Miller asked for a status report on the museum project. Director Nelson stated he would have Phyllis Ruse provide a status report on the project at the next Commission meeting. COUNCIL BUSINESS 1. Aooroval of Minutes 1.1 Approve the minutes of the June 10, 1996 Community Services Commission meeting. It was moved by Commissioner Henz, seconded by Commissioner Edwards to approve the minutes of the June 10, 1996 Community Services Commission meeting. The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None License Agreement - Temecula Town Association Deputy Director Herman Parker presented the staff report. An amendment to Paragraph 4 of the agreement, provided by the City Attorney, was distributed to the Commission prior to the start of the meeting. Commissioner Henz stated the hours of work of the secretary was deleted out of Paragraph 4. Deputy Director Parker stated that hours can be added back into Paragraph 4. Commissioner Nimeshein asked which entity would be responsible for the maintenance of the phone system at the facility. Deputy Director Parker answered the City of Temecula would be responsible for phones, however they will have their own phone line and the City will have the capability of transferring a call to the Town Association phone number. Chairman Comerchero expressed a concern about setting a precedent by providing office space to the Temecula Town Association, and others organizations coming forward and asking to rent space at the facility. Director Nelson said although that is a concern, there would be very few requests that would provide the same circumstances. Chairman Comerchero agreed that this is a special circumstance and the City is not willing or eager to enter into this same situation with another entity, but considering the position of the Temecula Town Association and the work they have done in this community, this agreement will prove to be beneficial to the City of Temecula and the Temecula Town Association. Commissioner Nimeshein said he believes the Temecula Town Association provides a great service to the City of Temecula, and it is in the best interest of both the City of Temecula and the Temecula Town Association that the agreement is approved. It was moved by Commissioner Edwards, seconded by Commissioner Miller to approve the License Agreement with the Temecula Town Association as amended by the City Attorney with the following modifications to Paragraph 4, second sentence to read "In lieu of paying rent, the Association shall provide front clerical support as necessary to support the staff and the operations of both the City and the Association at the Community Center from 8:00 a.m. to 5:00 p.m. Monday through Friday. The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Hertz, Miller, Nimeshein, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Cancellation of the August 12. 1996 Community Services Commission Meeting It was moved by Commissioner Miller, seconded by Commissioner Edwards to cancel the August 12, 1996 meeting of the Community Services Commission. The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson advised the Commission that the City has some concerns with regards to the upcoming Jarvis Initiative and that staff and the City Attorney are following the initiative closely and staff will provide the Commission with information and a status report. Director Nelson thanked the Commission for their input to the Temecula Town Association Lease Agreement. COMMISSIONER REPORTS Commissioner Miller thanked staff for all their hard work to present the annual 4th of July holiday program. Commissioner Miller also commended staff on the beautification of the Temecula Duck Pond and the new fountain. Commissioner Nimeshein said that the staff has not discussed what programs are going to be offered at the Temecula Community Center. Director Nelson said a report will be provided in September. Commissioner Edwards and Commissioner Comerchero commended staff on the 4th of July festivities. ADJOURNMENT It was moved by Commissioner Henz, seconded by Commissioner Miller to adjourn at 8:10 P.M. The motion was unanimously carried. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, September 9, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Jeff Comerchero Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT FROM: DATE: Community Services Commission Shawn D. Nelson, Director of Community Services September 9, 1996 SUBJECT: Winchester Creek Park Master Plan PREPARED BY: ~f-'Phyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Community Services Commission approve the master plan for the Winchester Creek Park. BACKGROUND: On February 27, 1996, the City Council approved the acquisition of a park site on Winchester Road north of Margarita Road and awarded a design contract to The Alhambra Group for the preparation of a master plan and construction drawings for improvements at the Winchester Creek Park site. The project area is approximately 4.5 acres in a residential neighborhood in the northern portion of the City. A project committee was established with representatives from the City Council (Ron Roberts and Jeff Stone), Community Services Commission, interested community members, The Alhambra Group, and City staff. The project committee's first task was to identify the various potential user groups for the park and possible park activities. Special consideration was given to potential pedestrian access to the site from neighboring and future neighboring tracts. Also discussed was the possibility of installing more innovative play equipment at this park. A sub- committee was established to research play structures and equipment for this park. The Master Plan designates a circulation element with seating in various locations, a parking lot, group and individual picnic facilities, a restroom, security lighting, full and half basketball courts, a sand volleyball court, landscaping and irrigation. The park will also have open play areas. At the conclusion of the second committee meeting held on May 28, 1996, all project committee members unanimously supported the proposed Master Plan.