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HomeMy WebLinkAbout031097 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MARCH 10, 1997 7:00 P.M. CALL TO ORDER: Chairman Jack Henz FLAG SALUTE: Commissioner Nimeshein ROLL CALL: Comerchero, Edwards, Miller, Nimeshein, Henz PRESENTATIONS: City of Temecula Employee Tim McDermott PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item illl1listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R: \CSCAGEND\031097 .csc March 6, 1997 COMMUNITY SERVCKlii COMMISSION MEETING MARCH 10. 1997 DIVISION REPORTS COMMISSION BUSINESS 1. Aooroval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the February 10, 1997 Community Services Commission meeting. 2. Location For the Arts Council Annual Concert on the Green RECOMMENDATION: 2.1 Receive and file this report regarding a location for the Arts Council's Annual "Concert on the Green" event. 3. Naming Policv for Trails RECOMMENDATION: 3.1 Receive and file this report regarding the use of Resolution No. CSD 92-08 to name recreational trails and other recreation facilities within the City. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT Adjourn to the meeting of the City of Temecula Community Services Commission to be held on Monday, April 14, 1997,7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. R: \CSCAGEND\031097 .csc March 6, 1997 ITEM NO.1 R:\CSCAGENDIITEMNO.SHL OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, FEBRUARY 10, 1997 A regular meeting of the City of Temecula Community Services Commission was held on Monday, February 10,1997, 7:00 P.M. at the Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, California. Chairman Henz called the meeting to order. Commissioner Miller led the flag salute. PRESENT: 5 COMMISSIONERS: Comerchero, Edwards, Henz, Miller, Nimeshein ABSENT: o COMMISSIONERS: Absent Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Maintenance Superintendent Bruce Hartley, Recreation Superintendent Julie Pelletier and Administrative Secretary Gail Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: City of Temecula Volunteer Jane Krznaric City of Temecula Volunteer Kay Williams PUBLIC COMMENTS None DIVISION REPORTS Maintenance Superintendent Bruce Hartley reported the following: The Parkview Fire Station landscaping is near completion. The equipment bays, floors, cabinets, etc., are in place. Sam Hicks Monument Park is in its final 30 day maintenance period. Ballfield renovations are complete. Staff is in the process of modernizing some of the older play equipment at some of the parks. R:\MINUTES\021097.CSC March 6, 1997 Recreation Superintendent Julie Pelletier reported the following: Interest has been expressed by the community for a morning lap swim program. The Community Services Department will be offering a Monday, Wednesday and Friday morning lap swim, from 6:00 AM to 8:00 AM, at the Community Recreation Center. The City's annual Easter Egg Hunt will be held on March 29,1997. The event will be held at the following park sites: Sports Park Paloma Del Sol Rotary Park. COMMISSION BUSINESS 1 . Aooroval of Minutes 1.1 Approve the minutes of the January 13, 1997 Community Services Commission meeting. It was moved by Commissioner Comerchero, seconded by Commissioner Miller to approve the minutes of the January 13, 1997 as submitted. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Henz NOES: o COMMISSIONERS: None ABSENT: o COMMISSIONERS: None 2. Taste of the Vallev Deputy Director Herman Parker presented the staff report. Dave Wilson, Melody Brunsting and Tom Langley, were present to represent the CRC Foundation. Foundation President Melody Brunsting explained the purpose of the event. She said the CRC Foundation has raised $90,000 towards the $200,000 commitment they have made for the Margarita Community Park Recreation Center. She said this event is their largest fund raiser, which in the past has been on the lawn of the Embassy Suites in Temecula, however the land has been purchased and is no longer available to them. R:\MINUTES\021097.CSC March 6, 1997 2 Commissioner Nimeshein said that staff had discussed holding these types of events at the Temecula Duck Pond once Phase II of the improvements are complete. Deputy Director Parker agreed that staff has discussed the Temecula Duck Pond as an alternative location, however the Phase II improvements will not be complete for quite some time. Commissioner Comerchero asked if this event will have any significant impact on the athelic fields. Deputy Director Parker said the fields are primarily Bermuda grass which is highly tolerable to this type of activity. Commissioner Comerchero stated his full support of the event. Commissioner Nimeshein concurred, however he expressed some concern with setting. Commissioner Nimeshein said he had some concern with setting a precedent by approving this request. Deputy Director Parker said staff is considering this request a special needs circumstance. It was moved by Commissioner Edwards, seconded by Commissioner Comerchero to approve the North and South ballfields of the Rancho California Sports Park as the temporary location for the annual "Taste of the Valley" special event to occur in June of 1997 and 1998. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Henz NOES: o COMMISSIONERS: None ABSENT: o COMMISSIONERS: None 3. Louis Wolf Grave Site Commissioner Miller asked staff to place this item on the agenda. Commissioner Miller explained the tax on the Louis Wolf grave site property have gone up and they are due to be collected on in July of 1997. He said that he approached the museum board and asked them to take an active role in preserving this site, however no action has been taken and there has been no communication between the family and the museum board. Commissioner Miller said the County has taken no position on the tax base or absolving the past due taxes. He said the County will determine R:\N1lNUTES\021097.CSC March 6, 1997 3 whether they are going to place a tax lien on the property or process a foreclosure. This determination should come through by February 20, 1997. Commissioner Miller asked for the Commission's input on preserving the historical value of the site. Commissioner Comerchero asked if anyone has approached the State with regards to this site and its historical value. Commissioner Miller said the site is currently on the County's historical Block, however the state has not chosen to declare the tomb a historical site. Director Nelson said he feels it is important to determine which group or body is responsible for preserving history in the City. Director Nelson said the County is considering forgiving the back tax because this is a historical site and the City can continue to assist the Pico family in an attempt to resolve this issue. Director Nelson said it should be determined whether or not the museum is interested in preserving the Louis Wolf grave site. Director Nelson said he feels the museum foundation is the best resource for handling this matter. Director Nelson suggested a sub- committee could be formed to approach this matter with the museum foundation. Commissioner Nimeshein suggested the museum foundation be invited to attend an upcoming Commission meeting to discuss their facility which is currently under construction at Sam Hicks Monument Park. Commissioner Nimeshein suggested the Commission recommend to the City Council that a committee be formed to look into the historical preservation of the community or determine who is in charge of these issues. Chairman Henz appointed Henry Miller to meet with the museum foundation and discuss historical preservation issues in the community. Director Nelson said staff will ask the museum board to come before the Commission at the April 14, 1997 meeting and provide a status report on the new museum and activites of the foundation. COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson reminded the Commission the Measure "C" election was on March 4, 1997. He advised the Commission a debate between Council Member Jeff Stone and City of Temecula Resident Phil Hoxsey will be held on Thursday, February 13, 1997, at Temecula Middle School. R:\MlNUTES\021097.CSC March 6,1997 4 COMMISSIONER REPORTS Commissioner Nimeshein requested a report from staff on the naming of trails in Temecula. Director Nelson asked staff to prepare a report the March, 1997 Commission meeting. Commissioner Edwards said he attendeo an Arts Council meeting on this date and they have no location for their annual Concert on the Green which is held sometime in late September. He asked if staff had any recommendations for a location for this event. Deputy Director Parker said staff has discussed holding a series of summer concerts at the Pavilion at Sam Hicks Monument Park. Director Nelson said staff would prepare a report for the March, 1997 agenda. ADJOURNMENT It was moved by Commissioner Comerchero, seconded by Commissioner Edwards to adjourn at 8:10 P.M. The motion was unanimously carried. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, March 10, 1997,7:00 P.M., Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, California. Chairman Jack Henz Secretary R:\MINUfES\021097.CSC March 6, 1997 5 ITEM NO.2 R:\CSCAGEMl\IT9INO.Stt. CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: ~ Shawn D. Nelson, Director of Community Services DATE: March 10, 1997 SUBJECT: Location for the Arts Council Annual Concert on the Green PREPARED BY: ~Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Receive and file this report regarding a location for the Arts Council's Annual "Concert on the Green" event. BACKGROUND: In years past, the Arts Council has scheduled and held it's annual "Concert on the Green" on the open turf area adjacent to the Embassy Suites Hotel, at the corner of Rancho California Road and Ynez Road. As a result of this property recently being purchased and construction on the site scheduled to begin, the Arts Council must find a new location to host the "Concert on the Green" event. The event is scheduled for a Sunday afternoon in September 1997. In a proactive attempt to assist the Arts Council in identifying a new location for the event, staff has evaluated several city park sites as potential locations to host this years event. Adequate restroom facilities, ample parkin9, access to electrical service and facility use conflicts were all considered. Staff concluded that there are two (2) park sites that could adequately accommodate the event; the Rancho Vista Fields of the Rancho California Sports Park and Paloma Del Sol Park. Both of these facilities have ample parking, restroom facilities and should have no schedulin9 conflicts on a Sunday afternoon in September. The "Concert on the Green" event presents no facility use or ordinance conflicts and falls within the guidelines of our park use ordinance. As a result, staff would be pleased to work directly with the Arts Council to schedule and approve this annual community-wide special event. This item was placed on the agenda this month for discussion at the request of Commissioner Edwards who will provide us with additional comments. R:\pIl.rn,rbd\art..oanm.agn ITEM NO.3 R:\Csc;.tU;ENOlrTQllNO.llHl. CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: ~ Shawn D. Nelson, Director of Community Services DATE: March 10, 1997 SUBJECT: Naming Policy for Trails PREPARED BY: '~erman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Receive and file this report regarding the use of Resolution No. CSD 92-08 to name recreational trails and other recreation facilities within the City. BACKGROUND: On April 23, 1991, the Board of Directors adopted a policy for naming parks and recreation facilities within the City. Resolution No. CSD 92-08 entitled, "A Resolution of the Board of Directors of the City of Temecula Community Services District Adopting a Policy for Namin9 Parks and Recreation Facilities", establishes a uniform policy, procedure and criteria for naming parks and recreation facilities. With this existin9 policy in place, it is staffs recommendation that the Community Services Commission use this existing policy to recommend names for trails within the City when appropriate. To date, the Community Services Department has formally dedicated one portion of the multi- use trail commonly referred to as the Santa Gertrudis Creek Recreation Trail. The City has an established license agreement with Riverside County Flood Control to access the property and use it as a recreation trail. The trail property is not owned by the City, however, the County has granted the City permission to formally name the trail if the City desires. The trail is located in the northeast portion of the City and runs adjacent to the Santa Gertrudis Creek. The dedicated portion of this trail be9ins at Joseph Road and concludes where it intersects Ynez Road. Although dedicated to the City, and commonly referred to as the Santa Gertrudis Creek Recreation Trail, the trail has not been formally named. In past years, the Community Services Commission has rarely elected to recommend names for softball fields, gymnasiums, recreation trails or other recreation facilities with the exception of park sites and centers. However, if the Commission desires to recommend names for these facilities, staff would propose using the existing procedures established by Resolution No. CSD 92-08. ATTACHMENT: Naming Policy R:\J"lrkcrhd\namtrail.agn RESOLUTION NO. CSD 92-08 A RESOLUTION OF TIlE BOARD OF DIRECTORS OF TIlE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHEREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WHEREAS, the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTED this 8th day of September, 1992. ~;tL Ronald J. Parks, President A TIEST: Resos eSD 92-08 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, HEREBY DO CERTIFY that the foregoing Resolution No. CSD 92-08 was duly adopted at a regular meeting of the City Council of the City of Temecula on the 8th day of September 1992 by the following roll call vote. AYES: 5 DIRECTORS: Birdsall, Moore, Lindemans, Munoz Parks, NOES: o DIRECTORS: None ABSENT: o DIRECTORS: None ~.~ une S. Greek, C' Clerk Resos CSD 92-08 Exhibit "A" TEMECULA COMMUNITY SERVICES DISTRICT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall:be named for a person, except where an individual has made a siqnificant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by the Commission to receive community input and direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY ACTION Department 1. Acquires a new park or recreation facility. 2. Solicits possible names from community. 3. Forwards suggested names to the Parks and Recreation commission for consideration. Parks and Recreation commission 4. Receives any additional community input. 5. Selects a name for the new park or recreation facility. 6. Forwards name to City Council for ratification. Department 7. Installs the appropriate naming sign or plaque.