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HomeMy WebLinkAbout101397 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, OCTOBER 13, 1997 7:00 P.M. CALL TO ORDER: Chairman Jack Henz FLAG SALUTE: Commissioner Edwards ROLL CALL: Comerchero, Edwards, Miller, Nimeshein, Henz PRESENTATIONS: Donna Vedra, Van Driver PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be flied with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS A~l)roval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the September 8, 1997 Community Services Commission meeting. Election of Chairl)erson and Vice Chairl)erson RECOMMENDATION: 2.1 That the Community Services Commission elect a member to serve as Chairperson from November 1, 1997 to October 31, 1997. 2.2 That the Community Services Commission elect a member to serve as Vice Chairperson from November 1, 1997 to October 31, 1997. Cultural Arts Planning Committee RECOMMENDATION: 3.1 That the Community Services Commission appoint two Commissioners to serve on the Cultural Arts Planning Committee. Winchester Creek Park RECOMMENDATION: 4.1 Receive and file report. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS R:~CSCAGE]~I)~I01397.CSC ; October 7, 1997 CO]VIMITN rl'Y SFRVICF.~ COMM'f~SION lV~.F. TING OCTOBI~R 13, 1997 ADJOURNMENT Adjourn to the meeting of the City of Temecula Community Services Commission to be held on Monday, November 10, 1997, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT HELD MONDAY, SEPTEMBER 8, 1997 A regular meeting of the City of Temecula Community Services Commission was held on Monday, September 8, 1997, 7:00 P.M, at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Jack Henz. Commissioner Edwardsledtheflag salute. PRESENT: 4 ABSENT: I COMMISSIONERS: Comerchero, Edwards, Miller, Henz COMMISSIONERS: Nimeshein Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Recreation Superintendent Julie Pelletier, Development Services Administrator Phyllis Ruse and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Rick and Beverly Christensen, Temecula Trophy Bruce Hartley PUBLIC COMMENTS None DIVISION REPORTS Development Services Administrator Phyllis Ruse reported the following: Staff held the bid opening for the ADA project. A recommendation will go forward to the City Council on September 23, 1997 to award a contract. The plans for Margarita Community Park are currently with the California State Architect. Staff anticipates going out to bid in November. Staff has reviewed the bids for a temperature control system in the Community Recreation Center gymnasium. A recommendation will go forward to the City Council on September 23, 1997. Staff is currently investigating some alternatives for picnic shelters for Rotary Park. COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 8. 1997 An RFP was released for the under crossing at the Santa Gertrudis Trail. Commissioner Edwards asked for a status report on the Temecula Duck Pond improvement project and details on the proposed stage area. Phyllis Ruse explained most of the plan check process has been completed, however Public Work's recognized an opportunity to widen Ynez Road south of Rancho California Road. The plans were sent back to the civil engineer and we have asked him to re-design the road improvements. Phyllis explained the undeveloped portion is the bulk of Phase 2, which is approximately 2 - 2 ~ acres with a grade of 5 to 1, with the band stand located near the parking lot. Phyllis Ruse said the band stand will not accommodate a large symphony. COMMISSION BUSINESS 1. Anprovel of the Minutes It was moved by Commissioner Edwards, seconded by Commissioner Miller to approve the minutes of the July 14, 1997 Community Services Commission as prepared. The motion carried as follows: AYES: 4 COMMISSIONERS: Comerchero, Edwards, Miller, Henz NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Nimeshein 2. Temecula Community Center Programs Recreation Supervisor Irene Rogers and Senior Recreation Leader Andrea Williams presented the staff report along with a power point presentation on the recreation programs at the Temecula Community Center. Commissioner Miller asked if immigration services were being offered at the Temecula Community Center. Irene Rogers explained that she continues to work on providing this program. She explained that the center does offer phone referrals for human services needs. Irene said it has been difficult to bring in legal assistance programs, however she is working with the Hispanic Lawyers Assistance Association to bring forward some services. Chairman Henz asked staff to get ridership information from RTA on the route which runs between the Community Recreation Center to Pujol Street. COMMITNITY SERVICES COMMISSION MINUTES SEPTEMBER 8. 199'7 Museum Boerd Meeting Commissioner Henry Miller provided the Commission with · status report of the Museum Board Meeting attended by himself and Commissioner Edwards on July 15, 1997. Commissioner Miller outlined the issues he and Commissioner Edwards brought forward to the board as follows: Permanent loss of historical information Damage to artifacts Loss of historical landmarks Alternative sponsors and funding sources Ust of criteria for historical landmarks Commissioner Miller said the Board Members agreed to review the list of concerns and would invite them to attend again to go over these issues. Commissioner Edwards said the Board Members were very busy, with a lot of their own issues to discuss and did not want to discuss any of these issues in depth. Commissioner Edwards said he feels their focus is still on historical artifacts that can be placed within the museum. Commissioner Edwards said he does not think the board has the facilities or the desire to focus on landmarks, etc. Director Nelson said the City Council has directed staff to go out with a RFQ to prepare a community wide Cultural Arts Master Plan. A portion of that plan would deal with historical preservation. Director Nelson said the City Council is willing to fund this and the Community Services Commission will play a key role in addressing these issues. Director Nelson said staff will be asking two members of the Commission to serve as Cultural Arts committee members. Community Services Director's Rel)ort Director Nelson reminded the Commission that next month the Commission will be electing a new Chairman and Vice Chairman. Community Services Commissioner Reports Commissioner Miller advised October 17, 1997 is the City of Temecula's bicentennial. He asked for staff to assist him with preparing a proclamation for the first City Council meeting in October. Wayne Hall, representing the membership division of the American Red Cross, addressed the Commission with a plea to recruit new volunteer personnel for disaster relief. COMMUNErY SERVICES COMMISSION MINUTES SEPT~MBER 8. 1997 Adjoumment Chairman Henz declared the meeting adjourned at 8:55 P.M. The next regular meeting of the Community Services Commission will be held on Monday, October 13, 1997, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula. Chairman Jack Henz Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services October 13, 1997 ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON - COMMUNITY SERVICES COMMISSION RECOMMENDATION: That the Community Services Commission: Elect a member from the Community Services Commission to serve as Chairperson from November 1, 1997 to October 31, 1998. Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 1997 to October 31, 1998. DISCUSSION: The term of Chairperson and Vice Chairperson for the Community Services Commission is for one (1) year beginning November 1 and ending October 31 of any given year. Therefore, it is necessary for the Commission to select two members to serve as Chairperson and Vice Chairperson for the upcoming new term. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services October 13, 1997 Cultural Ads Planning Committee PREPARED BY: ~). Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Appoint two Commissioners to serve on the Cultural Arts Planning Committee. DISCUSSION: On September 11, 1997, the Community Services Department released a Request for Qualifications (RFQ), to select a qualified firm to prepare a ten year (10) Cultural Ads Master Plan for the City of Temecula. It is the City's intent to develop a Cultural Arts Master Plan that will assess the City's cultural ads, both past and present, and establish a mission statement, goals and objectives for the continued enhancement of cultural arts in Temecula. It is envisioned that the Cultural Arts Master Plan will contain elements that include, at a minimum a community needs assessment; histodc preservation; arts and entertainment; and, a performing arts center, its location and its funding. Staff is requesting the Commission appoint two Commissioners to serve on the Cultural Arts Planning Committee. The Commissioners selected will be notified by staff well in advance of workshops or meetings that require their attendance. ITEM NO. 4 FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services October 13, 1997 Winchester Creek Park Update PREPARED BY: 'Phyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Commission receive and file the update report for Winchester Creek Park BACKGROUND: On October 7, 1997, the City Council approved an Easement Agreement to Allow Construction of Slopes and Drainage Facilities with Pacific Century Homes ("Pacific"). Pacific is the owner of the property immediately adjacent to the eastern boundary of the Winchester Creek Park site in the unincorporated County. Pacific is currently preparing to begin the construction of their residential project on this property. The topography of the park site and the development property is such that both projects may be substantially benefitted by cooperation in slope and drainage facility construction. Pacific approached the City with a request to grade a slope from their property onto the park site. This grading will provide more usable pads for Pacific while producing more useable and better situated park land for the City. The proposed slope will provide a down slope into the park as opposed to a 2-to-1 slope away from the park. Pacific will install a 830,000 drainage facility system to collect and drain their project's run off and nuisance flow through the park site to the storm drain at Margarita Road. This facility will benefit both properties by providing drainage for Pacific's development while eliminating surface run off, reducing the use of concrete and swale drainage facilities, and reducing the amount of fencing required in the park. This will result in a substantial cost savings to the City and provide an overall better park design. Pacific anticipates they will be ready to begin grading operations by mid-October and should be completed within approximately two months. The City plans to go out to bid on the Winchester Creek Park project in November and begin construction in January, 1998. Both projects should be accomplished without any timing conflicts. Pacific is required to have all improvement plans relative to the park site approved by Public Works and the finished work will be inspected by the City. In recognition of the mutual benefits to be derived from this project, the City will bear the first $4,000 in permit, plan check and inspection fees. Costs incurred above this amount, if any, will be borne by Pacific. FISCAL IMPACT: Pacific will install a ~30,000 storm drain system and additional slope improvements on the park property. The City will absorb up to $4,000 in revenue for plan check, inspection and permit fees. The City will experience a savings of approximately $10,500, in reduced fencing and drainage facility costs.