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HomeMy WebLinkAbout030998 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MARCH 9, 1998 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Henz Henz, Meyler, Miiler, Nimeshein, Edwards Jeff Lawrence, Recreation Coordinator - Sports Louis de Groot Donation of Musical Instrument PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. ~%CSCAGEND%020998.CSC 1 March 2, 1998 COMMUNITY SERVICF,~ COMMISSION FEBRUARY 9, 1998 DIVISION REPORTS COMMISSION BUSINESS Ai)l;)roval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the January 12, 1998 Community Services Commission meeting. Cultural Arts Master Plan 2.1 Receive and file report. Temecula Duck Pond RECOMMENDATION: 3.1 Review plans for Phase II tree planting and removal. 3.2 Review plans for Phase II bandstand/gazebo. Concert on the Green - Se0tember 19. 1998 4.1 Placed on the agenda at the request of Chairman Edwards, for discussion. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS R:\CSCAGEND\020998.CSC 2 March 2, 1998 COMMUNITY SERVICFS COMMISSION FEBRUARY 9, 1998 ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, March 9, 1998, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. l~\CSCAGEND\020998.CSC 3 March 2, 1998 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT HELD MONDAY, FEBRUARY 9o 1998 A regular meeting of the City of Temecula Community Services Commission was held on Monday, February 9, 1998 7:00 P.M., at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Nimeshein led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Recreation Superintendent Julie Pelletlet, Development Services Administrator Phyllis Ruse, Maintenance Superintendent Kevin Harrington and Administrative Secretary Gall Ziglet. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Matthew Fagan, Associate Planner, City of Temecula 5 Year Service Pin presented to Shawn Nelson PUBLIC COMMENTS Nolle DIVISION REPORTS Maintenance Superintendent Kevin Harrington reported the following projects were completed by maintenance division staff: Replastering of the Temecula Elementary School Pool. Annual testing of the backflow devices was completed. Upgrades to Temecula Roller Hockey Arena EOC Trailer placement Superintendent Harrington advised that maintenance division staff also assisted the Redevelopment Department with a First Annual Chili Bowl Cookoff and A football Skills contest held at Sam Hicks Monument Park and Rotary Park in Old Town Temecula. Commissioner Nimeshein asked if the maintenance division is experiencing any problems due to the rains. Superintendent Harrington said there has been only minor damage due to the rains. Recreation Superintendent Julie Pelletier reported the following: This past weekend 45 people participated in a bus trip to State line. Another bus excursion to State line is planned for May. The Annual Spring Fair is scheduled for April 18, 1998. Vendor applications are currently available. A Skate Park Competition is also scheduled for April 18, 1998. Staff is working on kite day and Cinch de Mayo festivities for the month of May. An additional van driver has been hired to ensure the senior bus program is operating 5 days a week. Staff is in the preliminary stages of planning the annual July 4th parade and fireworks spectacular. Development Services Administrator Phyllis Ruse reported the following: Library Architect interviews were held on this date. Six firms were interviewed. Once staff determines the top ranked firm, negotiations will begin and a recommendation will go forward to the City Council. Staff will be bringing forward a recommendation to City Council to award a contract to begin construction for Winchester Creek Park and Margarita Community Paris. Staff will be bringing forward a recommendation to City Council to authorization a bid for the temperature control system at the Community Recreation Center. COMMISSION BUSINESS 1. ADDrov~l of the Minutes It was moved by Commissioner Henz, seconded by Commissioner Miller to approve the minutes of the January 12, 1998 Community Services Commission as prepared. The motion carried as follows: AYES: NOES: ABSENT: 5 COMMISSIONERS: 0 COMMISSIONERS: 0 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards None None Cultural Arts Master Plan Deputy Director Herman Parker presented the staff report and outlined the scope as follows: Formulate the planning structure Background research/materials review Key Informant Interviews Assessment of Cultural Community Primary Market Research Patron Analysis Focused Group Interviews Steering Committee Workshops Implementation Strategies Cultural Plan Document Final Plan Presentations Follow-up Meeting Commissioner Edwards asked what the overall time line was for preparation of the document. Deputy Director Parker said approximately 6 - 7 months. Commissioner Henz asked what will happen after completion of the Cultural Arts Master Plan. Director Nelson said the City will have an integrated Cultural Arts Master Plan and the City will assign different groups to assist in implementing the different portions of the plan. Director Nelson said that the completed plan will give answers to such questions as the appropriate location for a Performing Arts Center, as well as other cultural arts needs. Commissioner Henz expressed concern that Cultural Arts issues could be bigger in scope than anticipated and the City should be doing some preliminary planning to get the plan underway. Director Nelson said he anticipates the consultant and the committee will accumulate a list of wants and needs from the various community groups with regards too cultural r:~utcs~20998.csd 3 arts. It will be the responsibility of the consultant and the committee to prioritize these items. The Temecula Duck Pond Development Services Administrator Phyllis Ruse presented the staff report. Phyllis advised the Commission the City's traffic department is recommending the driveway from the Duck Pond parking lot onto Ynez Road will have a left turn pocket. Phyllis explained to the Commission there is a stop sign at the interior crosswalk in both directions and that speed undulations will be added to the plans as part of the plan check process. Phyllis provided the Commission with a diagram of the bandstand and the overall dimensions. Phyllis also updated the Commission on the tree removal at the Temecula Duck Pond, included as part of the Phase II improvements. Phyllis advised the Commission the cost of transplanting the 15 trees that staff is recommending removal of would be $59.750, and the trees would not be warrantled. The total cost for replacing the removed trees with 20 new trees is $14,400 and the new trees will be covered by a one year warranty. Shawn added that overall the number of new trees added to the Temecula Duck Pond will be 108, a 5 to I ratio. Concert on the Green - Seotember 19, 1998 Deputy Director Herman Parker said he did speak with an Arts Council representative and they have confirmed the date of the Concert on the Green will be September 19, 1998. Deputy Director Parker explained to the Commission that Saturdays in the month of September, the fields are previously committed to the youth soccer organization. Because of the volume of youth participating in this sport, parking would also be an issue. Deputy Director Parker said Sunday would provide more availability with regards to fields. Jim Meyler said the orchestra did not offer Sunday as an alternative to the Arts Council. Director Nelson suggested the Arts Council contact the orchestra and ask them if they would be available to perform on a Sunday. COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson reported the following: The Lease Agreement between the City of Temecula and the Redevelopment Agency will go forward to the City Council on February 10, 1998. Director Nelson advised the Commission staff will be taking forward a recommendation to the City Council to award a contract to AMS Planning and Research for the Cultural Arts Master Plan on February 24, 1998. The Annual CPRS Conference will be held March 12, 13 and 14 in Long Beach. The City of Temecula will be hosting a workshop about the skate park and roller hockey arena. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Miller thanked Director Nelson for his 5 year pin presentation. Commissioner Meyler said that he attended a Team Temecula meeting. He said Team Temecula is made up of members of the school board, City officials, school district officials, public safety officials, etc. He said that one of the issues that was raised at the most recent meeting was the issue of youth having very little to do in Temecula. Commissioner Meyler said a suggestion was to extend the after school programs that are currently offered at the CRC to the middle schools. Director Nelson told Commissioner Meyler that when the City performed their initial survey of what the youth of Temecula wanted in terms of sports, programs, etc., the youth indicated they did not want activities that would be held at the school sites. Commissioner Meyler advised staff and the Commission the Annual Art Festival is planned for May 29, 1998 through June 7, 1998 and will be held at the Community Recreation Center. Commissioner Meyler said the Arts Council is putting together a color brochure to advertise this year's event and asked if the Community Services District could pay for the mailing of the brochures. Director Nelson advised Commissioner Meyler the Commission does not have authorization to approve spending of funds. Staff would have to get direction from the City Council with regards to that request. Director Nelson said the Arts Council did receive a grant from the City of Temecula and the City of Temecula Community Services Department is co-sponsoring this event. Commissioner Meyler advised staff the local Rotary Club would like to contribute toward and /or sponsor youth activities. Deputy Director Herman Parker said staff would be very happy to work with the Rotary Club on youth activity scholarships. ADJOURNMENT Chairman Edwards declared the meeting adjourned at 8:20 P.M. The next regular meeting of the Community Services Commission will be held on Monday, March 9, 1998, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula. Secretary Chairman Tom Edwards ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D, Nelson, Director of Community Services March 9, 1998 Joint Meeting with the Community Services Commission and City Council PREPARED BY: Shawn D. Nelson, Community Services Director RECOMMENDATION: That the Community Services Commission: Discuss issues and topics that Commissioners would like addressed at a joint meeting. BACKGROUND: On Saturday, February 21, 1998, the City Council held a Goal Setting Workshop with the City Manager to discuss important City issues. At the workshop, the City Council requested that a joint meeting be scheduled with the Community Services Commission. FISCAL IMPACT: None ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO,' FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services March 9, 1998 Sports Program Status Report PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file the Sports Program Status Report. DISCUSSION: Along with the City of Temecula's incorporation in December 1989, the priority of a successful sports program for youth, as well as adults was envisioned. Today there are twelve lighted multi-use fields, a lighted outdoor basketball court, two lighted tennis courts, two sand volleyball courts, a roller hockey arena, eighteen parks, as well as a "state of the art" skate park and gymnasium available for Temecula residents to participate in a variety of sl~orts programs. Organized sporting opportunities offered to the citizens of Temecula include, but are not limited to softball, basketball, soccer, volleyball, roller hockey, and football. Although the City does not actually implement the youth sports programs, all field use is reserved through staff to ensure field availability. A bi-annual Sports Council meeting allows representatives from each youth sport organization to openly discuss any questions or concerns they may have, as well as submit their field reservation requests to staff. The result of establishing the Sports Council has been extremely beneficial. It ensures staff that field use and maintenance requests are scheduled properly. There are currently nine youth sport associations which attract approximately 3,O00+participants. The youth sport associations include Temecula Soccer Club, Temecula Valley Soccer Association, Temecula Valley Basketball Association, Pop Warner Football, Pony Colt, Temecula Valley Little League, Temecula Valley National Little League, Boy's and Girl's Club Roller Hockey, and Temecula Valley In-Line Hockey Association. The adult league programs include softbali, as well as basketball and attracts approximately 1,500+participants. As new ball fields are made available, staff is certain that programs such as the extremely popular adult softball program will continue to grow. Recreation Coordinator, Jeff Lawrence, continues to oversee the daily operations of the sports program. His support staff includes Recreation Leader, Simon Johnson, and Recreation Assistants, John Norton, James Wilcox, James Duty, Frank Alarcon, and Gary Miehls.