HomeMy WebLinkAbout041398 CSC AgendaAGENDA
CO]V[l~ftJ'NlI~ SF_~VICE,S CO]%~VHSSION
TO BE HELD AT
TEMECULA CITY HALL
MONDAY, APRIL 13, 1998
7:00 P.M.
CALL TO ORDER:
FLAG SALUTE:
ROLL CALL:
PRESENTATIONS:
Chairman Tom Edwards
Commissioner Meyler
Henz, Meyler, Miller, Nimeshein, Edwards
Marjorie Spence, Tech Marketing
PUBLIC COMMENTS:
A total of 15 minutes is provided so members of the public can address the
Commissioners on items that are not listed on the Agenda. Speakers are
limited to three (3) minutes each. If you desire to speak to the
Commissioners about an item not listed on the Agenda, a green "Request to
Speak" form should be filled out and filed with the Commission Secretary.
When you are called to speak, please come forward and state your name
and address.
For all other agenda items, a "Request to Speak" form must be filed with
the Community Services Commission Secretary before the item is addressed
by the Commission. There is a three (3} minute time limit for individual
speakers.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and
all will be enacted by one roll call vote. There will be no discussion of these
items unless members of the Commission request specific items be removed
from the Consent Calendar for separate action.
~\CSCAGE~D\~/13~8,C$C t Mamh 31,1998
COMMUNITY SF. RVICF,~ COMMISSION April 13, 1998
DIVISION REPORTS
COMMISSION BUSINESS
Ap0roval of the Minutes
RECOMMENDATION:
1.1 Approve the minutes of the March 9, 1998 Community Services
Commission meeting.
Northwest SI)orts Complex
RECOMMENDATION:
2.1 That the Community Services Commission receive and file this
report
Joint Council/Commission Meeting
RECOMMENDATION:
3.1 That the Community Services Commission receive and file this report.
Temecula Teen Council Status Re0ort
RECOMMENDATION:
4.1 That the Community Services Commission receive and file this report.
Skate Park Video
RECOMMENDATION:
5.1 That the Community Services Commission receive and file this report.
I~\CSCAGEHD~,04113198.CSC 2 March 31, 1998
COMMUNITY SF. RVICF. g COMMI.gSION April 13, 1998
COMMUNITY SERVICES DIRECTOR'S REPORT
COMMUNITY SERVICES COMMISSIONER REPORTS
ADJOURNMENT
The next regularly scheduled meeting of the Community Services Commission will
be held on Monday, May 11, 1998, 7:00 P.M., at Temecula City Hall, 43200
Business Park Drive, Temecula, California.
P,:\CSCAGEND\04/13198.CSC 3 March 31, 1998
ITEM NO.
1
MINUTES OF A REGULAR MEETING
OF THE CITY OF TEMECULA
COMMUNITY SERVICES DEPARTMENT
HELD MONDAY, MARCH 9, 1998
A regular meeting of the City of Temecula Community Services Commission was held on
Monday, March 9, 1998 7:00 P.M., at the Temecula City Hall, 43200 Business Park Drive,
Temecula, California. The meeting was called to order by Chairman Tom Edwards.
Commissioner Henz led the flag salute.
PRESENT: 4 COMMISSIONERS:
ABSENT: 1 COMMISSIONERS:
Henz, Meyler, Miller, Edwards
Nimeshein
Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker,
Recreation Superintendent Julie Pelletier, Development Services Administrator Phyllis Ruse,
Maintenance Superintendent Kevin Harrington and Administrative Secretary Gall Zigler.
PRESENTATIONS
The Community Services Commission presented a Certificate of Appreciation to:
Jeff Lawrence, Recreation Coordinator - Sports
PUBLIC COMMENTS
None
DIVISION REPORTS
Maintenance Superintendent Kevin Harrington reported the following projects were completed
by maintenance division staff:
Installation of pass through windows on the interior doors of City Hall was completed.
Grading completed at the Park View park site.
Refurbished the planters at City Hall.
Assisted with the E.O.C. set-up on February 23, 1998, during heavy rains.
Repainted the interior of the Temecula Community Center.
R:XMINUTES\030998.CSD 1
DIVISION REPORTS (continued)
Commissioner Henz asked how the parks and facilities were holding up during this winter's
storms.
Keyin reported that the parks and facilities were doing well. He said one hillside did experience
a wash out and some trees were lost as a result.
Recreation Superintendent Julie Pelletier reported the following:
On February 27, 1998, the Recreation Division held a Family Fun Night at the
Community Recreation Center. The theme was "Jungle Night", and "The Jungle Book"
movie was shown. Also crafts were provided and a visit from Animal Ambassadors.
On May 1, 1998, the Community Services Department will present "Call Of The Wild".
At this event, Animal Ambassadors will present their wildlife conservation education
program.
The next Family Fun Night is scheduled for June 12, 1998, and the theme is baseball.
Staff is currently putting together the Spring Egg Hunt. This event is scheduled for
Saturday, April 11, 1998, and will be held at the Rancho California Sports Park, Paloma
Del Sol Park and Rotary Park.
The annual Temecula Spring Fair is scheduled for Saturday, April 18, 1998, and will be
held at the Community Recreation Center.
The Community Recreation Center Pool is scheduled to open on April 18, 1998, for the
spring season.
Staff is beginning the preliminary preparations for the July 4th Extravaganza.
Director Nelson advised the Commission the fireworks display will be 25 minutes long.
Commissioner Meyler complimented the February 26, 1999, Jazz Ensemble Concert which was
held in the amphitheater at the Community Recreation Center.
The Commission as a whole asked that staff keep them advised of upcoming events on a
regular basis.
R:~vIINUTES\03099g. CSD 2
Development Services Administrator Phyllis Ruse reported the following:
The architect for the Temecula Central Library project has been selected and staff is
currently in negotiations with the number one ranked firm. A recommendation will go
forward to the City Council on April 28, 1998.
The pre-construction meeting for Winchester Creek Park is scheduled for Monday,
March 16, 1998. It is anticipated construction will begin prior to March 30, 1998.
Director Nelson advised the Commission the Press Enterprise will be running an article regarding
the water fowl at the Temecula Duck Pond. He said he advised the reporter the City has
removed coots from this park site on two occasions. Director Nelson advised the Commission
the City has received correspondence from PETA and staff has drafted a letter to them
explaining that the City will manage the situation as appropriately as possible and will continue
to look for more humane alternatives to dealing with the water fowl population at the Temecula
Duck Pond.
COMMISSION BUSINESS
ADproval of the Minutes
Commissioner Miller noted a error on Page 1, under Presentations, which reads "5 Year
Service Pin presented to Shawn Nelson'. This should read, "5 Year Service Pin
presented to Commissioner Henry Miller".
It was moved by Commissioner Miller, seconded by Commissioner Henz to approve the
minutes of the February 9, 1998 Community Services Commission meeting.
The motion carried as follows:
AYES: 4 COMMISSIONERS: Henz, Meyler, Miller, Edwards
NOES: 0 COMMISSIONERS: None
ABSENT: I COMMISSIONERS: Nimeshein
R:~vIINUTES~030998.CSD
Joint Meetino with the Community Services Commission and City Council
Director Nelson presented the staff report.
Commissioner Henz named the following topics for discussion:
Northwest Sports Complex
Cultural Arts Master Plan
Library
Teen Activities
s
Commissioner Miller said he would like to discuss historical preservation aspects of the
Cultural Arts Master Plan.
Commissioner Meyler said he would like to discuss the Commission's involvement in
the library.
Commissioner Henz asked what is planned for the Northwest Sports Complex.
Director Nelson said staff would update the Commission on the status of this parksite
at the April Commission meeting. He said that Council Member Steve Ford has
discussed some ideas for this site, however staff does feel that the implementation of
this proposal may take some time,
Director Nelson said the Commission should discuss their role in Cultural Arts Master
Plan.
Commissioner Henz asked staff to place the agenda for the joint Commission/City
Council meeting on the April agenda for the Commission's review.
Director Nelson said the joint meeting would be scheduled after the April 13, 1998,
Community Services Commission meeting.
Sports Leagues
Recreation Coordinator Jeff Lawrence presented the staff report. Jeff provided the
Commission with a breakdown of the number of participants in the various youth and
adult sports leagues.
Commissioner Henz asked if there were adequate sports fields in the City.
Jeff said the leagues always express concern over the number of fields available for the
sports leagues.
Commissioner Henz said with the rapid increase in the City's population, he envisions
a shortage in fields to meet the increasing demands of the youth sports programs.
Director Nelson said the City is currently starting construction on Margarita Community
Park which will provide two additional fully lit ball fields. The future the Campos
Verdes Middle School will provide an additional 15 acres of park land. Also, the
potential annexation of Redhawk and Vail Ranch will provide an additional middle
school, which is another excellent opportunity to add another 15 acres of park land to
the City's Parks and Recreation program.
Commissioner Meyler suggested the annexation be added to topics for discussion at
the joint meeting.
R:MMINUTES\030998.CSD 4
Recreation Supervisor Lorri Ann Amavisca advised the Commission there is a Sunday
Challenger League, organized for disabled kids ages 5 - 18 years of age.
Commissioner Henz asked for a status on the equipment rental operation at the
Temecula Skate Park.
Recreation Superintendent Julie Pelletier said she would update the Commission on the
status of the rental operation at the next Commission meeting.
COMMUNITY SERVICES DIRECTOR'S REPORT
Director Nelson reported the following:
The Annual CPRS Conference will be held March 13 - 15, 1998, in Long Beach. Staff will be
conducting a session on the Temecula Skate Park and Roller Hockey Rink with a video and slide
presentation. The City of Temecula will be presented with two awards at the banquet for the
July 4th Logo and the July 4th poster.
The Commission expressed an interest in viewing the Temecula Skate Park video.
Director Nelson said staff would show the video at the April Commission meeting.
COMMUNITY SERVICES COMMISSIONER REPORTS
Commissioner Miller thanked Lorri Ann Amavisca and Jeff Lawrence for their presentation.
Commissioner Meyler advised the date for Concert on the Green has been changed to
September 27, 1998.
Commissioner Meyler said Recreation Superintendent Julie Pelletier provided a nice wish list of
projects for the Rotary Club to sponsor.
Chairman Edwards asked about the status of the air conditioning at the Community Recreation
Center gymnasium.
Deputy Director Herman Parker advised the air conditioning project is currently out to bid. Bid
opening is scheduled for March 25, 1998.
R:~vI1NUTES~030998.CSD 5
ADJOURNMENT
Chairman Edwards declared the meeting adjourned at 8:25 P.M.
Chairman Tom Edwards
Secretary
R:XMINUTES~030998.CSD 6
ITEM NO. 2
TO:
FROM:
DATE:
SUBJECT:
CITY OF TEMECULA
AGENDA REPORT
Community Services Commission
Shawn D. Nelson, Director of Community Services
April 6, 1998
Temecula Town Association Lease - Northwest Sports Complex
RECOMMENDATION: That the Community Services Commission:
Receive and file this report.
BACKGROUND: As you are aware, the City Council approved a three (3) year lease
agreement with the TTA for the Northwest Sports Complex. The City will lease the property to the
TTA between April 15th and December 3 1 st of each year with the exception of the 3rd and 4th
weekends in June. The TTA will be required to get all necessary use permits and pay the appropriate
facility fees however, facility fees may be offset by in-kind services provided to the site i.e., weed
abatement, irrigation repairs, etc.
The TTA also wants to build soccer fields on the site through donated labor and volunteers. They
want these improvements to cover the costs of facility use fees. The problem with their proposal is
that the City does not have a master plan for this site and technically, the property is not owned by
the City but the Redevelopment Agency, Housing Department.
Any improvements made to the site need to be in conformance with City standards and an approved
master plan. Further, if this site is going to be improved, the City is going to have to purchase the
property from the RDA Housing. Currently, there is no money for a master plan for the site because
the City Council removed the $75,000 during this past CIP process.
Obviously, there is also no money currently in the CIP to acquire or improve the site. If the City
allows the TTA to construct improvements on the property without an approved master plan, there
is no way to insure that these improvements will be protected in the future if the City decides to
develop the property. Further, if the improvements are installed, it would be virtually impossible
for the City to subsequently sell the property from a political standpoint.
Recently, the City of Moreno Valley went through this exact situation where the City had to remove
improvements constructed by volunteers because there was no master plan for the property prior to
the installation of those improvements. This created a major political and public relations problem
for their City.
R:/ZrGLERG/REPORT~TTA ~LEAS.WPD
Staffwholeheartedly supports the TTA's efforts in trying to assist the City in developing this site.
However, the City must first decide whether it is going to purchase the property from the RDA
Housing and then provide the $75,000 necessary to master plan the site.
Also, staff met with Riverside County Flood Control on March 9, 1998 to discuss the feasibility of
construction recreation improvements in the District's proposed Murrieta Creek detention basin. The
District supports the concept of a joint use facility as part of the detention basin, and is very receptive
to the idea of including a recreational component as part of the detention basin.
The Mumeta Creek detention basin will cover 200 acres, 160 acres of which are located within the
Temecula City boundary. The basin site is located directly east of the City's proposed NW Sports
Complex site. The basin site is bounded by Mumeta Creek on the west, Cherry Street on the north,
Jefferson on the east, and Santa Gertrudis Creek on the south.
The District is currently preparing a preliminary design for the Mumeta Creek Flood Control project,
but does not have environmental clearance and permits from the U.S. Army Corps of Engineers or
Fish and Game. Completion of the preliminary design will take 3 to 4 more months. The District
does not intend to finalize the design or pursue permits until they have a decision on Federal funding
through the Army Corps of Engineers. The design will be submitted to the Corps as a locally
preferred alternative.
To date, there is no identified funding source to construct the detention basin or the permanent
improvements to Murrieta Creek. The District hopes that the Murrieta Creek Project will be
approved for funding by Congress through the Water Resources Development Act in the year 2000.
Estimated costs to remove the 3 - 4 million cubic yards of dirt and construct the necessary detention
basin improvements alone will cost between $10 and $15 million.
Under the best case scenario, if the Mumeta Creek Project is approved for federal funds, a local
match of 1/3 of the total project costs must be funded for the ultimate improvements. The District
has retained a consultant to determine alternative methods to finance the local match portion of the
project.
ITEM NO. 3
TO:
FROM:
DATE:
SUBJECT:
CITY OF TEMECULA
AGENDA REPORT
Community Services Commission
Shawn D. Nelson, Director of Community Services
April 13, 1998
Joint Meeting, City Council/Community Services Commission
PREPARED BY:
RECOMMENDATION:
Receive and file this report.
BACKGROUND:
Herman D. Parker, Deputy Director of Community Services
That the Community Services Commission:
The following is a list of items the Commission has indicated a
desire to discuss with the City Council in an upcoming joint Council/Commission meeting.
1. C.I.P. Projects
Northwest Sports Complex
Library Development
2. Recreation Services
Cultural Arts Master Plan
Teen/Human Services
3. Annexation
The City Council has scheduled the joint City Council/Community Service~ Commission meeting
for May 5, 1998, 7:00 P.M., at Temecula City Hall Council Chambers.
R:\ZIGLERG~EPORT~INTMTG .COM
ITEM NO. 4
CITY OF TEMECULA
AGENDA REPORT
TO:
FROM:
DATE:
Community Services Commission
Shawn D. Nelson, Director of Community Services
April 13, 1998
SUBJECT:
Temecula Teen Council Status Report
PREPARED BY:
Julie Crowe-Pelletier, Recreation Superintendent
RECOMMENDATION:
That the Community Services Commission:
Receive and file the Temecula Teen Council Status Report.
DISCUSSION: In December of 1992, the City of Temecula officially formed the
Temecula Teen Council. The primary purpose of the Teen Council was to allow teen
representatives from each of the local schools an opportunity to help plan, program and
implement teen activities that were to be offered by the City of Temecula. It is the City's belief
that if local teens play an active role in determining the types of programs offered to them,
program participation will be of interest and that the greatest needs of the teen population will
be served.
The Teen Council meetings are conducted at the Temecula Community Recreation Center on
the first and third Thursday evening of each month from 7:00 p.m.- 8:30 p.m. The meetings
are open to the general public and all teens are encouraged to attend. Senior Recreation
Leader, Maureen Foster attends each meeting for the primary purpose of encouraging active
participation and to provide guidance to the Council.
Throughout this past year, the Teen Council has actively planned, programmed and actually
implemented special events and programs held at the Temecuta Community Recreation Center.
Teen Council President Rosa Behrens, Vice President Mat Everett and Secretary Shena
McDermott will provide the Commission with updated information regarding past and future
events and programs.
Attached are several of the activities and special events that are offered by the Community
Services Department through the dedication and efforts of the Temecula Teen Council
members.
ATTACHMENT: Teen Activities
City of Temecula
:Community Services ]Department
presents
FRIDAY NIGHT
PIZZA
TEEN CENTER
Temecula Teens ages 12-18
Temecula Teen Center
30875 Rancho Vista Road
Pizza - Every, Friday 6-8 pm
month 5-9 pm
Hang our wifh your ~ien~]s at
the Teen :Center for pool, air hockey,
music, movies and video games, ()n
far iust $2:00 you'll get ~vo slices o{ pizza and a soda, con the first Friday
For naoa~ in'foxnnation, call fhe CR!C at fi94-~4t0.
CITY OF TEMECULA
COMMUNITY SERVICES DEPARTMENT
presents
TEEN FES T DANCE
SATURDAY, APRIL 4, 1998
7-10 P.M.
TEENS AGES 12 -18
SCHOOL I.D. REQUIRED
TEMECULA COMMUNITY RECREATION
CENTER
30875 RANCHO VISTA
ROAD
COST: $3.00
FOR MORE iNFORMATION PLEASE CALL 694-6410.
CITY OF TEMECULA
COMMUNITY SERVICES DEPARTMENT
MONDAY NIGHT
FOOTBALL
AT THE CRC
PIZZA, SODA AND FOOTBALL
EVERY MONDAY NIGHT DURING
MONDAY NIGHT FOOTBALL 1997.
FOR JUST $2.00 YOU GET
A SODA WITH 2 SLICES OF PIZZA.
TIME IS 5:30 - 8:45 P.M.
AT THE TEMECULA
COMMUNITY RECREATION
CENTER IN THE TEEN ROOM.
30875 Rancho Vista Road
CALL THE CRC FOR
MORE INFORMATION
AT
694-6410.
ITEM NO. 5
CITY OF TEMECULA
AGENDA REPORT
FROM:
DATE:
SUBJECT:
PREPARED BY:
RECOMMENDATION:
Community Services Commission
Shawn D. Nelson, Director of Community Services
April 13, 1998
Skate Park Promotional Video
Julie Pelletier, Recreation Superintendent
That the Community Services Commission:
Receive and file the Temecula Skate Promotional Video.
DISCUSSION: As a result of many inquires related to the Temecula Skate Park,
a promotional video was developed. The video reflects many features of the park including
facility design, as well as active participation including skateboarding, in-line skating, and roller
hockey. The video was shown to approximately 160 recreation professionals during a recent
presentation by staff at the California Park and Recreation Conference in Long Beach.
Ci.ty of Temecula
Community Services Department
MEMORANDUM
TO:
FROM:
DATE:
RE:
Commumty Services Commission
Julie Pelletlet, Recreation Superintendent
April 13, 1998
Montkly Calendar of Events
The following are planned special events and activities for the month of April at the Communit?,_' Recreation Center,
Communit3I Center, Serfior Center and park facilities m Temecula.
Title ] Date I Location [ Time
April FooLs Pan}' Wednesday, April 1st Senior Center 11:00 am
Flower Fields Trip Friday, April 3rd Semor Center 10:00 am
Tax-Aide Friday. April 3rd and 101h Senior Center 12:00 - 4:00 pm
Teen Fesl: Saturday. April 4lh
GamesToumamenB CRC Teen Pan 1 lam-6pm
Wack>!Slim> Obmpics RCSP Grass Area 2-4pro
Teen Fest Dance CRC 7-10pro
Afternoon Cinema Sunday. April 51h CRC Teen Room 1-5pm
Ti~'~ TOt Easter Bormet Parade Saturday, April 41h CRC 10:00 am-I 1:30 am
ahday Par~, Wednesday, April 81h Semor Center 11:00 a.m.
Teen Dance Friday. April 10th TCC 7:00 pm- 10:00
pm
Spnng Egg Itunt Saturday, April 1 lth Paloma Del Sol 10:00 am SHARP
North/Soufi~
Roktry Park
Senior Dance Saturday, April 1 llh Senior Center
Easter Bonnet Parade Wednesday. April 151h Senior Center
StorSlelling At The Park Saturday. April 1 Sen Sam Hicks
Monument Park
Spnng Craft Fair Saturday. April 18Ca CRC
Public Sv, im Opens Saturday. April 181h and CRC Pool
Sunday, April 19lh
Spanish Language Patenling Starts: Monday. April 20Ca TCC
Class
Super Teen Mvster,, Over Friday, April 241h to Saturday TCC
Nighter ' ~ April 251h
Tiny Tol Grand Pnx Saturday. April 251h CRC
Senior Dance Tuesday. April 281h Senior Center
7:00 pm- 10:00
pm
10:00 am
Contact Person
Tent Cole. Senior Recreation Leader
Irene Rogers. Recreation Supervisor
Irene Rogers. Recreation Supervisor
Maureen Foster. Senior Recreation Leader
Therese Buckles. Recreation Leader
Terry. Cole. Semor Recreation Leader
Andrea Willtams. Senior Recreation Leader
Candice Adkinson-Flohr. Recreanon
Coordinator
Tens' Cole, Senior Recreation Leader
Ten'y Cole. Senior Recreation Leader
Lore Ann Amavisca. Recreation Supervisor
I0:00 ara - 4:00 pm Candice Adkinson-Flohr. Recreation
Coordinator
1-5 pm
5:00 - 8:00 pm
9:00 pm- 8:30 am
Amy Cramer, Aqua0cs Manager
Irene Rogers, Recreation Supervisor &
Temecula Community Parmership
Maureen Foster. Semor Recreation Leader
i0:00 am - 11:30
Therese Buckles, Recreation Leader
7:00 pm- 10:00
pm
Ter~ Cole, Senior Recreation Leader