HomeMy WebLinkAbout051198 CSC AgendaAGENDA
TEMECULA COMMUNITY SERVICES COMMISSION
TO BE HELD AT
TEMECULA CITY HALL
MONDAY, MAY 11, 1998
7:00 P.M.
CALL TO ORDER:
Chairman Tom Edwards
FLAG SALUTE:
Commissioner Miller
ROLL CALL:
Henz, Meylsr, Miller, Nimeshein, Edwards
PRESENTATIONS:
Temoc DeSantiago
Vylani Aimon
PUBLIC COMMENTS:
A total of 15 minutes is provided so members of the public can address the
Commissioners on items that are not listed on the Agenda. Speakers are
limited to three (3) minutes each. If you desire to speak to the
Commissioners about an item not listed on the Agenda, a green "Request to
Speak" form should be filled out and filed with the Commission Secretary,
When you are called to speak, please come forward and state your name
and address.
For all other agenda items, a "Request to Speak" form must be filed with
the Community Services Commission Secretary before the item is addressed
by the Commission. There is a three (3) minute time limit for individual
speakers.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and
all will be enacted by one roll call vote. There will be no discussion of these
items unless members of the Commission request specific items be removed
from the Consent Calendar for separate action.
COMMUNITY SF, RVICg~ COMMISSION M~.y 11, 1998
DIVISION REPORTS
COMMISSION BUSINESS
1. A.ol)roval of the Minutes
RECOMMENDATION:
1.1
Approve the minutes of the April 13, 1998 Community Services
Commission meeting.
Receive and File Re0ort: Overview of the Prol;)osed Annexation of Redhawk
and Vail Ranch Communities
2.1
That the Community Services Commission receive and file this report
concerning the proposed annexation of Redhawk
3. Cal)ital Iml~rovement Program PrOjects for 1998-99
RECOMMENDATION:
3.1
That the Community Services Commission approve the Capital
Improvement Program Projects for FY1998-99.
COMMUNITY SERVICES DIRECTOR'S REPORT
COMMUNITY SERVICES COMMISSIONER REPORTS
ADJOURNMENT
The next regularly scheduled meeting of the Community Services Commission will
be held on Monday, June 8, 1998, 7:00 P.M., at Temecula City Hall, 43200
Business Park Drive, Temecula, California.
~\CSCAGENDX05111~8.CSC ~ May 4, 1998
ITEM NO.
1
MINUTES OF A REGULAR MEETING
OF THE CITY OF TEMECULA
COMMUNITY SERVICES DEPARTMENT
HELD MONDAY, APE 13, 1998
A regular meeting of the City of Temecula Community Services Commission was held on Monday,
April 13, 1998 7:00 P.M., at the Temecula City Hall, 43200 Business Park Drive, Temecula,
California. The meeting was called to order by Chairman Tom Edwards. Commissioner Meyler led
the flag salute.
PRESENT: 5 COMMISSIONERS: Hcnz, Mcyler, Miller, Nimeshein,
Edwards
ABSENT: 0 COMMISSIONERS: None
Also present were Community Services Director Shawn Nelsen, Deputy Director Herman Parker,
Recreation Superintendent Julie Perletier, Development Services Administrator Phyllis Ruse,
Maintenance Superintendent Kevin Harrington and Administrative Secretary Gall Zigler.
PRESENTATIONS
The Community Services Commission presented a Certificate of Appreciation to:
Marjorie Spence, Tech Marketing
PUBLIC COMMENTS
None
DIVISION REPORTS
Recreation Superintendent Julie Pelletier reported the following:
Approximately 1,800 citizens were participating at the Annual Spring Egg Hunt held at
the North/South ballfield, Paloma Del Sol and Rotary Park
The CRC pool is scheduled to open for week-end swimming Saturday, April 18. The hours
of operation will be 1:00 p.m. - 5:00 p.m.
The Annual Spring Fair will be held on Saturday, April 18, 1998.
$3,554 in revenue was generated from Skate Park rentals November 1997 through March
1998. November 1997 was the City's first month of operation of the rentals at the Skate
Park. It cost $2,116 to purchase the equipment, therefore $1,438 is the actual revenue
R:~,IINLrrF-~%O41398.CSD 1
generated.
Staffis putting thefinaltouches on theSummer/FallGuideto L~sureActivities. Thisissue
ofthe brochure willbemailedoutinearlyJune.
Staff is currently in the process of planning the annual July 4th festivities.
Development Services Administrator Phyllis Ruse reported the following:
The Temecula Duck Pond Improvement Project has gone through second plan check and the
plans have been returned to the consultant for corrections. The Planning Department is also
in the process of completing a supplemental environmental review for the project which will
address the ultimate width improvements on Ynez Road, the waterline to be installed on
behalfofRancho California Water District, the handling of discharged water and waterfowl
protection during construction.
Margarita Community Park is scheduled to begin construction next Monday, April 20.
Sta~is waiting for Pacific Century Homes to be able to finish their work on the storm drain
and slope construction at Winchester Creek Park. Once their work is completed, the
contractor has a Notice to Proceed with the park improvements.
Maintenance Superintendent Kevin Harrington reported the following projects were completed by
maintenance division staff:
Completed ballfield preparation/renovation for the little league season. (Installed brick dust
and leveled in~elds, built pitching mounds, detailed bullpens, installed sod, repaired backstops
and fences, replaced trash cans).
Installed hand rails on concrete bleachers at the hockey rink.
- Completed the electrical and lighting installation for the north City monument sign.
Painted all the picnic tables and ba/oeques, replaced trash cans and lids at Veterans park.
Painted the picnic shelter at the Skate Park.
Cleared the channel at the Arizona crossing to reduce ponding in thnt area.
COMMISSION BUSINESS
1. Approvsl of the Minutes
It was moved by Commissioner Meyler, seconded by Commissioner Miller to approve the
R:~IINUTES~41398.CSD 2
minutes of the March 9, 1998 Community Services Commission meeting.
The motion carried as follows:
AYES: 4
NOES: 0
ABSENT: 0
ABSTAIN: 1
COMMISSIONERS: Hertz, Meyler, Miller, Edwards
COMMISSIONERS: None
COMMISSIONERS: None
COMMISSIONERS: NL'neshein
R',~AINLrrESMMI398.CSD
Northwest Sports Conlplex
Director Nelson presented the staff report.
Commissioner Henz asked if the property is owned by the City.
Director Nelson explained the land is owned by RDA hous'mg. He said there are hous'mg
requirements that will have to be completed when and if the property is sold at a loss. Staff
is not sure if there is a funding mechanism in place that will be required to make up the
difference in the loss.
Commissioner Henz asked why the $75,000 set aside for development of the master plan for
the Northwest Sports Complex was removed fi'om the Capital Improvement Program.
Director Nelson said the City Council's focus is on traffic at this time. They feel that the
money needs to be programmed where it is needed the most. Director Nelson said he does
not feel the City should spend money on a master plan if the City is not going to keep the
property.
Commissioner Nimeshe'm asked if the Commission should take a position on the use of the
property.
Director Nelson said no and he added that he thinks a master plan should be developed as it
is usually done. He said staff needs to get a consensus from CRy Council and the Commission
on what direction the City will take with regards to this issue.
Commissioner Meyler said he is opposed to do'rag anything with regards to the site without
a master plan in place. He said he has a concern with doing something with property that the
City doesn't own.
The report was receive end fie. No action is required.
3. Joint CounciVCommission Meeting
Herman Parker presented the staff report.
The report was receive and file. No a~'tion is required.
4. Temecula Teen Council Statu~ Report
Recreation Superintendent Julie Pelletier introduced Maureen Foster who oversees the Teen
Program.
Maureen Foster, Recreation Coordinator of the Teen Program at the CRC, gave a brief
overview of the program. Maureen introduced the Teen Council President Rosa Barrons and
Vice President Matt Everett. They provided an outline of the current Teen Counc'd activities
as follows:
Teen Fest
Teen Wacky and Slimy Olympics
Dance
Pool Tournament
Temecula Coffee House
Teen Pool Party
Search for the Stars
Teens in the Spot Light
Monday Night Football and pi,~ Party
Cinco de Mayo Party
Family Fun at the 4th of July
School's Out Luau
Teen Lock-In Party
Winter Holiday Dance
Commissioner Miller asked what the difficulties the Teen Council is having if any.
R:XMINUTESX041398.CSD 4
Rosa stated that the Teen Council does experience difficulty when relying on the schools to distribute
advertisements of teen events.
Commissioner Henz said that the City often hears that there is not enough for teens to do in
Temecula. Commissioner Henz asked what issues the Commission should bring up in their
discussions with the City Council.
Rosa said that i/the teens don't look for something to do, they aren't going to find anything to do.
She said that some teens don't want to do things that are associated with school and they also don't
want to participate in activities that are City sponsored.
Director Nelson suggested leaving the City of Temecula Community Services Department off the
advertisements for Teen Council events.
This report was receive and file. No action is required.
S. Sicate Park Video
Julie Pelletier provided the introduction to the Skate Park video.
This report was receive and file. No action is required.
COMMUNITY SERVICES DrRECTOR'S REPORT
Director Nelson reported the following:
Staff will report on the annual Capital Improvement Projects at the May meeting.
Commissioner N'nneshein asked if there has been any discussions about designing a skateboard park
at another location in Temecula
Director Nelson said there has not been any discussions about a skateboard park, however the
Margafita Community Park Master Plan does include a roller hockey arena and staff will continue to
look at designing these Wpes of facilities on an as needed basis.
COMMUNITY SI~,RVICI~,S COMMISSIONER REPORTS
Commissioner Meyler advised the Annual .arts Festival will be held at the Community Kecreation
Center f~om May 29 thru June 7, 1998.
Commissioner Henz asked i/there are any plans to build another community swimming pool.
Director Nelson advised that the Capital Improvement Projects Program for FY 1999-2000 includes
$900,000 to build a new pool. Staff is looking at the feasibility of renovating the Temecula
P,:',x4n,~.rms~xsgs.csD s
Elementary School Pool or building a new pool within the next three years.
ADJOUR.NMENT
Chairman Edwards declared the meeting adjourned at 8:20 P.M. to a joint meeting of the City
Council and the Community Services Commission on May 5, 1998, 7:00 P.M. at Temecula City Hall
Council Chambers, 43200 Business Park Drive, Temecula, California.
Chainrum Tom Edwards
Secretar~
R:~IINUTES~041398.C~D 6
ITEM NO. 2
TO:
FROM:
DATE:
SUBJECT:
CITY OF TEMECULA
AGENDA REPORT
Community Services Commission
Shawn D. Nelson, Director of Community Services
May 11, 1996
Overview of the Proposed Annexation of Redhawk and Vail Ranch
Communities.
PREPARED BY: Beryl Yasinosky, Development Services Analyst
RECOMMENDATION: That the Community Services Commission receive and file this
report concerning the proposed annexation of Redhawk and Vail Ranch Communities.
BACKGROUND: Both Redhawk and Vail Ranch are within Temecula's Sphere of influence
and are partially developed with single family dwellings, parks and schools. Currently, the
number of units constructed in Redhawk/Vail Ranch is 2,393 units. At build-out, the total
number of units is projected to be 5,545 units. During the past few years, residents in both
areas have contacted City staff on numerous occasions requesting to annex to the City. In
January, 1997, staff received a petition from 121 Redhawk residents formally requesting
annexation to the City. Vail Ranch residents have also expressed an interest in annexing into
the City.
On June 10, 1997, the City Council reviewed the request for annexation and directed staff to
conduct a cost impact analysis and survey the Redhawk and Vail Ranch residents to determine
their interest in annexation to the City of Temecula. On April 28, 1998, staff presented their
analysis to the City Council which identified positive revenue sources for the City and that 68%
of the residents in Vail Ranch and Redhawk support the annexation. As a result, the City
Council authorized staff to proceed with the annexation process.
The comparison of the CSA 143 assessments and special taxes to the City's special tax and
rates and charges have been a focal point throughout this annexation analysis process. As a
result, the City and County shared funding of an in-depth study performed by MuniFinancial to
review and make recommendations regarding the spread of maintenance costs. Staff has
analyzed the associated costs relating to the maintenance of parks, slopes and medians. Staff
has also analyzed the costs to provide street lighting, trash and street sweeping services in the
annexation areas, as follows:
City Park/Street Lighting Tax: The City collects a special tax in the maximum amount of
$74.44 per residential parcel for maintenance of parks, medians and arterial street lights.
Redhawk and Vail Ranch residents currently pay CSA 143 taxes in the amount of $102 and
$199 respectively for similar services. Based upon the study, the City's special tax would
provide sufficient revenue to support existing improvements, however, the specific method by
which the taxes are collected and apportioned is under review at this time.
Currently, there is a 1.6 acre public park in Redhawk. Vail Ranch contains two completed
public parks totaling approximately 5.4 acres, as well as a 14.6 acre paseo/trail area. Based
upon the Specific Plans in both areas, there is an additional 28.4 acre of public park land in
Redhawk and 22.2 acres in Vail Ranch. The ultimate public park land anticipated at build-out
is commensurate with the City's current level of service.
Service Level B: Through Service Level B, the TCSD levies annual rates and charges in the
amount of $25.68 to all residential parcels within subdivisions receiving the benefit of street
lighting within the City. The CSA levies assessments for arterial and residential street lighting
in the amount of $42.44 for Redhawk and $49.60 in Vail Ranch. Annexation into the TCSD
would result in a reduction in cost per parcel in Redhawk of $16.76 and $23.92 in Vail Ranch.
Service Level C: Through Service Level C, the TCSD levies rates and charges for the
maintenance of slopes within residential developments. Based upon existing improvements,
the cost for the TCSD to provide this service in Redhawk would be $223.35 per single family
parcel, and $129.46 per single family parcel in Vail Ranch.
The current CSA tax in Redhawk and Vail Ranch of $102 and $199, respectively, pays for the
combination of parks, slopes and median maintenance. The CSA taxes are levied against all
parcels, including vacant land. This results in a subsidy of slope maintenance costs provided
by vacant landowners. While the City's park tax is levied to all parcels, the TCSD rate and
charge for slope maintenance is only levied against improved single family residential parcels.
The implementation of the changes are under review at this time.
Service Level D: Through Service Level D, the TCSD levies rates and charges for refuse,
recycling, and street sweeping services in the City. Redhawk and Vail Ranch are currently
assessed $191 per single family parcel for refuse and recycling services. Redhawk residents
also pay $7.88 per year for monthly street sweeping services. The current TCSD rate of
$168.48 per year would result in an annual decrease of $30.04 in Redhawk and $22.52 in Vail
Ranch. in addition, the entire annexation area would receive weekly street sweeping services.
FISCAL IMPACT: In summary, based upon this year's operating budget, the net annual
change in a combination of Special Tax and rates and charges for all TCSD service levels is an
estimated increase of $148.63 per residential parcel in Redhawk and an estimated decrease of
$41.54 per residential parcel in Vail Ranch. Ultimately, the proposed annexation of Redhawk
and Vail Ranch would be contingent upon voter approval of the City's Park/Street Lighting Tax
and TCSD parcel charges, in accordance with Proposition 218. The actual annexation process
and implementation of said tax and parcel charges is currently under review at this time.
ATTACHMENTS: 1. Map of Annexation Area.
2. Preliminary Timeline of Critical Target Dates.
Proposed Annexation Area
Vail Ranch
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REDHAWK
(inrJudes immediate anticipated future development)
PARKSNVATERFALL
SLOPES
SUB-TOTAL
CURRENT
REDHAWK
RATES
102.00
A:recap.wb3
04/21/98
08:25 AM
ESTIMATED DIFFERENCE
TCSD RATES BETVVEEN CURRENT
RATES & TCSD
increasel(decrease)
74.44
223.35
297.79 195.79
STREET LIGHTS* 42.44 25.68 (16.76)
TRASH SERVICE*
191.00 168.48 (22.52)
STREET SWEEPING* 7.88 0.00 (7.88)
TOTAL 343.32 491.95 148.63
VAIL RANCH
CURRENT
VAIL RANCH
RATES
ESTIMATED DIFFERENCE
TCSD RATES BETWEEN CURRENT
RATES & TCSD
increase/(clecrease)
PARKS/ 74.44
SLOPES 129.46
SUB-TOTAL 199.00 203.90
STREET LIGHTS' 49.60 25.68 (23.92)
TRASH SERVICE* 191.00 168.48 (22.52)
STREET SWEEPING* 0.00 0.00 0.00
TOTAL 439.60 398.06 (41.34)
* NOT ADDRESSED IN MFS REPORT. RATES WOULD REMAIN THE SAME AS CURRENT
CHARGED.
ITEM NO. 3
CITY OF TEMECULA
AGENDA REPORT
TO: Community Services Commission
FROM: Shawn D. Nelson, Director of Community Services
DATE: May 11, 1998
SUBJECT: Capital Improvement Program Projects for 1998-99
PREPARED BY: r~,~.Herman Do Parker, Deputy Director of Community Services
RECOMMENDATION: That the Community Services Commission:
Approve the Capital Improvement Program Projects for FY 1998-99.
BACKGROUND: On an annual basis, the Community Services Commission reviews
potential capital improvement program (CIP) projects for the upcoming fiscal year to determine
priorities for park and recreation facility development and improvement projects. The attached
list of capital projects is comprised of two types of projects: a) projects that are currently in
progress, and b) proposed projects for the upcoming fiscal year.
As illustrated by the attached list, staff is recommending that eleven (11) projects be al~proved
by the Commission for inclusion in the CIP for FY 1998-99. However, the Commission may
consider other projects if desired. Once the priorities are approved, these projects will be
forwarded to the City Council for final approval.
Capital Improvement Program
Parks and Recreation Facilities
FY
1. 1998-99
2. 1998-99
3. 1998-99
4. 1998-99
5. 1998-99
6. 1998-99
Current Park Projects
Margarita Community Park
Museum
Sports Park Sidewalk Project
Winchester Creek Park
Duck Pond Phase II
Rotary Park Improvements
DIF/Quimby
DIF
AB2766
DIF
DIF
CDBG
$3,368,937
885,000
371,514
778,125
1,563,972
25,000
7. 1998-99
8. 1998-99
9. 1998-99
10 1998-99
11. 1998-99
New Park PrOjects
Multi-Trail System (Design Only)
Senior Center Expansion (Design Only)
Sports Park Tot Lot ADA Upgrade
Kent Hintergardt Memorial Park Impv.
Library (Design Only)
DIF
CDBG
CDBG
DIF
DIF
50,000
83,005
95,000
281,250
720,000
Definitions of Funding Terms:
DIF:
CDBG:
Quimby:
AB2766:
Development Impact Fees
Community Development Block Grants
Parkland Dedication Fees
Assembly Bill 2766 (State Funds)
CIP PROJECTS COMPLETED
FY 1998-99
1. ADA Improvements (Various Parks)
2. Sports Park Improvements (pedestrian bridge)
3. Temecula Community Center Acquisition
4. Temecula Entry Monument Sign
5. CRC Improvements (cooling system)
6. 6th Street Parking Facility
CIP PROJECTS COMPLETED
FY 1998-99
1. ADA Improvements (Various Parks)
2. Sports Park Improvements (pedestrian bridge)
3. Temecula Community Center Acquisition
4. Temecula Entry Monument Sign
5. CRC Improvements (cooling system)
6. 6th Street Parking Facility