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HomeMy WebLinkAbout020899 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, FEBRUARY 8, 1999 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Miller Henz, Meyler, Miller, Nimeshein, Edwards Excel Rental Center non Parks, Volunteer "Santa" PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:\CSCAGEND\020899.doc COMMUNITY SERVICES COMMISSION FEBRUARY 8, 1999 DIVISION REPORTS COMMISSION BUSINESS Approval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the January 11, 1999 Community Services Commission meeting. Naming of the Museum Facility RECOMMENDATION: 2.1 That the Community Services Commission approve a name for the City museum. Capital Project Status Reoort RECOMMENDATION: 3.1 Receive and file report. COMMUNITY SERVICES DEPARTMENT ACCOMPLISHMENTS FOR 1998 RECOMMENDATION: 4.1 Receive and file report. R:\CSCAGEND\020899.doc COMMUNITY SERVICES COMMISSION FEBRUARY 8, 1999 COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, March 8, 1999, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. R:\CSCAGEND\020899 .doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JANUARY 11, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, January 11, 1999, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Meyler led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller Nimeshein, Edwards ABSENT: 0 COMMISSIONERS: None Also present were Director Herman Parker, Deputy Director Phyllis Ruse, Development Services Administrator Todd Holmes, Recreation Superintendent Julie Pelletlet, and Administrative Secretary Gall Ziglet, PRESENTATIONS A certificate of appreciation was presented to the following community service: Caterers Caf6 Fire Department Staff individuals for their Chairman Edwards declared a recess at 7:10 p.m. The meeting reconvened at 7:13 p.m. PUBLIC COMMENT None DIVISION REPORTS Recreation Superintendent Julie Pelletier reported the following: The Winter/Spring Guide to Leisure Activities was mailed to the residents of Temecula the weekend of January 2, 1999. Staff is currently training on new Recreation Software. Staff is currently preparing for new programs and events. Staff is in the preliminary planning stages for the July 4th activities. The City of Temecula Community Services Department has won two awards from CPRS The 1998 Holiday Activity Poster and the 1998 Summer/Fall Recreation brochure. Commissioner Jeff Nimeshein suggested staff announce the awards the City wins in the recreation brochures. Deputy Director Phyllis Ruse reported the following: The Development Services Division will be dedicating Winchester Creek Park on January 14, 1999 at 2:00 p.m. Construction of the Temecula Duck Pond is underway. The pond water level has been taken down to allow the stabilization of the banks of the pond. This project will be complete by the end of the year. The Margarita Sidewalk project is currently underway. E.A. Mendoza is the contractor for this project. The project includes sidewalk, curb and gutter, along the westside of Margarita. The Temecula High School tennis court lighting project is currently out to bid. Staff has extended the bid pedod to February 15, 1999. It is anticipated construction will begin in May. Chairman Edwards said he would like to see more signage at the park construction projects telling the community about the projects, Director Herman Parker introduced Todd Holmes, as the newly hired Development Services Administrator. Todd gave the Commission a brief history of his work experience. COMMISSION BUSINESS 1. Approval of the Minutes Commissioner Nimeshein corrected his comments on Page 3 of the minutes. With regards to a Cultural Arts Master Plan, he said that where the plan discusses various venues for cultural arts programs and cultural arts resources throughout the community, the mall was left out as a location for cultural arts programs or resources. 1.1 It was moved by Commissioner Nimeshein, seconded by Commissioner Henz to approve the minutes of the November 9, 1998 Community Services Commission meeting as modified. The motion was carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None R:MM1NUTES\0I 1199.doc - 2 - ABSENT: 0 COMMISSIONERS: None OUTDOOR SMOKING AT RECREATION FACILITIES Deputy Director Phyllis Ruse presented the staff report. Deputy Director Ruse stated that staff has witnessed smokers in compliance with the current signage at City parks and facilities which states no smoking near non- smokers. Deputy Director Ruse also said that staff has not received any complaints from non-smokers regarding this issue. Deputy Director Ruse said the only facility that was not posted with the no-smoking policy is the Community Recreation Center amphitheater. Staff has posted two signs at this facility. Deputy Director said it would be staff's recommendation to continue to allow for voluntary compliance of the no-smoking policy. Commissioner Miller said the reason he brought this issue forward because there was no signage at the amphitheater and that he personally witnessed someone smoking on the stage and in the stage area at the amphitheater. Chairman Edwards said he supports voluntary compliance as opposed to drafting an ordinance that would then require enforcement. Chairman Edwards said he has not experienced anyone that wasn't willing to comply with the current policy when asked. He said that the individual contracted to manage the stage area during a rental of the amphitheater should be required to ensure there is no smoking on or near the stage area. Commissioner Nimeshein said that several years ago the Parks and Recreation Commission had recommended that a "No Smoking" Ordinance be presented to the City Council for consideration. However, the City Council did not support the Commission's recommendation at that time. Commissioner Nimeshein said he would like the Commission to take the position at this time that there is "No Smoking Permitted" in enclosed outdoor areas or in close proximity to others. He said the reason for that was not because of the dangers of second hand smoke, but because it was an example to the youth of the community and a leadership position. Deputy Director Phyllis Ruse said the City Council asked staff to sign the various facilities and tot lots and to evaluate the results. They have been pleased with the voluntary compliance. Commissioner Miller said he likes the draft that staff has prepared and he would like to see it go back to the City Council. Commissioner Miller said he would also like to see what happens now that the amphitheater is posted for no smoking. Chairman Edwards said he would like to see voluntary compliance continue and should this become an issue, the Commission will re-address a "No Smoking" ordinance. This item was receive and file. No action was taken. TEMEKU HILLS PARKS PLAY EQUIPMENT Deputy Director Phyllis Ruse presented the staff report and provided exhibits of the proposed play equipment offered by the Little Tykes Company. Greg Clark, representing the Little Tykes Company, provided information on the play equipment products offered by Little Tykes. Commissioner Nimeshein complimented staff on the innovative choice in play equipment. Commissioner Henz asked if there was an increased liability in using this product. Deputy Director Ruse said there was no increased liability. This item was receive and file. No action was taken. COMMUNITY SERVICES DIRECTOR'S REPORT Commissioner Henz brought up the issue of commercial truck parking at Sam Hicks Monument Part at the December 1998 meeting. Director Parker advised the Commission that there is an ordinance in place prohibiting parking of commercial vehicles on public streets. However, permits are issued to commercial truck drivers to allow for parking in front of the hotels, not in front of the park sites. Staff will be posting "no commercial vehicle parking" signage at Sam Hicks Monument Park. Director Parker thanked the Commission for attending the various holiday events. Director Parker reminded the Commission of the park tour scheduled for January 22, 1999, 8:30 a,m. COMMUNITY SERVICES COMISSIONER REPORTS Commissioner Henz thanked staff for looking into the commercial truck parking at Sam Hicks Monument Park. Commissioner Miller said he has been doing some research of the recreation needs of the developmentally and physically handicapped in the community. He said he will be collecting his data during the month of January and will be reporting on his findings at a later date. Director Parker said the City has taken steps to provide for handicapped accessibility at the special events, an edition of the recreation brochure is printed in Braille and there is a section of the recreation brochure that invites individuals with special needs to contact R:\MINUTES\011199.doe - 4 - the Community Services Department request special accommodations for an upcoming event, ADJOURNMENT Chairman Edwards declared the meeting adjourned at 8:30 p.m. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, February 8, 1999, 7:00 P.M. at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. Chairman Tom Edwards Secretary R:MMINUTES\011199.doc - 3 - ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission .~_~Herman Parker, Director of Community Services February 8, 1999 Naming of the Museum Facility RECOMMENDATION: That the Community Services Commission: Approve a name for the Museum facility located at Sam Hicks Monument Park, for recommendation to the Board of Directors. BACKGROUND: Pursuant to City policy it is the responsibility of the Community Services Commission to forward recommendations to the Board of Directors concerning the naming of each park, recreation or community facility, operated by the Community Services Department. On November 17, 1998, the City Council authorized staff to move forward with the operation of the museum as a City facility. The 7,200 square foot, two-story structure will soon operate as a local history museum. Construction work, which includes the installation of lighting, carpeting and flooring, cabinetry, air conditioning, hardscape and an elevator, is currently underway. The initial phase of exhibit design is also progressing. Signage for the front of the facility needs to be ordered soon. As a result, staff has prepared this staff report for the Commission to consider a name for the facility. The facility has been commonly referred to as the Temecula Valley Museum. Staff and community members have recommended the following names for consideration: 2. 3. 4. Temecula Valley Museum Temecula Museum Old Town Temecula Historical Museum Earle Stanley Gardner Museum The Commission may consider the above names or any other desired name for the facility. ATTACHMENTS: Resolution No. CSD 92-08: Naming Parks and Recreation Facilities R:~ZIGLERG~REPORT~nuseum-commission.doc RESOLUTION NO. CSD 92-08 A RESOLUTION OF TI-IE BOARD OF DIRECTORS OF Tt{E TENIECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WI:rgREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WtttiREAS, the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, TI:PFREFOKE, Ttq"g BOARD OF DIRECTORS OF T]:t'E TF_~MZECULA COiMZN{UNITY SERVICES DISTRICT DOES I:I'VREBY, RESOLVE, DETEPd~ ,42q'D ORDER AS FOT,TDWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROV'EJ) AND ADOFrED this 8th day of September, I992. Ronald J. Parks, President ATTEST: City STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) S5 CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City ofTemecula, FIFJEBY DO CERTIFY that the foregoing Resolution No. CSD 92-08 was duly adopted at a regular meeting of the City Council of the City of Temecula on the 8th day of September 1992 by the following roi1 call vote. AYES: 5 DIRECTORS: Birdsall, Moore, Lindemaas, Mu~oz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None !xhibit "A" TEMECULA CONfMTJNITY SERVICES DISTPJCT Naming Parks and Recreation Facilities PDtPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas' withim a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall .be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical l~cations, historic significance or geologic features. No park shall/be.named for a person, except where an individual has made a significant financial contribution toward the acguisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acqfuisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by ~he Comaission to receive community input and direction. No name shall be changed um!ess there is significant justificazion and support by the community. RESPONSIBILITY Depa~ment Parks and Recreation Co~mission Department 2. 3. 4. ACTION Ac.~uires a new park or recreation facility. Solicits possible names from community. Forwards suggested names to the Parks and Recreation Commission for consideration. Receives any additional community input, Selects a name for the new park or recreation facility. ForWards name to City Council for ratification. Installs the appropriate naming sign or plaque. ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: Community Services Commission -~lerman D. Parker, Director of Community Services DATE: February 8, 1999 SUBJECT: Capital Project Status Report PREPARED BY: ~--~'odd Holmes, Development Services Administrator RECOMMENDATION:That the Community Services Commission receive and file a report on the status of the installation of the Rancho California Sports Park Sidewalk and the renovation of the Temecula Duck Pond. DISCUSSION: Rancho California Sl~orts Park Sidewalk This project got underway in January and all construction should be complete in April. The improvements include new paving and a sidewalk along Margarita Road, a ramp from the sidewalk to the park and new landscaping along the park frontage. Currently, utilities are being relocated and the contractor is removing and replacing a portion of Margarita Road. The new pavement and sidewalk will be installed in late February. Temecula Duck Pond This project started in December. The park should be ready to rededicate in late fall. At the present time the restroom building is nearly complete, the concrete edge of the pond has been poured and the installation of the traffic signal on Ynez Road is underway. The impact of construction on the waterfowl has been minimal; the birds seem to have made the adjustment to the reduced level of the pond without any apparent difficulties. Once complete, the park will offer residents a chance to enjoy performances at a bandshell and stroll around the pond on a concrete walkway. The upgrades will also stabilize the perimeter of the pond with a concrete edge, add parking improvements, signalize the parking lot entrance, widen Ynez Road, and provide a restroom building. New landscaping will be planted throughout the park, including hydroseeded turf and large boxed trees. ITEM NO. 4 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission ~'~)H. erman Parker, Director of Community Services February 8, 1999 Community Services Department Accomplishments for 1998 PREPARED BY: ~"Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file a report outlining the accomplishments of the Community Services Department for the year 1998. BACKGROUND: The attached list represents some of the accomplishments achieved by the Community Services Department during the year of 1998. We are delighted to provide this information for the Commission's review. As always, this was a very busy year for the Department and we are pleased with the level of service we were able to deliver to the community. \\TEMEC_FS201~DATA\DEPTS\CSD'~RUSEP',AGENDAS\1998 accomplishments.csc,doc COMMUNITY SERVICES DEPARTMENT 1998 ACCOMPLISHMENTS Completed chapel renovations Lighting and painting of City entry monument signs Completed of Americans with Disabilities Act (ADA) park renovations at four parks: John Magee Calle Aragon Veterans Rancho California Sports Park Completed the installation of air conditioning in the Community Recreation Center gym In partnership with Public Works, awarded $149,500 in grant funding for the Santa Gertrudis under crossing Entered into a joint use agreement with the Temecula Unified School District to light eight tennis courts at Temecula Valley High School Completed the design for the Temecula Valley High School tennis court lighting project Completed design for the Rancho California Sports Park sidewalk project Completed design for Rotary Park improvements Completed a citywide bike lane survey to prioritize bike lane stiping Worked with community volunteers to finalize plans for Murrieta Creek Pilot Park project Attained a 57.67% solid waste diversion rate Sponsored "Make a Difference Day" Organized and produced Santa's Electric Light Parade - approximately 18,000 in attendance Organized and produced the Fourth of July Parade - approximately 12,000 in attendance Organized and produced the Fourth of July Fireworks Show - approximately 17,000- 20,000 in attendance Produced two 32-page issues of the recreation brochure, "Guide to Leisure Services" Coordinated 22 special events, including Easter Egg Hunts at three locations, Breakfast with Santa, Come Fly a Kite Day, Volunteer Recognition, Family Fun Nights, Halloween Spooktacular, etc. \\TEMEC_FS201XDATAXDEPTS\CSDXRUSEPXMEMOS\1998 accomplislunents. doc Coordinated and offered over 170 special interest classes Filmed and breadcast 1998 Santa's Electdc Light Parade and Winter Wonderland events Completed the Cultural Arts Master Plan Received State Awards of Excellence from California Parks and Recreation Association (CPRS) for single best brochure and Holiday poster. Received a Helen Putnan Honorable Mention Award for the Temecula Skate Park. Installed handrails for bleachers at Rancho California Sports Park roller hockey rink Refinished woodwork in City Council Chambers Installed fire door magnet system and smoke detectors in City Hall Painted extedor of the Mary Phillips Senior Center Refinished Community Recreation Center gymnasium floor and bleachers Rebuilt Temecula Elementary School pool heater Repaired parking lot, painted light poles and installed "Fasten Seat Belt" signs at City Hall Decorated tree and set up/take down for holiday tree lighting ceremony in Old Town WAS OR WILL BE COMPLETED EARLY IN 1999 Winchester Creek Park - dedicated January 14, 1999 Margadta Community Park Duck Pond - Phase II R:~.USEP'dvlEMOS\1998 accomplishments.doe