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HomeMy WebLinkAbout071299 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, JULY 12, 1999 7:00 P.M. CALL TO ORDER: Chairman Tom Edwards FLAG SALUTE: Commissioner Meyler ROLL CALL: Henz, Meyler, Miller, Nimeshein, Edwards PRESENTATIONS: Irene Rogers, Recreation Supervisor Gil and Linda Beaudoin Alan Shaw, D.N.A. Enterprises Bud Gilroy, Temecula Valley Car Club PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each, If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:\CSCAGEND\071299.doc COMMUNITY SERVICES COMMISSION July 12. 1999 DIVISION REPORTS COMMISSION BUSINESS Aooroval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the June 7, 1999 Community Services Commission meeting. 1.2 Approve the minutes of the June 14, 1999 Community Services Commission meeting. City of Temecula's 10t" Anniversary Celebration RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the events planned for the City of Temecula's 10th Anniversary Celebration. City of Temecula Wall of Honor RECOMMENDATION: 3.1 3.2 That the Community Services Commission approve the procedure for the establishment and continuing operation of the City of Temecula Wall of Honor. Appoint one Commissioner to serve on the permanent Wall of Honor Sub-committee. R:\CSCAGEND\071299 .doc COMMUNITY SERVICES COMMISSION COMMUNITY SERVICES DIRECTOR'S REPORT July 12, 1999 COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, September 13, 1999, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. R:\CSCAGBND\071299 .doc ITEM NO. 1 MINUTES OF A SPECIAL MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JUNE 7, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, June 7, 1999, 5:30 P.M at the Temecula City Hall, 43200 Business Park Ddve, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Meyler led the flag salute. PRESENT: 3 COMMISSIONERS: Meyler, Miller, Edwards ABSENT: 2 COMMISSIONERS: Henz, Nimeshein Also present were Director Herman Parker, Development Services Administrator Todd Holmes, Recreation Superintendent Julie Pelletier, and Administrative Secretary Gall Zigler. PUBLIC COMMENT None COMMISSION BUSINESS 1. Capital Imorovement Prowlram 1999-2000 Director Herman Parker presented the staff report. Commissioner Meyler asked if staff has considered designing the desiltation pond as a park amenity. Chairman Edwards said that with the library ove~ooking this area of the Sports Park, it would make a beautiful park site. Director Parker said that currently staff is looking at removing the silt from the pond. Director Parker said staff could start looking at the costs related to improving the desiltation pond property and making it a park site. The Commission agreed they would like staff to look at the possibility of making the desiltation pond a park site. Chairman Edwards asked what improvements are proposed for Rotary Park. Director Parker explained the first phase includes a picnic shelter and perimeter fencing. Additionally, the City acquired two (2) acres of property directly to the east of the Boys and Girls Club. Once the 1'~ Street Bridge is built, which will utilize a portion of the two acres, staff envisions expanding Rotary Park. Director Parker said Commissioner Miller has suggested in the past the City create a R:\MINUTES\060799,doc 1 community garden. Director Parker said staff feels this location might be a good location for such a project. Chairman Edwards asked if the tennis court lighting project at Temecula Valley High School was going to have an impact on the usage of the tennis courts. Director Parker stated that the tennis courts would have to be dosed during the construction process, however the construction period is approximately 3 weeks long, and a very short period of time. ADJOURNMENT Chairman Edwards declared the meeting adjourned at 6:10 p.m. It was moved by Commissioner Meyler, seconded by Commissioner Miller to adjourn at 6:10 p.m. and reconvene at the regular meeting of June 14, 1999. Tom Edwards, Chairman Secretary R:\MINUTES~060799.doc 2 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JUNE 14, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, June 14, 1999, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Ddve, Temecula, California. The meeting was called to order by Vice Chairman Henry Miller. Commissioner Henz led the flag salute. PRESENT: 3 COMMISSIONERS: Henz, Meyler, Miller ABSENT: 2 COMMISSIONERS: Edwards, Nimeshein Also present were Director Herman Parker, Deputy Director Phyllis ruse, Development Services Administrator Todd Holmes, Recreation Superintendent Julie Pelletier, Maintenance Superintendent Kevin Harrington and Administrative Secretary Gall Zigler. PRESENTATIONS A certificate of appreciation was presented to the following individuals for their community service: Jeff Brown, Eagle Scout Mark Jenkins, Eagle Scout Chairman Edwards declared a recess at 7:02 PM. The meeting was reconvened at 7:07 PM. PUBLIC COMMENT None DIVISION REPORTS Development Services Administrator Todd Holmes provided the Commission with a status report as follows: The Temecula Duck Pond project is nearing completion. The park has been hydroseeded. Staff is working with the Public Works department to address some issues with the pond bottom. Once those issues have been addressed the pond will be filled. The Butterfield Stage Park basketball court project is currently out to bid. The Tennis Court Lighting Project at Temecula Valley High School will begin construction once school is out for summer. It is anticipated this project will be completed in approximately three (3) weeks. The Santa Gertrudis Creek Trail undercrossing is out to bid. R:\MINUTES\061499.doc 1 The pre-construction meeting for Rotary Park was held and the project should be under construction within thirty (30) days. The Senior Center Expansion Project subcommittee workshop will be held in early July. The backstops are in at Temeku Hills Park and the park is ready for hydroseeding. The athletic field lighting project at James L. Day Middle School will go back before the City Council on June 29, 1999 to reconsider the lighting of these fields. Regarding the Wall of Honor, Council Member Jeff Comerchero reviewed the revised policy and staff will be scheduling another meeting with the subcommittee. Recreation Superintendent Julie Pelletier reported the following: The Summer/Fall edition of the Guide to Leisure Activities has been mailed to over 19,000 residents. The brochure has been printed in a new format. There are 24 new classes, programs and special events. Staff has developed a new logo to kick-off summer "Your Invitation To Recreation". The logo will be included in the Recreation Brochure, advertising, tee shirts, mugs, etc. Swim lessons have official begun on this date. Currently 265 participants are enrolled in this two (2) week swim lesson registration. Staff is currently planning the 4th Of July festivities. Staff has developed a new logo, which will be used for tee shirts, glow cops, 3D glasses, posters, etc. Maintenance Superintendent Kevin Harrington reported the following: Installed protective netting over the disabled parking pad at North/South Field. Treated the wood shingle roof at the wedding chapel at Sam Hicks Monument Park. Repaired the window coverings in the multi-purpose room at the Community Recreation Center. Installed HVAC zone dampners in the three (3) new offices in the Community Development Department. Took delivery of the new full size utility truck. Completed the attachment of all concrete trash receptacles in City parks. R:\MINUTES\061499,doc 2 COMMISSION BUSINESS 1. ApProval of the Minutes it was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the minutes of the May 10, 1999 Community Services Commission meeting. The motion carried as follows: AYES: NOES: ABSENT: 3 COMMISSIONERS: 0 COMMISSIONERS: 2 COMMISSIONERS: Henz, Meyler, Miller None Edwards, Nimeshein TCSD Proposed Rates and Chames for Fiscal Year 1999-2000 Director Parker presented the staff repod. It was moved by Commissioner Meyler, seconded by Commissioner Henz to receive and file the report on the proposed TCSD Rates and Charge for Fiscal Year 1999-2000. The motion carried as follows: AYES: 3 COMMISSIONERS: Henz, Meyler, Miller NOES: 0 COMMISSIONERS: None ABSENT: 2 COMMISSIONERS: Edwards, Nimeshein Museum Desian Director Parker introduced the consultants Lod Jacobson and Cada Roth of Think Jacobson and Roth. Lod Jacobson and Cada Roth provided an overview of the museum exhibit design project. Commissioner Henz suggested a walking tour video and a map be provided for use by visitors. Director Parker said the staff and the consultant could look into providing that. R:\MINUTES\061499.doc 3 Administrative Secretary Gall Zigler read the following statement by Chairman Tom Edwards into the meeting records: Dated June 14, 1999 Subject: Temecula Valley Museum To VVhom It May Concern: I had the honor of serving on the Museum Design Committee and I am in full support of the work proposed by the contractors, Think Jacobson and Roth. The contractor faithfully translated the ideas and wishes of the committee into a carefully-planned, workable design which will result in a dynamic museum with activities that will interest all ages and demographic groups. In keeping with the suggestions contained in the Cultural Arts Master Plan, it is my desire and recommendation that work should commence as soon as possible so that citizens and visitors to our beautiful valley can share our dch past and optimistic future, Respectfully Submitted, Thomas W. Edwards Chairman It was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the proposed museum exhibit design. The motion carried as follows: AYES: NOES: ABSENT: 3 COMMISSIONERS: 0 COMMISSIONERS: 2 COMMISSIONERS: Henz, Meyler, Miller None Edwards, Nimeshein Mobile Recreation Recreation Superintendent Julie Pelletier presented the staff report. This item was receive and file, no action was taken. Skyhawk Summer Soorts Camp Recreation Superintendent Julie Pelletier presented the staff report. Brian Simpson, area Director for Skyhawks, provided an overview of the Skyhawks Organization and the program designed for Temecula residents. R:\MINUTES\061499.doc 4 This item was receive and file, no action was taken. COMMUNITY SERVICES DIRECTOR'S REPORT Director Parker advised the Commissioners of the upcoming League of Califomia Cities Conference to be held in Monterey, California in August. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Henz commended staff on the new layout of the Guide to Leisure Activities recreation brochure. Commissioner Henz said he is looking forward to the completion of the Temecula Duck Pond project. ADJOURNMENT Vice Chairman Henry Miller declared the meeting adjourned at 8:50 PM. it was moved by Commissioner Henz, seconded by Commissioner Meyler to adjoum the meeting at 8:50 PM. The next regular meeting of the Community Services Commission will be held on Monday, July 12, 1999, at 7:00 PM, Secretary Chairman Tom Edward R:\MINUTES\061499.doc 5 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission  Herman D. Parker, Director of Community Services July 12, 1999 City of Temecula's 10'h Anniversary Celebration PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file a report on the events planned for the City of Temecula's 10th Anniversary Celebration. DISCUSSION: On December 1, 1999, the City of Temecula will celebrate its 10m Anniversary. Staff members within the Recreation Division are currently preparing for several events throughout the month of December that will commemorate this special occasion. On the actual anniversary date, Wednesday, December 1, 1999, it is envisioned that a special afternoon open house and an evening gala will take place at a location to be announced. The City sponsors three major special events during the month of December that will also recognize the City's Anniversary. All promotional material and programming for the Santa's Electric Lights Parade (December 2, 1999), Holiday Lights and Festive Sights (December 8-9), and Winter Wonderland (December 11 ) will center upon this special occasion with a specifically designed logo and added programming components that will make this occasion truly memorable. R:%crowej/lOthagn ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: Community Services Commission _~..Herman D. Parker, Director of Community Services July 12, 1999 SUBJECT: City of Temecula Wall of Honor PREPARED BY: odd<'~/T Holmes, Development Services Administrator RECOMMENDATION: That the Community Services Commission: 1. Approve the procedure for the establishment and continuing operation of the City of Temecula Wall of Honor. 2, Appoint one Commissioner to serve on the permanent Wall of Honor Subcommittee. DISCUSSION: The Wall of Honor is intended to honor and recognize individuals who have made an outstanding contribution to the City of Temecula. The names of the designated individuals will be permanently displayed in a prominent location: The Tony and Mildred Tobin Rotunda in the Temecula Valley Museum. The attached procedure provides the criteria and methodology to be used for the selection of the honorees. A subcommittee, which included Council Member Jeff Comerohero, Commissioners Jim Meyler and Henry Miller, met twice to discuss a procedure for the establishment and continuing operation of the City of Temecula Wall of Honor. The procedure that was developed as a result of these meetings and discussions is attached for your review and approval. The procedure calls for the establishment of a permanent Wall of Honor Subcommittee to review nominations and rank the top nominees. This Committee will be made up of the following individuals: The Temecula Good Neighbor and the Wall of Honor honoree from the prior year, one City Council Member, and one member from each of the three City Commissions. The review and ranking will be done individually by the committee members and the results will be mailed in to City Hall and staff will tabulate the results; the committee will not meet. The top ranked nominee(s) will be taken forward for approval to the Community Services Commission and the City Council. CITY OF TEICULA PROCEDURE FOR THE ESTABLISHMENT AND CONTINUING OPERATION OF THE CITY OF TEMECULA WALL OF HONOR 1112189 WALL OF HONOR To honor and recognize individuals who have made an outstanding contribution to the City of Temecula over a significant period of time. To commemorate the contribution, the names of these individuals will be placed on a wall of honor in the Tony and Mildred Tobin Rotunda in the Temecula Valley Museum. BASIC CRITERIA FOR SELECTION To be eligible, an individual must have made a major contribution to improve the quality of life for the residents of the City of Temecula over a significant period of time. Members of service clubs, City Councilmembers and Commissioners, City Staff, and residents are all eligible for nomination. METHODOLOGY · Names will be added to the wall on an annual basis. The inaugural group of honorees will be selected and placed on the wall when the wall is dedicated. This group will consist of 10 individuals. One honoree will be placed on the wall each succeeding year. · The City will solicit nominations for the Wall of Honor each September. Announcements will be placed in local newspapers and posted on public buildings. The process will also be publicized by mailings to community groups and announcements by elected and appointed officials of the City. · Anyone can submit a nominee or nominees utilizing a form provided by the City. The form will require some background information and a short statement (not to exceed fifty words) in suppod of the nomination. · A Wall of Honor Committee will review the nomination forms. This Committee will be made up of the following individuals: The Temecula Good Neighbor and the Wall of Honor honoree from the prior year, one City Councilmember, and one member from each of the three City Commissions. The Committee will not meet; copies of the nominations will be mailed to each member along with a ballot. Each committee member will select three nominees and rank them first, second and third. The Committee will mail the completed ballot to the City and staff will tabulate the results. Each ranking will be assigned a point value, three points for first, two for second and one for third. The nominee with the most points will be designated as the Committee's recommended nominee and taken forward to CITY OF TEMECULA WALL OF HONOR DRAFT POLICY OUTLINE 7/1/99 Page Two the Community Services Commission for approval. In the event of a tie, a runoff ballot will be distributed to the committee. If the tie cannot be resolved, the Community Services Commission will review the tied nominees and select the nominee. The Commission's nominee will be presented to the City Council for final approval. It is anticipated that the final approval of the nominee and the induction ceremony will take place in December. The inaugural group will be selected in the manner described above, except that the Wall of Honor Committee will select 10 individuals from the pool of applications. The same point system will be used, the Committee members will select 10 names and a point value of one through ten will be assigned to each selection. The ten nominees with the highest ranking will be presented to the Community Services Commission for consideration. The Commission in turn will forward a recommendation to the City Council for consideration and approval. DESIGN CONSIDERATIONS · The wall should have a large sign stating "City of Temecula Wall of Honor" with a brief explanation about the purpose of the wall. · The design of the wall will be done in conjunction with the design of the other elements in the rotunda. · Each name will be cast in a 3" x 8" bronze plaque and placed in a display configuration that is integrated into the overall museum design. · The Wall of Honor will be located in the Tony and Mildred Tobin Rotunda at the Temecula Valley Museum. The Wall of Honor will occupy the two wall panels to the left of the doorway into the exhibit area. · A shod statement describing each honoree and the nature of the her/his contribution will be placed in an archive and/or in an interactive computer station at the museum.