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HomeMy WebLinkAbout091399 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 13, 1999 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Nimeshein Henz, Meyler, Miller, Nimeshein, Edwards City of Temecula Volunteers: Lyla Mezo Arleen Siroky PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. F:XDEPTS\CSD\CSCAGEND\091399.doc COMMUNITY SERVICES COMMISSION September 13, 1999 DIVISION REPORTS COMMISSION BUSINESS 1. Approval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of a special meeting of the Community Services Commission held on June 7, 1999. 1.2 Approve the minutes of the June 14, 1999 Community Services Commission meeting. 1.3 Approve the minutes of the July 12, 1999 Community Services Commission meeting. 2. Mobile Recreation Program Update RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the Mobile Recreation Program known as Rec R.O.C.K.S. 3. Wolf Creek Park Specific Plans - Conceptual Master Plan RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on conceptual park plans for the Wolf Creek Specific Plan. 4. Reclaimed Water Use Agreement RECOMMENDATION: 4.1 That the Community Services Commission approve the Agreement with Rancho California Water District for the use of reclaimed water at Rancho California Sports Park. F:\DEPTS\CSD\CSCAGEND\091399.doc COMMUNITY SERVICES COMMISSION September 13, 1999 Chaparral High School Swim Complex Project Committee Member RECOMMENDATION: 5.1 That the Community Services Commission appoint one member to participate on the project design committee for the Chaparral High School swim complex. Skate Park Status Report RECOMMENDATION: 6.1 That the Community Services Commission receive and file the report on the status of the Temecula Skate Park. Father's Day Car Show RECOMMENDATION: 7.1 That the Community Services Commission receive and file the report on the Father's Day Car Show. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, October 11, 1999, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. F:\DEPTS\CSD\CSCAGEND\091399.doc ITEM NO. 1 MINUTES OF A SPECIAL MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JUNE 7, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, June 7, 1999, 5:30 P.M, at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Meyler led the flag salute. PRESENT: 3 COMMISSIONERS: Meyler, Miller, Edwards ABSENT: 2 COMMISSIONERS: Henz, Nimeshein Also present were Director Herman Parker, Development Services Administrator Todd Holmes, Recreation Superintendent Julie Pelletier, and Administrative Secretary Gall Ziglet. PUBLIC COMMENT None COMMISSION BUSINESS 1. Capital Improvement Proclram 1999-2000 Director Herman Parker presented the staff report. Commissioner Meyler asked if staff has considered designing the desiltation pond as a park amenity. Chairman Edwards said that with the library overlooking this area of the Sports Park, it would make a beautiful park site. Director Parker said that currently staff is looking at removing the silt from the pond, Director Parker said staff could start looking at the costs related to improving the desiltation pond property and making it a park site, The Commission agreed they would like staff to look at the possibility of making the desiltation pond a park site. Chairman Edwards asked what improvements are proposed for Rotary Park. Director Parker explained the first phase includes a picnic shelter and perimeter fencing. Additionally, the City acquired two (2) acres of property directly to the east of the Boys and Gids Club. Once the 1st Street Bddge is built, which will utilize a portion of the two acres, staff envisions expanding Rotary Park. Director Parker said Commissioner Miller has suggested in the past the City create a F:\DEPTS\CSD\MINUTES\060799.doc 1 community garden. Director Parker said staff feels this location might be a good location for such a project. Chairman Edwards asked if the tennis court lighting project at Temecula Valley High School was going to have an impact on the usage of the tennis courts. Director Parker stated that the tennis courts would have to be closed dudng the construction process, however the construction period is approximately 3 weeks long, and a very short period of time. ADJOURNMENT Chairman Edwards declared the meeting adjourned at 6:10 p.m. It was moved by Commissioner Meyler, seconded by Commissioner Miller to adjourn at 6:10 p.m. and reconvene at the regular meeting of June 14, 1999. Tom Edwards, Chairman Secretary F:\DEPTS\CSD\MINUTES\060799.doc 2 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JUNE 14, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, June 14, 1999, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Vice Chairman Henry Miller. Commissioner Henz led the flag salute. PRESENT: 3 COMMISSIONERS: Henz, Meyler, Miller ABSENT: 2 COMMISSIONERS: Edwards, Nimeshein Also present were Director Herman Parker. Deputy Director Phyllis Ruse. Development Services Administrator Todd Holmes, Recreation Superintendent Julie Pelletier, Maintenance Superintendent Kevin Harrington and Administrative Secretary Gall Ziglet. PRESENTATIONS A certificate of appreciation was presented to the following individuals for their community service: Jeff Brown, Eagle Scout Mark Jenkins, Eagle Scout Vice Chairman Miller declared a recess at 7:02 PM. The meeting was reconvened at 7:07 PM. PUBLIC COMMENT None DIVISION REPORTS Development Services Administrator Todd Holmes provided the Commission with a status report as follows: The Temecula Duck Pond project is nearing completion. The park has been hydroseeded. Staff is working with the Public Works department to address some issues with the pond bottom. Once those issues have been addressed the pond will be filled. The Butterfield Stage Park basketball court project is currently out to bid. The Tennis Court Lighting Project at Temecula Valley High School will begin construction once school is out for summer. It is anticipated this project will be completed in approximately three (3) weeks. The Santa Gertrudis Creek Trail undercrossing is out to bid. R:\MINUTES\061499.doc 1 The pre-construction meeting for Rotary Park was held and the project should be under construction within thirty (30) days. The Senior Center Expansion Project subcommittee workshop will be held in eady July. The backstops are in at Temeku Hills Park and the park is ready for hydroseeding. The athletic field lighting project at James L. Day Middle School will go back before the City Council on June 29, 1999 to reconsider the lighting of these fields. Regarding the Wall of Honor, Council Member Jeff Comerchero reviewed the revised policy and staff will be scheduling another meeting with the subcommittee. Recreation Superintendent Julie Pelletier reported the following: The Summer/Fall edition of the Guide to Leisure Activities has been mailed to over 19,000 residents. The brochure has been pdnted in a new format. There are 24 new classes, programs and special events. Staff has developed a new logo to kick-off summer "Your Invitation To Recreation". The logo will be included in the Recreation Brochure, advertising, tee shirts, mugs, etc. Swim lessons have official begun on this date. Currently 265 participants are enrolled in this two (2) week swim lesson registration, Staff is currently planning the 4th of July festivities. Staff has developed a new logo, which will be used for tee shirts, glow cups, 3D glasses, posters, etc. Maintenance Superintendent Kevin Harrington reported the following: Installed protective netting over the disabled parking pad at North/South Field. Treated the wood shingle roof at the wedding chapel at Sam Hicks Monument Park. Repaired the window coverings in the multi-purpose room at the Community Recreation Center, Installed HVAC zone dampners in the three (3) new offices in the Community Development Department. Took delivery of the new full size utility truck. Completed the attachment of all concrete trash receptacles in City parks. R:\MINUTES\O61499.doc 2 COMMISSION BUSINESS 1. Al~proval of the Minutes It was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the minutes of the May 10, 1999 Community Services Commission meeting. The motion carded as follows: AYES: NOES: ABSENT: 3 COMMISSIONERS: 0 COMMISSIONERS: 2 COMMISSIONERS: Henz, Meyler, Miller None Edwards, Nimeshein TCSD Proposed Rates and Charcles for Fiscal Year 1999-2000 Director Parker presented the staff report. It was moved by Commissioner Meyler, seconded by Commissioner Henz to receive and file the report on the proposed TCSD Rates and Charge for Fiscal Year 1999-2000. The motion carried as follows: AYES: NOES: ABSENT: 3 COMMISSIONERS: 0 COMMISSIONERS: 2 COMMISSIONERS: Henz, Meyler, Miller None Edwards, Nimeshein 3. Museum DesiGn Director Parker introduced the consultants Lori Jacobson and Carla Roth of Think Jacobson and Roth. Lori Jacobson and Cada Roth provided an overview of the museum exhibit design project. Commissioner Henz suggested a walking tour video and a map be provided for use by visitors. Director Parker said the staff and the consultant could look into providing that. R:\MINUTES\061499.doc 3 Administrative Secretary Gall Zigler read the following statement by Chairman Tom Edwards into the meeting records: Dated June 14, 1999 Subject: Temecula Valley Museum To Whom It May Concern: I had the honor of serving on the Museum Design Committee and I am in full support of the work proposed by the contractors, Think Jacobson and Roth. The contractor faithfully translated the ideas and wishes of the committee into a carefully-planned, workable design which will result in a dynamic museum with activities that will interest all ages and demographic groups. In keeping with the suggestions contained in the Cultural Arts Master Plan, it is my desire and recommendation that work should commence as soon as possible so that citizens and visitors to our beautiful valley can share our rich past and optimistic future. Respectfully Submitted, Thomas W. Edwards Chairman It was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the proposed museum exhibit design. The motion carried as follows: AYES: 3 COMMISSIONERS: Henz, Meyler, Miller NOES: 0 COMMISSIONERS: None ABSENT: 2 COMMISSIONERS: Edwards, Nimeshein Mobile Recreation Recreation Superintendent Julie Pelletier presented the staff report. This item was receive and file, no action was taken. Skyhawk Summer Sports Camp Recreation Superintendent Julie Pelletier presented the staff report. Brian Simpson, area Director for Skyhawks, provided an overview of the Skyhawks Organization and the program designed for Temecula residents. R:\MINUTES\061499,doc 4 This item was receive and file, no action was taken. COMMUNITY SERVICES DIRECTOR'S REPORT Director Parker advised the Commissioners of the upcoming League of California Cities Conference to be held in Monterey, California in August. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Henz commended staff on the new layout of the Guide to Leisure Activities recreation brochure. Commissioner Henz said he is looking forward to the completion of the Temecula Duck Pond project. ADJOURNMENT Vice Chairman Henry Miller declared the meeting adjourned at 8:50 PM. The next regular meeting of the Community Services Commission will be held on Monday, July 12, 1999, at 7:00 PM. Secretary Chairman Tom Edward R:\MINUTES\061499.doc 5 MINUTES OF A SPECIAL MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JULY 12, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, July 12, 1999, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Drive, Temecula. California. The meeting was called to order by Chairman Tom Edwards. Commissioner Meyler led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards ABSENT: 0 COMMISSIONERS: None Also present were Director Herman Parker, Deputy Director Phyllis Ruse, Development Services Administrator Todd Holmes, Maintenance Superintendent Kevin Harrington. Recreation Superintendent Julie Pelletier, and Administrative Secretary Gail Zigler. PRESENTATIONS A certificate of appreciation was presented to the following individuals for their community service: Irene Rogers, City of Temecula Recreation Supervisor Gil and Linda Beaudoin, Temecula Parade Volunteers Alan Shaw, DNA Enterprises, Temecula Volunteer Temecula Valley Car Club PUBLIC COMMENT None DIVISION REPORTS Maintenance Superintendent Kevin Harrington reported the following: Maintenance staff assisted the Recreation Division with preparations for the Fourth of July parade and fireworks program Completed upgrades to the City Hall evacuation system Re-directed the lighting at the Temecula Skate Park Replenished sand at City tot lots Beginning the summer renovations at the Rancho Vista fields Weed abated at City park sites F:\DEPTS\CSD\MINUTES\071299.doc 1 Development Services Administrator Todd Holmes reported the following: The Temecula Duck Pond is 37 days into the 90 day maintenance period The Margarita Sidewalk Project is complete Butterfield Stage Park basketball court project bids came in high. Staff will be re- bidding this project The architect, LPA, is currently studying the topo maps for the Library project Staff is waiting for the shade structure for Rotary park to complete the park improvements The first Mary Phillips Senior Center Expansion Design workshop will be held on Tuesday, August 3, at the Mary Phillips Senior Center The Temeku Hills Park playground structure has been installed. The rest of the project is progressing on schedule The Winchester Creek Park tot lot modifications are neadng completion. The Sports Park playground equipment renovation project should be out to bid by eady August. Recreation Superintendent Julie Pelletier reported the following: The Fourth of July festivities were a great success. The fly-by performed by the pilots from March Air Force Base was very popular with the crowd. There were approximately 15,000 in attendance for the parade and 18,000 at the Rancho California Sports Park for the fireworks program. The Sounds of Summer Concert Series is currently under way. There are concerts scheduled at the Thomas H, Langley Amphitheater and the gazebo at Sam Hicks Monument Park The Commission as a whole commended staff on the July 4th Festivities. Commissioner Meyler expressed a concern that the attendance at the Summer Concerts is low. He suggested staff do more advertising at the location of the concert. He also suggested staff schedule events for every Sunday throughout the summer. Chairman Edwards re-opened the Public Comment portion of the meeting at 7:28 p.m. Rebecca Wiersing, representing the Temecula Valley Rose Society, thanked staff for their assistance with the Rose Society's Annual Rose Show. Ms. Wiersing advised the Commission that the City's policy is to only reserve facilities six months in advance, however there are many details and advertising that should take place prior to the six months from the date of the event. Ms. Wiersing said the Rose Society is already planning their 6th Annual Rose Show for May 13, 2000, and she requested that the F:\DEPTS\CSD\MINUTES\071299.doc 2 Commission and staff consider allowing the Rose Society to reserve the facility longer than the 6 months restriction. Director Parker explained to the Commission that the City's policy is to reserve facilities no more than 6 months in advance, however he told Ms. Wiersing that she should set-up an appointment with staff to discuss the needs of the Rose Society. COMMISSION BUSINESS It was moved by Commissioner Meyler, seconded by Commissioner Miller to approve the minutes of the June 7, 1999 Community Services Commission meeting as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None It was moved by Commissioner Henz, seconded by Commissioner Miller to approve the minutes of the June 14.1999 Community Services Commissioner meeting as follows: AYES: 5 NOES: 0 ABSENT: 0 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards COMMISSIONERS: None COMMISSIONERS: None City of Temecula's 10~" Anniversan/Celebration Recreation Superintendent Julie Pelletier presented the staff report. This item was receive and file. Wall of Honor Development Services Administrator Todd Holmes presented the staff report. Commissioner Henz suggested that a TCSD staff member be represented on the committee. Director Parker said he does not feel comfortable having a staff member on the committee, however Deputy Director Phyllis Ruse and Development Services F:\DEPTS\CSD\MINUTES\071299.doc 3 Administrator Todd Holmes would oversee the committee. would be preparing and presenting the staff reports recommendBtions. He added that staff on the committee's It was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the procedure for the establishment and continuing operation of the City of Temecula Wall of Honor. Commissioner Nimeshein said he understand the procedure to be based on a most valuable player achievement as opposed to people who provide a good deed. Commissioner Nimeshein said he had a concern about choosing one good deed over another and asked if the procedure could be modified to choose more than one individual or even none. The Commission as a whole had a lenghty discussion regarding the procedure and the limits placed on the Committee for selecting one individual for the honor when possibly none or more could qualify for the honor in a given year. The Commission also discussed the cdteria for qualifying and suggested that possibly more detailed criteria for being nominated for this honor. Director Parker said if that is the decision from a majority of the Commission, the Commission could approve the agreement with a modification to the verbiage. Development Services Administrator Todd Holmes said this document was set- up by the sub-committee so that the Wall of Honor Committee could review and tally the points without having a meeting. Todd said the changes the Commission is suggesting would require the committee to meet. Director Parker said based on the changes being recommended by the Commission, he suggests staff take these modifications back to the Wall of Honor sub-committee for their discussion and review. Staff will bring this item back to the Community Services Commission for their review and approval at a later date. Commissioner Henz withdrew his motion and Commissioner Meyler withdrew his second to the motion. COMMUNITY SERVICES DIRECTOR'S REPORT The City has hired a Museum Services Manager. His name is Wendell Ott and he was the Museum Director for the Tyler Museum of Art, in Tyler Texas. Wendell will begin his employment with the City of Temecula on August 2, 1999. Candice Adkisson-Flohr has been promoted to Recreation Supervisor and will oversee the operation of the Mary Phillips Senior Center and the Temecula Community Center. Jeff Lawrence will make a lateral move to Recreation Coordinator - Contract Classes. We will be recruiting to fill Jeff Lawrence's former position of Recreation Coordinator - Sports, as well as Jenni HuteFs position of Recreation Coordinator - Special Events. F:\DEPTS~CSD\MINUTES\071299. doc 4 Staff will be bringing forward an item in August regarding the use of Reclaimed Water at City the Rancho California Sports Park. Director Parker asked which Commissioners would be attending the League of California Cities Conference to be held in Monterey, California. Chairman Edwards and Commissioners Meyler and Miller responded they would be attending. Commissioners Henz and Nimeshein said they would not be attending this year. COMMUNITY SERVICES COMMISSIONERS REPORT Commissioner Henz stated that in his observation Temecula is a very sports minded community and less of a culturei/arts minded community, based on community attendance at cultural/arts events. Commissioner Henz said although the City has drafted a Cultural Arts Master Plan, the goals are not being acted upon, and when there is a cultural event, the turn-out is in very low numbers. Director Parker said in his fifteen years in the recreation field, he has never seen a following in arts as he has in sports. He said he believes the City has taken the first step by establishing the Cultural Arts Master Plan. Commissioner Meyler said this years Annual Arts Festival was well attended and supported by the community. Commissioner Meyler stated that he attended a Planning Commission meeting at which a mural at a "South of the Border' mexican restaurant, which is proposed to built at the Promenade Mall site, was being reviewed by the Commission. Commissioner Meyler said he approached Debbie Ubnoske of the Community Development Department about bringing approval for these projects to the Community Services Commission. Commissioner Meyler said that he thought the mural would fall under the Cultural Arts Master Plan's art in public places. Director Parker said he has seen this type of mural on the same restaurant in other cities and it is very attractive. He said the mural is not used to advertise the restaurant. He said he it does line up with some of the goals and objectives of the Cultural Arts Master Plan. Chairman Edwards said he would staff to look at lighting more basketball courts in City parks and facilities. He asked that staff place this issue on a future agenda for discussion. Director Parker said that staff has intentionally decided not to light outdoor basketball courts. He said that basketball can be an aggressive sport and that the games can get heated and language can get offensive. Chairman Edwards said he was involved with the sound and lighting at the Community Recreation Center for the Arts Festival. Chairman Edwards said although the lighting system is good, it is impossible to light the first 10' feet of the stage. Chairman Edwards F:\DEPTS\CSD\MINUTES\071299.doc 5 said he would like to explore the possibility of designing additional lighting at the amphitheater. ADJOURNMENT Chairman Edwards declared the meeting adjourned at 8:51 p.m. It was moved by Commissioner Henz, seconded by Commissioner Miller to adjourn to the regular meeting of August 9, 1999. Tom Edwards, Chairman Secretary F:\DEPTS\CSD\MINUTES\071299.doc 6 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Services September 13, 1999 Mobile Recreation Program Update PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file a report on the Mobile Recreation Program known as Rec R.O.C.Ks. DISCUSSION: Staff members within the Recreation Division are pleased to announce that the Mobile Recreation Program known as Rec R.O.C.K.s (Recreation Opportunities for Our City's Kids") was extremely successful. The overall purpose of the program was to provide a variety of recreation opportunities during the summer months to Temecula's youth ages seven to fourteen (7-14). This exciting program was offered at (4) park sites throughout the community. The four (4) park site locations were Margarita Park, Winchester Creek Park, Riverton Park, and Pala Park. The program was implemented Tuesdays through Fridays from 9:30 a.m. - 5:00 p.m. Staffing included Recreation Leader, Jimmy Duty and Recreation Assistant, Judith Howell. Staff rotated to two parks per day for a 2,5 hour time period, twice per week. Monday served as a day for staff to prepare programs and activities, as well as re-stock the City's vehicle used to transport both staff and supplies. This successful drop-in mobile recreation program began on July 1, 1999 and concluded on August 20, 1999. Although the duration of the program was short-term, both children, as well as their parents welcomed the opportunities the program offered. Rec R.O.C.K.S.s provided organized sport programs, art and craft projects, theme activities, as well as fun and exciting games and contests to approximately 15 - 40 youth per day. Upon the scheduled completion of this seasonal program, staff took the opportunity to complete an overall evaluation of the program, The evaluation concluded that this type of mobile recreation program is very beneficial to the community by enabling youth throughout the community to participate in organized, as well as supervised recreation programs in neighborhood park settings close to their homes. ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission ~_~Herman Parker, Director of Community Services September 13, 1999 Wolf Creek Park Specific Plans - Conceptual Master Plans PREPARED BY: Todd Holmes, Development Services Administrator RECOMMENDATION: That the Community Services Commission receive and file a report on conceptual park plans for the Wolf Creek Specific Plan. Discussion: The Wolf Creek Development is a large specific plan project proposed for the southern area of the City, near the intersection of Pauba Road and Wolf Valley Road (see attached vicinity map). The Wolf Creek project will be conditioned to construct two parks and a linear park for dedication to the City. One of the two parks is 14 acres in size and is designed for active sports and the other park is 4.5 acres and is intended for passive recreational activities. The linear park is located along a major interior loop mad. It is 41 feet in width and approximately a mile and a half long. Three park "nodes" are located along the linear park. The nodes are about a half-acre in size and contain turf, picnic table and a small play structure. In addition, the developer will dedicate one and one-half acres of land adjacent to Kent Hintergardt Memorial Park that the City will develop as additional park parking. This project will be presented to the Planning Commission and the City Council in the next few months. If the project proceeds as planned, the parks should be dedicated over the next two to five years. Five acres of dedicated parkland is required for every 1,000-person population increment in order to satisfy the Citys Quimby parkland dedication requirements. Based on the 2,144 units proposed in Wolf Creek, the project will be required to dedicate a minimum of 28.21 acres of parkland. Staff will negotiate with the developer to determine the timing of the dedication of the parks. The dedication will be tied to the issuance of a specific number of building permits. In addition to satisfying the Quimby requirement for the dedication of land, the construction of the parks will give the developer a credit towards the park and recreation component of the City's development impact fees. The attached conceptual site plans describe each park's amenities. The large park contains parking, restroom/concession buildings, four lighted tennis courts, two lighted soccer and two softball/baseball fields, play equipment and walkways. The passive park contains play equipment, two half-court basketball courts, picnic tables and shelters, walkways, security lights and small open turf areas for passive play. To facilitate use by disabled individuals, the play equipment, as well as the other amenities in each park, will be fully compliant with the provisions of California State Title 24 and the requirements of the Americans with Disabilities Act. \\TEMEC_FS1 O1 \VOL1 \Depts\CSD\RUSEP~AGENDAS\wolfcreekparks.doc Wolf Creek NEIGHBORI-IOOD PARK CONCEPT P.A. 21 P.A. 17 RESIDENTIAL RESIDENTIA~ ~ ~- .~f ;-,,~ - '. /// OPEN SPACE P.A. 19 P.A. 20 RESIDENTIAL Spring Pacific Properties L.L.C. 15'/51 ROCI~It:LD BLVD.- Sblx~: I00 - IRVINB, CA. 92618 P~, III-40 e ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission QHerman D. Parker, Director of Community Services September 13, 1999 Reclaimed Water Use Agreement PREPARED BY: Kevin T. Harrington, Maintenance Superintendent RECOMMENDATION: That the Community Services Commission approve the Agreement with Rancho California Water District for the use of reclaimed water at Rancho California Sports Park. DISCUSSION: Based upon current legislation a person or public agency, including a state agency, city, county, district, or any other political subdivision of the state shall utilize reclaimed water for irrigation purposes if it is readily available. California Water Code, Article 7, Section 13550 has found and declared that the use of potable domestic water for non-potable uses, including but not limited to, cemeteries, golf courses, parks, highway landscape areas, and industrial and irrigation uses, is a waste or an unreasonable use of the water within the meaning of Section 2 of Article X of the California Constitution, if recycled water is available which meets the following conditions: 1. The source of recycled water is of adequate quality for these uses and is available for these uses. 2. The recycled water shall be furnished for these uses at a reasonable cost to the user. 3. The use of recycled water from the proposed source will not be detrimental to public health. 4. The use of recycled water for these uses will not adversely affect downstream water rights, will not degrade water quality, and is determined not to be injurious to plant life, fish and wildlife. The City and Rancho California Water District (RCWD) have been working very closely to develop a plan to utilize reclaimed water for the irrigation of selected City parks. RCWD has recently completed the installation of a reclaimed water line in Margarita Road adjacent to Rancho California Sports Park. Staff would like to evaluate the use of reclaimed water at our North/South ballfields, upper soccer field and the surrounding slope areas. Staff feels the location, the variety of plant and tuff types, and the soil profiles will be ideal to determine the effectiveness of this alternative water source. RCWD has agreed to pay all costs associated with the retrofit of the existing irrigation systems to meet City and State requirements for the use of reclaimed water. Temecula Valley Unified School District currently uses reclaimed water at Chaparral High School and has not experienced any major problems with its use. Several golf courses in the area also R:\harringk\agenda rpt\RCSP Reclaimed Water Use Agreement utilize this water source and have for some time and are pleased with the current quality of water and service. Staff strongly supports the use of an alternative water source for the irrigation of our landscaped areas. The use of reclaimed water is a cost effective, reliable method of helping to meet California's water supply needs. The cost of reclaimed water is $121.43 per Hundred Cubic Feet, almost half the cost of potable water, which is presently $230.84 per Hundred Cubic Feet. This potential savings should outweigh any additional maintenance costs associated with the use of reclaimed water. With the development of infrastructure to distribute reclaimed water it will become available for use at other sites throughout the City. The use and evaluation of reclaimed water at the Rancho California Sports Park will provide the City with some very valuable hands on experience, as well as, first hand knowledge of any limitation that may be associated with its use, thus allowing for more informed decisions as to where and how this alternative resource can best be utilized in the future. The City attorney and staff have reviewed the Agreement and find it to be satisfactory. Mr. Andrew Webster of Rancho California Water District is here tonight to provide a breif overview of the Agreement and the use of reclaimed water as well as answering any questions. FISCAL IMPACT: None. R:\harringk~agenda.rpt\RCSP- Reclaimed Water Use Agreement RECLAIMED WATER AGREEMENT RANCHO CALIFORNIA WATER DISTRICT THIS AGREEMENT is made and entered into this day of 1999, by and between Rancho Califomia Water District, a public agency ("DISTRICT"), and City of Temecula, hereinafter be referred to as "USER." DISTRICT owns and operates a major system of sewage interceptor, transmission, treatment, disposal and water reclamation facilities, hereafter referred to as DISTRICT'S Regional Water Reclamation System; and In accordance with DISTRICT policies, the reclaimed water which results from the operation of DISTRICT'S Regional Water Reclamation System has been made available for approved uses; and USER desires to purchase, accept delivery of, control, and use the quantity of reclaimed water provided for in Paragraph 4 below for approved irrigation purposes within the boundaries of the District, under the terms and conditions set forth below; and Such sales and deliveries would be in accord with DISTRICT',S policy of using reclaimed water for beneficial purposes; and DISTRICT is willing to sell and deliver reclaimed water for irrigation purposes under the terms and conditions set forth below. In consideration of the mutual covenants herein contained, it is mutually agreed as follows: SALE A. AND DELIVERY TERMS AND CONDITIONS Point of Delivery The reclaimed water delivered pursuant to this Agreement shall be measured through the DISTRICT-owned, -operated, and -maintained metering facilities located at the Point of Delivery shown on attached Exhibit "A." Availability Acknowledgment USER acknowledges that DISTRICT does not guarantee the availability of reclaimed water throughout the term of this Agreement due to possible changes in regulatory agency requirements, reduction in plant flow and/or other conditions beyond DISTRICT'S control. -1- USER holds DISTRICT free and harmless from any and all legal liabilities and/or economic losses which it may sustain as the result of discontinuance or reduction in amount of delivery of reclaimed water as specified above. Scheduling of Deliveries USER shall arrange and coordinate schedule of all deliveries of reclaimed water with DISTRICT'S Water Operations Department. Changes to the schedule shall be made by giving the DISTRICT a minimum of 24 hours' notice. DISTRICT will make every reasonable effort within the capabilities of its reclaimed water system facilities and staffing to accommodate requested delivery schedules. However, it is specifically understood and agreed that DISTRICT cannot and does not guarantee that it will be able to accommodate the timing of such delivery schedules, especially in regards to short notice changes in amount of delivery. Pressure The reclaimed ~vater to be delivered pursuant to this Agreement shall, as far as possible, be delivered at the Point of Delivery shown on attached Exhibit "A" at pressures of 0 to 150 psi. USER shall be responsible for, at its cost, providing a~y and all additional pressure or equipment required to deliver the reclaimed water to the point(s) of use. Facility Provision and Ot~erational Responsibility DISTRICT shall be responsible for providing and operating its Regional Water Reclamation System facilities, up to and including the Point of Delivery, in compliance with the applicable requirements of DISTRICT, Federal, State and local regulatory agencies. DISTRICT shall be responsible for supplying reclaimed water which meets or exceeds all applicable Federal, State and local regulatory agency quality standards. DISTRICT shall monitor reclaimed water deliveries and use sites as it deems necessary and in accordance with applicable Federal, State, and local regulatory agency requirements. 2. USERshall: Make application for reclaimed water service Maintain all posted waming signs informing the public that reclaimed water is being used on the site. Designate a reclaimed water supervisor(s). Said supervisor(s) shall be available on an "on call" basis 24 hours a day. -2- Inform all employees that reclaimed water is being used for in-igation purposes. Instruct all employees in the proper handling of reclaimed water and the potential health hazards involved with its use. Identify all above-ground fittings and appurtenances, etc., as containing reclaimed water and not suitable for human consumption. Signs shall be painted or otherwise permanently affixed to equipment. Avoid any use at a later date of tracks and other equipment used for reclaimed water for purposes involving human consumption of water. Altogether avoid introducing reclaimed water into any domestic water piping system; and no connection shall be made between equipment containing, or having contained, reclaimed water and/or any part of a domestic water system until such time as equipment has been properly disinfected. Take full responsibility for providing, operating, maintaining and repairing USER pipelines together with all appurtenant facilities as are necessary to accept, convey, control and use the reclaimed water % in compliance with the applicable requirements of DISTRICT, Federal, State and local regulatory agencies on their respective owned or controlled lands. USER Acknowledgment USER acknowledges it is understood that: DISTRICT'S Regional Water Reclamation System's purpose is to control the biological quality of the reclaimed water resulting from its operation; and Said System is not equipped to detect, treat, or remove harmful chemicals or toxic materials except as required to meet Federal, State, and local regulatory agency discharge standards. Indemnification USER agrees to hold DISTRICT free and harmless from any damages to USER's property or USER's economic loses which the USER may incur as a result of using the reclaimed water provided by the DISTRICT to the USER in accordance with the requirements of this Agreement. DISTRICT agrees to defend, indemnify, and hold USER, its officers, agents, and employees harmless from any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the USER, its officers, agents, and employees may sustain or incur, or which may be imposed upon them for injury to or death of persons, or damage to property arising out of DISTRICT's negligent or wrongful acts or omissions arising out of or in any way related to providing reclaimed water or to the performance or non-performance of this Agreement, excepting only that portion of liability attributable to the active negligence of the USER or USER's breach of this Agreement. USE TERMS AND CONDITIONS Use of the reclaimed water delivered pursuant to this Agreement shall be subject to the following terms and conditions: Rules and Regulations All reclaimed water delivered pursuant to this Agreement shall be used only for approved irrigation purposes on the specified use site as shown and depicted as USER lands on attached Exhibit "A," in compliance with applicable roles and regulations of DISTRICT, Federal, State, and local regtfiatory agencies. THIS AGREEMENT has no application to the operation of the DISTRICT'S sewer and domestic water operation, including the assessment of fees and the enforcement of roles and regulations pertaining thereto. USER mast comply with all rules arid regulations of the DISTRICT pertaining to any properties owned by USER which connect to the DISTRICT'S Regional Water Reclamation System. Failure to observe all regulations goveming the use of r~claimed water will restfit in the immediate termination of reclaimed water service until such time as the deficiencies are corrected to the satisfaction of the DISTRICT. Failure to observe said regulations shall be subject to Unauthorized Use Charges established by the DISTRICT. An amendment to such rules and regulations shall not be applicable to the USER unless the USER receives notice of the proposed amendment at least ten (10) working days prior to the adoption of the amendment and the amendment to the rules and regulations is consistent with the primary obligations of the USER and DISTRICT under this Agreement. Reclamation Requirements USER shall apply to the DISTRICT for all applicable use permits at no cost to the user. DISTRICT shall apply for all required Permits of Reclamation Requirements from the Califomia Regional Water Quality Control Board, hereinafter referred to as the Regional Board, covering the use of the disinfected reclaimed water to be delivered and used pursuant to this Agreement. USER shall comply with the provisions of such Reclamation Requirements. USER shall use reclaimed water on only those areas specified in such Reclamation Requirements unless otherwise provided for in future amendments to said Reclamation Requirements. @ X X C. ResoonsibiliW for Conveyance and Control 1. DISTRICT DISTRICT shall be solely responsible for conveying and controlling the reclaimed water up to and including the Point of Delivery provided for in Paragraph 1A above. 2. USER USER shall be responsible for conveying and controlling, in compliance with applicable regulatory agency requirements, the reclaimed water delivered through USER's Facilities, from the Point of Delivery as shown on attached Exhibit A, and DISTRICT shall have no responsibility whatsoever relative to said USER's Facilities. PURCHASE PRICE During the term of this Agreement, USER shall pay to DISTRICT: A. The sam of $121.43 per acre-foot for the amount of: 1. Disinfected Secondary Water; or 2. Tertiary Water Used during the month. B. A Daily Demand Charge in the amount of $__ per day. C. Excess pareping costs incurred by DISTRICT in the event DISTRICT supplies pareping equipment and/or DISTRICT delivers water at a pressure higher than specified in Section 1D above. Said Cost shall be: 1. $ __ per acre-foot, or 2. The actual cost of operation and maintenance (said cost is estimated at $ per month). The actual cost of lease, rental, or purchase for any equipment (meter, etc.) supplied by DISTRICT for USER. Said cost is estimated at $10.00 per month. X D. ~ DISTRICT reserves the right to modifj; or adjust the rate schedule(s) for providing reclaimed water to reflect changes in the DISTRICTS operating costs, if any, as determined by the DISTRICT2 -5- , OUANTITY A. Basic Quantity DISTRICT agrees to sell and deliver and USER agrees to purchase, accept delivery of, control, and use reclaimed water at an approximate average basic quantity in the amount of 20,000 gallons per day for the Rancho California Sports Park. Said quantity shall be delivered on an "as available" basis. B. Supplemental Quantity As and when DISTRICT has additional reclaimed water which is in excess of the average basic quantity specified in Subparagraph 4.A, and such quantities are not contractually obligated to others, available at the Point of Delivery shown on attached Exhibit "A" as determined by DISTRICT, DISTRICT will sell and deliver to USER such amounts as may be mutually agreed upon. BILLING FOR RECLAIMED WATER DISTRICT will render monthly billings for reclaimed water deliveries made during the preceding month, based on meter reading at Point of Delivery. Billings, in accordance with the DISTRICT'S prevailing Rules and Regulations shall be paid within thirty (30) days of the date thereof. Any late payments shall be considered delinquent and shall be subject to the DISTRICT'S standard penalty charges and disconnect procedures then in effect. An amendment to such roles and regulations shall not be applicable to the USER unless the USER receives notice of the proposed amendment at least ten (10) working days prior to the adoption of the amendment and the amendment to the roles and regulations is consistent with the primary obligations of the USER and DISTRICT under this Agreement. ASSIGNMENT Except as provided below, USER shall not assign any of its individual or collective rights under this Agreement to any person or entity, or become associated with any other party involving, in any way, the reclaimed water to be delivered pursuant to this Agreement without the prior written consent of the DISTRICT and of any regulatory agencies having jurisdiction, which consent shall not be unreasonably withheld. In the event USER desires to enter into a transaction for the sale or financing of the use site, DISTRICT will not unreasonably withhold its consent. TERM OF AGREEMENT The term of this Agreement shall begin with the date of Agreement (first written above) and shall continue until terminated by the USER or DISTRICT. @ 10. 11. 12. 13. CANCELLATION USER or DISTRICT shall have the right to terminate this Agreement, with no financial liability to the other party, by giving thirty (30) working days' written notice, as long as both parties mutually agree. DISTRICT shall have the right to terminate this Agreement, with no financial liability to the USER, for USER'S noncompliance with applicable use and/or payment requirements. Notwithstanding Paragraph IB, DISTRICT shall also have the right to terminate this Agreement by giving USER ten (10) days' notice in the event the wastewater treatment criteria under which the DISTRICT currently operates is changed by operation of law, or by any regulatory agency having jurisdiction, such that the DISTRICT'S Regional Water Reclamation system, as it presently exists, carmot produce wastewater which complies with such changes without incurring additional costs or modifications to said facilities. ATTORNEY'S FEES In the event of litigation or arbitration between the parties hereto arising out of this Agreement, each party shall bear its own attomey's fees and litigation expenses. PREPARATION OF THIS AGREEMENT This Agreement shall not to be construed against the party preparing it, but shall be construed as if both parties prepared it. CAPTIONS Captions to paragraph/subparagraphs of this Agreement are for convenience purposes only and are not part of this Agreement. PROVISIONS BINDING This Agreement and Exhibit "A" attached hereto are binding on the heirs, representatives, successors, and assigns of the parties of this Agreement. CERTIFICATION The undersigned USER and RECLAIMED WATER SUPERVISOR hereby certify compliance with all operational responsibilities contained in Section 1E-2 above. -7- 14. AUTHORITY TO SIGN AGREEMENT The undersigned individuals hereby warrant and represent that they each have full legal authority to sign this Agreement and bind the parties hereto. 1N WITNESS WHEREOF, this Agreement has been executed as of the day, month and year first above written. RANCHO CALIFORNIA WATER DISTRICT John F. Hennigar, General Manager Date: CITY OF TEMECULA Steve Ford, Mayor Date: RECLAIMED WATER SUPERVISOR By: Kevin Harrington, Maintenance Supervisor Day Phone: (909) 694-6480 Night Phone: Beeper: Date: 99XAW:DW:mr035AXAGMTS:REC-WTR~D0774 -8- RECLAIMED WATER USE AREA ~- E~....OjECTS,TE N A\ *~ A NOSCAL'E""J NO SCALE VICINITY MAP RANCHO CALIFORNIA WATER DISTRICT EXHIBIT PROJECT NAME: RANCHO CALIFORNIA SHEET A SPORTS PARK 1 RECLAIMED WATER CONVERSION OF 1 SHEETS SCALE: NONE DRAWN BY: DENNIS WILUAM$ DATE: MAY 25, 1998 RCWD JOB NO. D0774 ITEM NO. 5 CITY OFTEMECULA AGENDA REPORT TO: FROM: Community Services Commission ~.erman Parker, Director of Community Services DATE: September 13, 1999 SUBJECT: Chaparral High School Swim Complex Project Committee Member PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission appoint one member to participate on the project design committee for the Chaparral High School swim complex. BACKGROUND: On July 13, 1999, the City Council approved the design and construction of an Olympic sized pool, diving fadlity and appurentances as pad of the Ci~s five year Capital Improvement Program. This project is being undertaken as a partnership between the TCSD and the Temecula Valley Unified School District. Staff has prepared and distributed a Request for Qualifications (RFQ) to firms that provide aquatic facilities design services. Staff is requesting that the Community Services Commission appoint one of its members to serve on a project committee for the Chaparral Pool. The committee will review the RFQs and participate in the interview process of the top ranked firms. The project committee will also work with the successful firm through the design process for the facility. \\TEMEC_FS101 \VOLI \Depts\CSD\RUSEP~AGENDAS~Chaparral pool committee rnember.doc ITEM NO. 6 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission -(~'~Herman D. Parker, Director of Community Services September 13, 1999 Temecula Skate Park Status Report PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file the Temecula Skate Park Status Report. DISCUSSION: In June 1996, the City of Temecula was proud to report that the construction of the Temecula Skate Park was complete. Residents, as well as non-residents were anxious for the park to officially open. On June 26, 1996 the park opened to skaters wishing to be the first to skate this "state-of-the-art facility. City staff received numerous calls from interested individuals, other municipalities, and businesses interested in skateboarding. Although the calls were often to request general information, many callers were amazed that the City of Temecula was able to make the dream of having a skate park a reality. Today, the park continues to be used by many. We are pleased to announce that following three years of operation, the Temecula Skate Park continues to be a successful operation. Both residents and non-residents enjoy the amenities the park has to offer and staff still continues to receive at least two calls per week from interested individuals, municipalities and businesses desiring information. Prior to the actual opening of the park, staff determined that safety was to be of high priority. It was agreed upon that the park would be staffed with individuals trained in CPR and First Aid and that all participants would be required to wear safety gear. Rather than the City managing rental equipment, the City contracted through a local business to provide such service. In terms of operations, in November 1997 the equipment rental concessionaire resigned and staff now operates the rental of equipment. Staff also continues to maintain park safety and monitors admissions. The Temecula Skate Parks average daily attendance fluctuates seasonally. Staff has noted that through extremely cold, rainy and/or hot days attendance does decrease. A recent evaluation completed by staff confirms that during the summer months the average attendance on Saturdays is approximately 50 participants per day, and during the week the average daily attendance is 30 participants. The total cost to operate the park during fiscal year 1998-1999 was approximately 950,340. The revenue generated from park admissions and equipment rentals was approximately 839,710. Therefore, the net cost to the City to operate the park in fiscal year 1998-1999 was approximately ~ 10,630. In conclusion, staff wishes to report that the overall status of the Temecula Skate Park continues to be favorable. ITEM NO. 7 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission (;::~erman Parker, Director of Community Services September 13, 1999 Father's Day Car Show RECOMMENDATION: Receive and file a report on the Fathers Day Car Show, to be presented by Tom Edwards. BACKGROUND: In past years the Rancho California Sports Park hosted the Annual Fathers Day Car Show, held on Father's Day of each year. For the past two years, this event has been held in a neighboring City to the North. At the request of Chairman Tom Edwards, this item has been placed on the agenda for discussion. R:~ZIGLERG~AGENDAS\FatherS Day Car Show.doc