Loading...
HomeMy WebLinkAbout101199 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, OCTOBER 11, 1999 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: Chairman Tom Edwards Commissioner Henz Henz, Meyler, Miller, Nimeshein, Edwards PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. F:\Dcpts\CSD\CSCAGEND\101199.doc COMMUNITY SERVICES COMMISSION October 11, 1999 DIVISION REPORTS COMMISSION BUSINESS 1. Approval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of a special meeting of the Community Services Commission held on August 9, 1999. 1.2 Approve the minutes of the September 13, 1999 Community Services Commission meeting. 2. Naming of City Park RECOMMENDATION: 2.1 That the Community Services Commission approve a name to be recommended to the Board of Directors for a 10 acre park site located on Meadows Parkway in the Temeku Hills Development. 3. Joint Use Agreement - Chaparral High School Pool RECOMMENDATION: 3.1 That the Community Services Commission approve in its substantial form the Joint Use Agreement between the City of Temecula and the Temecula Unified School District, for the lease and joint use of the proposed swimming pool facility improvements at Chaparral High School. 4. CIP Update RECOMMENDATION: 4.1 That the Community Services Commission receive and file the report on the status of the Capital Improvement Projects. F:\DEPTS\CSD\CSCAGEND\101199.doc COMMUNITY SERVICES COMMISSION October 11, 1999 COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, November 8, 1999, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. F:\DEPTS\CSD\CSCAGEND\101199.doe ITEM NO. I MINUTES OF A SPECIAL MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, AUGUST 9, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, August 9, 1999, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Miller led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards ABSENT: 0 COMMISSIONERS: None Also present were Director Herman Parker, Deputy Director Phyllis Ruse, Development Services Administrator Todd Holmes, Maintenance Superintendent Kevin Harrington, Recreation Superintendent Julie Pelletier, and Administrative Secretary Gall Zigler. PRESENTATIONS A certificate of appreciation was presented to the following individuals for their community service: Robin Gilliland, Temecula Community Services Department Employee Simon Johnson, Temecula Community Services Department Employee PUBLIC COMMENT None DIVISION REPORTS Maintenance Superintendent Kevin Hardngton reported the following: Two maintenance workers, Steve Steding and Mado Munoz, have been promoted to Lead Maintenance Workers. Staff will recruit to fill the positions of Maintenance Worker. Staff completed a recruitment and new hire to fill the park aide position. Maintenance staff is working closely with Terra Cal Construction to complete the Temecula Duck Pond project. Development Services Administrator Todd Holmes reported the following: Staff will put together a TCSD project list to be linked to the City's web page. The Margadta Sidewalk Project is complete. COMMUNITY SERVICES COMMISSION MINUTES AuQust 9. 1999 Bid opening for Butterfield Stage Park basketball court project is scheduled for August 24, 1999. Working closely with staff on the Temecula Duck Pond project. Construction has begun on the Winchester Road-Santa Gertrudis Creek Trail undercrossing. The contractor is waiting for delivery of the picnic shelter for Rotary park to complete the park improvements The first Mary Phillips Senior Center Expansion Design workshop was held on Tuesday, August 3, at the Mary Phillips Senior Center. There were approximately 25 people in attendance. A lot of excellent ideas came out of the meeting. The architect will be working on the conceptual plan. The Temeku Hills Park playground structure has been installed. The contractor will be hydroseeding this week. Winchester Creek Park playground equipment upgrades are complete. COMMISSION BUSINESS 1. Approval of the Minutes Chairman Edwards recommended continuance of the July 12, 1999 Commission minutes. Museum Services Manac~er Introduction Director Herman Parker introduced Wendell Ott, the new Museum Services Manager for the Temecula Valley Museum. Wendell Ott addressed the Commission and provided them with an overview of his background in museum administration. Reclaimed Water Use at Rancho Califomia Sports Park Maintenance Superintendent Kevin Harrington presented the staff report. Andrew Webster, Planning and Capital Projects Manager of the Rancho California Water District, provided an overview of the distdct's history of use of reclaimed water. He explained that there are no health hazards associated with the use of reclaimed water and the City should see a 40% to 50% decrease in the water bill for those meters that utilize reclaimed water. F:~DEPTS\CSDWIINUTES\08999.doc 2 COMMUNITY SERVICES COMMISSION MINUTES Au~3ust 9, 1999 It was moved by Commissioner Meyler, seconded by Commissioner Henz to receive and file the report on reclaimed water use at Rancho California Sports Park. The motion was carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None City of Temecula Wall of Honor Development Services Administrator Todd Holmes presented the staff report. Commissioner Miller explained that the Committee spent a great deal of time discussing and developing the procedure. He said he feels the Commission should approve the procedure as presented. Commissioner Henz stated that the Comission had previously discussed setting a minimum threshold that a potential nominee would have to exceed in order to be placed on the Wall of Honor. He expressed concem that the policy as presented would allow persons to be placed on the Wall of Honor when they hadn't exceeded a given threshold. Todd Holmes provided the Commission with a sample of the plaque that will be used on the Wall of Honor. Council Member Comerchero explained to the Commission that the Committee gave the threshold policy a lot of thought, however they were concerned that if no one was inducted into the Wall of Honor in a given year, it would be send the wrong message. He added that there is a built in mechanism for inductees meeting the cdteda for the Wall of Honor, and that is the ratification process. It was moved by Commissioner Nimeshein, seconded by Commissioner Miller to approve the procedure for the establishment and continuing operation of the City of Temecula Wall of Honor. The motion was carded as follows: AYES: 4 COMMISSIONERS: Meyler, Miller, Nimeshein, Edwards NOES: I COMMISSIONERS: Henz ABSENT: 0 COMMISSIONERS: None It was moved by Commissioner Meyler, seconded by Commissioner Henz to F:\DEPTS\CSD\MINUTES\08999.doc 3 COMMUNITY SERVICES COMMISSION MINUTES Au~lust 9, 1999 appoint Commissioner Miller to serve on the permanent Wall of Honor sub- committee. The motion was carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Chairman Edwards declared a recess at 8:10 P.M. The meeting was reconvened at 8:20 P.M. RoriDauc3h Ranch Park Conceptual Master Plan Development Services Administrator Todd Holmes presented the staff report. Pat Hirsch, Landscape Architect for Ashby Development, provided an overview of the four park development plans for the Roripaugh Ranch development. This item was receive and file. No action was taken. Children's Museum Project Sub-Committee Member It was moved by Commissioner Nimeshein, seconded by Commissioner Miller to appoint Commissioner Henz to the Children's Museum Project sub-committee. The vote was carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Sports Complex Project Sub-Committee Member It was moved by Commissioner Meyler, seconded by Commissioner Henz to appoint Commissioner Nimeshein to the Sports Complex Project sub-committee. F:~DEPTS\CSD~MINUTES~O8~99,doc 4 COMMUNITY SERVICES COMMISSION MINUTES Au¢lust 9, 1999 The vote was carded as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None COMMUNITY SERVICES DIRECTOR'S REPORT Director Parker thanked the Commissioner for attending the League of California Cities Community Services Conference in Monterey, Califomia. COMMUNITY SERVICES COMMISSIONERS REPORT Commissioner Miller thanked the City for giving him an opportunity to attend the Annual League Conference. Commissioner Henz said he excited about the opening of the Temecula Duck Pond. Commissioner Nimeshein expressed his congratulations to Shawn D. Nelson on his formal appointment as City Manager of Temecula. ADJOURNMENT Chairman Edwards declared the meeting adjourned at 8:51 p.m. It was moved by Commissioner Henz, seconded by Commissioner Miller to adjourn to the regular meeting of September 13th 9, 1999. The motion was unanimously carried. Tom Edwards, Chairman Secretary F:~DEPTS\CSD\MINUTES\O8999.doc 5 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION HELD SEPTEMBER 13, 1999 A regular meeting of the City of Temecula Community Services Commission was called to order on Monday, September 13, 1999, 7:00 p.m., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. Chairman Tom Edwards called the meeting to order. Commissioner Nimeshein led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards ABSENT: 0 COMMISSIONERS: None Also present were Director of Community Services Herman Parker, Deputy Director Phyllis Ruse, Development Services Administrator Todd Holmes, Maintenance Superintendent Kevin Hardngton. Recreation Superintendent Julie Pelletlet and Administrative Secretary Gall Ziglet. PRESENTATIONS A certificate of appreciation was presented to the following individuals for their dedicated and noteworthy service to the City of Temecula: Volunteer Lyla Mezo Volunteer Arleen Siroky Lyla Mezo was present to receive the certificates for both herself and Adeen Siroky. PUBLIC COMMENT Rebecca Weresing, representing the Temecula Valley Rose Society, presented Director Parker with a vase of "A New Year' Roses from the Temecula Valley Rose Society, marking the rose gardens anniversary. Ms. Weresing gave the Commission an overview of the clubs activities and projects. DIVISION REPORTS Development Services Administrator Todd Holmes reported the following: The re-dedication of the Temecula Duck Pond has been scheduled for October 7, 1999. A staff report will go forward to City Council on September 14, 1999, awarding the contract for the Butterfield Stage Park Basketball Court project. Temeku Hills Park is entering the 90 day maintenance period. The Rotary Park picnic shelter will be delivered sometime this month. COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 13. 1999 The Senior Center Expansion Design Committee will be meeting sometime in September to review the schematic drawings by the architect. Approval for the Wall of Honor procedure will be going forward to the City Council on September 14, 1999. Staff is currently working on the environmental agreement for the Rancho California Sports Park Lighting Project. The contractor is nearing completion of the Temecula Valley High School Tennis Court Lighting Project. The Santa Gertrudis Creek Trail undercrossing is approximately 50% complete. The Development Services Division has hired a part time technician to help with plan checking. Chairman Edwards asked if staff could look at ordering padding for the light poles that were installed as part of the Temecula Valley High School Tennis Court Lighting Project. Maintenance Superintendent Kevin Harrington stated that a change order had already been processed and the pads were on order. Maintenance Superintendent Kevin Hardngton reported the following: Completed turf renovations at the Rancho California Sports Park Rancho Vista fields for the upcoming soccer season. Steam cleaned all the carpets throughout City Hall. Began central controlled irrigation management at Pala Community Park, Margarita Community Park and the Via Eduardo streetscape, which should reduce some of the water costs at these locations. Painted restroom building and park sign at Butterfield Stage Park. Repaired the roof at the Temecula Community Center. Coordinated and assisted with the Temecula Valley Museum artifact relocetion. Chairman Edwards asked if the maintenance division staff could make the front entrance of the Community Recreation Center look cleaner and better. Maintenance Superintendent Harrington said he would have staff focus their efforts more. Commissioner Miller suggested that staff work with Barb's Hot Dog Vending service on having them attend to some of the areas around their vending business. Recreation Superintendent Julie Pelletlet reported the following: R:XMINUTES\091399.doc 2 10/8/99 COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 13, 1999 Jeff Lawrence has acceptable a lateral transfer as Recreation Coordinator - Contract Classes and Special Events. Candice Adkisson-Flohr has been promoted to Recreation Supervisor at the Temecula Community Center and the Mary Phillips Senior Center. Wendell Ott has been hired as Museum Services Manager. The department will be recruiting for the position of Recreation Coordinator - Sports and Recreation Coordinator - Citywide Special Events. Staff is in the beginning stages of planning for the annual Halloween Spooktacular. Staff is gathering information for the W~nter/Spring issue of the Recreation Brochure. The brochure will be going out eadier this year than it has in the past due to the many large special events occudng in the month of December. Staff will be kicking off a new program this Friday called High Hopes. This is a social program for those adults with special needs. The City was approached regarding a need for this program in the community. The program will be offered on the first and third Fdday of each month beginning this Friday, and will be held at the Mary Phillips Senior Center. Staff will be looking at a similar program for special needs youth. Staff will be working on the preparations for the following events in the month of December: December 1 December 2 December 3 December 9 & 10 December 11 City of Temecula's 10 Year Anniversary City of Temecula Annual Santa's Electdc Light Parade Holiday Tree Lighting Holiday Lights and Festive Sights Winter Wondedand Commissioner Miller asked if non-emergency phone numbers for the police, fire and Red Cross could be included in the recreation brochure. COMMISSION BUSINESS 1.1 Approval of the minutes of June 7, 1999: It was moved by Commissioner Meyler, seconded by Commissioner Miller to approve the minutes of June 7, 1999 as prepared. R:XMiNUTESX091399.doc 3 10/8/99 COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 13. 1999 The motion carded as follows: AYES: 3 COMMISSIONERS: Meyler, Miller, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None ABSTAIN: 2 COMMISSIONERS: Henz, Nimeshein 1.2 Approval of the minutes of June 14, 1999: 1.3 It was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the minutes of June 14, 1999 as prepared. The motion carded as follows: AYES: 3 COMMISSIONERS: Henz, Meyler, Miller NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None ABSTAIN: 2 COMMISSIONERS: Nimeshein, Edwards Abstentions resulted from absences by Commissioners. Approval of the minutes of July 12, 1999: It was moved by Commissioner Meyler, seconded by Commissioner Miller to approve the minutes of July 12, 1999 as prepared. The motion carded as follows: AYES: 5 COMMISSIONERS: NOES: 0 ABSENT: 0 COMMISSIONERS: COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards None None 2. Mobile Recreation Program Recreation Superintendent Julie Pelletier presented the staff report and provided a video highlighting the mobile recreation program. Julie introduced Recreation Coordinator Jimmy Duty who, along with another staff member, operated the program throughout the summer. R:EVIINUTES\091399.doc 4 10/8/99 COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 13, 1999 Commissioner Miller asked staff if they had solicited community sponsorship for the program. Director Parker stated that staff was anxious to start the program this summer, however staff can look into sponsorship for the next season. This item was receive and file. No action was taken. 3. Wolf Creek Park Specific Plan - Conceptual Master Plan Development Services Administrator Todd Holmes presented the staff report. Todd advised the Commission that staff has been working closely with the developer on the park designs for this development and the developer has been very cooperative. Camille Bahd of Spdng Pacific Properties L.L.C., provided a bdef overview of the project. Andy Beaudoin representing Land Concern as the landscape architect for the project, presented the park conceptual plans. Commissioner Henz asked if a community pool has been programmed in this development. Director Parker said staff could Icok into a pool facility, however the City is currently negotiating a Joint Use Agreement with the Temecula Valley Unified School Distdct for an aquatic facility at Chaparral High School. He also said there is a pool planned for Redhawk. Director Parker said the communities biggest need at this time is lighted athletic fields. This item was receive and file. No action was taken. Chairman Edwards declared a recess at 8:35 P.M. The meeting reconvened at 8:45 P.M. 4. Reclaimed Water Use Agreement Maintenance Superintendent Keyin Hardngton presented the staff report. Andraw Webster of the Rancho Califomia Water Disthct was present to address some clarifications of the agreement. Chairman Edwards opened the meeting for public comment at 8:51 p.m. Alex and Andy Comerchero provided the Commission with a diagram and explanation of the Reclaimed Water process. Both boys toured the Rancho California Water District facility. Chairman Edwards closed the public comment portion of this item at 8:55 p.m. It was moved by Commissioner Meyler, seconded by Commissioner Miller to approve the minutes of July 12, 1999 as prepared. R:XMINUTESXOg1399.doo 5 10/8/99 COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 13, 1999 The motion carded as follows: AYES: 5 COMMISSIONERS: NOES: 0 ABSENT: 0 COMMISSIONERS: COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards None None 5. Chaparral High School Swim Complex Proiect Committee Member Deputy Director Phyllis Ruse presented the staff report. It was moved by Commissioner Meyler, seconded by Commissioner Henz to appoint Commissioner Miller as the Chaparrel High School Swim Complex Project Committee Member. The motion carded as follows: AYES: 5 COMMISSIONERS: NOES: 0 ABSENT: 0 COMMISSIONERS: COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards None None 6. Skata Park Status Report Recreation Superintendent Julie Pelletier presented the staff report. Staff responded to the Commissioners general questions about the operation and maintenance of the Skate Park. Commissioner Nimeshein asked if providing the Skate Park has alleviated any of the problems that that shopping centers and commercial centers were experiencing as a result of skaters using these locations to skate. Deputy Director Phyllis Ruse said that approximately a year after the Skate Park was opened, the police and the retail centers had reported a decrease in the skating activity at these centers. In addition the City Council adopted an Ordinance prohibiting skating in retail centers. This item was receive and file. No action was taken. 7, Father's Day Car Show Chairman Tom Edwards advised the Commission that he had been approached by the Temecula Valley Car Club to bring this item forward for the Commission to discuss. R:M~INUTES\091399.doc 6 10/8/99 COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 13, 1999 Maintenance Superintendent Kevin Hardngton advised the Commission that, when previously held at the Rancho California Sports Park, the Fathers Day Car Show resulted in soil/turf compaction. He stated that the City would need to invest approximately $20,000 to eliminate compaction. Commissioner Miller said the staff invests a lot of time and money in preparing the sports park fields for the impact of the 4th of July festivities. He said that this item has come before the Commission in the past and the Commission offered the parking lot at the Rancho California Sports Park for use for the car show. Commissioner Henz said he also would like to invite the Car Club back to Temecula, offedng them use of the parking lot at the Rancho California Sports Park, and not the fields. Commissioners Nimeshein and Meyler concurred. Chairman Edwards reiterated the Commission's position that the expenditure of funds to maintain and repair the turf, as a result of the impacts from this event, is too costly. Chairman Edwards stated that the City's previous offer would stand and that is allowing the Temecula Valley Car Club use of the Rancho California Sports Park parking lot for their car show. This item was receive and file. No action was taken. DIRECTOR'S REPORT The museum consultants are currently working on cleaning artifacts, painting intedor walls, and exhibit set-up. The office furnishings are in and Wendell Ott is operating out of that facility. Commissioner Meyler asked when the opening date is planned for. Director Parker stated mid-November. COMMUNITY SERVICES COMMISSIONER'S REPORT Commissioner Meyler reminded staff that the Commission wanted the possibility of designing the Desiltation Pond as a future park site. Director Parker advised that staff has included this project in next years CIP. Commissioner Miller said he was advised by some citizens that when they were at Margadta Community Park they were told that other individuals had reserved the picnic shelters and they were told to leave. Recreation Superintendent Julie Pelletier reported that posts the parks sites that are reserved every Fdday pdor to the weekend of schedule use. R:XMINUTESXOgI399.doc 7 10/8/99 COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 13, 1999 ADJOURNMENT Chairman Edwards declared the meeting adjourned at 9:45 p.m. Secretary Chairman Tom Edwards R:WIINUTES\091399.doc 8 10/8/99 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission ll~-terman Parker, Director of Community Services October 11, 1998 Naming of City Park RECOMMENDATION: That the Community Services Commission approve a name to be recommended to the Board of Directors for a 10 acre park site located on Meadows Parkway in the Temeku Hills Development. BACKGROUND: Pursuant to City policy, it is the responsibility of the Community Services Commission to forward recommendations to the Board of Directore concerning the naming of each park and recreation fadlity operated by the City of Temecula. This developer built park is located on Meadows Parkway within the Temeku Hills housing development. The 10 acre park site includes two baseball/softball fields, soccer overlays, one full and one-half basketball court, restroom/snack bar at the fields, tot lot with adjacent restroom, picnic shelter and open picnic areas and parking. It is recommended that the Commission approve a name for the park so that the contractor may order and install the park monument sign prior to the dedication of the park to the community. The following names are offered as recommendations for the name of the park: 1. Temeku Hills Park 2. Meadows Park The Commission may consider the above names or any other names desired for the park site. Also attached for review is a list of additional recommendations from the community regarding possible names for City Parks. Attachments: List of Additional Park Names Resolution No. CSD 92-08: Naming Parks and Recreation Facilities R:~IGLERG\REPORT',naming temeku hills park.doc LIST OF NAME RECOMMENDATIONS FOR FUTURE CITY OF TEMECULA PARK AND RECREATION FACILITIES 1. Palomino Park 2. Cutting Horse Park 3. Wild Horse Park 4. Bronco Park 5. Cattle Drive Park 6. Vaqueros Park 7. Wagon Wheel Park 8. Fort Temecula Park 9. Old West Park 10. Rodeo Ranch Park 11. Indian Park 12. Patricia H. Birdsall Park 13. Eagle Park 14. Eagle Ranch Park 15. Vineyard Park 16. Granite Park 17. Wolfe Valley Park 18. Bear Mountain Park 19. Rainbow Canyon Park 20. Ponderosa Park 21. Recreation Park 22. Earle Stanley Gardner Park 23. Vail Ranch Park RESOLUTION NO. CSD 92-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHEREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WttEREAS, the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, TttRREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria far the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTED this 8th day of September, 1992. Ronald J. Parks, President ATTEST: STATE OF CALII=ORNIA) COUNTY OF RIVERSIDE) SS CITY OF TBIVEECULA ) I, June S. Greek, City Clerk of the City of Temecula, HEREBY DO CERTIFY that the foregoing Resolution No. CSD 92-08 was duly adopted at a regular meeting of the City Council of the City of Temecula on the 8th day of September 1992 by the following roll call vote. AYES: 5 DIRECTORS: Birdsall, Moore, Lindemans, Mu~oz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None Rcsos CSD 92-08 EXhibit "A" TEMZECULA COM/ViUNITY SERVICES DISTRICT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall'be named for a person, except where an individual has made a significant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by the Commission to receive community input and direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY Department Parks and Recreation Commission Department 2. 3. 4. ACTION Acquires a new park or recreation facility. Solicits possible names from community. Forwards suggested names to the Parks and Recreation Commission for consideration. Receives any additional community input. Selects a name for the new park or recreation facility. Forwards name to City Council for ratification. Installs the appropriate naming sign or plaque. ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission ,-~.erman Parker. Director of Community Services October 11, 1999 Joint Use Agreement - Chaparral High School Pool RECOMMENDATION: That the Community Services Commission approve in its substantial form the Joint Use Agreement between the City of Temecula and the Temecula Unified School Distrial, for the lease and joint use of the proposed swimming pool facility at Chapanal High School. BACKGROUND: Staff has been working with a City Council sub-committee and School District staff to develop this Lease and Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. The agreement is for the shared use of a swimming pool to be developed at Chaparral High School. The facility would be constructed adjacent to the gymnasium at Chaparral High School, near the area where the existing outdoor basketball courts are currently. It is envisioned that the facility will include a 50 meter Olympic size pool, a diving tank/pool, stands for spectator seating, locker room/restroom fadlity and check-in gate. The School District would lease the proposed swimming pool improvements from the City for the term of this agreement. For the first five (5) years of this agreement, the annual lease payment shall be 20% of 50% of the total design and construction cost. For the remainder of this agreement, the annual lease payment shall be $1.00. Each annual lease payment is due on the first business day of July each year. The agreement is for a term of 20 years, with the option to renew for two (2) additional 10 year terms, upon written notice to the district. Dudng the school year, from September 2 through Apdl 30, the School District would oversee and supervise competitive High School aquatic programs, such as their swim team and water polo. The 17 week period between May I and September 1, the Temecula Community Services Department would operate the facility and offer public aquatic programs, such as public swim, swim lessons and lap swim. The School District will be responsible for all ongoing maintenance and repairs of the pool fadlity on an annual basis. The City will pay 33% of the costs, of maintenance and repairs on an annual basis, after receipt of invoice from the School District. and pay 33% of the total cost to maintain the ~ acre of parking adjacent to the facility. The facility would be constructed using City Capital Improvement funding and is currently included in this years CIP program. The distdct would reimburse the City 50% of the design and construction costs paid in 20% increments over 5 years. F:',DEPTS\CSD%ZIGLERG\REPORT\Chaparml Pool2. CSC.doc AGREEMENT BETWEEN THE CITY OF TEMECULA AND TEMECULA VALLEY UNIFIED SCHOOL DISTRICT FOR THE LEASE OF IMPROVE1VIENTS AND THE JOINT USE OF A PORTION OF CHAPARRAL HIGH SCHOOL THIS AGREEMENT is made and entered into as of October 19,1999 by and between the City of Temecula, a municipal corporation ("City"), and the Temecula Valley Unified School District ("District"). In consideration of the mutual promises and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties do hereby agree as follows: 1. Recitals. This Agreement is entered into with respect to the following facts and for the following purposes, each of which is acknowledged as true and correct by the parties: a. Title I, Division 1, Part 7, Chapter 10, commencing with Section 10900 of the Education Code, authorizes public school districts and cities to cooperate with one another for the purpose of authorizing, promoting and conducting programs of community recreation which will contribute to the attainment of general recreational and educational objectives for children and adults of the State. In this regard, school districts and cities may enter into agreements with each other to aid and cooperate in carrying out these objectives. The goveming body of any school district is authorized by these provisions to use the buildings, grounds, and equipment of the district, or any of them, to carry out the recreational and educational objectives, or may grant the use of any building, grounds, or equipment of the district to any other public authority for such purposes, whenever the use of the buildings, grounds, or equipment for community recreational purposes will not interfere with use of the buildings, grounds, and equipment for any other purpose of the public school system. Accordingly, the District and City are authorized to enter into this Agreement. b. District is the owner of certain real property within the City of Temecula, known as Chaparral High School, located at 27215 Nicolas Road, Temecula, California. c. District and City desire to jointly develop and utilize an aquatics facility on a portion of Chaparral High School for recreational and education purposes benefiting the citizens of Temecula; and d. The portion of Chaparral High School to be developed and used for these joint purposes is approximately 1.1 acres located on the Chaparral High School property and is described and depicted on Exhibit A, attached hereto and incorporated herein by this reference (hereafter the "Property"). R:\ZIGLERG\XAGREEMN\Chaparral Pool.doc 2. Term of Agreement. The term of this Agreement shall begin on November 1, 1999 and shall terminate on October 31, 2019, unless sooner terminated or extended pursuant to the provisions of this Agreement. The City shall have the option to extend this Agreement for two (2) additional periods of ten (10) years upon written notice served upon the District prior to the expiration of the initial term of this Agreement or the expiration of the first option period, as applicable. 3. Improvement of the Property. In consideration of the benefits the City and its citizens will receive from the use of the Property and the annual lease payment for use of the Improvements by the District, the City shall design and construct a pool and related improvements on the Property as specifically described in Exhibit B, attached hereto and incorporated herein by this reference (the "Improvements"). a. In designing and constructing such facilities City shall comply with all applicable federal and state laws related to construction of Improvements on school facilities in connection with its construction and installation of the improvements, including the Field Act and the California Environmental Quality Act. b. In designing the Improvements, City shall provide for community involvement and shall consult with the District. c. District shall approve the plans and specifications for the Improvements, which approval shall not be unreasonably withheld. d. The Improvements shall be designated and constructed in accordance with the Schedule of Performance attached hereto as Exhibit C and incorporated herein by this reference. The District Superintendent and the City Manager may amend the Schedule of Performance as needed. e. City shall be the lead agency for the purposes of complying with the California Environmental Quality Act and for construction of the Improvements. f. District shall provide for inspector certified by the Department of State Architect to be on site during construction to provide State required inspections. Costs of the inspector shall be considered costs of construction pursuant to Section 4. Improvements. City shall pay the costs of design and construction of the h. The District hereby grants City and its contractors, agents and employees the right to enter upon the Property for the purposes of designing and constructing the Improvements, subject to approval by the District Superintendent of a construction access and staging plan. -2- 4. Lease of Improvements to Real Property. In consideration of the benefits the District and its students will receive from this Agreement each year, the District agrees to lease the Improvements from the City during the term of this Agreement with the annual lease payment not to exceed the formula set forth below. a. Within thirty (30) days of the completion of the Improvements and final payments to the contractors constructing the Improvements, the City shall determine the actual costs of the design and construction of Improvements and the annual lease payments to be made by the District and shall present such determinations and supporting documentation to the District ("Construction Costs"). Construction Costs shall not include the City's administrative costs in administering the construction. b. For the first five (5) years of this Agreement, the Annual Lease Payment shall be twenty percent (20%) of fifty percent (50%) of the Construction Costs. For the remainder of the term of this Agreement, the Annual Lease Payment shall be one dollar ($1.00). c. Each annual lease payment shall be due and payable on the first business day of July of each year, commencing in the calendar year following completion of the Improvements and ending in 2019, at which time the District shall have the option to purchase the Improvements for the sum of one dollar ($1.00). The obligation of the District to appropriate the money and make the payments described above shall be abated during any period in which by reason of any damage, destruction or condemnation there is substantial interference with the use of the Improvements by the District. Such abatement shall be in an amount agreed upon by the District and the City such that the annual payment in any year during which such interference continues does not exceed the fair rental value of the useable portion of the Improvements. Such abatement shall continue for the period commencing with the date of such interference and ending with the restoration of the Improvements to useable condition. 5. Apportionment of Use of Property by City and District. The Property shall be used for school purposes and recreational activities in accordance with the following priority schedule: a. The City shall have the exclusive right to use the Property and the improvements thereon from May 1st through September 1st of each year for public recreational swimming, lap swimming, swim lessons, aquatic classes and other recreational purposes. During this period, City shall be responsible for staffing life guards, attendants and other staff necessary for the operation of the Property. b. District shall have the exclusive right to use the Property and the improvements thereon for its educational and recreational purposes for the remainder of the year. During this period, District shall be responsible for staffing teachers, coaches, life guards, attendants and other staff necessary for the operation of the Property. -3- 6. Maintenance Responsibilities. During the term of this Agreement, the District shall perform all maintenance on the Property and the improvements in accordance with maintenance standards and schedules approved by the City's Director of Community Services, provided, however, that District shall perform maintenance on the pool equipment in accordance with maintenance requirements of the manufacturer. Except as provided in Section 6.c. below, maintenance shall include, but not be limited to: (1) the maintenance and repairs of the deck and pool, pump room equipment, filtration and chlorination systems, restrooms and locker rooms, and other structures and facilities on the Property; (2) property damage insurance; and (3) payment of all utility costs for operation of the pool. Maintenance shall not include the District's administrative costs. a. City shall pay an annual maintenance fee to the District equal to thirty throe percent (33%) of the District's annual cost of maintaining the Property. This is the equivalent to 17 weeks of use from May 1~ through September 1~t. b. Following the end of each calendar quarter, the District shall submit an invoice to the City setting forth the District's costs of the maintenance of the Property during the previous calendar quarter and attaching thereto the documentation supporting the determination of the maintenance costs. City shall pay the invoice within forty-five days of receipt or provide the District with a written explanation of the portion of the invoice to which it objects. c. City shall pay thirty-three percent (33%) of the District's cost of periodic slurry sealing and striping of 1/2 acres of parking adjacent to the Property, provided the District notifies the City of the work at leased six (6) months prior to awarding a contract for the work. City shall also pay thirty-three percent (33%) of the District' s costs of renovating and refurbishing the locker rooms, adjacent bathrooms, pool deck, pump room or pump room equipment, provided that the District notifies the City in writing at least two (2) years prior to the award of a contract for the renovation work so that the costs can be planned for as part of the City' s Capital Improvement Plan. 7. Indemnification a. District agrees to defend, indemnify, protect, and hold harmless, City, its officers, agents, and employees, against all actions, claims, or demands for injury, death, loss, or damages, regardless of fault or cause, by anyone whomsoever, whenever such injury, death, loss, or damage is a consequence of, or arises out of, or incidental to, the use or maintenance of the Property by District or any other persons or parties (other than City) authorized to so use the Property by District pursuant to this Agreement, except to the extent said damage is caused by the active negligence of the City, its officers, agents and employees. b. City agrees to defend, indemnify, protect, and hold harmless, District, its officers, agents, and employees, against all actions, claims, or demands for injury, death, loss or damages, regardless of fault or cause, by anyone whomsoever, whenever such injury, death, loss or damage is a consequence of, or arises out of, or is incidental to, the use or maintenance of the Property by City or any other persons or parties (other than District) authorized to so use or maintain the Property by City pursuant to this Agreement, except to the extent said damage is caused by the active negligence of the District, its officers, agents and employees. 8. Defaults and Remedies a. Subject to the extensions of time approved in writing by a party, failure or delay by either party to perform any term or provision of this Agreement constitutes a default under this Agreement. A party claiming a default (claimant) shall give written notice of default to the other party, specifying the default complained of. b. The claimant shall not institute proceedings against the other party nor be entitled to damages if the other party within fourteen (14) days from receipt of such notice immediately, with due diligence, commences to cure, correct or remedy such failure or delay and shall complete such cure, correction or remedy within thirty (30) days from the date of receipt of such notice. Such cure, correction and remedy shall include payment of any costs, expenses (including attorney fees) or damages incurred by the non-defaulting party resulting from the default or during the period of default. c. Except as otherwise expressly stated in this Agreement, the rights and remedies of the parties are cumulative, and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. d. Any failure or delays by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies, or deprive either such party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies. e. If a default is not fully cured by the defaulting party as provided in this Paragraph, the defaulting party shall be liable to the other party for any damages caused by such default, and the nondefaulting party may thereafter (but not before) commence an action for damages against the defaulting party with respect to such default. f. If a default under this Agreement is not fully cured by the defaulting party as provided in this Section, the nondefaulting party at its option may thereafter (but not before) commence an action for specific performance of terms of this Agreement. g. In the event litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court' s judgment, shall be entitled to reasonable attorney fees and litigation expenses incurred in pursuing its remedies and prosecuting or defending the litigation. 9. Insurance. Each party to this Agreement shall carry public liability insurance in a reasonable amount satisfactory to the other party to protect itself and the other party, its officers, agents, servants, and employees, against claims for damage to persons and/or property, including death, arising from that party's use of the Property as provided in this Agreement. The form of the insurance shall be satisfactory to the other party and may include self-insurance at levels reasonably acceptable to the other party. In addition, any contractors hired by the City to construct the Improyements shall be required to provide insurance acceptable to both the City and District and which names both the City and District as additional insureds under the contractor' s policies. 10. Force Majeure. Except as otherwise expressly provided in this Agreement, if the performance of any act required by this Agreement to be performed by either District or City is prevented or delayed by reason of any act of God, strike, lockout, labor trouble, inability to secure materials, or any other cause (except financial difficulty or inability) not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. However, nothing contained in this Section shall excuse the prompt payment by a party as required by this Agreement or the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act. 11. Notices to Parties. Written notices, demands and communications among the District and City, shall be sufficiently given by either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: District: Temecula Valley Unified School District 31350 Rancho Vista Road Temecula, California 92592 Attention: Superintendent City: City of Temecula 43200 Business Park Drive Post Office Box 9033 Temecula, Califomia 92590 Attention: City Manager -6- Such written notices, demands and communications may be sent in the same manner to such other addresses as either party may from time to time designate by mail as provided in this Section. 12. Agreement Binding on Successors. This Agreement shall be binding on and shall inure to the benefit of the successors and lawful assigns of the parties hereto. 13. Assignment, Neither Party shall assign or transfer this Agreement or any portion thereof without the prior written amendment of this Agreement by City and District. 14. Sole and Only Agreement. This Agreement constitutes the sole and only agreement between District and City respecting the joint use of the Property for school and recreational purposes. Any agreements or representations, either oral or written, respecting the matters discussed in this Agreement pertaining to the Property which are not expressly set forth in this Agreement are null and void. 15. Time of Essence. Time is expressly declared to be of the essence of this Agreement. 16, Authority to Execute, Each person executing this agreement expressly warrants and represents that he or she has the authority to execute this Agreement on behalf of his or her governmental entity and warrants and represents that he or she has the authority to bind his or her entity to the performance of its obligations hereunder. -7- IN WITNESS WHEREOF this Agreemere has been executed by the authorized representatives of the parties hereto. TEMECULA VALLEY LrNIFIED SCHOOL DISTRICT President of School Board Attest: Clerk of the School Board -8- CITY OF TEMECULA BY: Steven J. Ford Mayor Attest: Susan Jones, CMC/AAE City Clerk Approved As to Form: Peter M. Thorson City Attomey -9- I EXHIBIT "A" EXHIBIT B DESCRIFrION OF IMPROVEMENTS TO BE CONSTRUCTED ON PROPERTY Construction of a competitive aquatic facility that would include: · An Olympic size (50 meter x 25 yards) swimming pool that can accommodate competitive swim, water polo, lap swim and recreational swim. · A diving pool · Male and female locker rooms, shower facilities and restrooms · Audience seating · Public entry gate · Storage facilities · Security lighting · Pool covers EXHIBIT C SCHEDULE OF PERFORMANCE Tentative design and construction schedule for the project. Joint Use Lease Agreement approved by City Council and Board of Education, October 1999 Award a Professional Services Agreement for design, October 1999 First design subcommittee meeting, November 1999 Community input workshop on design elements, December 1999 Community Services Commission, City Council and Board of Education approval of design Master Plan, January 2000 Complete plan check and obtain DSA approvals, April 2000 Formal bid for project construction, June 2000 Award construction contract, August 2000 Begin construction, September 2000 Completion, March 2001 - 12- ITEM NO. 4 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission ~:~-I an Parker, Director of Community Services el'n1 October 11, 1999 Capital Improvement Projects Update PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file a report conceming the status of capital improvement projects. BACKGROUND: The following is an update on many of the Capital Improvement Projects being overseen by the Community Services Department. Temecula Valley High School Tennis Court Lighting Project In July, 1998. The TCSD entered into a joint use agreement with the Temecula Valley Unified School Distdct for the use the tennis courts at Temecula Valley High School (TVHS). The agreement provided for the TCSD to light the eight existing tennis courts on the campus, replace the worn windscreens, and add secudty fencing. The TCSD will have access to the courts and restrooms from 6:00 p.m. to 10:00 p.m. on weekdays and all day on the weekends in order to offer open public play to the community. This project has recently been completed and the construction work accepted by the Community Services Distdct. Children's Museum Upon direction from the City Council, staff released a Request for Qualifications for a feasibility study for the Children's Museum. We received seven Statements of Qualifications that have been reviewed and ranked. The top four firms participated in an interview process and staff has begun negotiations with the number one ranked firm. We anticipate taking a professional services forward to the Community Services District for approval the second meeting in October or the first meeting in November. Butterfield Stage Park Basketball Court The construction contract for this project was awarded to JDC, Inc. on September 14, 1999. The pre-construction meeting was held on October 5, 1999. Construction is scheduled to begin within the next few weeks, subsequent to the delivery of materials and coordination with the installation of a light in the parking lot. The project will provide one half court basketball court, drainage improvements, ddnking fountain, and landscape improvements. Chaparral High School Aquatics Facility The City received four Statements of Qualifications (SOQ) in response to a Request for Qualifications for design services for this project. Staff has reviewed the SOQ's and interviews have been scheduled for the two highest ranked firms. It is envisioned that the project will provide an Olympic size swimming pool, diving tank, bath house, and spectator seating. Staff is currently working with the Temecula Valley Unified School District (TVUSD) on the joint use agreement for the facility. It is anticipated that the TVUSD will use the facility dudng the school year and the TCSD will program the facility during off-school year. R:\RUSEP~AGFNDAS\CIP update 10-99.doc Rotary Park Improvement Project Construdion of this project began on September 1, 1999 and is anticipated that the construction will be completed by the end of October and the project will then enter into its maintenance period. The project will provide a small shade structure with two picnic tables and split rail fencing at the back of the park. Senior Center Expansion The project committee held its second meeting on September 28, 1999. The consultant presented a conceptual designed based upon input from the committee's first meeting. Several alternatives were discussed and the consultant, W. Dean Davidson, is working to incorporate those into the final design. Upon approval by the project committee, staff will bdng the proposed improvement design to the Community Services Commission for approval. Temeku Hills Development Park This developer built 10-acra park has entered into the 90-day maintenance period. It is anticipated that it will be ready to be dedicated to the City sometime in December, 1999. The park has two baseball fields with soccer overlays, two restrooms, two half basketball courts, picnic facilities, and a large theme play structure. Rancho California Sports Park Lighting Project Staff has negotiated a design contract with the consultant, Dream Engineering, for this project. The lighting project will provide for lighting three baseball fields at Rancho California Sports Park and soccer overlays. This will help furnish needed lighting fields for our growing sports leagues. Staff is also preparing a contract for an aedal survey of the entire Ranc.]no California Sports Park. This will greatly aid in the design for sports field lighting, the library, and other park improvements in the future. Rancho California Sports Park Tot Lot The consultant, L. D. Kjng, Inc., is preparing plans forthe replacement of the large play structure and play surfacing at Rancho California Sports Park. The new play equipment will be a theme structure designed to resemble a jungle tree house. Staff anticipates bidding this project for construction within the next few months. Santa Gertrudis Trail Under Crossing This project has been under construction for about six weeks and staff anticipates it will be completed by the end of October. The project provides a safe line of travel under Winchester Road and supplies the missing connection between the two trail pieces. Staff is particularly pleased to complete this project because it provides a safe means of access for students using the trail to reach Chaparral High School on Winchester Road. Library Staff has been working with the consultant, LPA, to develop a scope of work for the final schematic design and preparation of construction documents for the new Temecula library. We have agreed that a preliminary soils report is necessary to accurately determine the soils conditions and foundation design requirements for the project pdor to finalizing a scope of services. Staff has been working with Converse Consultants to finalize a contract for preliminary soils investigation of the site. Staff has also recently completed the biological survey of the site to ensure that no endangered species will be adversely affected by this project. We anticipate taking a final design agreement forward to the Community Services District for approval in November. Temecula Valley Museum Construction of the museum building is complete and exhibits am currently being fabricated and installed. Staff is planning a gala grand opening for the museum in November, 1999. We anticipate a large community turn out for this exciting event. R:%RUSEP%AGENDAS\CIP update 10-99.doc