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HomeMy WebLinkAbout011000 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, JANUARY 10, 2000 7:00 P.M. CALLTO ORDER: FLAG SALUTE: ROLLCALL: PRESENTATIONS: Chairman Henry Miller Commissioner Meyler Edwards, Henz, Meyler, Nimeshein, Miller Tom Edwards Commission Chairman t998 & 1999 PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS Minutes of November 8, 1999 Commission Meetina RECOMMENDATION: 1.1 Approve the minutes of the November 8, 1999 Community Services Commission meeting. Temecula Valley Museum Update RECOMMENDATION: 2.1 That the Community Services Depadment receive and file a report concerning the Temecula Valley Museum. Trails Master Plan RECOMMENDATION: 3.1 That the Community Services Commission appoint one (1) member to serve on the Trails Master Plan Development Committee. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT That the Community Services Commission adjourn to the special meeting on January 14, 2000. ITEM NO. I R:~CSCminulesH10899 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 8, 1999 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, November 8, 1999, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Henz. ROLLCALL Present: Commissioners Henz, Meyler, Miller, Nimeshein, and Chairman Edwards. Absent: None. Also Present: Director of Community Services Parker, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS Recreation Coordinator Presentation Accepting with gratitude the award, Ms. Jennifer L. Huter relayed to staff and the Commission that it had been a pleasure to serve the City of Temecula as the Recreation Coordinator. Seniors Golden Years Presentations Chairman Edwards presented Cedificates of Appreciation to Ms. Linda Cole, President, Ms. Barbara Conchola, Vice President, and Mr. Richard Parsons, Liaison, for their dedicated service to the City of Temecula. On behalf of the Seniors Golden Years Organization, Ms. Cole thanked the City of Temecula for its support. PUBLIC COMMENTS No comments. R:~CSCminutes1110899 DIVISION REPORTS Director of Community Services Parker relayed that Department Services Administrator Holmes was no longer on staff, noting that due to a family illness he had accepted a position working for the City of Pasadena; and relayed that the City of Temecula had greatly benefited from the work Mr. Holmes accomplished, and that he would be greatly missed. Maintenance Supervisor Harrington provided an overview of the projects completed by the Maintenance Department during the month of October, as follows: · At the Temecula Community Center The exterior of the Center was painted. The carpeting was replaced. The interior paint was touched-up. · At the Temecula Duck Pond The antiquated tree lights were reconditioned. · At Butterfield Stage Park A new aerial light was installed. · At the Overland Bridge Ceremony Staff assisted with the setup for the Dedication Ceremony. At the Pala Community Park Approximately 50 roof tiles were replaced due to repairs necessitated by vandalism. Initiated a program to pressure wash all picnic shelters, restrooms, the snack bar building, and concrete areas. For Commissioner Nimeshein, Maintenance Superintendent Harfington relayed that the vandalism damage with respect to this particular incident at the Pala Community Park was solely the roof damage. Recreation Superintendent Perletier relayed the success of the Halloween Spooktacular Event, noting the approximate one thousand padicipants, the appearance by TCSD's mascot, Mr. Tem E. Cula, the Commission's assistance in judging the event; advised that per Commission comment, in the future all contest participants would receive a ribbon of participation, as well as, an alternate token of the City's appreciation; noted that staff was in the process of preparing for the annual Santa's Electric Light Parade; relayed that the upcoming brochure developed by the Community Services Department was expected to be available December 1, 1999; and advised that the new Museum opening was well-received by the public, noting the celebration activities, inclusive of stagecoach rides, face-painting, live music, and provision of food. 2 R:lCSCminutes1110899 In response to Commissioner Miller's querying, Recreation Superintendent Pelletier relayed that there were two events planned for the City's 10-year Anniversary Celebration, as follows: 1) a formal dinner at Temeku Hills Country Club scheduled to be held on December 1, 1999, and 2) in conjunction with the Winter Wonderland Event scheduled to be held December 11, 1999, there would be a City Birthday Party from 2:00 P.M. to 4:00 P.M. Commissioner Nimeshein relayed kudos to the Community Services Department staff for their efforts associated with the recent successful events previously mentioned; and recommended that with respect to the brochure currently being developed by staff, that various Community Services Department accomplishments (i.e., the acceptance of the recent awards) be highlighted in the material in order to inform the public of the activities of the department. For Commissioner Nimeshein, Recreation Superintendent Pelletlet provided additional information regarding the data provided in the brochure; and advised that staff would incorporate various accomplishments of the Community Services Department into the material. Commissioner Hertz commended staff for the appearance of the City's mascot, Tem E. Cula, at the recent activities; and queried as to the status of the previously planned events for the month of December. With respect to Commissioner Henz's querying, Superintendent Pelletier advised that she would mail a calendar to the Commissioners, denoting the events planned for the month of December in approximately a week's time; and noted the following activities: December 1st: the formal dinner to be held at the Temeku Hills Country Club to commemorate the City's 1 O-year Anniversary December 3rd: Tree Lighting Ceremony to be held in Old Town (organized by the Redevelopment Department) December 8th and 9th: Holiday Lights and Festive Sights December 11% Winter Wonderland Event, inclusive of a birthday party to honor the City's 10-year Anniversary For Commissioner Meyler, Recreation Superintendent Pelletier advised that any event not mentioned was not being held by the Community Services Department; and relayed that staff would attempt to place all the City-scheduled activity events on the December calendar. Director of Community Services Parker relayed gratitude to Mr. Russ Zigler (Administrative Secretary Zigler's husband) for his time and effort associated with barbecuing the food for the Halloween Spooktacular Event. R:lCSCminutes~110899 COMMISSION BUSINESS 1. Approval of Minutes-October 11, 1999 RECOMMENDATION: 1.1 Approve the minutes of the October 11, 1999 Community services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Miller and voice vote reflected unanimous approval. Commissioner Meyler, echoed by Chairman Edwards, commended the minute clerk for a job well done with respect to the minutes. 2. Election of the Chairperson and Vice Chairperson RECOMMENDATION: 2.1 That the Community Services Commission elect one Commissioner to serve as Chairperson for a one year term, from November 1, 1999 to October 31, 2000. 2.2 That the Community Services Commission elect one Commissioner to serve as Vice Chairperson for a one year term, form November 1, 1999 to October 31, 2000. MOTION: Commissioner Henz moved to nominate Commissioner Miller for the position of Chairman for the Community Services Commission. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. MOTION: Commissioner Miller moved to nominate Commissioner Meyler for the position of Vice Chairman of the Commission. Commissioner Nimeshein seconded the motion. Commissioner Meyler relayed that he would accept the nomination. At this time voice vote was taken reflecting unanimous approval. Chairman Edwards advised that after the recess, Commissioner Miller would preside over the meeting as Chairman. At 7:21 P.M. a short recess was taken, and the meeting reconvened at 7:27 P.M., with the newly appointed Chairman Miller presiding. 3. Wall of Honor Nominees RECOMMENDATION: 3.1 That the Community Services Commission approve the ten recommended honorees for placement on the Wall of Honor. R:\CScminutes1110899 3.2 Establish the Temecula Heritage Plaque to honor those persons whose community contributions were primarily made prior to incorporation and approve the first seven entries. Commissioner Meyler advised that he would be abstaining with regard to this issue, and therefore left the dais. Relaying that the Wall of Honor was intended to honor individuals who have made an outstanding contribution to the City of Temecula, Director of Community Services Parker provided an overview of the staff report (of record); and advised that the Subcommittee had recommended the establishment of a Temecula Heritage Plaque, noting that seven entries were identified for recommended inclusion, and that the solicitation of nominations would continue for this separate honor until January, 2000. Mr. Wayne Hall, 42131 Agena Street, recommended that the Wall of Honor include the names of Fireman Dee W. Burnside, and Police Officer Kent Hindergardt, who gave their lives in the service and protection of the City of Temecula; and advised that due to the ultimate sacrifice these men made to serve in the line of duty, this honor should be bestowed in their memory. Chairman Miller noted that the City had named a park in recognition of Mr. Kent Hindergardt; and relayed that annually individual names could be submitted as nominees for the Wall of Honor recognition. Relaying support with respect to recommended entries for the Wall of Honor, Commissioner Nimeshein recommended that in the future, an independent body be commissioned to process and provide the recommended selection of honorees. Commissioner Edwards relayed the plan to review the procedure of the selection process prior to next year's Wall of Honor recommendation; noted his support of the recommended honorees; and in concurrence with Mr. Hails comments, recommended that Mr. Dee Burnside. and Mr. Kent Hindergardt be added to the list of names for the Wall of Honor, amending the list to be inclusive of 12 entities. MOTION: Commissioner Edwards moved to approve staff recommendation with respect to the ten recommended honorees for placement on the Wall of Honor, with the addition of the names of Mr. Dee Burnside, and Mr. Kent Hindergardt, amending the honoree list to be inclusive of 12 entities. The motion was seconded by Commissioner Nimeshein. For Commissioner Nimeshein, Commissioner Edwards clarified that it would be his recommendation to remove Mr. Dee Burnside's name from the Temecula Heritage Plaque in order to place his name on the Wall of Honor. At this time voice vote was taken reflecting approval with the exception of Commissioner Meyler who abstained. MOTION: Commissioner Edwards moved to establish the Temecula Heritage Plaque, including the six entries (omitting the Mr. Dee Burnside entry in order to include his name on the Wall of Honor), relaying that additional entries would be added through the end of January, 2000. Commissioner Nimeshein seconded the motion and voice vote reflected approval with the exception of Commissioner Meyler who abstained. R:~CSCrninutesH10899 Reiterating his comments, Commissioner Nimeshein recommended that for the future selection procedure, that the City appoint an independent body (separate from the City's Boards. Commissions, and Council) in order to conduct the research and selection of the recommended honorees for the Wall of Honor. While acknowledging the need to ensure an equitable selection process, Commissioner Edwards queried whether a completely separate body appointed for the selection procedure would be adequately informed to provide a recommendation. Commissioner Nimeshein relayed that in his opinion the selection process was weakened by the appointment of two members comprising the nominating Subcommittee due to the same two members also comprising part of the final approving body. MOTION: Commissioner Nimeshein moved that the Community Sen/ices Commission recommend that the Community Sen/ices District Board of Directors appoint an independent body for the future nomination selection process with respect to the Wall of Honor honorees. Commissioner Edwards seconded the motion. In response to Director of Community Services Parker, Commissioner Nimeshein clarified that it was not his intent to amend the general soliciting of nominations, but to recommend that the final selection be conducted by an independent body. Commissioner Edwards clarified that the motion was for the purpose of recommending that there would be assurance that the selection process would be conducted equitably and independent of political influence. At this time voice vote was taken reflecting unanimous approval. 4. Cancellation of the December Commission Meeting RECOMMENDATION: 4.1 That the Community Services Commission cancel the regular meeting of December 13, 1999 and adjourn to the January 10, 2000. Apprising the Commission of the numerous events planned for the month of December, Director of Community Sen/ices Parker relayed the rationale for the recommendation to cancel the December Community Sen/ices Commission meeting. MOTION: Commissioner Edwards moved to cancel the regular meeting of December 13, 1999. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. 5, Schedule Commission's Annual Park Tour RECOMMENDATION 5,1 That the Community Services Commission schedule a date for the annual Commission park tour. R:~CSCminutes~110899 Director of Community Services Parker provided the staff report (per agenda material), querying the Commission for the selection of a date to schedule the park tour. Commissioner Meyler recommended that the tour encompass visiting the following points of interest: 1) new park sites (inclusive of those which opened within the last year), 2) parks that have had significant changes, 3) parks that have the potential for concern, warranting review by the Commission, 4) meeting with the Museum Director at the new Museum. 5) meeting with the Director of the Senior Center, and 6) visiting the Arts Council office for the purpose of obtaining information regarding cultural arts planning; and suggested omitting the visiting of existing parks that did not warrant the attention of the Commission. Commissioner Nimeshein recommended that the tour additionally be inclusive of visiting the TCC facility in order for the Commission to receive an update. Concurring with Commissioner Meyler's recommendation, Commissioner Edwards recommended, additionally, visiting the CRC facility in order for the Commission to assess the condition. Due to the numerous events scheduled for the month of December. Commissioner Henz recommended that the tour be scheduled for the Friday after the Temeku Hills Park Opening, specifically for January 14, 2000, at 9:00 A.M at City Hall. MOTION: Commissioner Henz moved to schedule the Commission Tour for January 14, 2000, at 9:00 A.M. at City Hall. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT Updating the Commission with respect to the City's 10-year Anniversary Celebration activities, Director of Community Services Parker relayed that the following events had been scheduled: 1) the formal dinner to be held at the Temeku Hills Country Club on December 1, 1999, and 2) the City Birthday Party to be held in conjunction with the Breakfast with Santa Program (Winter Wonderland Event) on December 11, 1999. Director of Community Services Parker relayed the successful opening of the new Museum; and commended Museum Director Wendell Ott for his diligent efforts associated with the upcoming planned events for the Museum. Reiterating the loss of Development Services Administrator Todd Holmes as a staff member, Director of Community Services Parker advised that staff was in the process of filling that position. Director of Community Services Parker updated the Commission regarding the following projects: With respect to the ChaDarral Swimminq Pool Project, noted that the City was in the process of negotiating the design phase of the project; and relayed that at a future point in time the Commission would be provided additional data. R:lCSCminutes~l 10899 Noted that the City was in the process of negotiating a Design Service Agreement for the Library Project, which would potentially be brought forward to the City Council at the beginning of December 1999. Advised that the construction of the Winchester Undercrossinq Proiect was complete; and relayed that a ribbon cutting ceremony would be scheduled for December. With respect to the Margarita Community Park Tennis Court Lighting Project, Director of Community Services Parker advised that the matter would be brought forward to the City Council on November 9, 1999; and provided additional information regarding the lack of performance of the recently installed lights, and the plan to upgrade the lighting system. For Commissioner Henz, Director of Community Services Parker provided additional information regarding the Senior Citizens Facility Upgrade Project; and advised that there would be a Feasibility Study Proposal brought forward to the City Council on November 9, 1999 which, if approved would address the feasibility of a Children's Museum in the City of Temecula. COMMISSIONER REPORTS Commissioner Nimeshein commended staff for a job well done with respect to the Halloween Spooktacular Event, and the New Museum Opening. Commissioner Nimeshein recommended that staff investigate the feasibility of placing a Performing Arts Center at the new mall site. Commissioner Edwards relayed to the Commission that it had been a pleasure to serve as Chairman for the past two years; and commended staff for their excellent work in addressing the questions of the Commission. Commissioner Nimeshein, echoed by Chairman Miller, applauded Commissioner Edwards for his admirable job with respect to chairing the Commission. Chairman Miller relayed kudos to Recreation Coordinator Lawrence with respect to his efforts associated with the Halloween Spooktacular Event; and thanked staff for the opportunity to serve as a contestant judge at the event. ADJOURNMENT At 8:12 P.M. Chairman Edwards formally adjourned this meeting to Monday, January 10, 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Henry Miller, Chairman Herman D. Parker, Director of Community Services ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission "'~.4erman Parker, Director of Community Services January 10, 2000 Temecula Valley Museum Update PREPARED BY: ~Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file a report concerning the Temecula Valley Museum. BACKGROUND: On November 6, 1999, the Community Services Department (TCSD) dedicated the Temecula Valley Museum (TVM) to the City of Temecula, with a preview evening the night before. Both events were well attended with approximately 140 persons present on Friday evening and 230 persons at the grand opening on Saturday. Staff is still working on perfecting a visitor count method, but current attendance figures indicate at least 1,078 visits in November and 799 in December. Staff conducted a docent/volunteer-training program in October and November, 1999. The training program consisted of six two-hour training sessions, conducted by Wendell Ott, Museum Services Manager. There were 41 participants in the program. These volunteers now serve either as docents or as gift shop attendants. Volunteers have contributed over 381 hours in the gift shop since our grand opening in November and docent hours are estimated at over 220 for the same period. Staff and docents have provided tours for boy scouts, brownies, home school groups, and the Temecula Chamber Tourism Committee. Temecula Valley Unified School District has scheduled some tours for this spring for some of the classes at Sparkman Elementary, The school district typically schedules all field trips and books their transportation by the beginning of the school year. Since we were not open until November, staff believes we will host many more field tdps during the 2000/01 school year. The TVM has begun hosting a lecture series of "First Thursday' programs. The first public program was Phil Bdgandi's lecture on the Vail Ranch history with 26 people attending that evening. Future lectures will include "California, the Railroad Period" by Jim Davis from Mt. San Jacinto Community College, "Mission Digs at San Luis Rey" by archeologist Jack Williams, A Cowhand's Song, film and discussion, and My Jack London, film and discussion. These events are held on the first Thursday of each month from 6:00 p.m. - 8:00 p.m. Wendell has been proactive is contracting civic organizations to notify them that TVM offers speakers available for presentations on the museum, In fact, he will be addressing the Lake Elsinore Rotary Club this month. TVM is also offering monthly "Family Day Programs" one weekend each month between 2:00 p.m. and 4:00 p.m. Family Day programs are designed in a two-part format consisting of a presentation followed by an activity. Activities are based on an adult/child team participation. This gives families an opportunity to discover and experience history together. F:\DeptS\CSD\RUSEP~AGENDASVnuSeUrn update-csc.doc Staff is also working with the Museum group to produce a full-color brochure highlighting the museum to be used as a marketing tool. The brochure will be available at all City facilities and we hope to have them available at other locations, such as the library, Chamber of Commerce, and Old Town businesses. Staff is looking into the possibility of a reciprocal agreement with other museums to display each others brochures. Other marketing efforts have included four feature articles in the newspapers and several program articles as well as listings in the community calendars. Our facility was included in the Westways Magazine article (Nov/Dec 99) on Temecula and featured on the front page of the California Museum Association Newsletter. Staff has made and distributed posters announcing our programs which have been placed in the Library, the Little Professor Book Shop, the Book Shack, and selected Old Town merchants. We have built a direct mailing list of over 500 names and addresses from our visitor registration. Wendell is currently exploring some ideas to join with Wine Country tours. TVM also has a good exposure on the City's web site. Other long-range plans include attracting and offedng changing temporary exhibitions. Staff is planning an exhibition of antique maps of California. Staff has located a collector and has obtained a tentative commitment to borrow a collection of 25-30 eady maps valued around $50,000. Staff is also pursuing the possibility of organizing and presenting an exhibition of Ralph Love paintings. We have begun making inquires into the availability of his works. It is staff's goal to bring in temporary exhibitions every two to four months. Each exhibition will present a marketing opportunity for the museum, while keeping our museum new and interesting, encouraging return visits. F:~Depts~CSD~RUSEP~AGENDAS~museum update-csc.doc ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission :I~erman D. Parker, Director of Community Services January 10, 2000 Trails Master Plan RECOMMENDATION: That the Community Services Commission appoint one (1) member to serve on the Trails Master Plan Development Committee. DISCUSSION: The development of a Citywide Trail Master Plan is a project that was approved in the FY1999-2000 Capital Improvement Program. It is envisioned that the Trails Master Plan will provide the City with a comprehensive strategic plan to develop and acquire trails throughout the City of Temecula, and the standards by which trails should be designed. It is requested that the Commission appoint one (1) Commissioner to serve on the Trails Master Plan Development Committee through the development process. The Community Services Department will be interviewing top firms to work with us through this process in January. F:\DEPTS\CSD\CSCAGEND\Trails Master Plan Appoint Commissioner.doe