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HomeMy WebLinkAbout050800 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MAY 8, 2000 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Henry Miller Commissioner Nimeshein Edwards, Hertz, Meyler, Nimeshein, Miller Beryl Yasinosky - City Employee PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item no__t listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS Minutes of Al~ril 10, 2000 Commission Meetincl RECOMMENDATION: 1.1 Approve the minutes of the April 10, 2000 Community Services Commission meeting. Senior Center Presentation RECOMMENDATION: 2.1 That the Community Services Commission approves the conceptual design for the expansion of the Mary Phillips Senior Center. Capital Improvement Proaram Projects for Fiscal Year 2000-2001 RECOMMENDATION: 3.1 That the Community Services Commission approves, in its substantial form, the Capital Improvement Program Projects for Fiscal Year 2000-2001. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, June 12, 2000, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION APRIL 10, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, April 10, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyler. ROLL CALL Present: Absent: Also Present: Commissioners Edwards, Henz, Meyler, Nimeshein, and Chairman Miller. None. Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, and Minute Clerk Hansen. PRESENTATIONS Certificate of Achievement for Eaale Scout - Jeff Green Chairman Miller announced Mr. Jeff Green's attainment of the rank of Eagle Scout, providing additional information regarding his particular project which involved working with the City of Temecula to design and install an irrigation system at the Rancho California Sports Park. Due to Mr. Green's absence at tonighrs meeting, Chairman Miller advised that staff would ensure that he received his award at a future date. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent HarrinGton provided a brief overview of various projects that were completed by the Maintenance Division during the months of Februarv and March, relavin<~ the followin<3: The amphitheater speaker boxes were rehabilitated at the Community Recreation Center. R:~CSCminutes1041000 The dasher boards and fencing were rehabilitated at the hockey rink at Rancho California Sports Park. The restroom facilities and dugout areas were painted at the north/south fields at Rancho California Sports Park. Staff provided assistance at the Rod Run Event, and Old Town Temecula was detailed, and the landscaping was renovated. Several sites had been added on-line with the City's Central Irrigation Control System, noting the most recent additions as The Temecula Duck Pond and Paloma Del Sol Park. Staff was in the process of completing the annual tree trimming program inclusive of City park sites, City Hall, and slope areas. At Rancho Vista Fields (on Fields 3, 4, 7, and 8) concrete floors were installed, and the fencing was repaired throughout the site. For Commissioner Henz, Maintenance Superintendent Harrington provided additional information regarding the Central Irrigation Control system, noting that it was a computerized irrigation control system that could be controlled from City Hall, relaying that the system reduces water costs, inhibits main line breaks, and creates a user- friendly environment in the fields; specified that there were currently eight sites irrigated via this system; provided additional information regarding the issues involved with irrigating the median strips via this system; noted that this system would also be compatible with respect to the recycled water system; for Commissioner Edwards, relayed that while phone lines are currently being utilized in conjunction with the system, that the City was in the process of obtaining its own radio frequency in order to implement radio-communications; and for Commissioner Meyler, advised that the costs associated with this system were encompassed within the operating budget. Recreation Superintendent Pelletier noted that the Recreation Division was in the process of preDarinq for the summer season which was one of the busiest times of the Vear, relaVinq the following uPcominG events and activities: Noted that seasonal City staff members would be added to assist in the aquatic program, the day camp program, and the mobile recreations program. With respect to the upcoming recreation brochure, advised that it was staff's target goal to mail the brochures during the Memorial Day weekend. The Spring Egg Hunts were scheduled for April 22"d at 10:00 A.M. at the following four sites: 1) Paloma Del Sol, 2) North and South Ball Fields, 3) Temeku Hills, and 4) Rotary Park (solely a community neighborhood event) The Cinco de Mayo Celebration Event would be held at Rotary Park from 1:00 P.M. to 4:00 P. M. on May 6, 2000. Noted that staff was in the process of preparing for the 4th of July Event Celebration. RfiCSCmlnutes~41000 For informational purposes, relayed that various members of staff were participating in the Sister City Program and therefore were currently in Japan. For Commissioner Nimeshein, Recreation Superintendent Pelletier provided additional information regarding the participants of the Sister City Program; and relayed that staff would pursue the recommendation to have some of the participants of the program provide an overview of the trip at a future Commission meeting. In response to Commissioner Edwards queries regarding the 4th of July Event, Recreation Superintendent Perletier relayed that Recreation Coordinator Gilliland would organize the parade, and that she and Recreation Supervisor Flohr would be working with the vendors. COMMISSION BUSINESS t, Approval of Minutes-Februarv 14,2000 RECOMMENDATION: 1,t Approve the minutes of the February 14, 2000 Community Services meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 2. Arts Council Presentation RECOMMENDATION: 2.1 That the Community Services Commission receive and file the report by the Ads Council. Director of Community Services Parker advised that the City had entered into a contractual agreement with the Ads Council in order to aid in the implementation of the Temecula Cultural Ads Master Plan; and introduced the Director of the Arts Council, Ms. Martha Minkler who would address the Commission. Ms. Martha Minkler provided the followinq update with respect to the activities and projects of the Arts Council: Relayed the desire of the K-12 art teachers in the area to implement an after school arts program (per the results of a survey), noting the investigation of alternate city's after school arts program; and advised that the target goal was to have a blueprint for an after school arts program in the Temecula Valley Unified School District (TVUSD) by September of 2000. Advised that a list had been compiled of all the art teachers in the Temecula and Murrieta Valleys Unified School Districts, noting that these individuals were on the Arts Council mailing list and would be involved in the development of the after school arts program and also in the Summer Youth Arts Institute. 3 Provided additional information regarding the Summer Youth Arts Institute, relaying that in the year 2001, the goal was to provide a 4-week program consisting of four separate sessions, each to include 30 participants, noting that the program would encompass both middle school and high school children. Apprised the Commission of the upcoming website, providing additional information regarding the development of the site, noting that it would make available the directory of all those individuals involved in the arts, and provide a master calendar of events. Relayed that at Design House 2000 the area local artists would have the opportunity to display and sell their work for 22 days. · Specified the alternate programs the Arts Council was aiding in promoting. With respect to marketing, noted that the Promenade Mall would assist in the advertising of the Arts in the Country Festival and Design House 2000, with provision of a display case, and the display of posters for the events; relayed that tickets would be sold for the events at the mall; and provided additional information regarding the distribution of brochures, posters, and alternate modes of advertising. Relayed her involvement with respect to the Community Theatre Performing Arts Center Project in Old Town Temecula. Provided an update regarding efforts with respect to the preservation of the historic legacy of the Temecula Valley, noting Mayor Pro Tern Comerchero's request that this issue be investigated; specified that archeologist, Dr. Bruce Love had donated his time to complete research with respect to this matter; and relayed that after June of 2000 the Arts Council would provide a recommendation regarding the best course for the City to take in terms of preserving history. Distributed to the Commission a report detailing the Arts Council's activities. In response to Commissioner Meyler, Ms. Minkler provided additional information regarding Design House 2000, relaying that an estate in the De Luz area would be renovated by over 30 interior and exterior designers with a central color palette and theme; advised that there would be tents on the site for the display of visual arts, and for the provision of vendors displaying their wares; and noted that tickets would be sold for the event in order to raise monies for the Arts Council. For Commissioner Henz, Ms. Minkler relayed that the address for the upcoming website would be www.artsinthevallev.orq. Since there was no formal action required with respect to this agenda item, Chairman Miller relayed that the Commission would receive and file the report. 4 3. High Hopes Video Presentation RECOMMENDATION: 3.1 That the Community Services Commission receive and file the video presentation and status report on the High Hopes program. Relaying that the City had implemented the High Hopes Program in September of 1999, Recreation Superintendent Pelletier noted that this program was designed in order for adults (18 years of age and older) with special needs to meet and socialize on a regular basis; and presented a video providing data regarding the program's origination (noted Councilman Lindemans interest in the development of this particular program in the City of Temecula), the associated volunteers, staff, and parents, and how the participants of the program value the opportunity to have this special program available to them. For Commissioner Henz, Recreation Superintendent Pelletier confirmed that the program had approximately 66 participants at this time, relaying that the ages of the padicipants were 18 years and older; advised that she would provide additional informational at the next Commission meeting regarding the number of older adults in the program after additional investigation; and relayed that she would keep the Commission updated monthly with respect to this particular program. In response to Commissioner Henz's queries, Director of Community Services Parker relayed that the maximum capacity at the Senior Center (which was the facility being utilized for the High Hopes Program) was 130 individuals, noting that the facility was adequate for the needs of the program at this point in time. Commissioner Edwards commented on the success of the program; and relayed the Commission's complete support of the program. For Commissioner Meyler, Recreation Superintendent Pelletier specified that the participants were coming from various cities. Commissioner Nimeshein commended staff for their diligent efforts with respect to this program. In response to Commissioner Nimeshein's queries regarding the goals of the program, Recreation Superintendent Pelletier relayed that the program was still in the initial stages of development. Chairman Miller relayed his great pleasure with the development of this program, noting the desire of the Commission to have a program such as this in past years. For Chairman Miller, Recreation Superintendent Pelletier provided additional information regarding the potential development of a similar program for youth, relaying that she would keep the Commission updated. R:~CSCminutes'~41000 4. Capital Improvement Program Update RECOMMENDATION: 4.1 That the Community Services Commission receive and file the update on the t999-2000 Capital Improvement Program. Director of Community Services Parker relayed that Deputy Director of Community Services Ruse and Development Services Administrator McCarthy would provide an update with respect to the Capital Improvement Plan (CIP) Projects. Via overheads, Deputy Director of Community Services Ruse and Development Services Administrator McCarthy presented a detailed overview of the staff report (of record), providing information regarding the status of various CIP projects, as follows: The Trails Master Plan Relayed that the scope of services had been negotiated. Noted that the contract had been awarded. Advised that staff would meet with the contractor, and subsequently there would be a project committee formed, and public workshops would be held. The Rancho California Sports Park Tot Lot Noted that the bidding for this project would open on April 24, 2000. Relayed that this tot lot project would encompass a thereed playstructure (with a jungle motif). Advised that the goal was to award the contract by the first Commission meeting in May, and the target was to begin construction by the end of May or the first part of June, and to be completed by the beginning of August. The Northwest Sports Complex Advised that staff was currently negotiating with the top firm for scope of services and a cost for the master plan design. Relayed that after the contract was complete, a project committee would be formed and public workshops would be held. The Rancho California Sports Park Liclhtincl Project Specified that the proposal encompassed lighting Fields 3,4, and 5. Noted that the project was currently under design. Relayed that notices were mailed to adjacent property owners, and that the site had been posted. Advised that there would be a public meeting at the April 25, 2000 City Council meeting. Relayed that the goal was to begin construction on July 5, 2000. The Long Canyon Creek Development Park Noted that this project was developed as part of the Campos Verdes Development. Relayed that this project began construction in March, and would be the City of Temecula's 23" park, noting that the target completion date was the end of the summer of 2000. Provided additional information regarding the amenities at the site. 6 R:%CSCmlnutes1041000 The Chaparral Hiqh School Aauatics facility Noted that the project committee attended a tour of alternate pool facilities on March 1"t. Relayed that efforts were being made to determine the size, configuration, and location of the pool at the school site, advising that there was a joint subcommittee meeting with the School District held on March 28, 2000. Specified the sequential process of moving forward with this project. The Senior Center Expansion Project Relayed that the project committee had met on March 22nd to review the exterior design and the interior footprint, noting that the committee would be meeting again to review the final details. Noted the target goal to bring the design to the Commission at the next Commission meeting for approval, and subsequently to bring it forward to the City Council at the second meeting in May. Advised that the expansion would encompass an additional 3300 square feet, specifying the site plan. Relayed that after Council approval, the construction documents would begin, noting the goal to be ready to bid in August, and to begin construction in the fall of 2000. The Library Project Relayed the current efforts to finish the final schematic design of this facility. Noted that on April 18th there would be a project committee meeting, relaying the goal to get approval of the schematic package, and subsequently the project would move forward into the design development phase. Advised that Proposition No. 14 did pass on the March 7th ballot, relaying that there would be funding available on a competitive basis throughout the State for library projects; noted that the monies would not be available for 12-18 months due to the regulatory and application process. Relayed the goal to have a completed shelf ready project in November of 2000. Advised that staff has been meeting with School District representatives, County representatives, and alternate entities to ensure that the design element encompassed all of the latest technology available. Presented the preliminary floor plan. The Children's Museum Proiect Relayed that a consultant was working on a feasibility study. Noted that a public workshop was held on March 29t", followed by a project committee meeting on March 30t~. Advised that at this point the consultant's findings revealed a favorable market and demographics for a children's museum in the City of Temecula. Relayed that the final feasibility study would potentially be presented by the consultant at the June Commission meeting. In response to Commissioner Edwards, Development Services Administrator McCarthy specified that the Northwest Sports Complex would encompass 32 acres; for Commission Meyler, confirmed that the site was located within a flood plain; and for Commissioner Miller, specified that any proposed building structure on site would potentially have to be built-up, while the ball fields could remain in the flood plain. R;~CSCmlnutes~410CO For Commissioner Meyler, Deputy Director of Community Services Ruse relayed that staff had only received one phone call from a resident with questions regarding the Rancho California Sports Park Lighting Project; for Commissioner Miller, Director of Community Services Parker provided additional information regarding the rationale for not lighting Fields 7 and 8, specifically, due to budget restraints and the difficulty to play on both of these fields simultaneously due to their proximity to each other, relaying that staff would further investigate the matter at a later date. For Chairman Miller, Deputy Director of Community Services Ruse confirmed that the Chaparral High School Aquatic Facility would have to be approved by the State Architect; Director of Community Services Parker provided additional information regarding the process of State approval; and for Commissioner Meyler, staff relayed that they would address the meeting schedule with him. In response to Commissioner Henz, Development Services Administrator McCarthy relayed that after the Senior Center Expansion Project was completed, the center would be over 9,000 square feet; for Commissioner Nimeshein, noted that due to the parking constraints it would not be feasible to further expand this facility; and for Commissioner Henz, confirmed that the next project committee meeting date was Wednesday, April 19, 2000. With respect to Chairman Miller's queries regarding the Library Project, Deputy Director of Community Services Ruse provided information regarding the expansion of the stack area which would provide room for additional books; specified the area for special book collections; and for Commissioner Meyler, advised that the Heritage Room would hold approximately 14 people. For informational purposes, Commissioner Nimeshein noted that the Heritage Room at the Mission Viejo Library was an impressive site. Commissioner Edwards commended Development Services Administrator McCarthy for her impressive work associated with the projects and the presentation to the Commission. With respect to the California Sports Park Tots Lot Project, for Commissioner Miller, Director of Community Services Ruse relayed that this project would encompass the replacement of the larger play structure, noting the deterioration of the unit, specifying that it no longer met the Consumer Project Safety Commission's safety guidelines; Maintenance Supervisor Harrington advised that the old structure would be dismantled and discarded; and staff specified the shaded areas and the height of the play structures. Chairman Miller relayed that the Commission would receive and file this report. DIRECTOR'S REPORT Director of Community Services Parker relayed that Development Services Technician Yasinosky would be leaving the Community Services Department to work in the Public Works Department in another capacity, noting that she would be greatly missed. 8 R:lCSCminutes~41000 COMMISSIONER REPORTS Commissioner Nimeshein commended Minute Clerk Hansen for her efforts associated with the thorough and accurate minutes. B= In response to Commissioner Nimeshein's queries regarding annexation, Deputy Director of Community Services Ruse provided an update with respect to the City's efforts to annex Vail Ranch potentially effective July 1, 2000. With respect to his participation on the Trails Master Plan, Commissioner Henz thanked Development Services Technician Yasinosky for the provision of the momento relaying, "Happy Trails." Commissioner Henz advised that numerous individuals in new tract housing were not provided census forms; and commended his neighbor, Mr. Raul Herrera, for personally delivering over 200 census forms in that particular neighborhood. Mr. Raul Herrera, 33243 Fox Road, provided additional information regarding the Census Bureaus' Master Address List and his efforts to obtain a census form for himself which ultimately entailed obtaining census forms for numerous residents. Director of Community Services Parker relayed, for Commissioner Nimeshein, that the City does not participate in the census. Commissioner Edwards commended staff for their great work, specifically praising Ms. Minkler for her efforts, on behalf of the City, on the Arts Council. ADJOURNMENT At 8:20 P.M. Chairman Miller formally adjourned this meeting to May 8, 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Henry Miller, Chairman Herman D. Parker, Director of Community Services ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community Service~/"',._.~_ May 8, 2000 Senior Center Expansion Project PREPARED BY: Cathy McCarthy, Development Services Administrator RECOMMENDATION: That the Community Services Commission approve the conceptual design for the expansion of the Mary Phillips Senior Center. BACKGROUND: In May 1999, the City Council awarded a design services agreement to Davidson & Allen, Architects, to develop a conceptual plan, specifications and construction documents, for the expansion of the Mary Phillips Senior Center. A design committee was established which consisted of City Councilmembers, Community Services Commissioner Jack Henz, Senior Center representatives and staff. The committee met on several occasions to discuss the design and expansion of the project. The consultant also conducted a community wide workshop to gather information and input from the community related to this project. These concepts and ideas have been incorporated into the master plan for the facility expansion. The expansion will add an additional 3,000 square feet to the existing Senior Center. It will add two additional meeting rooms, a larger billiards room, restrooms, storage areas, modifications to the reception area, relocation and renovation of the library and craft rooms, and also install equipment in the kitchen. The project is funded using CDBG funds and it would be staff's intent to ~nalize construction Documents and begin construction in the fall of 2000. Mr. Dean Davidson of Davidson & Allen Architects is here tonight to present the conceptual Master Plan. F:~OEPTS\CSD~.IGLERG\REPORT\050800 Commission Senior Center Expansion.doc ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OFTEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community Service~ May 8, 2000 Capital Improvement Program Projects for Fiscal Year 2000-2001 PREPARED BY: Cathy McCarthy, Development Services Administrator RECOMMENDATION: That the Community Services Commission approve, in its substantial form, the Capital Improvement Program Projects for Fiscal Year 2000-2001. DISCUSSION: On an annual basis, the Community Services Commission reviews potential Capital Improvement Program (CIP) projects for the upcoming fiscal year to determine priorities for park and recreation facility development and improvement projects. The attached list of capital projects is broken down into five categories; projects completed, projects under construction, projects in design, new projects proposed for the upcoming year, and new projects proposed in future years. Staff is recommending that two (2) new proposed projects be approved by the Commission for inclusion in the CIP for FY 2000-2001. Six of the eight projects that are currently in design, are proposed to begin construction during this next fiscal year. These include: · Chaparral High School Swimming Pool · Children's Museum · Desiltation Pond · Northwest Sports Complex · Rancho California Sports Park Lighting Project · Senior Center Expansion These projects were selected based on their priority in the City's five year Capital Improvement Program as well as other considerations such as availability of funding and community need. With the Commission's approval, the proposed CIP projects will be forwarded to the City Council for final approval. F:\Depts\CSD\McCarthC%AGENDAS\Commission CIP 2000-2001 .doc PROJECTS COMPLETED FISCAL YEAR 1999-2000 · Bike Path Construction · Butterfield Stage Park Improvements · Museum Exhibits · Rotary Park Improvements · Santa Gertrudis Trail Undercrossing · Temecula Duck Pond - Phase II · TVUSD Tennis Court Lighting PROJECTS UNDER CONSTRUCTION FISCAL YEAR 1999-2000 · Calle Aragon Park Drainage Structures · Margarita Community Park Fencing and Lighting · Rancho California Sports Park Parking Lot Rehabilitation · Rancho California Sports Park Tot Lot ADA Upgrade PROJECTS IN DESIGN FISCAL YEAR 1999-2000 · Chaparral High School Swimming Pool · Children's Museum Feasibility Study · Desiltation Pond · Library · Northwest Sports Complex · Rancho California Sports Park Field Lighting · Senior Center Expansion · Trails Master Plan NEW PROJECTS PROPOSED FISCAL YEAR 2000-2001 · Rancho California Sports Park Culvert Redesign · Temecula Middle School ADA Improvements PROPOSED FUNDING DIF-Park & Rec DIF-Park & Rec COST $62,500 $30,000 F:\Depts\CSD\McCarthC~AGENDAS\Commission CIP 2000-2001 .doc NEWPROJECTS PROPOSED FUTURE YEARS PROPOSED FUNDING COST · Access from Community Recreation Center to Library · Community Recreation Center Upgrades and Refurbishing · Desiltation Pond/Park Improvements · Multi-Use Trails System - Citywide · Parkview Park Site - Dog Park · Public Art · Rancho California Sports Park ADA Access and Shade Structures · Rancho California Sports Park North/South Fields Back Stops, Dugouts, and Parking Lot · Rancho California Sports Park Upper Soccer Paving and Storage Bays · School Site ADA Improvements · Temecula Community Center Basketball Court · Temecula Community Center Room Dividers · Temecula Middle School Basketball Court Lighting Unspecified $ 625,000 Unspecified $ 62,500 Unspecified $ 875,000 DIF - Park & Rec $ 540,000 DIF & Unspecified $ 618,000 Unspecified $ 182,500 CDBG & DIF $ 156,300 Unspecified $ 281,250 DIF - Park & Rec $ 480,000 CDBG $ 220,000 DIF - Park & Rec $ 100,000 DIF - Park & Rec $ 37,500 DIF - Park & Rec $ 177,000 F:\Depts\CSD\McCarthC~AGENDAS\Commission CIP 2000-2001 .doc