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HomeMy WebLinkAbout021201 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, FEBRUARY 12, 2001 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: Chairman Jim Meyler Commissioner Henz Edwards, Henz, Hogan, Yorke, Meyler, PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item no.._J listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICETO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:\CSCAGEND\021201 .doc DIVISION REPORTS COMMISSION BUSINESS Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the December 11, 2000 meeting. 1.2 That the Community Services Commission approves the minutes of the January 8, 2001 meeting. Hi.qh Hopes Pro.qram Video Presentation RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report and video presentation on the High Hopes program. Old Town Theater Proiect RECOMMENDATION: 3.1 That the Community Services Commission approve the conceptual master plan for the Old Town Temecula Theater. Playground Equipment Safety Inspection RECOMMENDATION: 4.1 That the Community Services Commission receive and file the Report on the Park Playground Safety Inspection Program. Time ChanRe For Commission Meetin.qs RECOMMENDATION: 5.1 That the Community Services Commission consider moving the start time for the monthly Community Services Commission meetings to 6:00 pm. R:\CSCAGEND\021201 .doc COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, March 12, 2001, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. R:\CSCAGEND\021201 .doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION DECEMBER 11, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, December 11, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Hertz. ROLL CALL Present: Commissioners Edwards, Henz, Nimeshein, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, and Minute Clerk Hansen. PRESENTATIONS Certificate of Appreciation - Museum Services Manaqer Ott Chairman Meyler presented a Certificate of Appreciation to Museum Services Manager Ott in recognition of his exemplary work and commitment to the City of Temecula. With gratitude, Mr. Wendell Ott accepted the award, noting that he greatly appreciated the new staff member recently added to the Museum personnel (referencing Mr. Henry Miller's recent acceptance of a position on the Museum staff). Director of Community Services Parker commended Mr. Ott for his professionalism, thanking him for his excellent work. Presentation to Community Services Commissioner Nimeshein Chairman Meyler presented a plaque to Commissioner Nimeshein in recognition of his outstanding work while serving on the Commission; and relayed that the Commission would surely miss him. Reviewing his near ten years serving as a Commissioner, Commissioner Nimeshein noted that it had been an honor to serve on the Commission; relayed appreciation to the R:\CSCminutes\121100 City Council for its support of the Community Services Commission; commended the Community Services Department staff for their outstanding efforts which have contributed to greatly improving the quality of life for the residents in the City of Temecula; and applauded City Manager Nelson for his work as City Manager, exhibiting great leadership. At 7:10 P.M. the Commission recessed to have refreshments in honor of Commissioner Nimeshein, reconvening at 7:20 P.M. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinqton provided a brief overview of various proiects that were completed by the Maintenance Division durinq the month of November, relayinq the followinq: Holiday lights were installed on the pine trees at the Temecula Duck Pond, and Sam Hicks Monument Park. Assistance was provided to the Recreation Depadment with the coordination and set up of the Temecula Light Parade and the Tree Lighting Ceremony. The backflow and irrigation controller enclosures at the City parks were painted and labeled. The exterior lights were repaired at the CRC. The exterior drinking fountains were repaired and painted at the CRC. The Duck Pond water fountain was rebuilt. At Veteran's Park, seven rusted-out barbecues were replaced. In response to Commissioner Edwards, Maintenance Superintendent Harrington relayed that a gate had been installed to prevent the Coots from damaging the Duck Pond, noting that the gate was removed in response to residents' comments expressing their concern with respect to the birds that could not get out of the water. For Commissioner Nimeshein, Director of Community Services Parker advised that staff was taking all of the necessary steps in preparing for the annexation of Vail Ranch, relaying that an analysis had been conducted with respect to all the landscaped areas that would come into the City, inclusive of all the medians, the streetlights, the traffic signals, and the parklands; noted that staff would be meeting with a consultant to establish the rates and charges for maintaining these areas; and relayed that there was an assessment being conducted to determine the necessary staffing levels. 2 R:\CSCminutes~121100 Development Services Administrator McCarthy provided an overview of the proiects in process, notinq the activity in the month of November, as follows: Noted that a Community Workshop was held for the Water Park Feasibility Study on November 27~h, relaying that approximately 25 people attended; and advised that the study data would be compiled into a final document which would be completed in February or March and presented to the Community Services Commission, and then to the City Council. Relayed that the Trails Master Plan Committee met on December 4, 2000, relaying that the consultant presented information gathered from the survey and the two workshops that were held; noted that the focus would now be on developing specific routes to be studied for incorporation into the plan; and advised that the draft plan would most likely be presented to the Commission in February or March, of 2001. Advised that the Rancho California Sports Park Lighting Project was scheduled to begin work this week, and scheduled to complete the project prior to the Little League season, at the beginning of March, 2001. Announced that Lbng Canyon Creek Park would be dedicated on December 12, 2000 at 3:00 P.M., noting that the Commissioners had been sent invitations to the event. For Commissioner Henz, Development Services Administrator McCarthy relayed that with respect to the Children's Museum Project, that the agreement to award the contract to the consultant was scheduled to go before the City Council on December 12, 2000. In response to Commissioner Henz's queries, Development Services Administrator McCarthy noted that the plans for the Senior Center Expansion Project would be received by staff proximately; and noted that she would investigate the timing of the second plan check phase, this week. Recreation Superintendent Pelletier relayed an overview of the Holiday Events held durinq the month of December, as follows: The Tree Lighting Ceremony and the Electric Light Parade were held on Friday, December 1, 2000, noting that the events were well-attended, and enjoyed by all. Noted that the Museum was incorporating some special events and activities at that particular site, relaying that on December 9, 2000 a Tree Trimming Event was held for the first time, noting that there were 53 participants at this activity. The Holiday Lights and Festive Sights Program would be held from December 13- 31st, noting that the judging would take place on December 13th; and relayed that the bus tour which would be held on December 17th had been sold out; and advised that in light of the energy crisis, staff was requesting participants to not turn their lights on until 7:00 P.M., and had provided an option for participants to not keep their lights on until December 31st, as stated in the entry rules. R:~CSCminutesH 2'1100 The Winter Wonderland Event would be held on December 16th from 8:00 A.M. to 1:00 P.M. which would be inclusive of breakfast with Santa, 18 tons of snow, crafts, vendors, and live entertainment. Commissioner Edwards noted that his favorite event was the Light Parade, relaying that the viewing enjoyment would be enhanced if the bright lights were not on during the actual parade, acknowledging that there were most likely safety issues associated with the lighting; and recommended that for next year's event, there be a designated two- block area which would be darker, noting that residents could be notified of this designated area in advance. In response to Commissioner Henz, Recreation Superintendent Pelletier relayed that approximately 25,000-30,000 people attended the Parade Event (per the newspaper accounts). Director of Community Services Parker noted that staff did change the scheduled night of the parade to a Friday night, relaying that a phone survey would be conducted in order to attain information regarding the day the parade would be held next year, advising that the change in days may have contributed to the larger crowd. For Commissioner Hertz, Recreation Superintendent Pelletier relayed that a letter and a Certificate of Participation would be distributed to the participants of the Holiday Lights and Festive Sights Program. Chairman Meyler provided further comments regarding the energy crisis, commending staff for altering the lighting schedule. In response to Chairman Meyler, Recreation Superintendent Pelletier provided additional information regarding the judging of the Holiday Lights and Festive Sights Event. For Chairman Meyler, Director of Community Services Parker relayed that the energy issue became a political matter throughout southern California during this season, thanking Chairman Meyler for his comments regarding this issue at an early point in time. COMMISSION BUSINESS 1. Minutes of November 13, 2000 Commission Meeting RECOMMENDATION: 1.1 Approve the minutes of the November 13, 2000 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. R:\CSCminutes\121100 2. Wolf Creek Development Proposed Parks RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the conceptual design for the proposed 6-acre park, and the linear park with activity nodes to be developed as part of the Wolf Creek Development. Via overheads, Development Services Administrator McCarthy presented the staff report (of record), relaying the revisions in the park plan; noted that the Wolf Creek Project has been recommended by the Planning Commission for approval and would subsequently be presented to the City Council; specified the variations from the original park plan and the current proposal, providing additional detail with respect to the relocation of the school site which was now proposed to be a 40-acre sports park, the 1.5 acres of expansion of Kent Hindergardt Park, the 6.7 linear park with three activity notes, and the 6-acre neighborhood park; relayed that the 40-acre site (proposed to be a sports park) would be dedicated to the City, effective the date of the Development Agreement; noted that the funds currently designated for the Northwest Sports Park would be utilized to develop this 40-acre site in lieu of the 32-acre site located at the end of Diaz Road; and relayed that the neighborhood and the linear park would be improved by the developer and dedicated to the City. Director of Community Services Parker noted that the amount of land dedicated with this development exceeds the Quimby requirements, relaying that the 40-acre site was flat land, advising that this site would be larger and have additional usable space in comparison to the City's previously proposed 32-acre site. For Commissioner Edwards, Development Services Administrator McCarthy relayed that the RJM Design Group would be working on the 40-acre park, noting that there would be community workshops held to solicit input; confirmed that the Subcommitee associated with this project has already held one meeting, noting that Chairman Meyler served on this Subcommittee; and advised that staff would keep the Commission apprised of the project's development, noting that the Master Plan would be presented to the Commission at a future date for review. Commissioner Edwards, echoed by the entire Commission, relayed that it was his desire to relay to the City Council the vital importance of this park site with respect to the growth of the City's parklands. In response to Commissioner Henz, Development Services Administrator McCarthy relayed the plan to have the sports park lighted, noting that there were no residential areas proximate to the site at this time, relaying that the site would be built and operational prior to residences being constructed in this area. For Commissioner Henz, Deputy Director of Community Services Ruse provided additional information regarding the 5-acre site of which a portion would be utilized for a fire station, noting that if the City ultimately does not need the remainder of the site, that the developer would utilize the site as a private recreational facility. Director of Community Services Parker relayed that a plan for the remainder of the site has not been determined at this point in time. R:~CSCminutesH21'100 For Chairman Meyler, Director of Community Services Parker relayed that are issues that would be worked out by the developer with respect to the 40-acre site, noting that the development was granted a six-month period to have the property free and clear of liens; and advised that if the park proposal did not go forward, the City would still have access to the 32-acre park located at the end of Diaz Road, and to the other parklands dedicated to the City in conjunction with this project's Quimby requirements. Since no formal action was required with respect to this item, the Commission considered Agenda Item No. 3. 3. "A Day With Temm¥" Colorinq Book and Park Guide RECOMMENDATION: 3.1 That the Community Services Commission approve the final draft design of the "A Day With Temmy" Coloring Book and Temecula Park Guide. Recreation Superintendent Pelletier presented the staff repor~ (via agenda material), noting that the concept for the coloring book originated with Mayor Stone's request to Director of Community Services Director of Community Services Parker; provided an overview of the process of the development of the book; specified the sites denoted on the coloring pages of the book, noting the inclusions of a map of all the City's parks and facilities, as well as, a space available on the back of the book for a sticker which identified the City Council and the Community Services Commissioners; relayed the plan to have 5,000 copies available in February of 2001, noting that there would be no charge for the coloring book, providing an overview of the distribution plan inclusive of provision to the participants of the City's recreational programs. Commending staff for the great work on the coloring book, Commissioner Hertz queried whether the coloring book could be purchased by Real Estate companies and other businesses. In response, Director of Community Services Parker relayed that staff would investigate and address this issue. Commissioner Edwards relayed that the coloring book represented outstanding effort. In response, Director of Community Services Parker commended Recreation Superintendent Pelletier and staff. Recreation Superintendent Pelletier noted that the artist had grown up in the Temecula Valley. Commissioners Edwards, Henz, and Nimeshein commented on what a creative marketing tool the coloring book would be, noting that the children would have a desire to visit the depicted City sites; and noted that it would relay how family and youth- oriented this community is. Chairman Meyler noted, additionally, that the coloring book would be a great source if provided to the tax businesses, relaying that the books would occupy the children while the parents worked with their accounting issues; and, additionally, recommended consideration of distribution of'the book to the pre-schools in the area. R:\CSCminutes\121100 MOTION: Commissioner Henz moved to approve staff's recommendation. The motion was seconded by Commissioner Nimeshein and voice vote reflected unanimous approval. 4. Community Services Commission Park Tour RECOMMENDATION: 4.1 That the Community Services Commission select a date for the annual park facility tour. Director of Community Services Parker provided an overview of the park tour; and, in response to Chairman Meyler's queries, noted that at the January regular meeting, new Commissioners would be sworn in, and a Specific Plan would be presented. After additional discussion, the tour was scheduled for Friday, January 19th, noting that the Commission would meet at 8:30 A.M., and leave at 9:00 A.M. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker reiterated that the contracts for the design and fabrication of the exhibits for the Children's Museum would be presented to the City Council on December 12, 2000; noted that the Agreement reviewed by the Commission regarding the Flood Control property would also be presented to the City Council at the December 12, 2000 meeting; and advised that the City Council would, additionally, be appointing Commissioners for the Community Services Commission. Director of Community Services Parker invited the Commissioners to attend the Park Dedication Ceremony on December 12th at Long Canyon Creek Park at 3:00 P.M. Director of Community Services Parker relayed gratitude to staff for their efforts with the Tree Lighting Ceremony and the Light Parade which were scheduled on the same day. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Edwards thanked staff for the Holiday activities that were well planned and executed. Commissioner Henz relayed gratitude to staff for this year's great activities; and invited all those present to attend a Christmas Party at his home on December 20th. Commissioner Nimeshein relayed that over his ten years of service on the Commission, the Commission had done wonderful work, noting that it had been a pleasure to serve. In response, the Commissioners relayed that he would be greatly missed. R:~CSCminutes\121100 Chairman Meyler thanked Deputy Director of Community Services Ruse, and Development Services Administrator McCarthy for their efforts regarding the presentation to the Rotary Club with the plans for the Capital Improvement Program. Chairman Meyler noted that the Historic Preservation Committee met on December 7~h, providing an overview of the discussions. With respect to the recent City Council meeting, Chairman Meyler relayed Councilman Pratt's request to authorize staff time to investigate vacant land parcels within the City for consideration of purchase by the City, providing additional information regarding this issue; and advised that the City Council awarded a contract for the Lighting Project at the Sports Park. Director of Community Services Parker provided additional information regarding the type of lighting, which would be utilized at the site. ADJOURNMENT At 8:11 P.M. Chairman Meyler formally adjourned this meeting to January 8, 200'1 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. James. A. Meyler, Chairman Herman D. Parker, Director of Community Services MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JANUARY 8, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, January 10, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Commissioners Edwards, Henz, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. SWEARING IN OF NEW COMMISSIONERS Deputy City Clerk Ballreich duly swore in the newly appointed Community Services Commissioners, Ms. Janet Yorke, and Ms. Felicia Hogan. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinqton provided a brief overview of various proiects that were completed by the Maintenance Division durinq the month of December, relaying the following: The winter renovation of the sports fields was completed at Paloma Del Sol Park, Hills Park, the North/South fields, and Pala Community Park. Staff worked with the ball field lighting contractor to coordinate the Rancho Vista Field Lighting Project. The year-end pool maintenance was completed at the Community Recreation Center (CRC) pool, which was inclusive of replacing the chlorine line, passive washing of the pool bottom and the tile, patching the pool deck, painting the water slide tower, and draining and refilling the pool. Staff worked to coordinate the completion and dedication of Long Canyon Creek Park. For Commissioner Hertz, Maintenance Superintendent Harrington relayed that at this time the coots' nuisance matter had not been fully addressed at the Duck Pond due to the negative issues associated with past implementations. Development Services Administrator McCarthy provided an overview of the proiects in process, notinq the activity in the month of December, as follows: · Long Canyon Creek Park was dedicated on December 12, 2000. The revised plans have been submitted for the Senior Center Expansion Project, relaying that at the week's end she would have additional information regarding the completion of the plan check process. The construction plans for the Chaparral Pool Project have been submitted and the plan check process has been initiated. With respect to the Wolf Creek Project, noted that the Planning Commission approved the project and that it would be presented to the City Council on January 9, 2001. The Subcommittee meetings for the Trails Master Plan Subcommittee and the Water Park Feasibility Study Committee will be scheduled in the next few weeks. For Commissioner Henz, Development Services Administrator McCarthy relayed that at the week's end she would have additional information regarding the timing of the Senior Expansion Project going out to bid. In response to Chairman Meyler, Development Services Administrator McCarthy relayed that with respect to the Chaparral Pool Project that the first submittal had been received, and would be sent to the State Architect's office next week. Recreation Superintendent Pelletier noted the followin.q Recreation activities which were held since the December 11, Community Services Commission meetinq: The Holiday Lights and Festive Sights events were held on December 13-31, noting that the events were successful; and advised that 84 participants participated in the Holiday Lights and Festive Sights bus tour on December 17th, relaying that this program would be held on an annual basis. The Winter Wonderland Event was held on December 16th, which was inclusive of 440 breakfasts with Santa, 18 tons of snow, craft vendors, and entertainment. R:CSC/minute~/010801 2 The Recreation Brochure was distributed to over 19,000 residents in the City of Temecula on December 22, 2000. Museum Service Manager Ott will be guiding an excursion on January 9, 2001 to the Los Angeles County Museum of Art, noting the expansion of the excursion's program. Commissioner Edwards, echoed by Commissioner Henz, relayed kudos to staff for their efforts regarding the great December events, noting that the Holiday Lights and Festive Sights Program was a great success. Commissioner Henz commended staff with respect to the Recreation Brochure, advising that he had participated in the Master Gardening Program, which began on Saturday, January 6, 2001. In response to Chairman Meyler's comments regarding the Recreation Brochure, Recreation Superintendent Pelletier relayed that the mail-in registration was a new program this year, noting that she would provide the Commission with an update at a future point in time. Director of Community Services Parker provided additional information regarding this experimental program. With respect to Commissioner Edwards's comments regarding the benefit of adding a Swing Dance class to the Recreation Brochure, Recreation Superintendent Pelletier relayed that staff would investigate the addition. COMMISSION BUSINESS 1. Installation of Sports Art RECOMMENDATION: 1.1 That the Community Services Commission approve the installation of sports figurine art on the backstops on two (2) ball fields at the Rancho California Sports Park. Via overheads, Development Services Administrator McCarthy presented the staff report (of record), noting that the Community Services Department was continually investigating new and unique features for the City's recreation facilities; provided an overview of staff's discussions with Mr. Niles Palmer, representing Sports Art; relayed the proposal to install images of sports figurines to two specific ball field backstops via link decos (as denoted in the exhibits per agenda material); provided additional information regarding the durability of the product; specified the location of the proposed installations, as follows: on the backstops at Field Nos. 1, and 2 at Rancho California Sports Park, presenting examples of the two figures (i.e., a female softball batter, and a Little League batter); relayed that the proposed colors would be royal blue and a dark blue for contrast; and advised that it was the plan at this time to initiate the installation at this location, noting the potential to install additional figures at alternate parks if the art feature was well-received. R:CSC/minutes/010801 3 For Commissioner Yorke, Development Services Administrator McCarthy confirmed that the figures were made of a graffiti resistant material; and relayed that due to the height of the figures, and individual would have to have a ladder to graffiti the figures. With respect to Commissioner Yorke's concern regarding the potential for youth to climb up the chain link to graffiti the figures, Development Services Administrator McCarthy advised that in alternate cities where the figures have been installed (i.e., Moreno Valley) there have not been any problems associated with graffiti. Director of Community Services Parker relayed that although the City has installed elaborate monument signage at the parks that there was no significant negative impact with respect to graffiti, requesting Maintenance Superintendent Harrington to further address this issue. Maintenance Superintendent Harrington noted that the City was not impacted by a great deal of vandalism on the park signs, advising that in his opinion this installation would not create a negative situation for graffiti, specifically due to the height of the installations; and relayed that if there was a graffiti incident, the Maintenance Division did have specific graffiti removers, noting that the manufacturer, additionally, would most likely have a special material for removal of the graffiti. Commissioner Yorke queried whether that had been consideration to have a contest for the youth of the City of Temecula with respect to contributive art designs for utilization in this art feature. In response, Development Services Administrator McCarthy relayed that there could be discussions with the consultant regarding the feasibility of implementing this concept for future installations. Concurring that this project would be an avenue for gaining input from the community, Commissioner Edwards opined that the sports parks were spectacular, as is, relaying that he was unsure whether this element would further enhance the parks; and queried the costs associated with the installations. In response to Commissioner Edwards, Development Services Administrator McCarthy relayed that the estimated costs for the installation on the two backstops would be approximately $3100. Director of Community Services Parker clarified that staff has been investigating avenues to incorporate art into the parks, noting that there have been efforts to implement art in public places; and relayed that while the final Ordinance addressing this issue has not been adopted, that when staff investigated this figurine element implementation, it was the opinion of staff that this feature would enhance the park site. Commissioner Edwards relayed that if the art was a feature that was well-received by the community, it would be beneficial to rotate, or change, the figure from time to time; and concurred with Commissioner Yorke's comments, noting that a contest involving locally designed features would be outstanding. Director of Community Services Parker clarified that this particular company solely installed specific types of figurines. R:CSC/minutes/010801 4 In response to Commissioner Edwards, Development Services Administrator McCarthy relayed that the manufacturer would most likely be reluctant to make the materials available, while noting that staff could query the feasibly of utilizing a submitted design from a school child for a future installation. Chairman Meyler relayed that he was pleased with the initiation of implementing art in public places; noted his support of the proposal; and concurred with the concept of implementing designs from the community for future installations. MOTION: Commissioner Henz moved to approve the installation of sport figurine art on the backstops on two (2) ball fields at the Rancho California Sports Park. Commissioner Edwards seconded the motion and voice vote reflected unanimous approval. 2. City of Temecula Wall of Honor RECOMMENDATION: 2,1 That the Community Services Commission approve the recommended honoree for placement on the City of Temecula Wall of Honor. Deputy Director of Community Services Ruse provided an overview of the process regarding the selection of nominees for placement on the City of Temecula Wall of Honor; noted that after solicitation of nominations, staff received the names of five nominees; advised that the Subcommittee reviewed and ranked the nominees, providing the final recommendation of the nominee, Ms. Grace Mellman, to be forwarded to the Commission for their review; and provided an overview of Ms. Mellman's numerous contributions and efforts in the community which has contributed to improving the quality of life for the citizens of Temecula. Commissioner Edwards relayed that the nominee, Ms. Mellman, was an excellent recommendation, noting the numerous years of service she has contributed to the community, noting her great accomplishments with respect to the libraries; and relayed his enthusiastic support for selecting Ms. Mellman's name for placement on the City of Temecula Wall of Honor. Chairman Meyler noted that Ms. Mellman was an outstanding person who has donated a large portion of her life to the library system, relaying his support of the recommendation. MOTION: Commissioner Edwards moved to approve staff's recommendation. Commissioner Yorke seconded the motion and voice vote reflected unanimous approval. 3. Community Services Department Division Overview RECOMMENDATION: 3,1 That the Community Services Commission receive and file this report. Noting the two newly appointed Commissioners, Director of Community Services Parker relayed that staff was of the opinion that it would be appropriate to provide a brief R:CSC/minutes/010801 5 overview of the Community Services Department inclusive of its functions and operations, advising that the Commission could additionally familiarize themselves with various staff members. · Overview of the Maintenance Division Maintenance Superintendent Harrington provided an overview of the responsibilities of the City's Maintenance Division which was divided into two sections, as follows: a) Parks, and b) Facilities; relayed that Mr. Mathew Wiechec was the Park Landscape Maintenance Supervisor, introducing Mr. Wiechec to the Commission; and introduced Mr. Bruce Wedeking who was the Facility Maintenance Supervisor; specified that the Landscape Maintenance Section currently manages approximately 178 acres of developed parkland inclusive of 22 parks, five of which were designated as multi-use sports parks and included restroom and snack bar facilities, 24 play structures, two swimming pools, numerous alternate amenities, various Temecula Valley School District join use sites, 17 slope areas which encompassed approximately 90 acres of landscaped area, and 12 median islands; specified that the Facilities Maintenance Section currently manages nine facilities which encompasses approximately 125,000 square feet of buildings, inclusive of the City Hall, the Maintenance Facility, the CRC, the Temecula Community Center, the Mary Phillips Senior Center, the Temecula Valley Museum, the Wedding Chapel, the Old Town area, and the newly acquired Temecula Children's Museum; and relayed that there were 12 full time staff, and 7 part-time custodians in the Maintenance Division. For Commissioner Henz, Maintenance Superintendent Harrington relayed that currently there was a contract for Landscape Maintenance Services which was approximately a $1 million-a-year contract, noting that this contract encompassed approximately 30 employees that work for this particular contractor; noted that there currently was a contract with a custodial services company which handled all the restroom maintenance at the parks, noting that this contractor had approximately 4-6 employees serving in this capacity; advised that there was currently a contract with a pool maintenance company which maintains the pool at the elementary school, while City staff maintains the CRC pool; and noted that there were various alternate contractors utilized for various repairs and painting projects; and advised that the Chaparral Pool was presently proposed to be maintained by the School District via contracted services. Maintenance Superintendent Harrington noted that some of the duties of Landscape Maintenance Supervisor Wiechec were to oversee the Maintenance Landscape Contractor, the Custodial Services Contractor, and alternate repairs. For Commissioner Yorke, Maintenance Superintendent Harrington confirmed that the majority of the landscaped areas in the business parks are maintained by either a Business Park Association or by the property owner. · Overview of the Recreation Division Via overheads, Recreation Superintendent Pelletier provided an overview of the responsibilities of the Recreation Division staff; presented photographs of the community facilities, specifying numerous programs and activities managed by this particular division, as follows: Tiny Tot Programs, Excursions, Aquatic Programs, Summer Day Camp, numerous contracted classes for all ages, Teen Activities (i.e., Search for the R:CSC/minutes/010801 6 Stars Talent Night), Museum Tours, Lectures, and Exhibits, the High Hopes Program providing recreational activities for adults with special needs, Senior Activities, the Mobile Recreation Program, Adult Sports Programs, (i.e., basketball, softball), numerous field rentals, and Family Fun Nights; noted that there were numerous special projects and events held annually; noted the printing and distribution of the Recreation Brochure which was distributed biannually; relayed that the City had two Sister Cities (i.e., Nakayama, Japan, and Voorburg, Netherlands); noted that the Recreation Division, additionally, managed the volunteer program; specified various City-wide special events, as follows: the 4th of July Parade and Firework Show, the Summer Concert Series, the Spring Egg Hunts, the Temecula Electric Light Parade, Winter Wonderland, Holiday Lights and Festive sights, and a variety of neighborhood specific events (i.e., Cinco de Mayo); noted that staff encompassed two supervisors who oversee the operations of the CRC, the Temecula Community Center, and the Mary Phillips Senior Center, and other indirect overseeing at alternate faculties; relayed that there were three Recreation Coordinators who oversee special events and projects; advised that there were two office assistants, one at the CRC, and one at City Hall; relayed that there were additional project and seasonal staff serving as part-time employees; and noted that Museum Services Manager Ott oversees the Museum and the associated activities. In response to Commissioner Yorke's queries regarding implementing a Gifted Arts Program for children from K-12, Recreation Superintendent Pelletier noted that the City was always open to new classes, advising that the contracted instructors aid in providing the instruction; and relayed that if Commissioner Yorke had a certain instructor in mind, that staff would further investigate. Commissioner Yorke commented, additionally, regarding the benefits of this particular type of Arts Program. In response, Recreation Superintendent Pelletier noted that at Commissioner Yorke's convenience she would be interested in obtaining additional information, noting that the Arts Council was continually making efforts to incorporate these types of programs. Commissioner Hogan queried whether the Arts Program that Commission Yorke recommended implementing could be incorporated into the activities at the Children's Museum. In response, Recreation Superintendent Pelletier noted that at this point in time staff had not received information regarding the specific exhibits at the Children's Museum facility, or of the space that would be available. Director of Community Services Parker advised that at this point, it was too early to address programmatic issues at the Children's museum, advising that this recommendation would be considered, noting that staffing and funding issues would need to be investigated, providing additional information regarding the process of paying the current instructors via the Recreation Brochure classes without impacting the City finds. · Overview of the Development Division Development Services Administrator McCarthy relayed that Management Analyst Smith was the staff member who aided in the Development Division; noted the numerous responsibilities of this particular division, apprising the Commission of the reviewing of developments and conditioning the projects with specified benchmarks, the assessment administration and budget information base, the overseeing of the Franchise Agreements for solid waste and cable television; via overheads, specified the development projects in the ClP for this year (noting the various stages of development), R:CSC/minutes/010801 7 as follows: the Senior Expansion Project, the Chaparral Aquatic Complex, the Library Project (providing additional information regarding the funding issues associated with this particular project), the Trails and Multi-use Trails Master Plan, the Calle Aragan Drainage Structures Project, the Children's Museum, the Desiltation Pond Project, the Rancho California Sports Park Culvert Redesign Project, the Rancho California Sports Park Field Lighting Project, the Rancho California Sports Park Parking Lot Rehabilitation Project, the Rancho California Sports Park Tot Lot ADA Upgrade Project, the Sports Complex Project, and the Water Park Feasibility Study Project; and provided various photographs of the construction of projects (i.e., the Paloma Del Sol Park, and the Renovation Project at Rotary Park.) For Commissioner Yorke, Director of Community Services Parker relayed that the seating capacity at the Chaparral Pool facility would be 350, providing additional information regarding the Subcommittee discussions and the consensus that the seating capacity would be adequate. In response to Commissioner Yorke's recommendation that the Library Project be inclusive of a space for the previously mentioned Gifted Arts Program, Development Services Administrator McCarthy noted that there was a large community room planned for this facility. For Commissioner Yorke, Development Services Administrator McCarthy provided additional information regarding the identified funds for the Library Project. In response to Commissioner Hogan, Development Services Administrator McCarthy provided additional information regarding the assessment charges, which are accrued by those benefiting from the services. For Commissioner Henz, Development Services Administrator McCarthy relayed that the Redevelopment Department was coordinating the development of the Old Town Theater Project. In response to Commissioner Yorke's queries, Development Services Administrator McCarthy provided additional information regarding the two potential sites for the sports complex. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker noted that the California Parks and Recreation Society has awarded the City of Temecula the following four awards: · 1st Place Award for the video regarding the High Hopes Program, · 1st Place Award for the Recreation Brochure, · 2nd Place Award for the High Hopes Program, itself, and · 2nd Place Award for the marketing theme campaign for the Temecula Valley Museum. Director of Community Services Parker thanked staff for their diligent efforts with respect to the above-mentioned programs. R:CSC/minutes/010801 8 COMMISSIONER REPORTS Commissioner Edwards commended staff for the fabulous work during the Christmas season. Commissioner Edwards requested that the issue of the meeting start time be agendized for the February meeting, recommending that the start time be revised to begin at 6:00 P.M. Commissioner Henz provided an update with respect to the Children's Museum Design Subcommittee; and noted that the first kick-off meeting would be held on Thursday, January 23rd. Chairman Meyler requested that staff ensure that the two newly appointed Commissioner photographs would be added to the City's website. Welcoming the new Commissioners, Chairman Meyler provided a brief overview of Ms. Yorke's and Ms. Hogan's history of involvement in the community. Chairman Meyler announced that Councilman Comerchero was the new City Mayor, and that Councilman Roberts was the new Mayor Pro Tern, relaying that the City Council additionally appointed new members of the Community Service District Officers, relaying that Mayor Comerchero was the President and that Councilman Pratt was the Vice President. Noting that there was a meeting scheduled for the Historical Society on Thursday, January 11th, Chairman Meyler relayed that a name for this organization would be determined, as well as, establishing goals, objectives and a mission. Chairman Meyler relayed that at the January 9, 2001 City Council meeting that there was an agenda item regarding a request by the Arts Council for $12,000 for a second Concert on the Green Event, which had been suggested by Mayor Stone. ADJOURNMENT At 8:50 P.M. Chairman Meyler formally adjourned this meeting to the Community Services Commission Park Tour which would be held on January 197 2001 at 8:30 A.M., at City Hall Community Services Department, 43200 Business Park Drive, Temecula. It was noted that the next regularly scheduled meeting of the Community Services Commission would be held on February 121 2001, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. James. A. Meyler, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/010801 9 R:CSC/minutes/010801 10 ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community Services--~,, February 12, 2001 High Hopes Program Video Presentation RECOMMENDATION: That the Community Services Commission receive and file this report and video presentation on the High Hopes program. Last fiscal year, the Community Services Department implemented the High Hopes program. This program was designed to offer challenged young adults with an opportunity to meet, socialize and engage in positive social interactions. The program is held at the Mary Phillips Senior Center and meets regularly to provide games, special events and projects for the High Hopes participants to enjoy. A video was made of the High Hopes Program and submitted to CPRS for an award. The City of Temecula Community Services Department received a first place award for this video. As a courtesy to our new Commissioners, staff would once again like to show the High Hopes Program Video. R:~IGLERG~'REPORT~021201 High Hopes Video Presentation.doc ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: RE: Community Services Commission John Meyer, Redevelopment Director February 12, 2001 Old Town Theater Project PREPARED BY: Herman D. Parker, Director of Community Services RECOMMENDATION: That the Community Services Commission approve the conceptual master plan for the Old Town Temecula Theater. BACKGROUND: Pursuant to the City's CIP project to design and construct an Old Town Theater project, staff has concluded the conceptual design process for the Old Town Temecula project. In January of 2000, a sub-committee was formed to assist and guide the design process for the conceptual design of the Old Town Temecula. The committee comprised of Mayor Jeff Comerchero, Council Member Sam Pratt, Community Services Department staff, representatives from the Playhouse, and Planning Department staff, under the leadership of John Meyer, Redevelopment Director. After the sub-committee was formed, staff prepared and released a Request For Qualifications, that was sent to qualified firms interested in designing this project. The sub-committee reviewed the proposals and selected Fisher, Merriman, Sehgal and Yanez, of Tarzana, California, to lead the design team. Thru a series of sub-committee meetings, individual stakeholders interviews, and a community-wide input workshop, the consultant has developed the conceptual master plan for the Old Town Theater that is attached for your review. The theater is proposed to seat approximately 310 spectators, with a 80 foot x 35 foot (approximately 2,800 square foot) stage with orchestra pit, a dance rehearsal room, dressing rooms, scene/storage shop, green room, control room, box office, concession booth and office space. The project will also consist of a large courtyard, and the Mercantile building in Old Town will serve as a lobby where the box office is located. The sub-committee reviewed the conceptual plan and elevations, and approved the project at their January 2001 meeting. Tonight, Mr. John Fisher of Fisher, Merriman, Sehgal & Yanez, is here to present the conceptual master plan for your review and consideration. If the Community Services Commission approves this project tonight, it will be forwarded to the Board of Directors for their consideration at their first meeting in March. Attachments: Conceptual Plan R:~ZIGLERG~REPOR'F~021201 CSC Per[orming Arts.doc -JO O0 / ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Kevin T. Harrington, Maintenance Superintendent February 12, 2001 Playground Equipment Safety Inspection RECOMMENDATION: That the Community Services Commission receive and file the report on the Park Playground Safety Inspection Program. DISCUSSION: Pursuant to state recommendations, a comprehensive maintenance program should be developed for each playground. All equipment should be inspected frequently for any potential hazards, corrosion or deterioration. The playground areas should also be checked for broken glass or other dangerous debris. Loose fill surfacing should be inspected to insure they have not become displaced or compacted in high traffic areas, such as under swings and slide exit areas. Resilient surfacing should be inspected to insure there are no excessively worn areas. For each piece of equipment, the frequency of thorough inspections will depend on the type of equipment, the amount of use and the manufacturer's recommendations. The parks maintenance section is responsible to insure that all city park play structures (24) remain in a safe and attractive condition. Staff has developed and implemented a comprehensive Playground Safety Inspection/Maintenance Program. The program requires staff to provide a regular inspection and repair of the playground equipment and surfacing and provide documentation of inspection reports and repair. All playgrounds are inspected a minimum of one time per week by staff. These inspections are very detailed and require the inspector to physically check every component of the structure. The overall cleanliness and appearance of the structure is checked as well. The following is an overview of some of the items that we inspect: The swings are checked for excessive wear, free movement, rust, exposed sharp edges, loose hardware, appropriate safety surfacing, vandalism, etc. The slides are checked for cracks, gaps, gouges, loose hardware, sharp edges, appropriate safety surfacing, etc. The climbers are checked for loose hardware, worn surfaces, chipped or peeling paint, exposed ends of tubing, sharp edges, etc. The decks are checked for loose hardware, worn surfaces, chipped or peeling coating, cleanliness, etc. The posts and guardrails are checked for loose or damaged hardware, excessive wear, chipped or peeling paint, entrapments, protrusions, etc. The sand play surface is checked to ensure there is 12 inches of loose material, glass, debris, or animal feces are not present, footings are adequately covered, etc. R:~HARRINGK~AGENDA.RPT~CSC Playground lnsp..doc All sand surfaces are raked level on Mondays and Fridays and rototilled to 12 inches the first week of the month. Displaced material at slide exits and under swings is replaced daily. The rubber play surface is checked for excessive wear, cracks and cleanliness. The rubber surface is broom cleaned daily and hosed cleaned the first week of the month. The items discussed above are not all inclusive of the items inspected, but include a general overview of the play structure components that require frequent attention. The playground inspector can usually address most of the structure failures on the spot, such as replacing a worn or vandalized swing seat or securing loose hardware. Our maintenance trucks are stocked with the high frequency repair items (swing seats, nuts and bolts, touch-up paint, etc.). The park maintenance supervisor is notified immediately if a structure is required to be put out of service for any reason. Immediate action is taken pursuant to his direction to insure the structure is safe and will remain in a safe condition until repairs are completed. When damage or excessive wear makes it necessary to remove and replace a component of the structure, and the parts are not readily available, appropriate measures are taken to insure that the damaged section or the entire structure is put out of service or retrofitted with a safe temporary barrier until the replacement parts are received and scheduled for installation. Our Park Maintenance Supervisor, Matt Wiechec, is National Playground Safety Institute (NPSI) certified. He provides regular training sessions with our maintenance staff to ensure that they know what to look for when conducting an inspection, he also reviews all inspection reports to ensure compliance with current guidelines and he oversees the repair process by staff of contractors. All Playground Safety Inspection Reports and the action taken to correct any problems are also reviewed by myself, also NPSI certified, stored in the appropriate site file for future reference. R:~HARRINGK~AGENDA. RPT~C S C Playground Insp..doc ITEM NO. 5 CiTY OF TEMECULA AGENDA REPORT TO: BY: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Service~ February 12, 2001 Time Change For Commission Meetings RECOMMENDATION: That the Community Services Commission consider moving the start time for the monthly Community Services Commission meetings to 6:00 p.m. BACKGROUND: In past years, the Commission has discussed altering the start time of the Community Services Commission meetings, making the meetings start at 6:00 pm instead of 7:00 pm. At the request of Commissioner Tom Edwards, staff has placed this item on the agenda for the Commission's discussion and consideration. R:~ZIGLERG\REPORT~021201 CSC Time Change.doc