Loading...
HomeMy WebLinkAbout061101 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, JUNE tt, 2001 6:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: Chairman Jim Meyler Commissioner Henz Edwards, Henz, Hogan, Yorke, Meyler, Hometown Buffet and the Hometown Buffet Bee PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item no._.~t listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\061101 .doc DIVISION REPORTS COMMISSION BUSINESS 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.t That the Community Services Commission approves the minutes of the May 14, 2001 meeting. 2. Bi-Annual Make A Difference Day and Community Clean-up Events RECOMMENDATION: 2.1 That the Community Services Commission receive and file a Report concerning the Bi-Annual Make A Difference Day and Community Clean-up Event held on Saturday, April 21, 2001. 3. Summer Programming RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report on summer programming. 4. S.M.A.R.T. Program RECOMMENDATION: 4.t That the Community Services Commission receive and file this report on the City's new S.M.A.R.T. program. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, July 9, 2001,6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. R:\CSCAGEND\061101.doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MAY t4, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, May 14, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Chairman Meyler. ROLLCALL Present: Commissioners *Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Dettmers. *(It was noted that Commissioner Edwards arrived at 6:02 P.M.) PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrin.qton provided a brief overview of various projects that were completed by the Maintenance Division durin.q the month of April, relayin.q the foliowin.q: The parking lots were sealed and striped at the Temecula Community Center (TCC), the Skate Park, and the lower Rancho Vista lot. New floor tile was installed throughout the Temecula Community Center multipurpose room. Waste recycling containers were placed at Winchester Creek Park, Margarita Community Park, Temeku Hills Park, Paloma Del Sol Park, Pala Community Park, Rancho California Sports Park, and the CRC. The picnic tables, benches, drinking fountains, and barbecues were painted at Veteran's Park, Butterfleld Stage Park, and John Magee Park. In response to Commissioner Yorke, Maintenance Superintendent Harrington relayed that the lights at Rancho California Park are now working efficiently, noting that some adjustments had been made last week. Development Services Administrator McCarthy provided an overview of the proiects in process, noting the activity in the month of April, as follows: Advised that a community workshop for the Children's Museum was held on April 23rd, with approximately 15 participants in attendance; relayed that the consultants presented the group with information on the preliminary concepts and floor plans, noting that valuable feedback was exchanged by those in attendance; and relayed that the next Subcommittee meeting will be held in the first part of June. Relayed that the next Sports Complex Subcommittee Meeting will be held on May 22nd at 10:00 A.M. Noted that the Senior Center Expansion Design is out to bid, relaying that the bid opening is scheduled for June 13th, noting the plan to award the contract at the City Council meeting on June 26, 2001, and to begin construction in July. With respect to the Chaparral Pool Project, advised that the plans have been approved by the Department of State Architects (DSA), noting that after being reviewed by Environment Health a few changes would be made, relaying that the project could potentially go out to bid the week of May 28t~; and noted the goal to award the contact at the last June City Council meeting. For Chairman Meyler's queries regarding the Chaparral Pool Project, Development Services Administrator McCarthy noted that the DSA approval process took longer than anticipated which pushed the beginning date of construction a few weeks after the originally proposed June 15th date. Recreation Superintendent Pelletier relayed information re.clardin.q the followinR upcomin,q events and activities: On April 14t~ the annual Spring Egg Hunts, co-sponsored by Rancon Real Estate, were held, relaying that the hunts were held at four different park sites, advising that all sites were well-attended; and noted that other nearby communities held their own egg hunts which aided in the City events being primarily for Temecula residents this year. The Community Services Committee held their annual Volunteer Recognition Event on March Ist, noting that approximately 150 volunteers were present, and that 250 volunteers were recognized; and relayed that all who attended enjoyed the event. Staff is continuing to prepare for the Welcome Vail Ranch Event which is scheduled for July 1't at Vail Ranch Middle School from 2:00 P.M. to 5:00 P.M., relaying that the event will include live entertainment, as well as, a mini-expo which will provide R:CSC/minutes/051401 2 new residents the opportunity to speak with staff representatives from each department. With respect to the 4th of July, staff is currently preparing for the festivities, noting that the day will begin with the parade, that there would be food, fun, and entertainment for all, with a firework show at 9:00 P.M.; and noted that the Commissioners are invited to participate in the parade, relaying that their packets would be arriving in June which will contain their reserved parking passes. The new Recreational Brochure is on schedule, noting the plan to distribute the brochures at the end of May. COMMISSION BUSINESS 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the April 9, 2001 meeting. Commissioner Henz indicated that on page 10 of the minutes, in the section denoting the results of the voice vote, that the name Henz should be replaced with the name Edwards to correctly reflect the Commissioners who voted no on this motion. MOTION: Commissioner Henz moved to approve the minutes, as corrected. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 2. TCSD Proposed Rates and Charges for Fiscal Year 200t-2002 RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report regarding the proposed TCSD Rates and Charges for Fiscal Year 200t-2001. Director of Community Services Parker relayed that the Temecula Community Services District (TCSD) has provided the following services since the City's incorporation: parks, recreation, residential street lighting, slope maintenance, recycling and refuse collection, and emergency road maintenance services; noted that with the passage of Measure C in March of 1997, TCSD now obtains the fees as part of a City Special Tax; advised that the TCSD is comprised of four services levels, each level providing specific services, noting that only those parcels which benefit from the those services are charged, listing the four service levels, as follows: Service Level B, which provides residential street lighting, Service Level C, which provides perimeter landscaping, and slope maintenance, Service Level D which provides refuse collection, recycling, and street sweeping, and Service Level R, which provides emergency road repair on unpaved roads in specific areas of the City. R:CSC/minutes/051401 3 In reviewing the per parcel charges for B, C, D, and R Service Levels, Director of Community Services Parker advised that the proposed rates for fiscal year 2001-2002 would remain the same as last year, with no rate increases. In response to Commissioner Henz's queries regarding there being no increase in the rates with respect to Service Level B (street lighting) in light of the anticipated increase in utility rates, Director of Community Services Parker indicated that funds were being borrowed from the fund balance of Service Level B, noting that while the anticipated rate increases have been accounted for, that as of yet there have been no increases; advised that if the rates should increase above the budget or the fund balance, potentially an election may be implemented to increase the rates to pay for the increased utilized costs; for Chairman Meyler, relayed that the City was reluctant to change the lighting timing structure to save money due to the negative impacts related to compromising street safety (i.e., visibility); and for Commissioner Edwards, noted that public notices were distributed regarding the TCSD rates, and that in addition to the noticing, staff holds a community workshop in order to provide a forum for providing additional information to the residents. Deputy Director of Community Services Ruse provided an overview of the workshop which was held on May 10, 2001, indicating that two citizens attended, noting that typically new residents attend this workshop; and advised that staff addressed numerous queries via residents calling in their questions and concerns. With respect to the areas within the Homeowner's Associations' property, for Chairman Meyler, Director of Community Services Parker relayed that a slope maintenance fee is not assessed in these areas. For Commissioner Hogan, Deputy Director of Community Services Ruse advised that the Public Works Department is investigating the establishment of an Assessment District in the John Warner/Santiago Roads area due to the desire of the homeowners in this area to have paved streets. Director of Community Services Parker noted that this Assessment Fee would be substantially higher than the previously referenced rates and fees. Commissioner Yorke queried whether there were certain standards associated with the slope maintenance in the Homeowners Associations landscaped areas, noting that along Margarita Road there was a slope, which has consistently been an eyesore. In response, Deputy Director of Community Services Ruse advised that this particular area was private property, and was not maintained by an HOA, or the City, clarifying that there were no means of enforcement, other than weed abatement. In response to Commissioner Hogan's queries regarding the relationship to the increase in utility rates with watering which would effect the cost of maintaining landscaping, Director of Community Services Parker noted that the increased utility costs could effect the costs of watering the landscaped areas, relaying that it would depend on water usage, noting the fluctuations based on weather factors. Chairman Meyler noted that the Commission would receive and file this report. R:CSClminutes/051401 4 3. Namin.q of the Children's Museum RECOMMENDATION: 3.1 That the Community Services Commission recommend to the Board of Directors that the new Children's Museum be named Imagination Workshop, the Temecula Children's Museum. Deputy Director of Community Services Ruse presented the staff report (of record), relaying that on April 9, 2001, the Commission had considered the naming of the ChiLdren's Museum, noting that the recommendation was to name the facility, "The Imagination Workshop," as recommended by the Subcommittee; noted that the Commission had discussed this issue at length, expressing their concerns regarding the name of the facility and had directed staff to take the issue back to the Children's Museum Subcommittee for further consideration, specifically to consider the inclusion in the title of a clear designation of what the facility is, and to include the City's name (i.e., Temecula); advised that after careful consideration, the Subcommittee determined that the name "Imagination Workshop," captures the essence of the intent of the facility, while concurring with the value of including the City's identity and the nature of the facility in the name; and relayed that the Subcommittee amended the original recommendation for the naming of the facility to be "Imagination Workshop, the Temecula Children's Museum." Mayor Comerchero, who serves on the Children's Museum Subcommittee, addressed the Commission to further discuss the Subcommittee's concepts in determining the recommended name for the facility, noting that the Commission's requests and recommendations were valued; and relayed that naming the facility, "Imagination Workshop, the Temecula Children's Museum" would reflect clearly what the facility would be - a combination of an entertainment facility, educational facility, and a place where children can learn and have fun. Mr. Zac Henson, consultant for the project, presented a brief overview of what could be expected at the museum; presented a preliminary logo using the name, ~lmagination Workshop, the Temecula Children's Museum" as an example to demonstrate how it might be used to identify the facility; advised that a substantial amount of time and study was spent in the planning for the facility, relaying that community comments were solicited; noted the plan to include a retail and food serve area which could assist in offsetting the operation costs; providing an overview of the *various regions within the museum which would include the following; an applied science area, a flight area, a dynamic earth area, and an area called perception, advised that in each of these regions there would be exciting, interactive activities and exhibits; and relayed that at the next workshop a selection of exhibits would be presented, noting that there was a large selection from which to choose. In response to Commissioner Yorke, Mr. Henson specified that there would be two entrances to the facility. MOTION: Commissioner Henz moved to recommend to the Board of Directors that the new Children's Museum be named, "Imagination Workshop, the Temecula Children's Museum." The motion was seconded by Commissioner Edwards. (Ultimately this motion passed; see page 6.) R:CSC/rninutes/051401 5 Commissioner Yorke suggested the name, "The World of Wonders - Temecula Children's Museum," noting that kindergartners though 12th graders could refer to the facility as the "WOW Museum," and spell it. In response, Mayor Comerchero relayed that the name was a terrific suggestion, but had already been utilized by another facility. Commissioner Hogan advised that the name, "Imagination Workshop, the Temecula Children's Museum" had all the elements the Commission had suggested for inclusion, noting her support of the recommendation. At this time voice vote was taken regarding the motion, reflecting unanimous approval. 4. Water Park Feasibility Study RECOMMENDATION: 4.t That the Community Services Commission receive and file the findings of the Water Park Feasibility Study. Presenting the staff report (via agenda material), Development Services Administrator McCarthy relayed that during the Capital Improvement Plan (CIP) process last year, the City Council had authorized staff to complete a feasibility survey regarding the development of a recreational water park, noting that a contract was awarded to the Nataelson Company to prepare the feasibility study; and relayed that based on an intercept survey, a community workshop, input from the Subcommittee, and additional research by the consultants, a draft feasibility study was completed which would be presented to the Commission by the consultant. Mr. Roger Dale, representing the Nateison Company, presented the draft water park feasibility study; emphasized that a specific design had not been developed, noting that this draft study was an initial effort to explore the marketing and financial feasibility of developing a water park facility in the City of Temecula, additionally studying the costs related to constructing a range of different concepts that could be implemented at the water park; relayed that the potential operating costs and revenues, and the different types of ownership and arrangement for a water park had been included in the draft document; noted that the study process included the demographics for Temecula and the surrounding communities; relayed that an enormous amount of information was collected from other communities that operate water parks; noted that a community survey was conducted in November, relaying that approximately 320 residents were polled; relayed that approximately ninety-one percent (91%) of those polled currently visit water parks on a regular basis; advised that the Community workshop, which consisted of approximately 25 participants had yielded ninety-six percent (96%) support in terms of developing a facility in Temecula, noting that the primary concern expressed from the participants was the importance of locating the facility where it would not further impact traffic. Relaying that there are a variety of ranges of water parks that exist in California, Mr. Dale noted that the focus of this study was for prevision of a water park that would primarily be serving the local community which would tend to be on a smaller scale than the commercial facilities (i.e., Raging Waters); based on the survey conducted, the research from other communities, and the workshop, noted the proposed three concepts R:CSClminutes/051401 6 of water parks set'forth for consideration, advising that the following concepts differ in size and components, as listed: Concept 1 would include 4 to 5 waterslides and a 25- meter competition swimming pool, Concept 2 would include 4 to 5 waterslides and a 50- meter competition swimming pool, and Concept 3 would include 8 to 10 waterslides and a 50-meter competition swimming pool, noting that the size and acreage for the facility would vary dependent on how the actual facility was designed, but for general purposes it was assumed that concepts 1, and 2 would utilize approximately 4 to 5 acres, and that Concept 3 would utilize approximately 7 to 10 acres; relayed the construction costs, as follows: Concept I would cost approximately 6.1 million dollars, Concept 2 would cost approximately 7 million dollars, and that Concept 3 would cost approximately 8.4 million dollars, further advising that the costs did not reflect acquisition of the land; specified the estimated costs of the ongoing operations and maintenance, as well as, the income from admissions and other revenues for Concepts 1, 2, and 3; noted that the deficits were largely related to the swimming pool component and that the water park as a stand- alone entity, nearly breaks even, and in the larger facilities would be profitable; advised that three potential options were investigated as to how a water park facility could be operated in the City of Ter0ecula, as follows: 1) a facility owned and operated by the City, 2) a combination of a publicly-owned facility but operated by a private operator, and 3) a facility that did not involve the City, other than approval of the project, with a private developer-owned and operated facility; documented the advantages and disadvantages of each option, noting that the advantages of a public facility would be that there would be more control from the City as to when the facility would be constructed, and how the facility could be priced and operated, while noting that there would be a large investment necessary and a risk of needing to subsidize the facility; and advised that the owners of the Mulligan Family Fun Center in Murrieta are interested in a water park development, which reinforces the fact that there is an interest, and a need for a water park in this area. In response to Commissioner Hogan, Mr. Dale noted that the survey did not include inquiring whether the participants owned pools; relayed that regularly attending water parks was defined as attending a water park at least once a year, noting that people relayed that they would attend a water park several times a year if there was a local water park; advised that the projected costs were based on data from the City of Vista's water park, noting that in an effort to be conservative, revenue was not inflated as much as costs; relayed that the Mulligan Family Fun Center owners were in the preliminary stages of planning, advising that if this entity was to develop a water park, there would not be a need for a facility in Temecula. Chairman Meyler advised that if Temecula were to develop a water park, likewise, there would not be a need for a water park in Murrieta. For Commissioner Yorke, Mr. Dale relayed that insurance costs had been included in the estimates. Mr. Dale relayed thanks to Mayor Comerchero, and Commissioner Edwards, who have been serving on the advisory committee for this project. Since no formal action was required regarding this matter, Chairman Meyler relayed that the Commission would receive and file this report. R:CSC/minutes/051401 7 5. Ener~ly Crisis Update RECOMMENDATION: 5.1 That the Community Services Commission receive and file the report on the Energy Crisis Update. Presenting the staff report (of record), Maintenance Superintendent Harrington relayed that the Temecula Community Services Department had been working closely with Southern California Edison and the area representatives to stay informed with this ever- changing issue; and relayed that staff has attended numerous informational workshops and training sessions to become more knowledgeable, and to seek solutions regarding the energy crisis, noting that conservation was the most effective measure to help alleviate this crisis. Maintenance Superintendent Harrington noted that the Community Services Department has implemented numerous measures to conserve energy at all of the City facilities, enumerating various implementations, as follows: Occupancy sensors have been installed to control lighting in offices, meeting rooms, restrooms, storage rooms, and hallways. Override timers and occupancy timere have been installed to control heating, ventilation, and air conditioning, in offices, meeting rooms, restrooms, as well as the CRC gymnasium. Timers have been installed to cutback on unnecessary street lighting throughout the Old Town area (i.e., every other light fixture is shutdown at 11:00 P.M.) The hours of operation for the lighting system for the freeway monument signs have been cutback. The decorative tree lights at the Temecula Duck Pond have been shutdown. A program has been developed and implemented to effectively monitor and manage the use of the ball field light systems at various City parks. Staff has been educated about the importance of energy conservation. Advising that the Maintenance Division is currently working to complete energy use audits at City facilities, Maintenance Superintendent Harrington relayed that these audits will determine the most effective and efficient modifications to implement to further increase the energy conservation efforts; noted that rolling blackouts is an issue that has been explored in great detail; advised that the CRC is equipped with an emergency generator system that automatically starts up upon a power failure and provides sufficient electricity to run the entire facility; provided additional information regarding irrigation which would most likely not be negatively impacted by short-term blackouts; and advised that the Community Services Department will continue to monitor this very important issue. For Commissioner Hertz, Maintenance Superintendent Harrington noted that in the event of a power failure, all City commercial facilities were equipped with an emergency lighting system, noting that there would be enough lighting for people to evacuate the building. For informational purposes, Director of Community Services Parker relayed that a few months ago there was a blackout at the Senior Center, noting that due to the windows R:CSC/minutes/051401 8 there was enough lighting for activities to continue with the exception of the multipurpose room; and reiterated that blackouts would be addressed on a case-by-case basis. Commissioner Edwards commended Maintenance Superintendent Harrington and staff for assuming such a proactive role in implementing energy saving issues in advance; noted concern with respect to lights left on at empty ball park fields, querying whether there could be a method of shutting the lights down when the teams leave, suggesting that since the lighting system has telephonic capabilities, that the team managers shut off the lighting by calling in. In response, Maintenance Superintendent Harrington confirmed that two facilities had the ability to dial in on a system to have the lights shut off, advising that staff was investigating the installation of installing the system at all the facilities. For Commissioner Yorke, Director of Community Services Parker provided additional information regarding the process utilized to schedule the use of lighted fields, noting that Commissioner Edwards' recommendation to have a League Manager call to shut down the lights would be further investigated. Addressing Commissioner Yorke's suggestion to make it mandatory to schedule practice at earlier times in the day, Commissioner Edwards noted that he is a representative for the Sports Council, relaying that generally 4:30 P.M. is the start time for practices which is the earliest time when parents and the youth can get to practice, further noting that most fields are occupied from 4:30 P.M. until nightfall. In response to Commissioner Hogan, Maintenance Superintendent Harrington relayed that the decorative lights at Temecula Duck Pond are each 4-watt bulbs, noting the expense involved; with respect to the negative impacts regarding cutting back on the oxygenation system at the Duck Pond, relayed that the system was being monitored closely, advising that as the water gets warmer, the oxygen would be increased. Director of Community Services Parker noted that when the Duck Pond becomes murky, staff receives notification. For Chairman Meyler, Maintenance Superintendent Harrington relayed that there is a 500-kilowatt diesel generator at the CRC, noting that it can be run 200 hours a year; and for Commissioner Edwards, clarified that the generator utilizes a liquid fuel diesel. It was noted that no formal action was required regarding this agenda item. 6. Capital Improvement Program (CIP) Proiects for FY 200t -200~ RECOMMENDATION: 6.1 That the Community Services Commission approve in its substantial form, the Capital Improvement Program (ClP) projects proposed for the Temecula Community Services Department (TCSD) for FY 200'1- 2002. Director of Community Services Parker presented the staff report (via agenda material), relaying that the proposed projects recommended for approval for inclusion in the Capital Improvement Plan (ClP) encompass a five-year program; noted the three-month process of preparing the proposed ClP projects, relaying that the items are prioritized R:CSC/minutes/051401 9 based on need, public comments, and funding available, relaying the various sources of funding utilized; and specified the ClP Projects, categorized, as follows: The CIP Projects completed during last fiscal year · Children's Museum Acquisition · Long Canyon Creek Park · Desiltation Pond Rehabilitation · Chaparral High School Pool Master Plan · Calle Aragaon Park Drainage Structures · Rancho California Sports Park Parking Lot Reconstruction · Rancho California Sports Park Tot Lot Replacement · Rancho California Sports Park Ball Field Lighting Project · Library Master Plan CIP Projects under construction · Senior Center Expansion · Chaparral High School Pool · Ranch California Sports Park Culvert Redesign · Trails Master Plan Hiqhest Priority CIP Projects with desi,qnated funding recommended to be included in the CIP · Children's Museum · Murrieta Creek Trail · Chaparral High School Pool · Play Structure Retrofit - mandate by the State to retrofit various play structures to meet Consumer Project Safety Commission Guidelines Sports Park ADA access, and Shade and Bench Structures - install sidewalks up to the backstops of fields 3, 4, and 5, at Rancho California Sports park which would enable wheelchairs to access this area, and the addition of a concrete slab for benches and a shade structure proximate to the snack bar area · School Site ADA Improvements Senior Center Expansion · Sports Complex · Trails Master Plan · Vail Ranch Park (B) - install sidewalks, water fountains, and a tot lot New CIP Projects recommended to be included in the CIP which may or may not have fundinR Southside Community Center - install a 16,000 square foot community center with a gymnasium and small meeting rooms Equestrian Facility Long Canyon Creek Park Restroom Facility -the Meadowview HOA has requested consideration for a restroom facility at this location Pala Community Park Tennis Court Lights - retrofit lights on the tennis courts Paloma Del Sol Park Landscaping - landscape the large unfinished area of the park R:CSC/minutes1051401 10 Santa Gertrudis Creek Trail - reseal and stripe the trail · Vail Ranch Park Site (D) · Vail Ranch Paseo Park · Water Park Facility For Chairman Meyler, Director of Community Services Parker advised that the Desiltation Pond Rehabilitation Project was complete, noting future plans in the CIP to make this facility a passive recreation amenity. Director of Community Services Parker clarified, for Commissioner Henz, that the cost listed are the total costs of that project, noting that the funding source denoted where the funding was coming from; specified the funding sources for the Wolf Creek Sports Park; relayed that there are two trail projects included in the CIP (i.e., Murrieta Creek Trail, and the Multipurpose Trial), relaying that these two projects were carried over from the previous year; and for Commissioner Hogan, relayed that the water park would not be limited to construction of Concept 1. Ms. Rebecca VVeersing, 41775 Yorba Avenue, representing the Rose Society, requested the Commission to consider including the Community Rose Garden site (at Cabrillo Avenue and Jedediah Smith Road) in the Open Space Trials Master Plan component of the CIP, noting that while the rose garden has been located at this site since 1991, that it was a privately owned property; noting that the Rose Society was unable to host the District Convention for the Pacific Southwest Region due to inadequate convention floor space available to display the roses, requested the Commission to consider obtaining convention space which could be utilized by numerous community entities; representing herself as a property owner, requested the Commission to consider developing the vacant 7.5 acres parcel at Ynez and Santiago Roads into a park site to be incorporated into the trails system; representing the Nonprofit Network of Southwest County (a group of nonprofits that addresses grant writing and networking), requested that the Commission consider provision of a facility where computers and copying machines could be located, noting the goal of the network to aid nonprofit groups in Temecula, the County, and the surrounding areas to work more efficiently for the community. With respect to Ms. Weersing's comments regarding the rose garden property, Commission Edwards recommended that Ms. Weersing forward to Director of Community Services Parker specific recommendations in order for the Commission to consider this issue at a future meeting. Commissioner Hogan queried whether it was possible that the private owners of the rose garden property would be interested in dedicating this land, noting the difficulties with the City maintaining privately-owned property. In response to queries (regarding the rose garden property) from staff and the Commission, Ms. Weersing noted that the entire parcel was approximately 3.5 acres, while the rose garden utilized approximately 1 acre. For Commissioner Yorke, Ms. Weersing clarified that the request regarding the provision of a facility for the nonprofit groups would be for a facility with an office area, as well as warehouse space. R:CSC/minutes/051401 11 Director of Community Services Parker relayed that staff would further discuss the previously mentioned issues with Ms. Weersing in order to further explore the requests. MOTION: Commissioner Edwards moved to approve staff's recommendation. The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker relayed that he had attended a Children's Museum Conference held in St. Louis where he had acquired numerous new concepts which he would be sharing with the Commission as the museum project progresses, noting that the overriding theme for all of the Children's Museums is "play," allowing the children to learn by exploration. Director of Community Services Parker noted that the next workshop for the Sports Complex Subcommittee would be held on May 22, 2001 from 10:00 A.M. to noon at City Hall. With respect to the Children's Museum Subcommittee workshop which had been scheduled for May 22nd, Director of Community Services Parker relayed that this meeting has been cancelled, and that the Subcommittee will be notified of the rescheduled date. Director of Community Services Parker relayed that the CIP Projects and the Operation Budget would be presented to the City Council at the May 15, City Council meeting. COMMISSIONER REPORTS Commissioner Henz noted that it was another great weekend in Temecula, relaying that the Symphony at the Duck Pond was a sparkling success, and that the Jazz Festival in Old Town was great, noting a huge turnout for both events. ADJOURNMENT At 7:43 P.M. Chairman Meyler formally adjourned this meeting to June `1`1,200'1 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. James. A. Meyler, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/051401 12 ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Herman D. Parker, Director of Community Services~;;;i~? June 11,2001 Bi Annual Make A Difference Day and Community Clean Up Events PREPARED BY: Barbara Smith, Management Analyst RECOMMENDATION: That the Community Services Commission receive and file a report concerning the Bi-Annual Make a Difference Day and Community Clean Up Event held on Saturday, April 21,2001. BACKGROUND: Make a Difference Day, Community Clean-up Day and Household Hazardous Waste Round-Up events were held on Saturday, April 21,2001. The Community Clean Up and Household Hazardous Waste Round-Up were held at Temecula Valley High School, at the parking lot near the tennis courts. Since 1991, the City and its franchised waste hauler, CR&R, Inc., have co-sponsored the citywide events, which are held in the spring and fall of each year. Between the hours of 8:00 a.m. and 2:00 p.m., all City residents are allowed the opportunity to dispose of used motor oil, antifreeze, and batteries as well as trash, bulky items and hard to handle waste, free of charge. These events allow us to provide an environmentally important service to our residents at an easily identifiable and accessible location. The next Citywide Clean up and Household Hazardous Waste Round Up is scheduled for Saturday, October 13, 2001. Jean Voshall, Code Enforcement Officer in the Planning Department, primarily organized Make a Difference Day. This event was staged at Old Town Front and Sixth Streets and was scheduled to run from 8:00 am to noon. The number of volunteers was Iow due to the inclement weather (rain and hail), but we did have a few hardy volunteers that included Cub Scout Troop 334, one Chaparral High school student and two adult volunteers. Due to the intensity of the rain, most of the volunteers left around 9:00 am. Prior to the rain and hail, we were able to collect some litter from the staging area, (Front and Sixth Streets), along the freeway in Old Town between First and Mercedes Street and Margarita Park. Two roll offs bins, which were located, in the La Serena area, were filled bythe residents. And a Public Works crew cleaned up some illegal dumping near Walcott Lane and Calle Chapos. By the end of the day's event a total of 39.51 tons of trash in 17 loads including debris and bulky items were collected from the Make A Difference and Community Clean Up events. In addition, the Household Hazardous Waste Round Up collected 300 gallons of used oil, 40 gallons of used anti- freeze, and 62 used batteries. Drinks, snacks, baseball caps and shirts were provided to the volunteers and were paid for by grant monies received this fiscalyear for litter abatement. Due to the poor turnout, most of the shirts, hats and some of the snacks will be distributed to volunteers at our October 13th event. R:\smithb\Make A Difference-Extreme Recycling\Make A Difference-Corem 4-01.doc ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community June 11, 2001 Summer Programs PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission receive and file this report on summer recreation programs. DISCUSSION: Staff members within the Recreation Division are currently preparing for an exciting summer season. The following is an overview of the TCSD's summer recreation programs and special events to be offered to the residents of the City of Temecula. 4th of July Extravaganza This annual special event will start with a 10:00 am parade in Old Town, followed by family fun atthe Rancho California Sports Park from 2:00 pm to 9:00 pm. Festivities at the Sports Park will include food vendors, game booths, a craft fair, and live entertainment provided by Backseat Rodeo, Little Chris & the Nightcrawlers, and Hotel California. All culminating into a spectacular fireworks show starting at 9:00 pm sharp! Summer Day Camp The City's annual summer day camp program begins June 18th at the Community Recreation Center. The program will provide supervised games, crafts, swimming and field trips for 100 enrolled youths. The program is offered in two week and one week increments through August 31, 2001. This program is generally sold-out for the entire summer. Rec R.O.C.K.S. The Rec R.O.C.K.S program is operated Tuesdays through Fridays during the summer, in 3 hour increments, twice daily, at various park sites throughout the City. This is a drop-in program desig ned for youth ages 7-14 years of age, which encourages socializing through organized sports, arts and crafts, games and contests. The "New" S.M.A R T Pro.qram This is a new program offered to the community. This program provides an all day, summer drop-in recreation program, Monday through Friday, at specific park sites within the City. This program will provide games, crafts and prizes, and is offered at no cost to the residents. Aquatics Pro.qrams The Community Services Department is once again offering swim instruction to registered participants. Lessons are offered at the CRC and TES pools throughout the summer. Public swim is offered 7 days a week, including Wednesday evenings, at the CRC pool and will be "FREE" to Temecula residents who can show proof of residency. "August Music Fest" Concert Series This second annual Summer Concert Series will be held Thursday evenings during the month of August in the Thomas H. Langley Amphitheater at the Community Recreation Center. Included are performances by All Together Separate, Backseat Rodeo, Swing Shift, The Answer and Hyjinx. In addition to these summer programs are a variety of classes, activities and excursions for citizen's of all ages. The summer of 2001 promises to have something fun for everyone. Staff has provided a copy of the "Guide to Leisure Activities" brochure that was mailed to approximately 25,000 Temecula homes on June 1,2001. The brochure has proven to be the most successful means of program promotional material. ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Services~, June 11, 2001 S.M.A.R.T. Program (Summer Months and Recreation in Temecula) PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file a report on the "new" drop-in summer recreation program known as S.M.A.R.T. (Summer Months and Recreation in Temecula). DISCUSSION: Staff members within the Recreation Division are currently preparing for a "new" and exciting youth program scheduled to begin in July 2001. This drop-in recreation program, known as S.M.A.R.T. ("Summer Months and Recreation In Temecula) will provide a variety of recreation opportunities to Temecula's youth ages seven to fifteen (7-15) at five (5) park sites throughout the community. The five (5) park site locations are Margarita Community Park, Winchester Creek Park, Temeku Hills Park, Pala Community Park, and the park site in Vail Ranch, located at Vail Ranch Road and Nighthawk Pass. The S.M.A.R.T. program will include, but is not limited to organized sport programs, art and craft projects, water games, theme activities, occasional special events and performances (i.e. clown), as welt as fun and exciting games and contests. Staff wilt create an environment that will encourage participation by all and special recognition to participants. The operational hours for this program will be Monday through Friday from 9:00 a.m. - 5:00 p.m. beginning June 25, 2001 and concluding on August 17, 2001. Staffing will include one (1) Recreation Leader to oversee the program and two (2) Recreation Assistants per site. The intent of this program is to enable youth throughout the community to participate in organized, as well as supervised recreation programs in neighborhood park settings close to their homes. At the conclusion of the summer season, staff will evaluate the overall success of the program to determine the feasibility of program continuance. Activities and Recreation Program Outline S.M.A.R.T. Program (Summer Months Activities and Recreation in Temecula) Purpose: The purpose of this program is to provide a supervised and structured, drop-in summer activities and outreach recreation program throughout the City of Temecula, which provides an opportunity for youth ages 7 - 15, to socialize, recreate and engage in positive social activities. This program will provide daily, outdoor recreation activities, supervised by qualified staff at vafious City park sites. Locations: · Margarita Community Park 29119 Margarita Road · Temeku Hills Park 31367 La Serena Way · Winchester Creek Park 39950 Margarita Road · Pala Community Park 44900 Temecula Lane · Park Site- Vail Ranch Vail Ranch Parkway/Nighthawk Pass Hours of Operation: Monday - Friday 9:00 a.m. - 5:00 p.m. Admission Fee: Free Proposed Activities: · Water Games · Group Games · Relay Games · Table Games · Arts & Crafts · Snacks · Sporting Competitions · Lip Sync/Karaoke · Pizza Parties · Bar-B-Que's · Ice Cream (Monday Sundaes)