Loading...
HomeMy WebLinkAbout040802 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, APRIL 8, 2002 6:00 P.M. CALL TO ORDER: Chairman Jack Henz FLAG SALUTE: Commissioner Yorke ROLL CALL: Edwards, Hogan, Meyler, Yorke, Henz PRESENTATION: Fred Lamb, President Ternecu a Valley Museum Board PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items th[t are not listed on the Agenda. Speakers are limited to three (3) minutes each. I' you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Corem ssion Secretary before, the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\040802.doc DIVISION REPORTS COUNCIL CONSENT 1. Approval of the Community Services Commission meetincl minutes: RECOMMENDATION: 1.1 Approve the minutes of the February 11, 2002 Community Services Commission meeting. 1.2 Approve the minutes of the March 11, 2002 Community Services Commission meeting.. COMMISSION BUSINESS 2. General Plan Historic Preservation Element RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the General Plan Update as it pertains to Historic Preservation. 3. Crowne Hill Park Site "F" Conceptual Master Plan RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on Park Site "F" in the Crowne Hill Development. 3.2 Approve a name to be recommended to the Board of Directors for Park Site "F" in the Crowne Hill Development. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS R;\C SCAGEN D\040802.d~x; ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, May 13, 2002, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. R;\CSCAGEND\040802.doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY 11, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, February 11, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Commissionem Edwards, Hogan, Meyler, and Chairman Henz. Absent: Commissioner Yorke. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Minute Clerk Ice. PRESENTATIONS Certificate of Al~oreciation: Gral~hics Unlimited - Mr. Phil Pike, Master Musician Relaying that Master Musician, Mr. Phil Pike graciously provides dinner to the Marine Corps Band that participates in the Annual Santa's Electric Light Parade, Chairman Henz displayed the Certificate of Appreciation for Mr. Pike for his continued dedicated service which enhances the quality of life for the residents of Temecula; and advised that the award would be forwarded to Mr. Pike who was unable to attend this meeting. PUBLIC COMMENTS Ms. Rebecca Weersing, 41775 Yorba Avenue, representing the Temecula Valley Rose Society, relayed the following information regarding upcoming events and projects: · The Rose Show will be held on May 4th, noting that this year's event will also provide a variety of artistic displays; · Noted that surrounding the flag pole of City Hall a patriotic rose garden was planted and was expected to be in full bloom (in red, white, and blue) by the end of May for a dedication event; · Relayed that the rose garden (located at Jeddah smith Road and Cabrillo Avenue) has been pruned and was expected to be in full bloom by the first part of May; and R:CSC/minutes/021102 1 · Extended a special thanks to the Commissio'n for their continued support of the Rose Society and its activities. For Chairman Henz, Ms. Weersing advised that at staffs request, roses would be provided for the Volunteer Recognition Event in March, additionally relaying that she would bring roses to the Commission in either April or May. Ms. Charlotte Fox, 32800 Hupa Ddve, representing the Temecula Valley Historical Society and the Vail Ranch Restoration Association (VARRA), relayed the following activities: · On March 1, 2002, from 12:00 to 2:00 P.M. the Temecula Valley Historical Society will be presenting a program to present the future plans for the Old Vail Ranch, noting that artistic renderings and model plans will be presented; and invited all to attend. · Noted that Joan Sparkman Elementary School students have been going on site at Vail Ranch, visiting different portions of the ranch, and learning (from VARRA representatives who are dressed in historic costumes) about the history of the Valley and the ranch over a thousand year period; advised that the program may expand, noting interest from the Gid Scouts and other organizations; and invited the Commission to attend this educational event on Fdday, February 15th at the Vail Ranch site, noting that costumes may be worn. For Chairman Henz, Ms. Fox.relayed that when the Vail Ranch Project is completed, it is anticipated that VARRA will be the docent program for this site. Ms. Pam Grender, 45572 Callosito Altar, representing the Temecula Valley Historical Society, apprised the commission of a project which is being investigated at this time, noting the plan to install plaques/kiosks at specified historical locations in Temecula; for Commissioner Hogan, advised that with respect to the installation of plaques on historical buildings it would be within the purview of the private owner as to whether or not a plaque would be installed at their site. For informational purposes, Director of Community Services Parker noted that he had forwarded a book of State regulations to Ms. Eve Craig, advising that this information would provide needed data regarding State designated historical site regulations. Commissioner Meyler advised that with respect to Commissioner Hogan's concerns regarding a building becoming a State Historical Site here, private homeowners might have strict regulations to adhere to. DIVISION REPORTS Development Services Administrator McCarthy provided an update of the projects in process, as follows: · Relayed that the Temecula Community Services District Board approved the Trails Master Plan unanimously at the January 22nd City Council meeting. · Advised that the Chaparral Pool Project continues to progress, that the lighting has been installed, that the pouring of concrete for the decking is scheduled for February 12th, and that completion is expected in April. R;CSClminute~/021102 2 Relayed that the Senior Center is close to completion, that a walkthrough is scheduled for February 12t~, noting that at that time a list will be created for items to be addressed for correction, and that the Grand Re-Opening is scheduled for Tuesday, February 26, 11:00 A.M., for which the Commission will receive invitations. For Commissioner Meyler, Development Services Administrator McCarthy noted that the exterior of the existing building, the hallways and the entryway of the Senior Center have been painted, and that the kitchen renovation is complete. Recreation Sul3erintendent Pelletier 13rovided the followin(~ information reqardinc~ ~)ast and u~)cominq recreational events and activities for the City of Temecula: · Advised that the City's Family Fun Night Events have become more popular, that last month there were 15 participants pre-registered for Disco Night, and that while 40 participants were anticipated, a total of 125 attended the event. · Relayed that February is Black History Month, and that the Museum has three programs scheduled for the month of February, on Februa~ 7t~ there will be a video presentation of the Battle of Fort Pillow, on February 9u' there will be a video presentation of the Buffalo Soldiers, and that on Saturday, February 16th, an African/American Drummer and Storyteller will be presented; and additionally noted that from February 16-April 28, 2002 there will be temporary featured exhibits regarding Historic Highway 395 which will be on exhibit during the Old Town Rod Run Event, inviting all to visit this exhibit. · Noted that the Annual Volunteers Recognition Event will be scheduled for Wednesday, March 6t~ from 11:45-1:00 P.M. at the CRC, relaying that invitations have been mailed to the Commissioners. · Relayed that the Annual Spring Egg Hunt, co-sponsored by Rancon Real Estate, will be held Saturday, March 30, 2002, at three different park site locations as follows: Rancho California Sports Park, Paloma del Sol Park and Temeku Hills Park; and noted that a neighborhood Egg Hunt will be held at Rotary Park, and that all the events would begin at 10:00 A.M. · Noted that staff is presently working on the summer events (i.e., the swim lessons, the mail-in registrations, the summer day camp, the Fourth of July Celebration, and the Summer Concert Series.) Chairman Hertz commended staff regarding the sophisticated invitations for the Volunteer Recognition Luncheon, noting that they were very impressive. For Chairman Henz, Director of Community Services Parker relayed that with respect to the wind damage this past weekend, the City's estimation of lost or damaged trees were approximately 30 to 40 trees, with a replacement value at $20,000 to $25,000, advising that the clean up and removal has begun, and that is expected that by the end of the week most of the trees and debris will be removed; and noted that the fences and tiles from the rooftops were the responsibility of the property owner. R:CSC/minutes/021102 3 For Commissioner Hogan, Director of Community Services Parker noted that there was eucalyptus and pepper trees damaged, advising that some of the trees were in the Temeku Hills area. In response to Chairman Henz, Director of Community Services Parker advised that in spite of the coots presence at the Duck Pond, the Maintenance Department will continue efforts to maintain the water quality. COMMISSION CONSENT CALENDAR I Minutes of February 28, 2002 RECOMMENDATION: t.1 Approve the minutes of the December 5, 2001 Community Service Commission Meeting. MOTION: Commissioner Edwards moved to approve the minutes, as written. The motion was seconded by Commissioner Hogan and voice vote reflected approval, with the excel3tion of Commissioner Yorke who was absent. COMMISSION BUSINESS 2 Vail Ranch Park Site"C" Master Plan RECOMMENDATION: 2.1That the Community Services Commission approve the Vail Ranch Park Site "C" Master Plan. Deputy Director of Community Services Ruse provided a brief overview of information regarding the annexation of the Vail Ranch Community (as per written record) which was inclusive of four park sites, relaying that Park Site "C" has been included in the Five-Year Capital Improvement Plan (CIP) for improvements; and introduced Mr. Doug Grove of RHA Landscape Architects who would provide a project presentation. Mr. Grove, a consultant for the Vail Ranch Park Site ~C" Project, noted that the plan would encompass the following: the addition of two picnic shelter with picnic tables, new trees (for shading purposes), concrete walkways, and two tot lots (one for children ages 5-12 and one for ages 0-5) In response to Commissioner Hogan, Mr. Grove relayed that there will be a variety of trees at the park site, noting that some of the species of trees were faster growing than others. For Commissioner Edwards, Mr. Grove advised that while there has not been a decision yet with respect to the manufacturer which would be utilized for the playground equipment, the top three manufacturers are: Landscape Structures, Little Tykes, and Commercial Play and Miracle companies. R:CSCIminutes/021102 4 Deputy Director of Community Services Ruse explained the reason for not installing a park sign initially, noting that staff will be soliciting input from the residents of Vail Ranch for the name of the park. Mr. Bob Ritchie, 44773 Tehachapi Pass, expressed thanks to staff for the park improvement plan; and requested that the Commission support this particular project. Ms. Charlotte Fox, 32800 Hupa Drive, relayed that the project will be a valuable addition to the community; requested that the addition of a covered area be considered (especially for the summer months) to provide a shaded protected area especially for the small children; and additionally requested that there be consideration to add handrails for handicapped children. Deputy Director of Community Services Ruse clarified that the material under the play structures as well as the playground equipment will meet American with Disabilities Act (ADA) requirements. Director of Community Services Parker advised that while there are constraints regarding the budget, the addition of a shade cover will be investigated by staff for Phase I of the project. For Commissioner Hogan, Mr. Grove provided additional information regarding the lighting and roofing at the park site. In response to Commission Edwards, Deputy Director of Community Services Ruse advised that there was a fence separating the park from the school; and relayed that that the park was approximately 2.2 acres. Chairman Henz thanked Ms. Fox and Mr. Ritchie for their comments regarding the Vail Ranch park site improvements, and for attending the meeting. For Chairman Henz, Director of Community Services Parker provided additional information regarding future park improvements in Vail Ranch, advising that while the projects are included in the five year CIP, that the funding has not yet been identified for these additional projects. MOTION: Commissioner Meyler moved to approve staff's recommendation. The motion was seconded by Commissioner Hogan and voice vote reflected approval with the exception of Commissioner Yorke who was absent. 3 Capital Improvement Fundincl Mechanism RECOMMENDATION: 3.1That the Community Services Commission receive and file the report on the Community Recreation Center Rehabilitation Project. Development Services Administrator McCarthy provided a brief overview of some of the funding sources used to fund the projects for CIP (as per written record), as follows: R:CSC/minutes/021102 5 Development Improvement Fees (DIF): · These fees are generated from new developments and are collected when building permits are pulled. · The funding is divided into several areas including parks and recreation improvements, library facilities, fire protection, corporate facilities, street system improvements, traffic signals, and traffic control systems. · The City may enter into an agreement to credit fees in exchange for construction of actual improvements (i.e. Long Canyon Creek Project). Quimby Fees: · These fees are generated from new development within the City which is required to provide five acres of parkland per 1,000 residents. ·The requirements for the fees are incorporated into the conditions of the project by City staff. · The fees are usually paid at the recordation of the final map or at the issuance of a building permit. For Chairman Henz, Development Services Administrator McCarthy noted the differential in calculating Quimby fees for single-family detached homes verses multi- family housing. Community Development Block Grants (CDBG) · The fees are usually administered by the County. The City must allocate 85 percent of funds received for City public service construction projects. · Current projects being developed with these funds are the Mary Phillips Senior Center Expansion Project, and ADA improvements at the Temecula Middle School and Rancho California Sports Park ball fields. Donations: · Occasionally, donations are received from various groups and individuals usually for a specific purpose. In conclusion, Development Services Administrator McCarthy noted that based on these anticipated funding sources, the CIP projects are identified by staff, reviewed by the Commission, and subsequently approved b the City Council where funding is allocated. COMMUNITY SERVICES DIRECTOR'S REPORT No additional input. COMMISSIONER REPORTS A. Chairman Meyler updated the Commission regarding the two General Plan Update meetings he has attended, advising that there have been discussions regarding the Trails Master Plan. R:CSCIminutes1021102 6 B. Chairman Henz relayed his concerns after reading the editor's section of the newspaper which elaborated on the many students and teens who complain of the : lack of nightclubs and "hangout spots" for our Temecula youths. In response, Recreation Superintendent Pelletier advised that the Teen Council is one mechanism utilized for addressing activities for the teens, that the Teen Council is seeing an increase in participation; that the Youth Task Force Committee discussions highlight how the City can better serve the teens goals and objectives; with respect to the nightclubs for the teens, advised that this recommendation will have to be investigated due to safety and legal issues; and that staff is very open and supportive of suggestions and will continue to seek to meet the needs of the Temecula teens. Director of Community Services Parker provided additional information regarding the function of the City, and the efforts of the Community Services Department to pursue programs to serve the teens in Temecula, clarifying that some of the requests cannot be met by a governmental agency (i.e., nightclubs.) Commissioner Edwards, echoed by Chairman Henz, expressed desire for the Teen Council to update the Commission periodically regarding activities and participation, Ms. Fox provided additional information regarding grant funding received by a nonprofit group to survey teen in the Cities of Murrieta and Temecula, advising that an update could be provided to the Commission once the data is collected. C. For Commission Hogan, Director of Community Services Parker relayed that staff is currently working on developing a webpage for Temecula Teens, which would be tied into the City website. D. In conclusion, Chairman Henz enumerated the recent and upcoming activities in the City of Temecula. ADJOURNMENT At 7:09 P.M. Chairman Henz formally adjourned this meeting to March '11, 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Jack Henz, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/021102 7 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MARCH 11, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, March 11, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyler. ROLL CALL Present: Commissioners Edwards, Hogan, Meyler, Yorke, and Chairman Henz. Absent: None. Also Present: Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Museum Services Manager Ott, and Minute Clerk Hansen. PUBLIC COMMENTS Mr. Sam Pratt, 40470 Brixton Cove, noted his continued concern regarding traffic in the City of Temecula; advised of the important role the Community Services Department staff could play in educating the public regarding traffic solutions; relayed that he was organizing a 4.6 K walk which would be held on Saturday, March 23r~ at 9:00 A.M. beginning at Palomar Village Shopping Center (located at the corner of Rancho California/Margarita Roads) and continuing to City Hall; noted that the purpose of the walk was to promote community participation and awareness regarding traffic solutions; and noted that if residents had questions regarding the scheduled walk that they have been directed to call the Community Services Department. Ms. Charlotte Fox, 32800 Hupa Drive, representing the Temecula Valley Historical Society, updated the Commission regarding the plan to install plaques/kiosks at specified historical locations in Temecula, noting that Ms. Pam Grender had presented the conceptual plan to the Old Town Local Review Board and that it had been well received; for informational purposes, relayed that Proposition No. 40 (regarding Clean Water & Conservation) funds were inclusive of $ 287 million for historic preservation for the State of California, advising that it was unknown whether Temecula would be in a position to receive any of these monies; noted the importance for historical sites to be identified in Temecula; and requested the Commission's support regarding including in the General Plan an element for historic preservation. In response to Chairman Henz, Deputy DirectorOf Community Services Ruse relayed that staff would bring back additional information 'regarding the request to include in the General Plan an element for historic preservation. DIVISION REPORTS Maintenance Superintendent Harrinc~ton provided a brief overview of various projects that were recently addressed by the Maintenance IDivision, relavina the followina: That in preparation for the upcoming Little League season, at Rancho California Sports Park, Paloma del Sol Park, Temeku Hills Park, Temecula Middle School and Temecula Elementary School over a hundred tons of brick dust was placed on the fields, the in-fields were leveled, the pitching mounds were rebuilt, and the fences backstops, bleachers, dugouts were checked and repaired; and in addition noted that at the North/South fields, the restroom building was painted and the dugouts were re-roofed; That at the Rancho Highlands Development the horee trail fencing was painted (along Santiago Road;) · That after the January cold spell, numerous drinking fountains and backflow prevention devices were repaired which had been damaged due to the cold weather, noting that on all the drinking fountains and on numerous backflow devices an insulation material was installed to minimize future damages; That throughout City Hall, and the Temecula Valley Museum the carpets were cleaned; · That in Old Town, 31 GFI outlets were installed; · That assistance was provided for the Rod Run Event, including support services; · That the debris from the February windstorm was addressed which included cleaning the CRC pool, and removing dozens of fallen trees and tree limbs throughout the City. That at the CRC (in the front of the facility) an exterior lighting system was installed; · That assistance was provided for the completion and Grand Reopening of the Mary Phillips Senior Center; and · That at various City facilities, spent lamps in the parking lots and ball fields were changed. For Commissioner Hogan, Maintenance Superintendent Harrington noted that the Rancho Highlands Development has a multi-use equestrian trail with an old dilapidated wood split-rail fence which eventually will be replaced with the plastic fencing utilized throughout the City; and confirmed that this particular community of residents did not R:CSC/minutes/031102 2 have horses on their property, advising that this trail provided connectivity to alternate trails. Commissioner Edwards noting the importance of maintaining all existing trails so as not lose the opportunity for future use. Commissioner Yorke, echoed by Commissioner Edwards, commended the Maintenance staff for the installation of the exterior lighting at the. CRC, which was a vast improvement. For Chairman Henz, Maintenance Superintendent Harrington noted that the 30 trees lost on slope areas in the City due to the windy weather would be replaced with similar type tress (smaller in size), advising that there would be efforts to plant trees less prone to wind damage. Development Services Administrator McCarthy provided an overview of the proiects in process, notincl the followincl: That the Chaparral Pool Project progress was continuing, that the roof was in the process of being put on both buildings, that the last of the equipment was being installed in the mechanical room, that palm trees have been planted, that the light poles have been put in place, that the pools were scheduled to be plastered at the end of March and the completion date was scheduled for April; · With respect to the Children's Museum Project, that staff from numerous departments met with the architect for this project to review the comments from the construction plans for the general tenant improvements of the building; that on March 12, 2002, representatives from Sparks Exhibits and Environments (the consultant who would be providing the fabrication of the exhibits) will be visiting the site along with Maintenance staff; and noted the plan to present the construction documents for the tenant improvements and the master plan for the exhibits to the City Council in Fate March or early April; and · That the Senior Center Grand Reopening event was held on Tuesday, February 26, 2002, noting that additional information would be provided when Agenda Item No. 3 (regarding the Mary Phillips Senior Center Grand Re-Opening) was considered; commended Assistant Engineer Charette from the Public Works Department who oversaw the project with Community Service staff, additionally relaying kudos to the contractor for this padicular project; and for Chairman Hertz, noted that there were approximately 200-250 individuals in attendance at the Grand Reopening Event. Commissioner Edwards, echoed by Chairman Henz, applauded staff regarding the Senior Center Expansion Project. In response to Commissioner Meyler's query, Development Services Administrator McCarthy noted that the project being constructed adjacent to the pool project was affiliated with the School District, and was not a City project. Recreation Superintendent Pelletier provided an update reclardinq City recreational events and activities, as follows: Reiterated that the City's Family Fun Night Events were growing in popularity, noting that at the March 8th Magic Show the event was sold out and that over 150 R:CSC/minute$/031102 3 participants attended the activity, relaying that staff would be investigating scheduling additional dates and/or alternate avenues to expand the program; Noted that the Father/Daughter Date Night Event took place on February 23~d; that 120 girls and their dads participated; and that the festivities included dinner, dancing under the stars, and games; ' Advised that the Annual Volunteer Recognition Event took place on Wednesday March 6th at the CRC and successfully made the volunteers feel like royalty with the rolling out of the red carpet, a bag of make-believe money (which was used to buy/exchange for various types of gifts), a plethora of kudos, and a warm lunch; · With respect to the 2002 Spring Egg Hunt, noted that the event was scheduled for Saturday, March 30, 2002, at 10:00 A.M.; that the event was co-sponsored by Rancon Real Estate; that the sites will be Rancho California Sports Park, Paloma del Sol Park, and Temeku Hills Park, as well as a neighborhood Egg Hunt being held at Rotary Park; and · Relayed that staff was in the process of preparing for the summer programs (i.e., swim lessons, day camp, science camp, the 4th of July activities, the August Concert Series, and the Summer Recreation Brochure.) For Commissioner Yorke, Recreation Superintendent Pelletier relayed that the City's Recreation Brochure is available on the City's website. Commissioner Meyler, echoed by Commissioners Yorke and Henz, expressed kudos to staff for the well-executed Volunteer Recognition Event. In response to Chairman Henz, Recreation Superintendent Pelletier noted that the Teen Council would most likely be updating the Commission bimonthly or quarterly with respect to activities and events; provided additional information regarding the plan to have the Teen Council Members announce the activities and events at school campuses in order to increase participation; and for Commissioner Yorke, confirmed that the Teen Councilmembers were interested in forming a web page, noting that in the next one to two months she would provide an update to the Commission regarding the progress made. COMMISSION CONSENT CALENDAR 1. Minutes of January 14, 2002 Commission Meetincl RECOMMENDATION: 1.1 Approve the minutes of the January 14, 2002 Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the minutes, as written. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. R:CSC/minutes/031102 4 COMMISSION BUSINESS 2. Temecula Valley Museum Pro~ram Ul~date RECOMMENDATION: 2.1 That the Community Services Commission receive and file an updated report on the activities and prams offered at the 'remecula Valley Museum. Recreation Superintendent Pelletier presented the staff report (of record), and introduced Museum Services Manager Ott who would update the Commission regarding the Temecula Valley Museum Program. After introducing Ms. Donna Boggins, President of the Temecula Valley Museum, Museum Services Manager Ott provided an overview of museum activities and programs, as well as goals for the future, as follows: · In order to address education, relayed that the museum has implemented the First Thursday Program, which is a lecture series, the First Saturday Program that is aimed at family participation, and the Tour Programs (of the museum, as well as Old Town;) · With respect to collecting, noted that this was not a priority at this time, advising that the museum began with a large collection, that there are over a thousand objects the City owns which are in the process of being documented and restored, and that a few objects will be taken to the conservation laboratory in Balboa Park to be appraised; · Noted the efforts in progress to develop a traveling educational display; · Relayed plans to investigate republishing "The High Country," a publication that addressed the history and heritage of the Temecula Valley and was published in this area years ago; and · Provided a general overview of the conceptual plan to schedule An Erie Stanley Gardner Mystery Weekend, which would involve the whole Old Town community, additionally noting that there will be an upcoming California Gold television program regarding Erie Stanley Gardner in which the museum will play a prominent part. Noting her enthusiasm regarding the development of a traveling educational display, Commissioner Yorke advised that it had been her experience that school age children have a great interest in obtaining information regarding the history of the area. Commissioner Meyler commented on the popularity of the lecture programs, recommending that there be consideration to use a larger facility (i.e., the Senior Center.) Recreation Superintendent Pelletier advising that utilizing a larger facility was being investigated. In response to Senior Planner Hogan, Museum Services Manager Ott noted that the date being considered for the Erie Stanley Gardner Mystery Weekend was the first R:CSC/rninutes/031102 5 weekend in November; for Chairman Hertz, noted that the museum was averaging approximately 1,000 visitors a month; relayed ihat there were fewer visitors to the museum during this year's Rod Run Event compared to last year's event (Commissioner Meyler noting that rainy weather may have been a factor); and advised that museum information could be obtained via the City's website. Chairman Henz commended Museum Services Manager Ott for his diligent efforts regarding developing a fine museum program. Deputy Director of Community Services Ruse provided additional information regarding Museum Services Manager Ott's success in creating wonderful temporary exhibits utilizing artifacts the City currently owns. It was noted that the Commission received and filed this report. 3. Mary Phillips Senior Center Grand Reopenincl RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on the grand reopening of the Mary Phillips Senior Center. Via overhead photographs, Development Services Administrator McCarthy, assisted by Management Analyst Smith, presented the phases of the Senior Center Expansion Project as it progressed; noted that the Grand Reopening was held Tuesday, February 26th, reiterating that approximately 200-250 individuals attended this event; provided an overview of the activities and guests that were present, commending Administrative Secretary Zigler for her efforts regarding the festivities of the day, as well as Recreation Superintendent Pelletier, Recreation Supervisor Adkisson, and the Maintenance Division for their diligent work preparing the facility for the Grand Reopening Event. Chairman Henz applauded staff for the successful Senior Center Grand Reopening Event, reiterating kudos to Administrative Secretary Zigier for her efforts regarding this event. Noting that this particular project turned out magnificent, Commissioner Edwards recommended that there be additional activities scheduled which bring the younger and older segments of the population together, as well as activities involving other projects (i.e., the museum.) For informational purposes, Development Services Administrator McCarthy noted the efforts with this project to maintain a consistent visual appearance so that the new portion of the building did not appear different from the existing part of the building. For Chairman Henz, Deputy Director of Community Services Ruse advised that staff would be monitoring the growth at the center. In response to Chairman Hertz, Recreation Superintendent Pelletier provided additional information regarding the use of the facility, noting that at a future meeting she could provide specific data regarding attendance statistics. R:CSCIrninutes/031102 6 It was noted that the Commission received and filed this report. COMMUNITY SERVICES DIRECTOR'S REPORT A. Apprising the Commission, Deputy Director of Community Services Ruse noted that various staff members would be attending the annual CPRS Conference April 3r~ through the 6th which would be held at the Los Angeles Convention Center. B. With respect to Solid Waste Administration, inclusive of Recycling for which the Community Services Department was responsible, Deputy Director of Community Services Ruse relayed that in the year 2000 all the cities and counties were mandated to reduce or divert 50%, or more, of their water from the waste stream, that although many cities could not meet these particular requirements the City of Temecula had met the 50% diversion, and that Mayor Roberts would be receiving an award for this accomplishment; and for Chairman Henz, provided additional information regarding the process or calculating solid waste which was measured at the landfill site. C. Deputy Director of Community Services Ruse noted that Recreation Supervisor Amavisca has resigned in order to spend more time with her family, relaying that she would be greatly missed; and advised that after a recruitment process, Mr. Jeff Lawrence was selected to fill this position. In response, Chairman Hertz requested Deputy Director of Community Services Ruse to pass on to Recreation Supervisor Lawrence the Commission's congratulations. COMMISSIONER REPORTS A. Commissioner Edwards suggested that for all events that are sports-related, park-related, or if there is a grand opening, that each of the School District Board Members be invited. ADJOURNMENT At 7:10 P.M. Chairman Henz formally adjourned this meeting to April 8, 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Jack Henz, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/031102 7 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman Parker, Director of Community Services DATE: Apdl 8, 2002 SUBJECT: General Plan Historic Preservation Element PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file a report on the General Plan Update as it pertains to Histodc Preservation. BACKGROUND: At the March 11,2002 Community Services Commission meeting, the Commission received public comment from the community requesting that the Commission support the inclusion of an Historic Preservation Element as part of the City's General Plan update. The Commission requested that this issue be placed on the agenda for this month's meeting. The Community Development Department is the City's lead in the General Plan update process. Planning staff does not feel that it is necessary to include an additional element to specifically cover Historic Preservation. In analyzing the historically significant sites within the City, staff believes that preservation is adequately addressed in the Land Use Element and the Open Space Element. The historic preservation needs are met through several goals in these two Elements. A presentation of these goals will be made to the Commission during the oral staff report. Senior Planner Dave Hogan is the staff lead in the General Plan update process. Mr. Hogan has reviewed the goals and objectives currently included in the proposed General Plan update that pertain to historic preservation. Upon analyzing the content of the updated Elements, staff believes that the important concerns and issues of historic preservation are being satisfactorily addressed in the General Plan update. R:~c[USEP~AGENDAS~eneral plan update~histodc preservation-csc 4-02.doc ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman Parker, Director of Community Service~, DATE: April 8, 2002 SUBJECT: Cmwne Hill Park Site "F" Conceptual Master Plan PREPARED BY: Cathy McCarthy, Development Services Administrator J RECOMMENDATION: That the Community Services Commission: 1 ) Receive and file a report on Park Site "F" in the Cmwne Hill Development. 2) Approve a name to be recommended to the Board of Directors for Park Site "F" in the Crowne Hill Development. BACKGROUND: Crowne Hill is a large specific plan development in the eastern area of the City south of Pauba Road and east of Butterfield Stage Road. The developer is conditioned to construct and dedicate two parks to the City of Temecula. Park Site "F" will be the first park to be completed. Attached is a conceptual site plan for this 3.5 acre park. The park will include age-appropriate tot lots, half court basketball, picnic shelter, restroom, parking lot, benches, tables, walkways and open turf area. Construction began Monday, April 1st. The developer anticipates construction to be completed in June followed by the maintenance and establishment period. This park should be dedicated to the City in the fall. Pursuant to City policy, the Community Services Commission forwards recommendations to the Board of Directors concerning the naming of each park and recreation facility for the City of Temecula. It is recommended that the Commission approve a name for this park site. After approval by the Board, a monument sign will be ordered and installed as part of the construction of the park. The following names are offered as recommendations for the park: 1 ) Crowne Hill Park 2) Vineyard Park The Commission may consider the above names or others for the park. Attached is a list of additional recommendations from the community of names for city parks. Attachments: Conceptual Master Plan Resolution No. CSD 92-08: Naming Parks and Recreation Facilities List of Additional Park Names R:~McCarthC\Commission Repor~s\Crowne Hill Park Site 'F'.doc Exhibit "A" TElV ECULA COMMUNITY SERVICES DISTRICT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. Ail names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall.'be named for a person, except where an individual has made a significant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by the Commission to receive community input and direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY ACTION Department 1. Acquires a new park or recreation facility. 2. Solicits possible names from community. 3. Forwards suggested names to the Parks and Recreation Commission for consideration. Parks and 4. Receives any additional community input. Recreation Commission 5. Selects a name for the new park or recreation facility. 6. Forwards name to City Council for ratification., Department 7. Installs the appropriate naming sign or plaque. RESOLUTION NO. CSD 92-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHEREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WHEREAS, the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, THI~REFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A' is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTED this 8th day of September, 1992. Ronald J. Parks, President ATTEST: ~AL~ Greek, City Ci~ CITY OF TEMECULA PARK AND RECREATION FACILITIES LIST OF NAME RECOMMENDATIONS 1. Palomino Park 12. Eagle Park 2. Cutting Horse Park 13. Eagle Ranch Park 3. Wild Horse Park 14, Vineyard Park 4. Bronco Park 15'. Granite Park 5. Cattle Drive Park 16. Wolfe Valley Park 6. Vaqueros Park 17. Bear Mountain Park 7. Wagon Wheel Park 18. Rainbow Canyon Park 8. Fort Temecula Park 19,. Ponderosa Park 9. Old West Park 20.. Recreation Park 10. Rodeo Ranch Park 21,. Earle Stanley Gardner Park 11. Indian Park 22. Vail Ranch Park