Loading...
HomeMy WebLinkAbout090902 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 9, 2002 6:00 P.M. CALLTO ORDER: FLAG SALUTE: ROLLCALL: Chairman Jack Henz Commissioner Hogan Edwards, Hogan, Yorke, Meyler, Henz PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEN D\070802.doc DIVISION REPORTS CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the July 8, 2002 meeting. COMMISSION BUSINESS 2. Review of Policy For Namin.q Parks and Recreation Facilities RECOMMENDATION: 2.1 That the Community Services Commission select two (2) Commissioners to serve on an ad-hoc committee with staff to review the City's policy regarding the naming of park and recreation facilities. 3. Commissioner Volunteers for Calendar Proiect RECOMMENDATION: 3.1 That the Community Services Commission select two (2) Commission members to be on a judging palnel for a children's poster contest. 4. Video Presentation - Summer Recreation Programs RECOMMENDATION: 4.1 That the Community Services Commission receive and file the a video presentation of summer recreation programs. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS R:\CSCAGEN D\070802 doc ADJOURNMENT That the Community Services Commission adjourn to the regularily scheduled meeting on Monday, October 14, 2002, 6:00 pm at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAG END\070802.doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JULY 8, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, July 8, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Absent: Also Present: PUBLIC COMMENTS No comments. DIVISION REPORTS Cdmmissioners Edwards, Hogan, Meylerl and Chairman Hertz. Commissioner Yorke. Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigier, Minute Clerk Hansen, and Minute Clerk Savage. That the construction of Crowne Hills Park is near completion, that it was anticipated that the maintenance would begin by the month's end, and that the Commission would be updated regarding the Grand Opening Ceremony for this park. That the plans for the tenant improvements for the Children's Museum have been resubmitted to the architect, and that he would be revising the plan based on the comments relayed. Development Services Administrator McCarthy provided an overview of the projects in process, notinfl the followinq: Maintenance Superintendent Harrinqton provided a brief overview of various proiects that were completed by the Maintenance Division, relaying the followinq: Via overhead photographs, displayed a picture of the newest addition to the Harrington family, his new son; At Margarita Community Park, the North/South fields, Temecula Middle School, and Paloma del Sol Park, new lighting control systems were installed which would be monitored by a central control station; At Rancho California Sports Park two additional electrical outlets were installed to support the upgrades for the entertainment for the 4th of July Event; At Sam Hicks Monument Park a new monument sign was installed with the Temecula Museum's identification; · At various City parks approximately 87 tons of sand was replaced; New vendors were selected for the City's heating, ventilation, air conditioning, preventative maintenance and repair services, as well as for the City's Maintenance Division staff uniforms, floor mats, dust mops, towels and services; At the Community Recreation Center (CRC) the red curbs were repainted and stenciled, and the No Parking signs were replaced in order to assisted with the 4th of July parking issues, advising that Code Enforcement Officer Salazar had relayed that there had been a reduction in citations due to these efforts; and Support services were provided for the Dixieland Jazz Festival1 the Street Painting Fair, and the 4th of July festivities. For Chairman Henz, Maintenance Superintendent Harrington relayed that the bulk of the maintenance for the pools was conducted during the off-season months, advising that during the busy swimming season, the pools were vacuumed three times a week, and the water was tested daily; and noted that the Chaparral Pool was maintained by the School District's contractor, clarifying that the City has agreed to reimburse the School District for the maintenance of this pool, and that City staff does aid in diagnosing problems in maintenance. In response to Commissioner Hogan, Maintenance Superintendent Harrington noted that the Redevelopment budget may not have available additional funding in order to provide some type of shading provisions for the Old Town Street Painting Fair, Director of Community Services Parker advising that he would relay the recommendation to the Redevelopment Department. Recreation Superintendent Pelletier updated the Commission regarding recreational activities, noting the following: That the 4th of July festivities had been a great success inclusive of the Patriotic Parade in Old Town and the fun-filled afternoon/evening at the Rancho California Sports Park with the firework display, advising that staff has received numerous positive comments regarding the event; R:CSC/min utes/070802 2 · That the Summer Months and Recreation in Temecula (SMART) Program was running smoothly, that the first excursions would be taking place on Wednesday, July 10, that the SMART Ad Cart Program would begin on Thursday, July 11, and that the program was averaging 20-30 participants per day, per site; and That all the summer programs were underway and progressing nicely (i.e., day camp, swim lessons, etc.) COMMISSION CONSENT CALENDAR "1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 Approve the minutes of the June 10, 2002 Community Services Commission meeting. MOTION: Commissioner Hogan moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected approval with the exception of Commissioner Yorke who was absent and Commissioner Meyler who abstained. 2. New Staff Introductions RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the new Community Services Department staff members. Deputy Director of Community Services Ruse noted with great pleasure the new Temecula Community Service District staff members, as follows: Mr. Dino Cambreros who accepted the position as Landscape Inspector, Ms. Jessica Payne who accepted the position as Recreation Coordinator, and Ms. Allen who has accepted the position of the Temecula Children's Museum Manager; and introduced Ms. Payne and Ms. Allen who were present and provided a brief overview of their Work history. It is noted that the Commission received and filed this report. 3. Temecula Valley Museum Update RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report updating the Commission on the Temecula Valley Museum. R:CSC/rnin utes/070802 3 Via overheads, Museum Services Manager Ott provided an update regal-ding the programs, activities and events at the Temecula Valley Museum, highlighting the following: The Expedition Program which was a touring program which will be taken to every elementary school in Temecula next year, as well as potentially the private schools and schools in the City of Murrieta, providing a history of the Temecula Valley; o The two Temporary Exhibits displayed at the museum i.e., the Highway 395 display, and the current For the Record/Machines that Made Music; The Special Events which aids in bring new audiences to the museum as well as attracting frequent visitors; o The numerous volunteers, who aided in the museum activities i.e., the Museum Women's Club that raised $2,000 for the Museum; o The plans to reprint the High Country magazine; and The efforts to build up the Mr. Erie Stanley Gardner collection of books in preparation for a temporary exhibit and a Erie Stanley Gardner Mystery Weekend Event which would take place in Old Town. Director of Community Services Parker introduced a video presentation of the Hueil Howser California's Gold show whereby Mr. Howser visited Temecula to research and report on Mr. Erie Stanley Gardner, interviewing Museum staff as experts regarding Mr. Gardner. Commissioner Edwards commended Museum Services Manager Ott and staff for the information museum mailings. For informational purposes, Commissioner Meyler noted that the City of Ventura also had a display celebrating Erie Stanley Gardner's life in Ventura, Museum Services Manager Ott confirming that the City of Ventura was the location of Mr. Gardner's law office. In response to Chairman Henz, Museum Services Manager Ott relayed that the Historical Society had been recording living histories, noting that most likely Museum staff and the History Society members will be coordinating efforts to continue this project; and advised that current news clippings are saved regarding significant current events; and provided additional information regarding efforts to collect artifacts related to the City's incorporation. It is noted that the Commission received and filed this report. 4. Cancellation of the Au.qust Community Services Commission Meeting RECOMMENDATION: 4.1 That the Community Services Commission consider canceling the August 12, 2002 Commission meeting. R:CSC/minutes/070802 4 Director of Community Services Parker presented the staff report (of record). MOTION: Commissioner Hogan moved to cancel the August 12th meeting. The motion was seconded by Commissioner Meyler and voice vote reflected approval with the exception Commissioner Yorke who was absent. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker commended the Recreation Department, the Maintenance Department, and the Police and Fire Departments, whose efforts contributed to the success of the 4th of July Celebration, noting that approximately 30,000 participants enjoyed the days' activities. Director of Community Services Parker relayed that Temecula's Sister City of Voorburg, Netherlands, would be dedicating a statue to the City of Temecula, that the statue would be entitled Singing in the Rain which commemorates the American spirit to triumph over events such as the September 11th event, and that the monument would be placed at the Duck Pond on September 11th of this year. COMMISSIONER REPORTS Commissioner Edwards reiterated kudos to staff regarding efforts associated with the 4th of July festivities. Apprising the Commission, Commissioner Meyler provided an update regarding the General Plan Advisory meetings, noting the recent bus tour visiting 13 different areas, exploring the concept of mixed uses at various locations in the City. For Chairman Henz, Director of Community Services Parker relayed that the aquatic summer schedule was progressing smoothty. ADJOURNMENT At 6:45 P.M. Chairman Henz formally adjourned this meeting to September 9, 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecuta. Jack Henz, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/070802 5 ITEM NO. 2 R:tC$CAGENDVTEMNO SHL CITY OF TEMECULA AGENDA REPORT TO: BY: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Service~'/ September 9, 2002 REVIEW OF POLICY FOR NAMING OF PARKS AND RECREATION FACILITIES RECOMMENDATION: That the Community Services Commission select two (2) Commissioners to serve on an ad-hoc committee with staff to review the City's policy regarding the naming of park and recreation facilities. BACKGROUND: In June of this year the Commission recommended three (3) names for parks in Vail Ranch, which had recently been annexed into the City. The names for these parks were recommended to the Commission through a community survey. At this meeting Council Member Mike Naggar requested that the Community Services Commission work with staff to review the policy for naming parks and recreation facilities. This item requests that the Commission appoint two (2) members to serve on the sub- committee with staff to review the existing policy regarding the naming of parks and recreation facilities. This committee will make a recommendation regarding the park naming policy to the Board of Directors once a thorough review of the policy has been completed. R:~ZIGLERG\REPORTX090902 CSC REVIEW OF PARKS POLICY.doc RESOLUTION NO. CSD 92-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHEREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WHEREAS,the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTED this 8th day of September, 1992. Ronald J. 15arks, President ATTEST: City Clerk [SEAL] CSDRESOS92~8 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITY OF TEIVlT~ULA ) I NFREBY CERTIFY that the foregoing Resolution No. CSD 92-08 was duly adopted by the Board of Directors of the Temecula Community District at a regular meeting thereof, held on the 8th day of September 1992, by the following vote of the Board of Directors: AYES: 5 DIRECTORS: Bi~all; Moore, Lindemans, Mufioz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None une S. Greek, Ci~-~lerk, Board Secretary Exhibit "A" TEMECULA COMMUNITY SERVICES DISTRICT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall, be named for a person, except where an individual has made a significant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. Ail parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by ~he commission to receive community input and direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY Department Parks and Recreation Commission Department ACTION 2. 3. 4. Acquires a new park or recreation facility. Solicits possible names from community. Forwards suggested names to the Parks and Recreation Commission for consideration. Receives any additional community input. Selects a name for the new park or recreation facility. Forwards name to city Council for ratification. Installs the appropriate naming sign or plaque. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman Parker, Director of Community Services September 9, 2002 Commission Volunteers Needed for Calendar Project PREPARED BY: Barbara Smith, Management Analyst RECOMMENDATION: That the Community Services Commission select two (2) Commission members to be on a Judging Panel for a children's poster contest. BACKGROUND: The City received two grants this year, one from the Department of Conservation (for $17,619) and one from CR&R (for $5,000) our franchised solid waste hauler. The focus for both of these grants is to promote recycling and litter abatement. Last year these grants funded our first Recycling and Litter Abatement Calendar. We wanted to focus on the education of our community's children, hopefully to establish and encourage life long habits of recycling and litter abatement. This project proved to be successful based on input and participation of the students, parents, teachers and administrators from Temecula Valley Unified School District (TVUSD) and Van Avery Prep School. The City will be designing the calendar with recycling hints from the Department of Conservation, as well as information provided by CR&R. The monthly illustrations, cover and honorable mentions will be selected from posters submitted by children. Our process for creating the calendar will be almost the same as last year. Curriculum and lesson plans, created by the Integrated Waste Management will be distributed to all 3rd and 4th grade classes within the TVUSD and private schools that wish to participate. We asked that the teachers incorporate recycling and litter abatement information into their lessons, then allow time for an art project illustrating the lessons and emphasized that the most important criteria in our poster selections will be those illustrations that best communicate the importance of recycling and not littering. We asked that all posters be submitted to us by October 18, 2002. A panel of five (5) judges will select the best 18 posters, twelve (12) for each month, one for the cover and five (5) honorable mentions. I respectfully request two (2) volunteers from the Community Services Commission to serve on this judging panel. Two staff members and Ed Campos, General Manager of CR&R will join the volunteers to form the entire panel. A time will be scheduled after October 18th to meet, review and select the winning posters. This will allow us time to finish the design, print and distribute the calendars prior to the school's winter break in December. R:~mithb\Calendar Project~2003 Ca[endar~CSC Staff Request for Judges.doc ITEM NO. 4 R:~C$CAGEND~JTEMNO SHL TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community ServicesJ~. September 9, 2002 Summer Recreation Programs Video Presentation PREPARED BY: Gall Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission receive and file this report and video presentation on the City of Temecula's summer recreation programs. BACKGROUND: Each summer, the Community Services Departments plans, programs and implements a variety of summer recreation programs and activities. Although many of these programs and activities have been in place for several summers now, staff is always looking for ways to improve and enhance them. In addition, we had a new program this summer, "Smart Excursions", which was extremely successful. This video presentation will highlight the City's summer recreation programs. R:~IGLERG~EPORT~090202 Summer Recreation Video Presentation.doc