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HomeMy WebLinkAbout071000 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, JULY 10, 2000 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: Chairman Henry Miller Commissioner Henz Edwards, Henz, Meyler, Nimeshein, Miller PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS 1. Minutes of June 12, 2000 Commission Meeting RECOM MEN DATION: 1..~1 Approve the minutes of the June 12, 2000 Community Services Commission meeting. 2. Children's Museum Feasibility Study RECOMMENDATION: 2.1 That the Community Services Commission receive and file the findings of he Children's Museum Feasibility Study. 3. Naminq the Library and Special Room within the Library RECOMMENDATION: 3.1 That the Community Services Commission approves a name for the library and a name for the special room within the library to be recommended to the Board of Directors for final consideration and approval. 4. Colorlnq Book RECOMMENDATION: 4.1 That the Community Services Commission approves in concept the development of a Temecula Community Services Department Coloring Book highlighting our community recreation facilities. 5. Cancellation of Auqust Meetin.q RECOMMENDATION: 5.t That the Community Services Commission considers canceling the regularly scheduled Community Services Commission meeting on August 14, 2000. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, September 11, 2000, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JUNE 12, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, June 12, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE. The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Commissioners Edwards, Henz, Meyler, *Nimeshein, and Chairman Miller. Absent: None. Also Present: Director of Community Services Parker, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Administrative Secretary Zigler, and Minute Clerk Hansen. *(it was noted that Commissioner Nimeshein arrived at 7:23 P.M.) PRESENTATIONS Plaque of Recoqnition - Ruth Munoz Chairman Miller presented a plaque to Ms. Ruth Munoz for her outstanding work providing custodial services at City Hall since 1996; and noted that she would be greatly missed. Director of Community Services Parker relayed good wishes to Ms. Munoz. Plaque of Reco.qnition - Amy Cramer Ms. Amy Cramer accepted with gratitude the plaque of recognition for her services since 1992 as Aquatic Manager; and thanked staff for the opportunity to work with the City of Temecula. Recreation Superintendent Pelletier relayed her deep appreciation for Ms. Cramer's work with respect to the aquatic programs; and noted her thanks from the bottom of her heart. Plaque of Reco.qnition - Cor and Bep Vanderhout Chairman Miller presented a plaque of recognition to Cor and Bep Vanderhout for their provision of music at various community activities, including at the Senior Center; and noted his pleasure at the attendance of one of their vocal events. Plaque of Reco.qnition - Richard&Barbara Conchola Chairman Miler presented the honor of appreciation to Mr. and Mrs. Conchola, noting their hours committed to cooking at the Mother's Day Barbecue Event. PUBLIC COMMENTS Ms. Rebecca Weersing, representing the Temecula Valley Rose Society, thanked the Commission and staff for the Community Grants provided to the Temecula Valley Rose Society; provided an overview of the Rose Show Event which was held May 13TM at the CRC; noted that being in partnership with the Arts Council was a great experience; relayed that on Saturday, June 17th there would be a Father's day planting of pumpkins and flowers at Rosehaven, from 2:00-2:30 P.M.; provided additional information regarding potential upcoming activities; and relayed that she had brought roses for distribution to staff and the Commission as a token of appreciation. DIVISION REPORTS Maintenance Superintendent Harrin.qton provided a brief overview of various projects that were completed by the Maintenance Division durin.q the month of May, relayin.q the followin.q: The Rancho California Sports Park Roller Hockey Rink was rehabilitated. The skate structures were painted at Pala Park, Margarita Park, and Sam Hicks Park. The building doors and trashcan lids were painted at Paloma del Sol Park, and Kent Hindergardt Park. At Paloma del Sol Park the vandalized lighting was repaired. At Margarita Community Park, Winchester Creek Park, Temecula Skate Park, Rancho Vista Fields, Paloma del Sol Park, Kent Hindergardt Park, and Pala Community Park the restrooms, sidewalks, basketball, and tennis courts, and picnic shelters were pressured-washed. The quarterly heating, air conditioning, and ventilation maintenance was completed at all of the City facilities. Commissioner Edwards noted that the Duck Pond was looking great, relaying that the water level had been raised. With respect to the CRC, Commissioner Meyler noted that it had been reported to him that there had been difficulty maneuvering the shades. In response, Maintenance Superintendent Harrington relayed that in the new fiscal year the shades would be rehabilitated or replaced; and noted that the doors under the stage would also be addressed, and the entire stagefront. In response to Chairman Millers' quedes, Maintenance Superintendent Harrington relayed the proposed plan to have track systems installed for the storage of chairs at the CRC. Development Services Administrator McCarthy updated the Commission, relaying the following: The Rancho California Sports Park Tot Lot Pre-construction meeting was held last week, noting that construction would begin on July 5, 2000. The first Trails Master Plan subcommittee meeting was held on Thursday, June 8, 2000; noted that a questionnaire may potentially be sent to residents via the City's newsletter or a separate mailing; relayed that two workshops would be scheduled in the summer to identify goals, and begin discussions for trail concepts. The contract for the Northwest Sports Complex Master Design had been awarded, noting that a subcommittee would be forming soon. The Senior Center Master Plan was approved by the Council, noting that construction documents and specifications would now begin for that project. The CIP for the next five years was presented to Council on June 1st and would be going forward for approval at the June 27, 2000 City Council meeting. VVith respect to the Rancho California Sports Park Tot Lot Project, for Chairman Miller, Development Services Coordinator McCarthy relayed that construction would take approximately 30 days. Recreation Superintendent Pelletier noted that the Recreation Division was in the process of preparing for the summer season which was one of the busiest times of the year, relaying the following events and activities: The Temecula Guide to Leisure Activities was sent to over 21,000 residents. · Swimming lessons began today on June 12th, noting the onset of the swimming program. · Ms. Gwen Thurston would be filling Ms. Amy Cramer's position as Aquatic Manger in the City of Temecula, noting that Ms. Cramer has been working with Ms. Thurston to familiarize her with the programs. · The final preparations were being made of the 4th of July festivities. The Commission applauded staff for their excellent work with respect to the community brochure. R:~CSCminutes~061200 COMMISSION BUSINESS 1. Minutes of May 8, 2000 RECOMMENDATION: 1.1 Approve the minutes of the May 8, 2000 Community Services meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Meyler and voice vote reflected approval with the exception of Commissioner Nimeshein who was absent. 2. Chaparral Hl,qh School Swimming Pool Master Plan RECOMMENDATION: 2.1 That the Community Services Commission approve in its substantial form the conceptual master plan for the Chaparral High School Swimming Pool complex. It was noted that Commissioner Nimeshein arrived at 7:23 P.M. Director of Community Services Parker presented the staff report (of record), highlighting the funding aspects of the aquatic facility; and introduced Mr. Larry Ryan, from RJM Design Group, and Mr. Randy Mendioroz, representing Aquatic Facility Design, who would provide additional information to the Commission. Via renderings, Mr. Ryan provided an overview of the project, highlighting access, the site design, and the underground infrastructure (i.e., storm drainage, sewer, water, and gas lines); noted the public workshops which were held, and the initial development of a preliminary master plan; provided additional specification with respect to the competition pool, the recreation pool, and the storage buildings; noted the amenities on site (i.e., concrete terrace seating element); specified the location of the masonry wall enclosing the pool area at the south, the open steel fencing on the north and northwest sides of the pool, advising that the entire pool element would be secure, providing additional information regarding the main access point; and relayed the overlay master plan for future planning, inclusive of an aquatic playground, canopy elements, and entry structures. For Commissioner Edwards, Mr, Ryan relayed that the proposal to remove the shrubbery was due to maintenance issues. Director of Community Services Parker clarified the plan that encompassed the budgetary funding parameters at this time, and the alternate plan that was for future add- ons, as the budget allowed. For Commissioner Nimeshein, Director of Community Services Parker relayed that the priority add-on would be the aquatic play area, noting that the canopies and the entry pageantry would be priority level II items. R:~CSCminute$~061200 Mr. Ryan provided additional information regarding the site plan design; and for Chairman Miller, relayed further specifications regarding the fire lane access. For Commissioner Edwards, Director of Community Services Parker relayed that the entry area design would create the loss of four basketball courts. Director of Community Services Parker relayed the numerous discussions held regarding the facility; and thanked RJM Design Group for their diligent efforts with respect to this project. Commissioner Edwards commended the subcommittee members and all those involved in the project, relaying that it was a great design. Commissioner Meyler commented that initially it appeared that there would no resolve with respect to the space available and the proposals setforth, applauding RJM Design Group for their excellent work. MOTION: Commissioner Edwards moved to approve staff recommendation The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. 3. TCSD Proposed Rates and Charges for Fiscal Year 2000-2001 RECOMMENDATION: 3.t That the Community Services Commission receive and file the report for the TCSD Proposed Rates and Charges for Fiscal Year 2000-2001. Director of Community Services Parker relayed an overview of the staff report (via agenda material), noting that at this time the TCSD was now comprised of four service levels, as follows: Service Level B which had a proposed rate of $25.68 per parcel, per year, noting no increase from the last fiscal year, Service Level C which was comprised of four sub-levels ranging in cost from $46-175, per year, per parcel, noting no proposed increase, Service Level D which was proposed at a cost of $175.68, per parcel, per year, noting the minor $3.12 increase, and Service Level R which was proposed at a cost ranging from $57.64-121.92, per parcel, per year, noting no proposed increase; clarified that only those property owners who receive services from a particular service level pay for those services; and relayed that the rate proposals would be presented to the City Council on June 27, 2000 for approval. Chairman Miler advised that the Commission would receive and file the report. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker relayed that the League of California Cities Conference was scheduled for July 26th-28th in Monterey; and queried the Commission as to who would be able to attend. In response, all the Commissioners noted their plan to attend the conference. Director of Community Services Parker thanked the Recreation Division with respect to their hard work on the new community brochure. COMMISSIONER REPORTS Commissioner Edwards, echoed by Commissioner Henz, commended staff for the excellent job on the community brochure; and applauded Maintenance Superintendent Harrington, noting that the City overall looked great. Commissioner Henz noted that he was looking forward to the 4t~ of July festivities; and queried where the fireworks would be held after construction of the proposed library project. In response, Director of Community Services Director of Community Services Parker relayed the plan to stay proximate to the same general area. Chairman Miller relayed information regarding the League of California Cities Annual Conference scheduled for September 7th-9th in Anaheim, querying the relationship with the conference the Commission was scheduled to attend. In response, Director of Community Services Parker noted the various conferences held, relaying that the Monterey Conference was closely associated with the Community Service Department activities. In response to Commissioner Meyler, Administrative Secretary Zigler noted that she would provide conference data to the Commission. ADJOURNMENT At 7:59 P.M. Chairman Miller formally adjourned this meeting to July 10, 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Henry Miller, Chairman Herman D. Parker, Director of Community Services ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman Parker, Director of Community Services July 10, 2000 Children's Museum Feasibility Study RECOMMENDATION: Study. Receive and file the findings of the Children's Museum Feasibility BACKGROUND: Over the past several months, staff has been working in conjunction with Arthur Greenburg of AMS Planning and Research, to develop a feasibility study regarding the development of a children's museum here in the City of Temecula. During the development of this study, a steedng committee was formed which consisted of Councilman Jeff Comerchero, Councilman Ron Roberts, Community Services Commissioner Jack Henz, members of the community, representatives from the Temecula Valley Unified School Distdct and staff. Through a series of workshops, focus groups, personal interviews, and intercept surveys, our consultant has gathered the following information as to the feasibility of developing a children's museum here in Temecula. Based on the information gathered, it would appear that a children's museum here in Temecula, would be a successful endeavor. Tonight, Mr. Arthur Greenburg of AMS Planning and Research, is here to present the findings of the children's museum feasibility study. F:'~DEPTS\CSD~ZIGLERG'~REPOR'F~D71000 CSC Childrefls Museum.doc ~ b Temecula Chikh~n's Museum Projected Pro Forma Revenues Admissions School Fees Memberships Birthday Paziy Rentals (avg. 3/weel~nd, 40 va~kends) Gitt Shop Sales Total Earned Revenue Expenses O~rations Personnel Maintenance C~ncral Adminimation Costs Utilities Subtotal, OI~rations Other Ex~nses Temporary Exhibits Presented Prol~ms Exhibit Maintenance Education Program Supplies Birthday Party Supplies Fundraising Costs Shop Cost of Goods Miscellaneous/Contin~ncy $100,000 12,000 22,500 15,000 8,250 $157,750 $183,580 $24,000 36,000 24,000 $267,580 $15,000 $5,000 $5,000 $3,000 $12,500 3,300 10,000 $58,800 $326,38~ TOTAL OPERATING SHORTFALL A3~r$ Planning & Research June 2000 1 ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman Parker, Director of Community Services~p. July 10, 2000 Naming the Library and Special Room Within the Library PREPARED BY: .~:~,~-~ Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission approve a name for the library and a name for the special room within the library to be recommended to the Board of Directors for final consideration and approval. BACKGROUND: Pursuant to City policy, it is the responsibility of the Community Services Commission to forward recommendations to the Board of Directors conceming the naming of parks and recreational/City facilities that are under the Temecula Community Services Department (TCSD). On March 8, 1999, the Community Services Commission approved the Conceptual Design for the new City Library. The Board of Directors also approved the Conceptual Design and awarded a contract for the final design and construction documents for the project. Staff and a project design committee, with Mayor Jeff Stone and Council Member Ron Roberts, has been working with architects, LPA, Inc. in through the process. The library will be approximately 33,250 square feet in size and include a children's area with story room, a garden area, study rooms, computer lab, special collections, including genealogy, and community rooms. The facility will be located on Pauba Road, west of Margarita Road near Parkview Fire Station No. 84. The proposed library will also have a special room approximately 850 square feet in size, which will be a focal point within the library. A large fireplace will dominate the room; which will be outfitted with comfortable reading chairs as well as a conference table and chairs for small meetings. This distinctive space may or may not house a special collection or items of historical significance. The project committee recommended that the City solicit suggestions from the community at large for names for the new City Main Library. Staff prepared nomination forms, which were pdnted in the local newspaper, available at all City facilities and on the City's website. Staff received over 100 nominations from the community by the closing date of June 14, 2000. Attached is a list of the suggested names for the library and the special room, along with the number of nominations each recommendation received. This information was presented to the project design committee at their meeting of June 20, 2000. They considered the community suggestions and recommended that the following names be forwarded as the committee's nominations: F:~Depts\CSD'~R USEP~,GEN DAS~library and special room names.doc Library Special Room The Temecula Library The Grace Mellman Room According to the existing naming policy, the Commission may consider the above names or may consider any other names the Commission may wish to discuss. Attachment: Nomination Recap Sheet F:~Depts~CS D~R U S EP~AGENDAS~ibraq/and special room names.doc ITEM NO. 4 CITY OFTEMECULA AGENDA REPORT TO: BY: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Services July 10, 2000 Colodng Book RECOMMENDATION: That the Community Services Commission approves in concept the development of a Temecula Community Services Department Colodng Book highlighting our community recreation facilities. BACKGROUND: The Community Services Department has been considering different avenues to aggressively market our parks and recreation facilities. At the recommendation of Mayor Jeff Stone, staff has been considering a coloring book concept, designed for children between the ages of 3 and 12 years of age. Staff has entitled the colodng book "A Day With Temmy", a colodng book tour of Temecula parks. The colodng book focuses on a tour of community recreation facilities with our community services mascot, Mr. Tem E. Cula Duck aka "Temmy the Duck". We propose that the book include 12 pages of items to color, highlighting different recreation facilities offered by the City of Temecula. The sites we propose are as follows: The Community Recreation Center The Temecuia Skate Park The CRC Swimming Pool The CRC Water Slide The Temecula Community Center Pala Community Park Temeku Hills Park Margarita Community Park The Sports Park The Temecula Valley Museum City Hall If approved, staff will move forward with development of artist renderings of each park site proposed and plan to complete the development process by September 2000. R:~ZIGLERG~RE FORT~071000 CSC Coloring Book. doc ITEM NO. 5 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: RE: Community Services Commission Herman D. Parker, Director of Community Services July 10, 2000 Cancellation of the August 14, 2000 Meeting PREPARED BY: Gall L Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission cancels the August 14, 2000 Community Services Commission meeting. DISCUSSION: Due to conflicts with summer vacation schedules, the Community Services Commission has canceled the regularly scheduled August Commission meeting in the past. If approved, the Community Services Commission will resume their regularly scheduled monthly meetings on Monday, September 11, 2000. F:~DEPTS\CSD\CSCAGEND~Vleeting Cancellation Report.doc